1240LS25Q0011 Blackrock Ranger District Janitorial Combined Synopsis_RFQ.pdf

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2025-01.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 561720 Janitorial

Services, the Product Service Code is S201, and the Small Business Size Standard is $22.0 Million.

(v) Schedule of Items/Price Schedule

Item 0001 – Base Year – February 1, 2025 – January 31, 2026

Item Services Qty Unit of

Issue

Unit Price Total Price

1a. Janitorial Services – Blackrock RD 12 Month $ $

Total Quote: $

Item 0002 – Option Year 1 – February 1, 2026 – January 31, 2027

Unit Price Total Price

2a. Janitorial Services – Blackrock RD 12 Month $ $

Item 0003 – Option Year 2 – February 1, 2027 – January 31, 2028

Unit Price Total Price

3a. Janitorial Services – Blackrock RD 12 Month $ $

Item 0004 – Option Year 3 – February 1, 2028 – January 31, 2029

Unit Price Total Price

4a. Janitorial Services – Blackrock RD 12 Month $ $

Item 0005 – Option Year 4 – February 1, 2029 – January 31, 2030

Unit Price Total Price

5a. Janitorial Services – Blackrock RD 12 Month $ $

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Total Quote, BASE YEAR – OPTION YEAR 4 $

Indicate Ability to Perform Services Per the Schedule Outlined in the

Performance Work Statement, Y or N:

Quoter’s Company Information

Company Name (Please Print):

UEI NUMBER from SAM.gov

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation. Contractors must submit pricing for all items.

(vi) Description of Requirement

Scope of Work to be Performed:

The purpose of this contract is to secure janitorial and custodial services for approximately 1,800 square feet of two Forest Service buildings which includes office space, reception area, and hallway. The work consists of cleaning floors, carpets, furniture and fixtures, walls, window blinds, and lights and lighting fixtures, trash removal, and replenishment of designated supplies.

The services required will be performed at the Blackrock Ranger Station, Bridger-Teton National Forest at

20250 East Hwy 26/287, Moran, WY 83013. Located approximately 40 miles north of Jackson, Wyoming on Hwy 26/287.

The period of performance will be for the upcoming calendar year as follows, with 4 Option Years:

- Base Year = February 1, 2025, through January 31, 2026

- Option Year 1 = February 1, 2026, through January 31, 2027

- Option Year 2 = February 1, 2027, through January 31, 2028

- Option Year 3 = February 1, 2028, through January 31, 2029

- Option Year 4 = February 1, 2029, through January 31, 2030

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Government Furnished Property:

The Forest Service shall provide paper towels for hand towel dispensers, toilet paper, vacuum cleaner, and trash bags. A key for access to the office will be issued to the Contractor. In case of loss of said key, the

Contractor will be billed for the changing of all locks to the building. All government supplied equipment and supplies will be located at the Blackrock Ranger Station for pick-up and use by the Contractor on-site.

The Contractor shall be liable for all loss and damage of such delivered Government furnished property until completion and final acceptance of contracted work.

Contractor Furnished Property:

All necessary supplies and materials not Government furnished including: cleaning supplies, spot remover, soap, deodorant dispensers, and deodorant. All Material Safety Data Sheets (MSDS) for all chemicals used in the cleaning of these buildings shall be given to the COR. All necessary cleaning equipment other than what is noted in the Government Furnished Property section above, must be properly guarded and meet all

OSHA standards. Such equipment shall be of the size and type customarily used by the janitorial profession.

Weekly Cleaning Services (1 day per week, after regular working hours (Friday through Sunday, 4:30pm through 8:00am MST): Regular cleaning day to be established during prework call.

Trash: All wastebaskets shall be emptied and cleaned; plastic can-liners shall be used. Containers shall be placed in areas designated by the Government for regular trash pickup weekly. Trash shall not be stored in buildings or where it will create a fire hazard or other nuisance. Care shall be exercised to keep storage room and janitor’s supply area tidy and clean at all times. All trash and litter removed from the offices shall be placed in the dumpsters located on the compound.

Carpets and Rugs: Vacuum all carpeted floors and rugs to the extent necessary to remove all visible litter and dust. Remove all stains on carpet and upholstered chairs with stain remover.

Dust Furniture and Fixtures: Dust off tables, desks, (uncovered working surfaces using a duster if necessary), file cabinets, console telephone base, window ledges and all other surfaces which may be reached while standing on the floor. This shall include surfaces seventy inches and less from the floor. The following furniture shall have objects removed to dust entire surface: front countertop area and display table area. All interior windows in each building shall be cleaned and the glass on the doors in the foyer shall be cleaned to remove finger smudges and dust. (THIS EXCLUDES ALL COMPUTER

EQUIPMENT – NO COMPUTER EQUIPMENT SHALL BE DUSTED OR CLEANED BY

CONTRACTOR – ONLYDESK/TABLES THE EQUIPMENT SETS ON SHALL BE DUSTED.)

Restrooms: Sweep and damp mop with disinfectant all restroom floors. Wash and disinfect all toilet fixtures, urinals, water closets, sinks, inside and out with household disinfectant spray. Damp wipe all toilet dispensers, toilet paper, paper towel, etc. Clean all fixtures, including sink and countertops. Clean all mirrors of spots, marks or smudges; streaks or smudges shall not be left. Clean toilet walls if they show marks, soil, smudges or any stains. Clean marks on or near the light switches. This pertains especially around toilets and sinks. Replenish all toilet supplies, including soap dispensers, leaving a spare roll of toilet paper with each toilet. Install air freshener and refill when empty. Empty trash and replace bags, replace paper products as needed, clean mirrors, refill hand soap dispensers, clean toilets (bowls, seats, base), wipe down stall walls, wipe window ledges and baseboards, sweep/mop floors, dust walls.

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Common Areas: All walls shall be washed of all marks, handprints and spills, taking care not to remove paints.

Drinking Fountain: Clean and disinfect.

Sweeping and Mopping: Sweep and/or mop front foyer and all other non-carpeted floors.

Office and Public Areas: empty individual garbage cans and replace liners, dust surfaces, wipe desktops, countertops, drinking fountains, clean inside windows when necessary, mop “fatigue” mats when necessary, restock paper products, dust blinds when necessary, break down boxes in mailroom, take all trash to compound dumpsters. Clean all enclosed lights and light fixtures (including fluorescent lighting) of dust, bugs, etc.

Semi-Annual Cleanings:

Windows: All exterior windows in each building shall be cleaned and the exterior glass on the doors in the foyer shall be cleaned to remove finger smudges and dust twice per year once in April, once in October.

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Contractor Credentialing Requirements

Questions regarding the training needs for your requirement may be addressed to the Office of the Assistant Secretary for Civil Rights (OASCR), Office of Contracting and Procurement (OCP), Office of Human Resources Management (OHRM), or Office of Information Affairs (OIA) as applicable.

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Mandatory Contractor Training

(Applies to new service contracts awarded after November 1, 2023) (Applies to modified service contracts as applicable)

The contractor must ensure their employees (including subcontractor personnel) complete the training course(s) listed below in the frequency identified. The contractor must maintain records of course completion and provide them to the Contracting Officer or Contracting Officer Representative upon request.

Course Name Frequency

(Once, Quarterly, Annually, etc.)

Method of Training Length of

Training

Completion Date

Understanding and

Interrupting

Unconscious Bias

Annually AgLearn 90 minutes 90 days after assignment in

AgLearn

Anti-Harassment

Training: Identifying and Preventing

Workplace Harassment

Annually AgLearn 60 minutes 90 days after assignment in

AgLearn

Information Security

Awareness

Annually AgLearn 60 minutes 1 year since last completion date

USDA Records

Management

Annually AgLearn Or Paper-based

60 minutes 60 days after assignment

Section 508 Annually AgLearn 60 minutes 45 days after assignment

If needed, add other courses as approved by the Contracting

Officer

NOTE: All Contractor employees designated to work on this project shall undergo and pass a background check, which will involve providing hard copy fingerprints, before a notice to proceed will be issued. The employee(s) will also be entered into Person Model as part of this process and obtain a

LincPass which will require the annual training listed above. Instructions for accessing the training will be provided by the Contracting Officer’s Representative or PIV Sponsor.

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Blackrock Ranger Station, Bridger-Teton National Forest at 20250 East Hwy 26/287, Moran, WY

83013. Located approximately 40 miles north of Jackson, Wyoming on Hwy 26/287

CLAUSES:

(viii) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (Clauses are located at FAR part 52 and begin with 52)

Department of Agriculture Acquisition Regulation (AGAR):https://www.acquisition.gov/agar (Clauses are located at AGAR part 452 and begin with 452)

Deviations to clauses may be viewed at: Policies & Regulations | USDA

(ix) Clauses Incorporated by Reference:

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2023)

FAR 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY

2024)

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

FAR 52.242-15 Stop-Work Order (AUG 1989)

FAR 52.245-1 Government Property (SEP 2021) Alt 1 (APR 2012)

FAR 52.245-9 Use and Charges (APR 2012)

FAR 52.246-4 Inspection of Services-Fixed Price (AUG 1996)

FAR 52.249-8 Default (Fixed-Price Supply and Service)(APR 1984)

AGAR 452.204-70 Modification for Contract Closeout (DEVIATION JUN 2024)

(x) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Products and Commercial Services (NOV 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: (1) – (7)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (4) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

☒ (5) FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☒ (9) FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section

102 of Division R of Pub. L. 117-328).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses https://www.usda.gov/da/ocp/ppd/policies-regulations https://www.usda.gov/sites/default/files/documents/agar-class-deviation-contract-closeout-clause.pdf https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-27#FAR_52_204_27

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

☒ (11)(i) FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition

(Dec 2023) (Pub. L. 115–390, title II)

☒ (12) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

☒ (18) (i) FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C.

644).

☒ (26) (i) FAR 52.219-28, Post Award Small Business Program Re-representation (FEB 2024)

(15 U.S.C. 632(a)(2)).

☒ (31) FAR 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

☒ (33) FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015).

☒ (34) (i) FAR 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

☒ (36) (i) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN

2020) (29 U.S.C. 793).

☒ (39) (i) FAR 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

☒ (40) FAR 52.222-54, Employment Eligibility Verification (MAY 2022) (Executive Order

12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR

22.1803.)

☒ (48) (i) FAR 52.225-1, Buy American-Supplies (OCT 2022) (41 U.S.C. chapter 83).

☒ (51) FAR 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

☒ (55) FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

(MAY 2024) (E.O. 13513).

Services (NOV 2021) (41 U.S.C. 4505, 10 U.S.C. 3805).

☒ (59) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

(OCT2018) (31 U.S.C. 3332).

☒ (63) FAR 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Dron Act-Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub

L. 118-31, 41 U.S.C. 3901).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (1) FAR 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter67).

☒ (2) FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C.

206 and 41 U.S.C. chapter 67).

Employee Class Wage/Fringe Benefits

GS-3 Step-5 $17.20/$4.98

☒ (7) FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

(Jan 2022).

☒ (8) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.222-3#FAR_52_222_3 https://www.acquisition.gov/far/52.222-21#FAR_52_222_21 https://www.acquisition.gov/far/52.222-26#FAR_52_222_26 https://www.acquisition.gov/far/52.222-36#FAR_52_222_36 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title29-section793&num=0&edition=prelim https://www.acquisition.gov/far/52.222-50#FAR_52_222_50 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.222-54#FAR_52_222_54 https://www.acquisition.gov/far/22.1803#FAR_22_1803 https://www.acquisition.gov/far/22.1803#FAR_22_1803 https://www.acquisition.gov/far/52.225-1#FAR_52_225_1 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.225-13#FAR_52_225_13 https://www.acquisition.gov/far/52.226-8#FAR_52_226_8 https://www.federalregister.gov/executive-order/13513 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/3805 https://www.acquisition.gov/far/52.232-33#FAR_52_232_33 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3332&num=0&edition=prelim https://www.acquisition.gov/far/52.239-1#FAR_52_239_1 https://www.acquisition.gov/far/52.222-41#FAR_52_222_41 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.222-42#FAR_52_222_42 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.222-55#FAR_52_222_55 https://www.acquisition.gov/far/52.222-62#FAR_52_222_62

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

(d) (1) – (3)

(e) (1), (2)

Clauses Incorporated by Full Text:

(xi) FAR 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 days of expiration of the final option year.

(xii) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(xiii) FAR 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(xiv) AGAR 452.204-71 Personal Identity Verification of Contractor Employees

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the USDA Directives 4620-002 require the exclusion of a contractor's employee, the contracting officer will notify the contractor in writing. The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 and to maintain a list of employees eligible for a USDA LincPass required for performance of the work.

(c) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

(d) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(e) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 8:00 am to 4:30 pm M-F excluding holidays at the Bridger Teton

National Forest Supervisor’s Office, 340 North Cache Street, Jackson, WY 83001. Contact Susan

Colligan (307) 739-5500, to arrange for drop off of contractor identity information. The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

List of Documents, Attachments, and Exhibits

Attachment Description Pages

A Quality Assurance Surveillance Plan 6

B Quality Assurance Checklist 2

D Quality Assurance Checklist – Customer Complaint Form 1

E Performance Requirements Summary 2

E Wage Determination – WD 2015-5495 (Rev. 23) 7/22/2024 11

Exhibits

1 Experience and Equipment Questionnaire (Contractor required to fill out and return) with any quote submitted)

2 Subcontractor Form SF-1413 1

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Attachment A - Quality Assurance Surveillance Plan

US Department of Agriculture (USDA)

Quality Assurance Surveillance Plan

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Contents Project Name

Solicitation / Contract Number

Section 1: Introduction

1.1 Purpose

1.2 QASP Relation to the Contract

1.2.1 QASP Revisions

1.2.2 Surveillance of Performance Progression

1.3 QASP Relation to the Quality Control Plan (QCP)

Section 2: Performance Description

2.1 Performance Standards and Acceptable Quality Levels (AQLs)

2.1.1 Allowable Deviation

2.1.2 Substantially Complete

2.2 Non-Performance

2.2.1 Documentation

2.2.2 Remedial Actions

Section 3: Contractor and Government Responsibilities

3.1 Contractor Responsibility

3.2 Government Responsibility

3.2.1 Contracting Officer (CO)

3.2.2 Contracting Officer Representative (COR)

3.2.3 Customers

Section 4: Surveillance Methods to Perform Quality Assurance

4.1 Surveillance Methods

4.2 Analysis and Results

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Project Name

0403 SERV NEW D6 – BLACKROCK RANGER DISTRICT JANITORIAL

Solicitation Number

1240LS25Q011

Section 1: Introduction This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Blackrock Ranger District Janitorial. This plan sets forth the procedures and guidelines that the USDA, Facilities Management will use in ensuring the required performance standards or services levels are achieved by the contractor.

1.1 Purpose

The purpose of the QASP is to describe the systematic methods used to measure performance and to identify the reports required and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards identified in the PWS. This QASP is designed to define roles and responsibilities, identify the performance objectives, define the methodologies used to monitor and evaluate the contractor’s performance, describe quality assurance reporting, and describe the analysis of quality assurance monitoring results.

1.2 QASP Relation to the Contract

1.2.1 QASP Revisions

The Contracting Officer Representative (COR) may make revisions or changes to the QASP procedures and surveillance methods or increase or decrease the degree of surveillance methods at any time during the contract performance period. Changes to the Metric must be incorporated into the PWS, Performance Requirement Summary (PRS) and QASP by a bilateral modification to contract that is issued by the Contracting Officer (CO). A copy of the QASP is provided to the contractor to enable the contractor to enhance its Quality Control (QC) program to perform in accordance with its Quality Control Plan (QCP).

1.2.2 Surveillance of Performance Progression

As the performance period progresses, the levels of surveillance may be altered for service areas where performance is either consistently excellent or unsatisfactory. If there is consistently good performance, then the amount of surveillance may be reduced. If observations reveal consistent deficiencies, increased surveillance may be implemented.

1.3 QASP Relation to the Quality Control Plan (QCP)

The QCP is a required element of the contract and the Contractor shall adhere to its established quality control processes and procedures in managing and performing work as described in the contract. While the QCP represents the way in which the Contractor will ensure its quality and timeliness of services, as defined in the PWS, the QASP represents the way in which the Government personnel specified in Section 3: Contractor and Government Responsibilities, Paragraph 3.2, Government Responsibilities, will evaluate the contractor’s performance. The contractor’s QC program and the residual organization’s QASP should be complementary programs that ensure successful contractor performance.

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Section 2: Performance Description Performance of the contractor will be monitored through the surveillance methods described in Section 4:

Surveillance Methods to Perform Quality Assurance to assess the Contractor’s performance against PWS requirements.

2.1 Performance Standards and Acceptable Quality Levels (AQLs) For selected activities in the PWS, the PRS provides a performance standard and an AQL. A performance standard is the expected level of contractor performance. An AQL defines the level of performance that is satisfactory. Depending on the service evaluated and the evaluation method selected, performance standards and AQLs may be stated as a number of occurrences or as a percentage. Performance standards and AQLs for random sampling and 100 percent inspection are generally stated as percentages. For periodic inspections, performance standards may be stated as either percentages or as absolute numbers.

The contract requires the Contractor to perform all work as specified. Any inaccuracies or omissions in services or products are referred to as “defects” on the part of the Contractor. The Contractor shall be responsible for all identified defects and may be required to re-perform the work at no cost to the government. The AQLs take into account that in some instances an allowable level of deficiencies (deviations) is possible while overall performance continues to meet the government’s desired level of service.

2.1.1 Allowable Deviation

The AQLs define the level or number of performance deficiencies the Contractor is permitted to reach under this contract. AQLs take into account the difference between an occasional defect and a gross number of defects. AQLs can be expressed as a percentage of or as an absolute number (e.g., three per month). There may be instances where 100 percent compliance is required, and no deviation is acceptable (e.g., where safety is involved).

2.1.2 Substantially Complete

In some cases, service outputs are evaluated using subjective values (e.g., excellent, satisfactory, unsatisfactory). The criteria for acceptable performance and for defects must be defined for these service outputs. The concept of “substantially complete” should be the basis for inspections based on subjective scales. Work is considered “substantially complete” where there has been no significant departure from the terms of the contract and no omission of essential work. In addition, the Contractor has performed the work required to the best of its ability and the only variance consists of minor omissions or deficiencies.

2.2 Non-Performance

Non-performance occurs when the contractor’s performance does not meet the AQL for a given requirement.

Requirements may contain multiple performance elements, and therefore, deficiencies may occur in one or more aspects of performance (e.g., timeliness, accuracy, completeness, etc.) or subject areas of effort.

When surveillance indicates that the contractor's service output is not in compliance with the contract requirements, the Contracting Officer’s Representative (COR) must determine whether the Contractor or the Government caused the deficiency. If the cause of the defect rests with the Government, corrective action must be taken through Government channels. If the cause of the defect is due to action or inaction by the contractor, the contractor is responsible for correction of the problem at no additional expense to the Government.

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

2.2.1 Documentation

Documentation of work non-performed or unacceptable work is essential for tracking Contractor performance. The COR will document deficient work by compiling facts describing the inspection methods and results and to substantiate nonconformance with the contract. A sample documentation reporting form is provided in Attachment C: Quality Assurance Checklist. The documentation, with any recommendations, will be forwarded to the CO. In the case of the Contractor, the COR will decide whether to elevate the problem to the CO for corrective action.

2.2.2 Remedial Actions

The Federal Acquisition Regulation allows for penalties in the event that the Contractor fails to perform the required services. Penalties are defined as those actions taken under the direction of the CO against the contractor within the general provisions of the contract for nonconformance to the PWS and PRS.

Section 3: Contractor and Government Responsibilities

3.1 Contractor Responsibility

The Contractor is responsible for delivering products or services in accordance with the contract.

Implementing its QCP, which describes the Contractor’s methods for ensuring all products and services under the contract meet established performance standards and AQLs. Maintaining, and providing for audit, quality control records and reports and all records associated with the investigation and complaint resolutions.

Appointing a single quality control point-of-contact to act as a central recipient of communication from the COR or CO.

3.2 Government Responsibility

3.2.1 Contracting Officer (CO)

The CO is responsible for administering and monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by COR and the contractor’s performance. The CO may delegate various day-to-day contract administration duties to an Administering ACO (ACO) and/or the COR for performance management and administrative actions such as invoice approval and issuance of Contract Discrepancy Reports may be, and normally are, delegated by the CO to the COR. The CO shall approve any revisions to the QASP processes or standards.

3.2.2 Contracting Officer Representative (COR)

The COR, is designated in writing, by the CO. The COR will ensure that the QA function is properly executed, plays a key role in contract administration and performs the contract surveillance and monitoring. Some key contract administration duties include, but are not limited to, performs surveillance as required by this QASP;

make recommendations to the CO for issuance of Contract Discrepancy Reports or letters of commendation and acceptance or rejection of completed work and for administrative actions based on unsatisfactory or non-performed work, and revisions or changes to the QASP; and assists the CO in identifying necessary contract modifications and preparing reports of Contractor performance and cost.

The COR may use the form(s) included in the Attachments to perform the inspection or other forms as approved by the CO. The Contractor overall guidance is also provided by FAR clause FAR 52.212-4 Contract

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Terms and Conditions - Commercial Items (NOV 2023) in Section (ix) Contract Clauses Incorporated by Reference of the contract.

3.2.3 Customers

Customers or organizations/offices that the Contractor provided support may be requested to assist the COR in conducting QA to provide information relating to the Contractor’s performance through Customer Feedback. Information gained from the Customer Feedback may be used in conjunction with other methods of observation to rate the performance of the Contractor.

Section 4: Surveillance Methods to Perform Quality Assurance

4.1 Surveillance Methods

The surveillance methods used in the QA process are the Government’s tools to monitor the Contractor’s products and services. The best means of determining whether the Contractor has met all contract requirements is to inspect the Contractor’s service products and analyze the results. Further, documented inspection results are an effective tool in contract administration that can confirm the successful achievement of all performance requirements or highlight areas where defects exist and improvements are necessary.

- Random visual inspection to ensure all aspects of contracted work are completed in accordance with Contract Requirements as noted in Contract, Section (vi).

4.2 Analysis and Results

When the inspections and customer feedback validations have been completed, the COR will perform an analysis of the Contractor’s performance. The purpose of the analysis is to ensure the Government is receiving high-quality products and services from the Contractor.

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Attachment B – Quality Assurance Checklist-Daily, Weekly, and Semi-Annual Cleaning Services

MONTH:________________________ YEAR:____________ CHECKED DATE

Cleaning Schedule

Weekly Services

All wastebaskets emptied and cleaned

Plastic can liners replaced

Containers placed in designated areas for weekly trash pickup

Storage Room and Janitor’s Supply area kept clean

Trash removed from offices and placed in dumpsters

Vacuum all carpeted floors and rugs to remove all visible litter and dust

Remove all stains on carpet and upholstered chairs with stain remover

Dust tables, desks, file cabinets, console telephone base, window ledges, and all other surfaces which may be reached while standing on the floor, less than or equal to 70” from the floor.

Remove objects from and dust front countertop and display table area

All windows in each building cleaned

Glass on foyer doors cleaned to remove dust and smudges.

Sweep and damp mop restroom floors with disinfectant

Wash and disinfect all toilet fixtures, urinals, water closets, sinks, inside and out

Damp wipe all toilet dispensers, toilet paper, paper towel, etc.

Clean all fixtures, sink, and countertops

Clean all mirrors of spots, marks, soil, smudges, or stains, no streaks or smudges remain

Clean toilet, seats, base, walls, and bowls if they show marks, soil, smudges, or any stains

Clean marks on or near light switches

Replenish all toilet supplies, including soap dispensers, leave spare toilet paper roll with each toilet

Install air freshener, refill when empty

Empty trash and replace bags

Replace paper products as needed

Wipe down stall walls

Wipe down ledges and baseboards

Sweep/mop floors

Dust walls

Common area walls washed of all marks, handprints, and spills (no paint removed).

Drinking fountain cleaned and disinfected

Office and Public Areas: Empty individual garbage cans and replace liners, dust surfaces, wipe desktops, countertops, drinking fountains, clean inside windows as necessary, mop fatigue mats as necessary, restock paper products, dust blinds as necessary.

All trash to compound dumpsters

Break down boxes in mail room

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Semi-Annual Services

All exterior windows in each building shall be cleaned and the exterior glass on the foyer doors shall be cleaned to remove finger smudges and dusted twice per year, once in April and once in October.

Comments: (Note additional comments on back of form)

Unless noted, services performed were satisfactory.

COR Signature:__________________________________ Date:_______________

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Attachment C – Quality Assurance Checklist – Customer Complaint Form

Bridger-Teton National Forest, Blackrock Ranger District

Janitorial Services Contract

Quality Assurance – Customer Complaint Form

Daily -

Date Name Location Description Cleaning

Crew

Initials

Date

Resolved

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Attachment D – Performance Requirements Summary

Required

Service

Standard (Referencing PWS) Allowable

Deviation

Performance Threshold Method of Quality

Assurance

Disincentive

Weekly

Service

Clean area of service to meet standards specified in the PWS Section (vi)

5% from standard

100% adherence to performance requirements is required. Bi-Monthly Inspections Rework at no cost to the

Government.

Not to exceed three reported occurrences with less than

100% compliance as reported by the COR on the Quality

Assurance Checklist - Attachment C

Quality Assurance

Checklist - Attachment C

Semi-Annual

Service

Clean area of service to meet standards specified in the PWS Section (vi)

5% from standard

100% adherence to performance requirements is required. Random Inspections Rework at no cost to the

Government.

Not to exceed three reported occurrences with less than

100% compliance as reported by the COR on the Quality

Assurance Checklist - Attachment C

Quality Assurance

Checklist - Attachment C

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

Attachment E - Wage Determination

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5409

Daniel W. Simms Division of | Revision No.: 23

Director Wage Determinations| Date Of Last Revision: 07/22/2024

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order

14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to |

|after January 30, 2022, or the |the contract. |

|contract is renewed or extended (e.g., |The contractor must pay all covered workers |

|an option is exercised) on or after |at least $17.20 per hour (or the applicable |

|January 30, 2022: |wage rate listed on this wage determination,|

| |if it is higher) for all hours spent |

| |performing on the contract in 2024. |

|If the contract was awarded on or |Executive Order 13658 generally applies to |

|between January 1, 2015 and January 29,|the contract. |

|2022, and the contract is not renewed |The contractor must pay all covered workers |

|or extended on or after January 30, |at least $12.90 per hour (or the applicable |

|2022: |wage rate listed on this wage determination,|

| |if it is higher) for all hours spent |

| |performing on the contract in 2024. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Wyoming

Area: Wyoming Counties of Lincoln, Sublette, Sweetwater, Teton, Uinta

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations

01011 - Accounting Clerk I 16.20***

01012 - Accounting Clerk II 18.18

01013 - Accounting Clerk III 20.34

01020 - Administrative Assistant 24.51

01035 - Court Reporter 21.05

01041 - Customer Service Representative I 14.70***

01042 - Customer Service Representative II 16.04***

01043 - Customer Service Representative III 18.00

01051 - Data Entry Operator I 15.63***

01052 - Data Entry Operator II 17.05***

01060 - Dispatcher, Motor Vehicle 23.87

01070 - Document Preparation Clerk 16.77***

01090 - Duplicating Machine Operator 16.77***

01111 - General Clerk I 15.83***

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

01112 - General Clerk II 17.27

01113 - General Clerk III 19.40

01120 - Housing Referral Assistant 23.48

01141 - Messenger Courier 14.47***

01191 - Order Clerk I 15.37***

01192 - Order Clerk II 16.77***

01261 - Personnel Assistant (Employment) I 18.82

01262 - Personnel Assistant (Employment) II 21.05

01263 - Personnel Assistant (Employment) III 23.48

01270 - Production Control Clerk 31.46

01290 - Rental Clerk 19.65

01300 - Scheduler, Maintenance 18.82

01311 - Secretary I 18.82

01312 - Secretary II 21.05

01313 - Secretary III 23.48

01320 - Service Order Dispatcher 21.73

01410 - Supply Technician 24.51

01420 - Survey Worker 18.12

01460 - Switchboard Operator/Receptionist 16.84***

01531 - Travel Clerk I 17.56

01532 - Travel Clerk II 18.82

01533 - Travel Clerk III 21.05

01611 - Word Processor I 16.77***

01612 - Word Processor II 18.82

01613 - Word Processor III 21.05

05000 - Automotive Service Occupations

05005 - Automobile Body Repairer, Fiberglass 23.46

05010 - Automotive Electrician 21.78

05040 - Automotive Glass Installer 20.33

05070 - Automotive Worker 20.33

05110 - Mobile Equipment Servicer 17.58

05130 - Motor Equipment Metal Mechanic 23.21

05160 - Motor Equipment Metal Worker 20.33

05190 - Motor Vehicle Mechanic 23.21

05220 - Motor Vehicle Mechanic Helper 16.17***

05250 - Motor Vehicle Upholstery Worker 18.96

05280 - Motor Vehicle Wrecker 20.33

05310 - Painter, Automotive 21.78

05340 - Radiator Repair Specialist 20.33

05370 - Tire Repairer 18.42

05400 - Transmission Repair Specialist 23.21

07000 - Food Preparation And Service Occupations

07010 - Baker 18.20

07041 - Cook I 16.93***

07042 - Cook II 19.58

07070 - Dishwasher 13.55***

07130 - Food Service Worker 15.00***

07210 - Meat Cutter 19.88

07260 - Waiter/Waitress 10.54***

09000 - Furniture Maintenance And Repair Occupations

09010 - Electrostatic Spray Painter 25.61

09040 - Furniture Handler 17.79

09080 - Furniture Refinisher 25.61

09090 - Furniture Refinisher Helper 21.45

09110 - Furniture Repairer, Minor 24.30

09130 - Upholsterer 25.61

11000 - General Services And Support Occupations

11030 - Cleaner, Vehicles 14.14***

11060 - Elevator Operator 17.33

11090 - Gardener 23.88

11122 - Housekeeping Aide 17.33

11150 - Janitor 17.33

11210 - Laborer, Grounds Maintenance 18.13

11240 - Maid or Houseman 15.46***

11260 - Pruner 16.13***

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

11270 - Tractor Operator 21.96

11330 - Trail Maintenance Worker 18.13

11360 - Window Cleaner 19.48

12000 - Health Occupations

12010 - Ambulance Driver 19.35

12011 - Breath Alcohol Technician 24.53

12012 - Certified Occupational Therapist Assistant 33.66

12015 - Certified Physical Therapist Assistant 28.89

12020 - Dental Assistant 21.20

12025 - Dental Hygienist 39.41

12030 - EKG Technician 37.19

12035 - Electroneurodiagnostic Technologist 37.19

12040 - Emergency Medical Technician 19.35

12071 - Licensed Practical Nurse I 21.93

12072 - Licensed Practical Nurse II 24.53

12073 - Licensed Practical Nurse III 27.36

12100 - Medical Assistant 18.00

12130 - Medical Laboratory Technician 30.85

12160 - Medical Record Clerk 21.06

12190 - Medical Record Technician 23.56

12195 - Medical Transcriptionist 21.93

12210 - Nuclear Medicine Technologist 53.92

12221 - Nursing Assistant I 12.96***

12222 - Nursing Assistant II 14.56***

12223 - Nursing Assistant III 15.88***

12224 - Nursing Assistant IV 17.83

12235 - Optical Dispenser 17.61

12236 - Optical Technician 21.93

12250 - Pharmacy Technician 20.62

12280 - Phlebotomist 19.10

12305 - Radiologic Technologist 32.97

12311 - Registered Nurse I 25.43

12312 - Registered Nurse II 31.11

12313 - Registered Nurse II, Specialist 31.11

12314 - Registered Nurse III 37.63

12315 - Registered Nurse III, Anesthetist 37.63

12316 - Registered Nurse IV 45.10

12317 - Scheduler (Drug and Alcohol Testing) 30.40

12320 - Substance Abuse Treatment Counselor 31.19

13000 - Information And Arts Occupations

13011 - Exhibits Specialist I 19.69

13012 - Exhibits Specialist II 24.39

13013 - Exhibits Specialist III 29.82

13041 - Illustrator I 19.69

13042 - Illustrator II 24.39

13043 - Illustrator III 30.58

13047 - Librarian 27.01

13050 - Library Aide/Clerk 15.52***

13054 - Library Information Technology Systems 24.39

Administrator

13058 - Library Technician 15.98***

13061 - Media Specialist I 17.59

13062 - Media Specialist II 19.69

13063 - Media Specialist III 21.94

13071 - Photographer I 18.41

13072 - Photographer II 20.60

13073 - Photographer III 25.53

13074 - Photographer IV 31.23

13075 - Photographer V 37.77

13090 - Technical Order Library Clerk 19.15

13110 - Video Teleconference Technician 18.78

14000 - Information Technology Occupations

14041 - Computer Operator I 19.20

14042 - Computer Operator II 21.46

14043 - Computer Operator III 23.95

Solicitation Number:1240LS25Q0011 Bridger-Teton National Forest, Blackrock Ranger District Janitorial

14044 - Computer Operator IV 26.61

14045 - Computer Operator V 29.45

14071 - Computer Programmer I (see 1) 24.09

14072 - Computer Programmer II (see 1)

14073 - Computer Programmer III (see 1)

14074 - Computer Programmer IV (see 1)

14101 - Computer Systems Analyst I (see 1) 27.17

14102 - Computer Systems Analyst II (see 1)

14103 - Computer Systems Analyst III (see 1)

14150 - Peripheral Equipment Operator 19.20

14160 - Personal Computer Support Technician 26.61

14170 - System Support Specialist 30.01

15000 - Instructional Occupations

15010 - Aircrew Training Devices Instructor (Non-Rated) 27.17

15020 - Aircrew Training Devices Instructor (Rated) 32.87

15030 - Air Crew Training Devices Instructor (Pilot) 38.54

15050 - Computer Based Training Specialist / Instructor 27.17

15060 - Educational Technologist 39.07

15070 - Flight Instructor (Pilot) 38.54

15080 - Graphic Artist 24.07

15085 - Maintenance Test Pilot, Fixed, Jet/Prop 39.40

15086 - Maintenance Test Pilot, Rotary Wing 39.40

15088 - Non-Maintenance Test/Co-Pilot 39.40

15090 - Technical Instructor 30.33

15095 - Technical Instructor/Course Developer 37.09

15110 - Test Proctor 24.47

15120 - Tutor 24.47

16000 - Laundry, Dry-Cleaning, Pressing And Related Occupations

16010 - Assembler 10.55***

16030 - Counter Attendant 10.55***

16040 - Dry Cleaner 13.04***

16070 - Finisher, Flatwork, Machine 10.55***

16090 - Presser, Hand 10.55***

16110 - Presser, Machine, Drycleaning 10.55***

16130 - Presser, Machine, Shirts 10.55***

16160 - Presser, Machine, Wearing Apparel, Laundry 10.55***

16190 - Sewing Machine Operator 13.91***

16220 - Tailor 14.67***

16250 - Washer, Machine 11.46***

19000 - Machine Tool Operation And Repair Occupations

19010 - Machine-Tool Operator (Tool Room) 30.97

19040 - Tool And Die Maker 38.64

21000 - Materials Handling And Packing Occupations

21020 - Forklift Operator 24.69

21030 - Material Coordinator 31.46

21040 - Material Expediter 31.46

21050 - Material Handling Laborer 17.68

21071 - Order Filler 17.12***

21080 - Production Line…