1240LS24Q0056 Beus Work Center Grounds Maintenance and Snow Removal Combined Synopsis_RFQ.pdf

Solicitation Number: 1240LS24Q0056 Beus Work Center Grounds Maintenance and Snow Removal

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2024-05.

(iv) This procurement is set aside for 100% Total Small Business. The NAICS code is 561730 and the Small

Business Size Standard is $9.5 Million.

(v) Schedule of Items/Price Schedule

Item Supplies/Services Qty Unit of Issue Unit Price Total Price 1 Base Year - August 1, 2024-July 31, 2025

1.1 Lawn Mowing/Landscaping, 1 day per week (April-

November)

1.2 Snow Removal (up to) 5 days per week (Projected

November-April)

Either Service to be billed at same rate

12 Month $ $

2 Option Year 1 - August 1, 2025-July 31, 2026

2.1 Lawn Mowing/Landscaping, 1 day per week (April-

November)

2.2 Snow Removal (up to) 5 days per week (Projected

November-April)

Either Service to be billed at same rate

12 Month $ $

3 Option Year 2 - August 1, 2026-July 31, 2027

3.1 Lawn Mowing/Landscaping, 1 day per week (April-

November)

3.2 Snow Removal (up to) 5 days per week (Projected

November-April)

Either Service to be billed at same rate

12 Month $ $

4 Option Year 3 - August 1, 2027-July 31, 2028

4.1 Lawn Mowing/Landscaping, 1 day per week (April-

November)

4.2 Snow Removal (up to) 5 days per week (Projected

November-April)

Either Service to be billed at same rate

12 Month $ $

5 Option Year 4 - August 1, 2028-July 31, 2029

5.1 Lawn Mowing/Landscaping, 1 day per week (April-

November)

5.2 Snow Removal (up to) 5 days per week (Projected

November-April)

Either Service to be billed at same rate

12 Month $ $

TOTAL: $

Indicate ability to perform per the schedule out lined in this solicitation, and supplement with additional information; Y or N:

If unable to perform work by the schedule outlined in this solicitation, indicate earliest possible performance schedule:

Quoter’s Company Information

Name of Company:

UEI Number from SAM.gov:

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

Schedule Notes:

(a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

(b) One award will be made from this solicitation. Contractors must submit pricing for all items.

(c) Period of Performance; August 1, 2024-July 31, 2025 plus option years if exercised.

(vi) Description of Requirement

PERFORMANCE WORK STATEMENT (PWS)

USFS-S&PF-FHP – Beus Work Center Snow Removal & Lawn Care

Part 1 - General Information

1. General: This contract is to provide Landscaping/Lawn Care and Snow Removal services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, materials, transportation, employee training and insurance as specified herein. Training and performance of this contract shall include and comply with all applicable OSHA, EPA, local, State and Federal codes, mandates, and standards. Supplies and materials shall be of a quality and type customarily utilized by current industry standards and equipment ratings and shall be subject to the approval of the Contracting Officer (CO) or

Contracting Officer’s Representative (COR) (industry standards only applicable where they do not violate any of the aforementioned codes/mandates). The Contractor shall at all times provide adequate supervision of employees ensuring all required services are accomplished in accordance with the terms and conditions of the contract. Contractor shall ensure all Snow removal is accomplished to ensure the safety of all individuals at the service locations.

1.2 Background: The Beus Canyon Work Center is in need of Lawn Care and Snow Removal services at 4746

South, 1900 East Ogden, Utah, 84403

1.3 Objectives: The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain

Region, Forest Health Protection group has a need for grounds maintenance and snow removal services at the

Beus Work Center (Ogden, UT). The Contractor shall furnish equipment, supplies, labor, transportation and supervision necessary to perform the required services. Beus Work Center is currently occupied by Forest

Service Employees and designated as Forest Service property.

1.4 Scope: The contractor shall ensure that grounds maintenance is performed in a manner that will maintain healthy grass, trees, shrubs, and plants, and present a clean, neat and professional appearance at all times throughout the year. The vendor will also ensure that ice mitigation and snow removal is accomplished to maintain the safety of all individuals at the Work Center.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months, plus four option years if exercised. The Period of Performance reads as follows:

BASE YEAR: 01 August 2024 – 31 July 2025

Lawn Services period of performance: April to November Snow Removal period of performance: November to April

*period of performance subject to seasonal weather conditions, time frame is based upon historical weather patterns.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Within 30 days after contract award, one copy of a comprehensive written QCP shall be submitted to the CO and COR, and within

5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Federal Holidays: Contractor is not required to perform services on these days. If Snowfall does occur on a

Federal Holiday, snow removal shall still be completed prior to 7:00 a.m. of the next business day.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Indigenous People’s Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

1.6.4 Hours of Operation:

For snow removal, plowing and shoveling will be completed by 7:00 am , up to 5 days per week, with contingencies to assure access/egress on Monday morning for traditional work week if snow accumulates over the weekend.

The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The services under this contract will be performed at the Beus Canyon Work

Center – 4746 South, 1900 East. Ogden, Utah, 84403

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems being experienced, if any. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.8 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and

Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9 Identification of Contractor Employees: All contract personnel working, where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10 Security: The Contractor shall report any hazardous conditions to the COR, turn in lost and found articles to the COR. Contractor shall report any items in need of repair to the COR. In the event that there is an onsite emergency, and the premises need to be evacuated, the Contractor’s employees shall comply with the evacuation as directed by the competent authority, such as the COR, law enforcement officers, or fire officials.

1.6.11 Contract Authority: Except as specified herein, no order, statement, or conduct of Government personnel who communicate with Contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract. The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the

Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. In the event the contract administration is transferred to a new Contracting Officer, notification to all parties concerned shall be provided within 30 days of the change.

1.6.12 Biobased Products: The Contractor shall comply with Section 9001 of the Farm Security and Rural

Investment Act of 2002 (FSRIA); the Food Conservation and Energy Act of 2008; the Agricultural Act of 2014;

the Federal Acquisition Regulation and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)) as required under the provision - 52.223-1 Biobased Product Certification and clause 52.223-2 Affirmative Procurement of

Biobased Products Under Service and Construction Contracts incorporated by reference in this contract.

The Contractor shall utilize products and materials made from biobased materials (e.g., biobased greases, biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the CO.

1.6.12.1 Use of biobased products: The use of biobased products by prospective quoters shall be utilized over any non-biobased product of equal value.

1.6.12.2 Examples of acceptable Biobased products: A complete list of acceptable Biobased products can be found at: www.biopreferred.gov. Following is an example list of products that may be used in this contract for which biobased products are available. The list is an example only and is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

• 2-cycle engine oil

• Penetrating lubricants Hydraulic fluids Greases

• Absorbents

• Diesel fuel additives

• De-icers

Biobased products that are designated for preferred procurement under the USDA’s Bio-preferred Program must meet the required minimum biobased content as stated at www.biopreferred.gov. Percentages for products listed above can be found at the following site:

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#. The Contractor shall provide data for biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Bio-preferred

Program, the Contractor is encouraged to use other commercially available biobased products such as biobased products certified with a label.

The Contractor shall comply with FAR clause 52.223-2 Affirmative Procurement of Biobased Products Under

Service and Construction Contracts.

The Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

NOTE: This procurement requires the use of Biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. The products should first be acquired from the USDA designated products categories.

http://www.biopreferred.gov/ http://www.biopreferred.gov/ https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml

The Contractor shall submit a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract.

At the scheduled Pre-Work Meeting, prior to commencement of work, the Contractor shall provide a complete list of USDA designated biobased products that it intends to use or supply during performance of this janitorial services contract, including products used or supplied by subcontractors. For each product, the Contractor shall identify the product and brand/manufacturer. For each designated product, the Contractor shall also identify the biobased content. The Contractor shall provide detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance. The list shall be approved by the COR in writing. The Contractor shall not commence work until this list is approved by the

COR in writing. The list must be reviewed and updated annually, and as required by the COR.

Reporting is required by Sections 9002 of the Food Conservation and Energy Act of 2008 and the

Agricultural Act of 2014. The Contractor shall provide quantities, product types and dollar value of any

USDA-designated biobased product purchased by the Contractor. This important data shall be submitted to the COR for the current quarter and current contract year. A brief explanation shall include the methodology used to calculate the dollar value of USDA-designated products used or supplied.

1.6.13 Invoicing: As of February 1st, 2008 the FS utilizes the Invoice Processing Platform (IPP) www.ipp.gov for the electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services. IPP is a secure Government-wide, Web-based invoice processing service offered free of charge to Government Agencies and their suppliers. Once the IPP Invoice is submitted, the COR will review and forward with recommends to the CO for approval and acceptance, at which point the CO will reject or approve and forward the invoice within IPP for submission of payment directly into the contractor’s bank account through the National Finance Center.

1.6.14 Monthly payments: Payments will be made at the end of each month for actual services rendered and

IAW with the Prompt Payment Act. Any invoice received before the last day of the month will be rejected and the contractor will be required to resubmit. Prompt Payment Act time clock will not start until a proper invoice is received and accepted by the Government.

http://www.ipp.gov/ http://www.ipp.gov/

PART 2 - DEFINITIONS & ACRONYMS

2 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime contractor.

2.1.2 Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The Contracting Officer is the only individual who can make changes to the contract and who can legally bind the government.

2.1.3 Contracting Officer Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.5 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.6 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.7 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11 Workday: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 Work Week: Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Materials: Key for gate access.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, personnel, and services required to perform work under this contract that are not listed under Section 3 of this PWS. If a piece of equipment needs repair or is determined unsafe by the COR, the Contractor shall immediately stop using the equipment and shall repair or replace within 72 hours.

4.2 Government Responsibilities: The Government will not be responsible for damage occasioned by fire, theft, accident, or otherwise to the Contractor's supplies, materials, or equipment in storage, or the Contractor's and their employee's personal belongings.

4.3 Contractor Responsibilities: The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to Forest Service employees when such acts can be proven, beyond a reasonable doubt, to be the fault of the

Contractor or one of their employees.

4.4 Fire Prevention: Fire prevention shall be exercised at all times by the Contractor and employees. All combustible material shall be used and stored in a safe manner. Contractor shall report to the COR/CO any fire hazards.

4.5 Federal Regulations: Full compliance with all Federal, State, Local, USDA and Forest

Service regulations is required.

4.6 Codes and Standards: The work of this contract shall be done in accordance with all applicable local codes and industry standards to include any safety requirements established by the Occupational Safety and Health Act (OSHA)

4.7 Environmental Protection Agency (EPA): Full compliance with environmental and hazardous waste management laws, rules, and regulations is applicable.

4.8 Federal, State, and Local Codes and Laws: All chemicals used will be those commercially available which meet Federal, State, and local codes and which have been approved by the

COR/CO.

PART 5 - SPECIFIC TASKS

The contractor shall ensure that ground maintenance is performed in a manner that will maintain healthy grass, trees, shrubs, plants and present a clean, neat, and professional appearance at all times throughout the year and/or ensure all snow removal is accomplished to maintain the safety of all individuals at the Work Center.

Repair of any damage caused by the Contractor under the performance of this contract, both major and minor, shall be the responsibility of the Contractor. Minor damage is deemed to be

$500.00 or less per incident. Major damage (greater than $500.00 per incident). Damage shall be discussed with the Contracting Officer’s Representative and Contracting Officer to determine a plan of action and estimate of costs, prior to the contractor proceeding with repair or rework.

5.1 SNOW REMOVAL

Period of performance: November 1 to May 31

Snow removal operations shall include the removal of snow in parking lots. Snow removal services shall be performed Monday through Friday, excluding weekends and Federal Holidays when conditions require.

5.1.1 Snowplowing.

The contractor shall plow/shovel snow from all paved areas, parking areas, and sidewalks whenever snowfall accumulation meets or exceeds 3 inches or more in a 12-hour period.

Plowing and snow shoveling/blowing will be completed by 7:00 AM, five days per week, including Monday morning if snow accumulates over the weekend. Should snowfall continue to accumulate upon the premises throughout the day, after the initial morning clearing, the

Contractor shall clear the primary site traffic-ways throughout the day for each additional 3 inches of snowfall accumulated. Once snowfall ends, the Contractor shall return after normal office hours to clear the remaining portion of the parking lot and sidewalks, to be completed by

7:00 a.m. the following business day. If snowfall does occur on a weekend or Federal Holiday, snow removal shall still be completed prior to 7:00 a.m. of the next open business day.

Parking lots and entrances shall be plowed so that snow is not piled onto sidewalks or walkways nor block the pedestrian use of sidewalks or walkways. All paved and parking areas shall be plowed to the bare pavement or gravel with no trailing windrows left in these areas. All parking spaces shall be cleared of snow and available for parking until the contractor and COR agree to begin using secondary storage sites. Snow shall be pushed into designated areas so that landscaping, trees, shrubs, sprinkler heads, improvements and utilities are protected. Please see

“Site Map” for specific details.

Snowbanks at the entrances and interior of North Parking lot shall not exceed three (3) feet high from the asphalt/concrete for traffic visibility/safety. Snow shall be removed from interior North

Parking lot as needed to meet these standards.

Snow will be pushed to the perimeter of the parking lots. When snow piles are at capacity and start to interfere with parking at the facility, the Contracting Officer or Contracting Officer’s

Representative shall request snow to be moved and stacked.

The government will attempt to keep plowing areas clear of vehicles. Contractor shall stay a minimum of one (1) foot away from all vehicles. If a vehicle is blocking the plow area, the

Contractor shall plow around the vehicle.

Contractors may install additional markers/stakes along driveways and parking lots to help protect lawn, utilities, and other property from plow damage. The Government agrees not to remove these markers/stakes and the Contractor is responsible to have them removed no later than the first week of April. The Contractor is also responsible for incidental damages to the buildings, gates, utilities, asphalt and other fixed obstacles during the period of performance.

5.1.2 De-Icing North Parking Lot and Employee Entrance. Apply granular de-icer to parking lot and entrance to main building as requested from the Contracting Officer or Contracting Officer’s

Representative. Inadequate application of de-icer will require reapplication.

5.1.3 Dumpsters: All snow shall be removed from around the waste receptacles to allow for pedestrian access for the disposal of refuse. No snow shall be placed in front of the waste receptacles nor block the area so that snow accumulation impedes trash removal service.

5.2 GROUNDS MAINTENANCE: April 1 to Nov 1

Grounds maintenance will include maintaining shrubberies, lawn and flower beds in a manner that is appealing; applying pesticides and herbicides as needed. Contractor shall collect, remove, and properly dispose of all vegetative matter created under this contract after each treatment.

Disposal of all debris shall be off-site in accordance with existing local, state and federal regulations.

Months of April thru November:

5.2.1 Mowing. All lawn areas within the contract boundaries shall maintain a height of two (2) to three (3) inches in warm weather (approximately June through September) to foster root development. In cooler weather (approximately April, May, and October) one and a half (1 ½) to two (2) inches in height shall be maintained, to minimize lawn diseases. Mowing equipment must be of the type that will prevent tractor wheels or mower from tearing out turf while turning.

All grass shall present a healthy, well- manicured appearance throughout the growing season.

5.2.2 Edging. Edging grass around front concrete parking lot/driveway and back asphalt parking lot shall be concurrent with mowing.

5.2.3 Trimming. Grass shall be trimmed around trees, shrubs, buildings, posts, poles, parking lot bumpers, boulders, sprinklers, utility boxes and other fixed obstacles. Trimming height shall match or be slightly lower than surrounding area grass heights. If trees or shrubs should die due to damage from trimming replacement shall be at the Contractor’s expense. Replacement shall occur within fifteen (15) days of noticed damage, with a tree or shrub of the same size and type.

5.2.4 Watering. Contractor shall ensure that all plants, trees, shrubs, and grasses are watered throughout as necessary, in a uniform manner that prevents sprinkler runoff into the street and/or standing water on concrete areas. Sprinkler System shall be checked each spring for any winter damage to the system’s components and sprinkler operation. Each fall the system shall be winterized to prevent freeze damage.

5.2.5 Other Vegetation. Each time the vegetation grows to twelve (12) inches in height it shall be cut to no more than four (4) inches from the ground in the following areas.

Area between the main road and the west property fence (outside of mowing area) (see Site Map

– Ground Vegetation (blue)).

Area around the rear/asphalt parking lot and by the sheds (see Site Map – Ground Vegetation (purple)).

5.2.6 Weeding. Weed shrubs and flowerbeds at the entrance of the main building as well as around swamp coolers attached to the greenhouse.

5.2.7 Pruning. The Contractor shall keep the approach to the entrance gates free of vegetation and overhead encroaching limbs along the fence where the gates are latched. No topping or dehorning shall be permitted.

5.2.8 Fertilize. The Contractor shall perform an effective commercial fertilizer application in accordance with manufacturer’s instructions. Example: early spring, apply a fertilizer with a pre-emergent herbicide; late spring, apply a fertilizer with a post-emergent herbicide; late summer apply a fertilizer with insect control; early fall fertilize to stimulate root growth; late fall, winterize fertilizer that builds resistance to the cold and provides nutrients.

PART 6 - Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required) Standard Performance

Threshold (This is the maximum error rate. It could possibly be)

Method of

Surveillance

PRS # 1.

The contractor shall provide services for removal of snow from all parking lots and sidewalks by 7:00 AM after every accumulation of three inches or greater in a 12-hour period.

The contractor provides snow removal to a level acceptable for non-off-road vehicles to operate safely and pedestrian traffic to walk safely from vehicles to the sidewalks and building entries during the performance period.

Zero deviation from standard

Periodic surveillance of snow accumulation at 7:00 AM and no more than 3 validated customer complaints per service month

PRS # 2

The contractor shall ensure all parking spaces and the dumpster areas are cleared of snow and available for parking and trash removal.

The contractor maintained the available number of parking spaces and an area around the dumpsters.

No more than 10% of parking spaces and the dumpster area are blocked by accumulated snow.

Periodic surveillance of and no more than 3 validated customer complaints per service month

PRS # 3

The contractor shall remove snow from parking areas in a manner that protects landscaping, trees, shrubs, sprinkler heads, improvements and utilities, and yet still allows pedestrian use of sidewalks and walkways.

The contractor removed snow without damage to government property/facilities and did not block sidewalks and walkways with snow piles or windrows.

Zero deviation from standard

Periodic surveillance

PRS # 4

The Contractor shall not block vehicles with snow piles or banks and shall not damage vehicles when conducting services.

The contractor removed snow without damage to vehicles and did not block vehicles with snow piles.

Zero deviation from standard

Periodic surveillance of and no validated customer complaints

Part 6.2

Lawn Care/Landscaping Performance Requirements Performance Objective

(The Service Required) Standard Performance Threshold

(This is the maximum error rate)

Method of Surveillance

PRS # 1.

The contractor shall provide services to maintain healthy grass/lawn areas

All lawn areas within the contract boundaries shall maintain a height of two

(2) to three (3) inches in warm weather

(approximately June through September) to foster root development.

In cooler weather

(approximately April, May, and October) one and a half (1 ½) to two

(2) inches in height shall be maintained, to minimize lawn diseases.

Mowing equipment must be of the type that will prevent tractor wheels or mower from tearing out turf while turning. All grass shall present a healthy, well- manicured appearance throughout the growing season.

No more than 10% of requirements listed below need to be addressed per month.

Periodic surveillance of grass length and overall landscape condition once per week and no more than 3 validated customer complaints per service month.

PRS # 2

The contractor shall maintain edges/edging at driveway and walkways

Edging grass around front concrete parking lot/driveway, walkways and back asphalt parking lot shall be concurrent with mowing.

Minimum of 90% of driveway/walkway edging must appear maintained and well kept.

Periodic surveillance of and no more than 3 validated customer complaints per service month

PRS # 3

The contractor shall trim grass to present a healthy and professional appearance.

Grass shall be trimmed around trees, shrubs, buildings, posts, poles, parking lot bumpers, boulders, sprinklers, utility boxes and other fixed obstacles.

Trimming height shall match or be slightly lower than surrounding area grass heights. If trees or shrubs should die due to damage from

Minimum of 90% of trimming areas free of overgrowth and appears professional and well kept.

Periodic surveillance of and no more than 3 validated customer complaints per service month trimming replacement shall be at the

Contractor’s expense.

Replacement shall occur within fifteen (15) days of noticed damage, with a tree or shrub of the same size and type.

PRS # 4

The Contractor shall use

“weeding” techniques to promote professional looking and healthy grounds.

The contractor shall weed shrubs and flowerbeds at the entrance of the main building as well as around swamp coolers attached to the greenhouse to promote a professional and well-kept appearance.

Minimum of 90% of weeding areas free of weed growth and appears professional and well kept.

Periodic surveillance of

PRS # 5

The contractor shall use pruning techniques and protocols to maintain healthy trees/shrubs as well as a professional appearance.

The Contractor shall keep the approach to the entrance gates free of vegetation and overhead encroaching limbs along the fence where the gates are latched. No topping or dehorning shall be permitted.

Minimum of 90% of prunable objects maintained and appear professional and well kept.

Periodic surveillance of and no validated customer complaints

PRS # 6

The contractor shall ensure that watering is sufficient to a maintain healthy and professional appearance

Contractor shall ensure that all plants, trees, shrubs, and grasses are watered throughout as necessary, in a uniform manner that prevents sprinkler runoff into the street and/or standing water on concrete areas.

Sprinkler System shall be checked each spring for any winter damage to the system’s components and sprinkler operation. Each fall the system shall be winterized to prevent freeze damage.

Trees, shrubs, plants and grass must receive appropriate amount of water to maintain healthy growth and professional appearance.

Periodic surveillance of

PRS # 7

The contractor shall apply fertilizer to promote a healthy landscape.

The Contractor shall perform an effective commercial fertilizer application in accordance with manufacturer’s

Trees, shrubs, plants and grass must receive minimum fertilizer to maintain and promote healthy growth and

Periodic surveillance and contractor shall disclose projected fertilization schedule and fertilizer application history.

instructions. Example:

early spring, apply a fertilizer with a pre-emergent herbicide; late spring, apply a fertilizer with a post-emergent herbicide; late summer apply a fertilizer with insect control; early fall fertilize to stimulate root growth; late fall, winterize fertilizer that builds resistance to the cold and provides nutrients.

professional appearance.

PRS # 8

The contractor shall maintain “other vegetation” to present a professional appearance.

Each time the vegetation grows to twelve (12) inches in height it shall be cut to no more than four (4) inches from the ground in the following areas.

Area between the main road and the west property fence (outside of mowing area) (see Site

Map – Ground

Vegetation (blue)).

Area around the rear/asphalt parking lot and by the sheds (see Site Map – Ground Vegetation (purple)).

Plants maintained to specifications listed

<< here.

Periodic surveillance of

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Beus Canyon Work Center – 4746 South 1900 East Ogden, Utah, 84403

CLAUSES:

(viii) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

FAR and AGAR Deviations to clauses may be viewed at: Policies & Regulations | USDA

Clauses Incorporated By Reference:

(ix) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV

2023)

Addenda to 52.212-4:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction

Contracts (May 2024)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.242-15 Stop-Work Order (AUG 1989)

52.245-1 Government Property (SEP 2021) Alt 1 (APR 2012)

52.245-9 Use and Charges (APR 2012)

52.246-20 Warranty of Services (MAY 2001)

52.249-8 Default (Fixed-Price Supply and Service)(APR 1984)

AGAR 452.246-70 Inspection and Acceptance (FEB 1988)

(x) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–

Commercial Products and Commercial Services (MAY 2024)

(a) (1) – (7)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (Whistleblower

Guidance to Contractor Employees)

☒ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of

Division R of Pub. L. 117-328).

☒ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C.644).

☒ (26) (i) 52.219-28, Post Award Small Business Program Re-representation (FEB 2024) (15

U.S.C. 632(a)(2)).

☒ (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).[

☒ (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fcontent.govdelivery.com%2Fattachments%2FUSDAPSD%2F2023%2F04%2F04%2Ffile_attachments%2F2456937%2FWhistleblower%2520Guidance.docx&wdOrigin=BROWSELINK https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fcontent.govdelivery.com%2Fattachments%2FUSDAPSD%2F2023%2F04%2F04%2Ffile_attachments%2F2456937%2FWhistleblower%2520Guidance.docx&wdOrigin=BROWSELINK https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-new-trade-agreements-thresholds.pdf

☒ (34) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

☒ (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29

U.S.C.793).

(Dec 2010) (E.O. 13496).

☒ (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and

E.O. 13627).

☒ (48)(i) 52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83).

☒ (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

☒ (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY

2024) (E.O. 13513).

☒ (59) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct

2018) (31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

☒ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

In compliance with the Service Contract Labor Standards statute and the regulations of the

Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage/Fringe Benefits

GS-4 Step-2 $17.51/$4.98

☒ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan

2022).

☒ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

(d) (1) – (3)

(e) (1), (2)

Clauses Incorporated by Full Text:

(xi) 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 exercise the option by written notice to the Contractor within 3 days of the expiration of the final option year.

(xii) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(xiii) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(xiv) 452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022)

Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to

FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer

(CO) shall issue a unilateral modification for de-obligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for de-obligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(xv)452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from August 1, 2024 through July 31, 2025. Plus option years if exercised.

https://www.usda.gov/sites/default/files/documents/agar-class-deviation-contract-closeout-clause.pdf

(xvi) 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held by phone.

(xvii) 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Project Manager.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The

Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

List of Documents, Attachments, and Exhibits

Attachment Description Pages

A Project Maps 1

B Site Layout 1

C Wage Determination – WD 2015-5483 Rev. 22 12/26/2023 12

D Quality Assurance Surveillance Plan (QASP) 1

Exhibits

1 Experience and Equipment Questionnaire (Contractor required to fill out and return) with any quote submitted)

2 Subcontractor Form SF-1413 1

Attachment A – Project Maps

USFS – S&PF – Forest Health Protection – Beus Work Center Snow Removal & Lawn Care Contract

4746 South, 1900 East Ogden, Utah, 84403

Site Plan

Beus Canyon Work Center

ATTACHMENT B- Site Layout

Beus Canyon Work Center Site Overview

Green Highlighted Areas: Lawn/Landscaping Obligations

Yellow Highlighted Areas: Snow Removal Obligations

Attachment C – Wage Determination:

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5483 Daniel W. Simms Division of | Revision No.: 22 Director Wage Determinations| Date Of Last Revision: 12/26/2023

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to | |after January 30, 2022, or the |the contract. | |contract is renewed or extended (e.g., |The contractor must pay all covered workers | |an option is exercised) on or after |at least $17.20 per hour (or the applicable | |January 30, 2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2024. | |If the contract was awarded on or |Executive Order 13658 generally applies to | |between January 1, 2015 and January 29,|the contract. | |2022, and the contract is not renewed |The contractor must pay all covered workers | |or extended on or after January 30, |at least $12.90 per hour (or the applicable | |2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2024. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Utah

Area: Utah Counties…