MakcinawSiteVisit.docx

Site Visit

Contract Information Review (provided on-site):

· This project includes reconstruction of the Mackinaw Campground, refer to preliminary plans.

· Project Magnitude is estimated at between $1,000,000 and $5,000,000.

· Offerors must ensure they are registered and valid in the System for Award Management (SAM) database.

· Notes and attendance list will be uploaded to www.sam.gov as an amendment to the solicitation shortly after this meeting.

· If there are any questions asked at this meeting that representative cannot answer, they will be addressed by the Contracting Officer, CO, in the site visit notes via an amendment to this solicitation

· CO will be Tanya Spanfellner, Procurement and Property Services

· Contracting Officer Representative (COR) will be Garon Sandall, Intermountain Region

Additional Points covered Onsite:

· The preliminary set of plans that are available at this time were handed out at the site visit. These are the same plans that can be found on currently on SAMs with the exception of many of the Detail Sheets that are labeled with D under the sheet number.

· Question: Would it be possible to go to construction in 2025 rather than 2024. The point was brought up that the majority of the contractors will be already getting their 2024 scheduled lined up by the time this project is awarded.

Answer: The USFS is still aiming to have this project be constructed in 2024. However, the point has been noted and will be discussed and considered by the USFS.

· Question: Would it be possible to allow construction to begin in 2024 and then extend into the 2025 season.? Would the USFS consider splitting the project up over two seasons?

· Answer: As of right now the USFS is planning on having the project be constructed all in one season, 2024. However, the issue has been noted and additional discussions will be had by the USFS concerning this possibility.

· There was some discussion regarding changes and updates that need to be made to the plans including, additional parking near the shower building, additional toilets that will be needed, and a toilet that doesn’t need to be replaced. There may be other issues as well. Point to be made: Expect some additional changes to be made prior to the final set of plans being issued.

· The USFS has some Fiscal Year 23 funding available for this project. The USFS is waiting for Congress to pass a budget bill that would free up additional Fiscal Year 2024 funding that has been allocated for use on this project.

The solicitation may or may not include Base Items that could be awarded using the FY23 money and Optional Items that could be awarded using the FY24 money.

· This solicitation will uitilize Request for Proposals (RFP) or FAR Part 15 procedures.

· A staging area will need to be delineated in the final plans for the contractors to use to work more efficiently.

· The gates to the campground were unlocked for the contractors to look at the existing campground as this meeting ended.