Midewin Site Visit QA_Final.pdf

Solicitation No. 12441923Q0078 May 25, 2023 10:00 am CST Midewin Pre-Demolition Abatement Site Visit

Site Visit – Questions and Responses:

Host – Robert Hommes, US Forest Service Attendees: ( see attached sign-in sheet)

Q: Clarification on Technical Proposal. See response below and updated/amended synopsis/solicitation.

A: Added that the Technical Proposal is not only to include the quantity and types of manpower and equipment that will be used, but also how they will be utilized to achieve the contract requirements within the specified Performance Period.

Q: 120 Day Period of Performance clarification of work start to completion.

A: Discussed how the 120 day performance period is the total amount of time available to perform the initial testing and review reports, submit notice to Illinois EPA, and complete all required removals.

Q: What happens if the inspection reveals asbestos in materials other than roofing, siding, ceiling panels, and floor tile/mastic. I referred to Section C – General Specifications, page 4 of 13.

A: See updated synopsis/solicitation for specific answer.

Q: What is Midewin’s access policy:

A: I discussed Midewin’s access policy and reiterated that in addition to Midewin’s gate, there is an additional gate across the only access road to the site that is controlled by the Prairie View Landfill. It is open daily only during the operating hours of the landfill. The contractor will not be issued a key to this gate so they must coordinate their work hours with the landfill’s work hours.

Q: How are we to address miscellaneous debris?

A: I explained that any items such as roof vents, stacks, doors, light fixtures, debris covering floor tile, etc. that must be removed in order to complete the requirements of the contract, must also be properly disposed and included in the cost of the contract. Other debris that the contractor can work around is not intended to be removed as part of this contract. All metals are to be recycled and other debris that cannot be recycled can be hauled to the landfill.

Any visible transite roofing or siding that is already on the floors or ground surrounding the buildings is also to be removed and properly disposed.

The successful offeror will receive waste tickets that will waive tipping fees for all demolition and special wastes brought to the landfill. The COR will issue the waste tickets.

Item 2 Detail. Group 5 Buildings, page 3 of 13 revisions:

• Building 5-5, Primer Loading also has an interior transite ceiling.

• Building 5-32 can be deleted because no special wastes have been identified there.

• Building 5-31 has a metal roof and transite siding. Deterioration of the wooden structure is to the extent that it may not stand on its own once the transite siding is removed. In that case the wood structure is to be dropped onto the concrete floor of the building, not allowed to collapse outward.

• Note: Covered Walkways – The Army varied on how it enclosed the spaces around and in between these buildings. Some are full 3-sided transite walkways, some are just a wall beneath the roof overhang at the perimeter of the building (such as Building 5-6), and some are just roofing with metal panel side walls. Whether the transite is included with the building adjacent to it or in the Covered Walkways line item is not as important as assuring it is included somewhere, and is not double counted. We will be looking the totals during analysis of the Price Proposals.

End of Questions and Responses