Attach 9_Columbine Gravel Crushing QA_Agenda.pdf
PDF 70 KB Posted
- Attached to
- Columbine Gravel Pit Crushing and Development
- Solicitation number
- 1240LT26Q0064
- Issued by
-
Department of Agriculture Forest Service
About this file
This is a Pre-Bid Agenda and Question and Answers document for a federal solicitation involving gravel crushing operations and aggregate production on Forest Service land.
The pre-bid meeting is scheduled to cover solicitation information, site walkthrough, and contractor questions regarding the project scope. All verbal questions must be submitted in writing to Contracting Officer Mr. Lucas Dahlman by Thursday, May 21st at 11:00 AM Central Time. Quotes are due Wednesday, June 10th at 11:00 AM Central Time. The Period of Performance runs from July 6, 2026 to October 15, 2027, with a general operating season from June through October. The contract requires processing 16,000 tons of stockpiled aggregates, installation of 3 state-certified belt scales, 15 sampling and testing activities, and 3 Unmanned Aerial Vehicle (UAV) surveys. Proposals must address all evaluation factors in the solicitation and include biobased content considerations.
The Questions and Answers section clarifies critical operational requirements: all heavy equipment except service vehicles must pass Forest Service weed inspection with a minimum 5 working days lead time prior to mobilization. The contractor is responsible for three 30-minute drone surveys (pre-operation, during operations, and post-operation) conducted by an FAA Part 107 Certified Remote Pilot. Brush and topsoil must be stockpiled adjacent to the excavation area to the north-northwest, north, or north-northeast and scattered on excavated slopes upon project completion; no brush burning is permitted. Live trees may be cut and hauled off-site with a Forest Service fuelwood permit, or if retained on-site, must be limbed and cut to 4-foot lengths or less. On-site camping is permitted under a contractor camping permit issued by the Contracting Officer for a predetermined duration.
View the file
Other files
Show all 11
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PRE-BID AGENDA
11:00 – WELCOME
11:00 – SIGN-IN
11:15 – INTRODUCTIONS; NAME, COMPANY, SPECIALITY
11:30 – SOLICITATION INFORMATION
• Submit all questions at time of site visit to the Contracting Officers Representative (COR) Offeror’s will be asked to confirm all verbal questions are submitted in writing to the Contracting Officer, Mr. Lucas Dahlman
• Questions due no later than Thursday, May 21st, 11:00 AM Central Time
• Quotes due no later than Wednesday, June 10th, 11:00 AM Central Time
• Evaluation and basis for award is in the solicitation. Ensure each factor is addressed in your proposal. Address biobased
11:35 – ADDITIONAL INFORMATION
General operating season = June through October Period of Performance = 07/06/2026 to 10/15/2027 Stockpiled aggregates = 16,000 tons State certified belt scale = 3 Sampling and testing = 15 UAV survey = 3
11:45 – SITE WALK
Additional questions and discussion
13:00 – END PRE-BID
Question and Answers
• What is inspected for weeds? What is lead time for weed inspections?
• All heavy equipment. The only equipment that is not inspected prior to mobilization onto the project site is service vehicles.
• Lead time for heavy equipment inspection is a minimum of five (5) working days to allow a representative from the Forest Service to inspect equipment.
• Will the contractor be responsible for drone survey?
• Yes. The separate flights are estimated to take approximately 30 minutes each. There will be one flight prior to the commencement of gravel crushing operations, one flight during operations, and one final flight at the conclusion of gravel crushing operations. The flight information will be provided to the Contracting Officer. The drone pilot must be a Certified Remote Pilot per FAA Small UAS (Part 107).
• Will the current stockpile be gone or segregated?
• To be determined. If the current stockpile is not removed prior to the commencement of operations, the new stockpile will be placed in a location as determined on the ground by the Contracting Officer.
• Where can brush be stockpiled and can it be burned?
• Brush can be stockpiled adjacent to the excavation area either to the north – northwest, north, or north-northeast. At the conclusion of crushing operations, it will be scattered on the slopes of the excavated areas.
• No burning of the brush will be allowed.
• Where will topsoil be stockpiled?
• Topsoil will be stockpiled adjacent to the excavation area either to the north – northwest, north, or north-northeast. At the conclusion of crushing operations, it will be scattered on the slopes of the excavated areas.
• Could live trees be cut? If so, can they be hauled off site?
• Yes. Live trees can be cut. Trees removed from the project area can be hauled off-site. A fuelwood permit must be purchased from the Forest Service to haul trees off-site.
• If trees are left on site, how will they be disposed of?
• If trees are left on-site, they will be limbed and cut to lengths of four (4) feet or less and decked in an area as identified on the ground by the Contracting Officer.
• Will camping be permitted on site?
• Yes. Camping on-site will be permitted. A camping permit will be provided by the Contracting Officer to the contractor for a predetermined length of time as agreed upon prior to mobilization onto the site.
File details come from the government source that posted it. Updated .