RFI_-_SIERRA_PALM_PICNIC_AREA_122118.pdf

SIERRA PALM PICNIC AREA AND PALO COLORADO MINOR

REPAIR MAINTENANCE PROJECT

Request for Information

1. Item 55204 is for concrete slab of 6’x6’x4”, is this the only one slab in this area?

Yes.

Item 55204(A) – Repair concrete Bano Grande; Bano de Oro concrete posts repair.

Refer to subsheet D2 Bano de Oro concrete slab replacement section. “1- each”.

2. Pay items numbers in the drawings and in the solicitation breakdown don’t match, and in the drawing there are pay items numbers called that aren’t included in the schedule.

Please clarify.

The question is not clear on which pay item numbers in the drawings and the solicitation breakdown do not match.

Pay item numbers called in drawings were identified for electrical work; which were not included in the Pre-solicitation Schedule of Items but are included in the Schedule of Items of the actual Solicitation. The Solicitation document is named 1243ZP19R0001_COMPLETE. Refer to item 7008.

3. Are the projects will be divided by contractor? Or only one contractor will be awarded all the contract?

The intention is for the contract to be awarded to one sole contractor.

4. Small heavy equipment could be use down the trails on sierra palm? Like the really small bobcats?

Small heavy equipment could be used down the trails on Sierra Palma as long as the operations are limited within the clearing limits. Refer to General Notes on drawing sheet G4; site layout.

5. Do we need to seal the roofs?

Refer to General Notes on sheet D1 of Palo Colorado Plan Set. Refer to General Notes on Sierra Palm Plan Set; sheet D1. Refer to Specifications Section 70000.

6. We noticed that the existing electrical meters are at the trail behind the restaurant. May "AEE" request the Department of Agriculture a more accessible meters location with the new connection?

No, AEE has not request any relocation of the restaurant meter at a new location when the new work connection is made or done.

7. Tengo duda en el tamaño del tanque de agua se aclaró que era de 10,000 y si se entregara lleno y por cuanto tiempo será utilizado. Donde se va a localizar y se podrían utilizar dos de 5,000 por cuestión de tamaño. El tanque de 5,000 mide aproximadamente 25' con chasis y el de 10,000 mide aproximadamente 45'. Otra cosa a considerar es el peso y su localización.

Document named Water Cals show a peak demand of 1,800 gallons. Plan Set and Schedule of Items shall be corrected to require a 2,000 gal water tank. Proceed with the 2,000 gal requirement.

8. Sierra Palm Plans – Sheet C2 –Det.A- In the site meeting it was mentioned that the CIAM material

(Compacted Imported Aggregate Material) was only to fill in the voids where the asphalt had been disintegrated and that the existing asphalt was to be left exposed. However, Detail A on this sheet states that there is to be 4” of fill to be placed (and compacted) on top of the existing asphalt finish elevation. Shall we go by what was said in the site meeting, or go by what is in the plan?

Submit proposal by the optional pay items in the plan.

9. Sierra Palm Plan – General Aggregate, grade, base and truegrid questions.

a. Detail A Sheet C2 – Note #3 on the detail makes mention of an optional pay item

30201(A). There is no such pay item on the schedule for Sierra Palm. There is, however, a 30201(A) in the Palo Colorado plans. Please clarify. It seems as though the pay item 30201(A) was misplaced in the wrong project.

i. The note mentions optional pay item 30201. Refer to item 30201(B) in the Sierra Palm optional pay items.

b. Im trying to understand the design intent of the inclusion of the truegrid system. From what I am able to gather from the plans, please confirm that the following it true:

i. The 4” of fill will be placed on top of the existing asphalt at the trail walkways.

If the option is excersided, yes. Submit proposal as specified by the optional pay items in the plan.

ii. The Government has the option of adding the truegrid system and the required ¾” aggregate that goes along with it.

The government has the option of adding the truegrid system.

10. Pay Item 20101(B) on Pay Item Sheet for Sierra Palm– The “detail” that this pay item refers to is that detail on sheet D1 for “trail clearing”? Please note that the detail itself refers to pay item 15218 which does not exist.

Pay item 20102(B) will be equivalent to pay item 15218 in the drawings; except for item 2 in the General Notes of sheet G4, which should be referenced to pay item 20201(B) in the Schedule of Items.

11. Sierra Palm Plans – Sheet C1 –Note to the right of the “Existing Structure” - This note also refers to a Pay Item 15218 which does not exist. Please clarify which pay item this gets attached to, or if this is in addition to the amounts already stipulated.

Refer to previous answer.

12. Pay Item 20201(B) on Pay Item Sheet for Sierra Palm– Where exactly is this 0.29 acres at?

Refer to previous answer.

13. Pay Item 55204(B) on Pay Item Sheet for Sierra Palm This Lump Sum amount refers to the Repair Schedule (sheet G3). When you look at the schedule, it mentions the dimension of the grout is in “Cubic Yards” and the total is 8.2 cubic yards, which is pretty much the contents of an entire concrete truck. Unless there is a large void under the slab that needs to be filled, I did not see during the site visit voids that would take such large amounts of concrete. This seems like a very large amount for just “Grout Repairs” at these 4 structures. Can you further clarify?

Correct units to cubic feet. In addition, refer to contract clause 52.211-18 Variation in Estimated Quantity.

14. Sierra Palms Repair Schedule states that there are 180 LF of 2” dia handrail removal. The Schedule of Items states that there are 220 LF removal and replacement. What is the quantity?

Refer to item #3 of General Notes in sheet D4 of Sierra Palm Plan Set. The Schedule of items for Sierra Palm refers to these quantities as lump sum quantities. The 220 LF is for item 80002(A) in the Palo Colorado optional pay items.

15. Las cotizaciones se van a enviar por correo o a que email.

Submit proposals through e-mail to the contracting officer, Chris Ford. The CO’s e-mail is cjford@fs.fed.us

16. Hay agua disponible para lavar las casetas y pisos o hay que traerla en camiones cisternas. Se podrán llenar los camiones de los ríos adyacentes.

No. Verify section 1.3 Site information and limitations.

17. En que área se van a instalar los TrueGrid Eco pavers.

Refer to General Notes on sheet D6 of the Sierra Palm Plan Set.

18. Las reparaciones de las columnas de Baño Grande y Baño de Oro serán en todas y serán empañetadas o que terminación tendrán, necesito aclaración a este respecto.

No columns are to be repaired in this project; however, references for concrete posts repairs are included in Drawing Sheet D2 of the Palo Colorado Plan Set.

19. En los trabajos eléctricos se pide una tubería PVC coated rigid galvanized no puede ser sustituida por PVC Schd 80.

No. The contractor shall follow guidelines stipulated on Notes, Plans and Specifications.

20. Las nuevas corridas eléctricas en el restaurante quedaran expuestas.

Be more specific describing the area asked. Contractor will need to re-verify.

21. Que hay en la de los baños o usaremos las tuberías existentes y solo se cambiaran cables y receptáculos.

No existing electrical conditions or required electrical work in this area. Contractor will need to re-verify.

22. No hay largos de corridas de las nuevas tuberías eléctricas.

Refer to specifications section 1.4 Job Conditions.

23. En el Schedule of Items provisto en el día de la pre-subasta no hay un Pay Item para los trabajos eléctricos.

Refer to the Schedule of Items in 1243ZP19R0001_COMPLETE on www.fbo.gov . See item 7008 on page 9.

24. Necesito la información de contacto del Supervisor que era el Ing. Eléctrico por parte del Forest Service para coordinar una visita al área.

All site visits and communications should be coordinated through the COR- Karib Mar Gonzalez, PE.

Streamline the communications through her e-mail at kgonzalezrivera@fs.fed.us.

25. Eng. Gonzalez el truegrid it’s gone be installed or not? Or the trails is gone be repair with compacted stone as we discussed in the site visit?

Submit the proposal as specified in the plans. Truegrid is a pay item which the government has the option to exercise or not.

26. No nos a llegando información final del proyecto.

All information and amendments are/will be published on www.fbo.gov

27. Los railings se sustituirán según los existentes? Si es así cual es el detalle donde cruzan los postes de hormigón sin que estos se afecten?

Refer to sheet D2 of Palo Colorado Plan Set.

28. Todos los railing serán pintados con power-coating?

Refer to sheet D2 of Palo Colorado Plan Set.

29. muchos de los números de los pay items no concuerdan con los planos.

Refer to questions #2 and #10.

30. hay estudio de asbestos y plomo?

There are no studies regarding this subject.

31. donde se pone la partida de electricidad?

Refer to question #2.

32. los hormigón pueden ser mezclados en sitio Refer to Section 55204 in the Specifications.

33. In the Solicitation item 11 it says that that work shall be completed within 90 cal days, in the continuation sheet the period of performance is less than 90 days, please clarify.

The work shall be completed with-in 90 days of receiving Notice to Proceed. If a an extension to the period of performance is needed we will modify.

34. The bid documents included a schedule of items with quantities and descriptions, drawings also make reference to this pay items. Our price will be based in these quantities? In case of overruns and underruns how are they going to be handle?

52.211-18 -- Variation in Estimated Quantity.

As prescribed in 11.703(c), insert the following clause in solicitations and contracts when a fixed-price construction contract is contemplated that authorizes a variation in the estimated quantity of unit-priced items:

Variation in Estimated Quantity (Apr 1984)

If the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 15 percent above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 115 percent or below 85 percent of the estimated quantity. If the quantity variation is such as to cause an increase in the time necessary for completion, the Contractor may request, in writing, an extension of time, to be received by the Contracting Officer within 10 days from the beginning of the delay, or within such further period as may be granted by the Contracting Officer before the date of final settlement of the contract. Upon the receipt of a written request for an extension, the Contracting Officer shall ascertain the facts and make an adjustment for extending the completion date as, in the judgment of the Contracting Officer, is justified.

35. On page 4 of 16 of the Sierra Palm Picnic Area drawings in the General Notes it makes reference to Pay Item 15218, this item is not included in the schedule. Does it means that this work is not included, if not please clarify.

Refer to question #10.

36. In the Repair Schedules there are item describing work that are not included in the schedule of pay items, please clarify.

Refer to question #2.

37. Does equipment will be allowed in the trail restoration?

Refer to question #4.

38. In Attachment 5 the Technical Ma, item 2.b asks for water diversion and erosion control practices; during the site visit we didn’t observe of visit any areas that will require stream diversion, please clarify were you foresee stream diversion may be needed.

Refer to Sierra Palm Drawings sheet C3, pay item 60201.