1240LS24Q0009 Fishlake National Forest Supervisor Office Janitorial RFQ.pdf

Solicitation Number: 1240LS24Q0009 Fishlake National Forest, Supervisor’s Office Janitorial

(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii)This solicitation is issued as a Request for Quotation (RFQ).

(iii)The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2024-02.

(iv)This procurement is set aside for 100% Total Small Business. The NAICS code is 561720, the Product

Service Code is S201, and the Small Business Size Standard is 22.0 Million.

(v) Schedule of Items/Price Schedule

Janitorial Services – Fishlake National Forest Supervisor’s Office

BASE YEAR– April 1, 2024 – March 31, 2025

Description Qty Unit of

Issue

Unit Price Total Price

May 1 – September 30, 3 days per week, Monday, Wednesday, Friday

5 Month $ $

October 1 – April 30, 2 days per week

Monday and Thursday

7 Month $ $

Total Quote: $

OPTION YEAR 1 – April 1, 2025 – March 31, 2026

Unit Price Total Price

May 1 – September 30, 3 days per week, Monday, Wednesday, Friday

5 Month $ $

October 1 – April 30, 2 days per week

Monday and Thursday

OPTION YEAR 2 – April 1, 2026 – March 31, 2027

Unit Price Total Price

May 1 – September 30, 3 days per week, Monday, Wednesday, Friday

5 Month $ $

October 1 – April 30, 2 days per week

Monday and Thursday

OPTION YEAR 3 – April 1, 2027 – March 31, 2028

Unit Price Total Price

May 1 – September 30, 3 days per week, Monday, Wednesday, Friday

5 Month $ $

October 1 – April 30, 2 days per week

Monday and Thursday

OPTION YEAR 4 – April 1, 2028 – March 31, 2029

Unit Price Total Price

May 1 – September 30, 3 days per week, Monday, Wednesday, Friday

5 Month $ $

October 1 – April 30, 2 days per week

Monday and Thursday

TOTAL QUOTE, BASE YEAR - OPTION YEAR 4: $

Indicate Ability to Perform Services Per the Schedule

Outlined in the Performance Work Statement Y or N:

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

c) Period of Performance: 04/01/2024-03/31/2025 plus option years if exercised.

Fishlake National Forest Supervisor’s Office 115 E 900 N, Richfield, UT 84701 and FS North Yard.

Quoter’s Company Information

Name of Company (Please Print):

UEID NUMBER from SAM.gov:

Printed Name of Company Representative:

Signature of Company Representative:

Date:

Phone Number:

Email Address:

(vi) Description of Requirement

PERFORMANCE WORK STATEMENT

Introduction

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Fishlake

National Forest, has a requirement for janitorial services for the New Supervisor’s Office and a restroom at the

FS North Yard.

Scope of Contract

A. Project Description

The purpose of this contract is to provide janitorial, services at the Supervisor’s Office (SO) located at 115 East

900 North, Richfield, Utah. In addition, janitorial services for a restroom at Forest Service North Yard shall be included in the contract. The North Yard is located at 465 East 600 North, Richfield, Utah. Janitorial services shall be provided in strict compliance with the terms, specifications, conditions, and provisions contained herein. The Contractor shall furnish all labor, supplies (except Government-furnished property listed below), equipment, transportation, and supervision necessary to meet the requirements of this contract. The office work area consists of approximately 13,200 square feet, all on one floor. The floor plan consists of one main reception/lobby area, 7 conference/huddle rooms (various sizes), 6 hallways, 2 restrooms (public restrooms which include private shower rooms), 3 print/copy rooms, 4 storage rooms (various sizes), 25 individual offices, 4 open office areas, 2 break rooms, and 3 separate entries. The FS North yard includes only a restroom building that has two separate rooms and a chase. Required service shall be performed after 6pm and completed before

6AM on weekdays (M-F). Work completed on the weekends is not prohibited, however, further discussion and approval will be required by the Contracting Officer’s Representative (COR)/Contracting Officer (CO) upon award should they choose to perform allowable work over the weekend. All areas to be cleaned as part of this contract can be found in the New Building Layout drawing (provided). The project consists of the following services:

Proposed Cleaning Frequencies –

a. Work will be performed per the frequency listed and will be documented on Contractor work check list.

Table 1 Summer Cleaning schedule with the dates of May 1st through September 30th.

*Summer Schedule requires cleaning three days a week---Monday, Wednesday, Friday.

Service Frequency

Floors (ceramic tile, LVT resilient)– Sweep or

Vacuum

Three times weekly

Floors (ceramic tile and LVT resilient ) – Mop Three times weekly

Floors (carpeted) – Vacuum Three times weekly

Spot Clean – Break room appliances (Front facing surfaces)

Three times weekly

Empty waste receptacles Three times weekly

Change bags in receptacles (minimum) Three times weekly

Clean Drinking Fountain & Utility Sinks Three times weekly

Maintain toilet room supplies (paper and liquid)

Three times weekly

Perform complete toilet room & locker room cleaning including all fixtures, floor, shower stalls, & doors

Three times weekly

FS restroom at North Yard - perform complete toilet room & locker room cleaning including all fixtures, floor, shower stalls, & doors

Two times weekly

Low Dusting (all surfaces below six feet) Weekly

Scrub & disinfect showers Weekly

Damp wipe desk & tabletops Weekly

High Dusting (all surfaces six feet & above) Monthly (preferred 1st week of that month)

Window Washing Monthly (preferred 1st week of that month)

Glass cleaning – ALL interior Quarterly

Floors (carpeted) – Steam clean Two times a year

Spot Clean – Walls (all) and Vertical Surfaces 1st Week in June & 1st in September or as

Requested

Table 2 Winter Cleaning schedule with the dates of October 1st through April 30th.

*Winter Schedule requires cleaning two days per week---Monday and Thursday.

Service Frequency

Floors (ceramic tile, LVT resilient) – Sweep or

Vacuum

Two times weekly*

Floors (ceramic tile, LVT resilient) – Mop Two times weekly*

Floors (carpeted) – Vacuum or sweep Two times weekly*

Spot Clean – Break room appliances (Front facing surfaces)

Two times weekly*

Empty waste receptacles Two times weekly *

Change bags in receptacles (minimum) Two times weekly *

Clean Drinking Fountain & Utility Sinks Two times weekly *

Perform complete toilet room & locker room cleaning including all fixtures, floor, shower stalls, & doors

Two times weekly *

Scrub & disinfect showers Two times weekly *

Maintain toilet room supplies (paper and liquid)

Two times weekly *

Low Dusting (all surfaces below six feet) Weekly

Damp wipe desk & tabletops Weekly

FS restroom facility at North Yard - perform complete toilet room & locker room cleaning including all fixtures, floor, shower stalls, & doors

Weekly

Glass cleaning – ALL interior Quarterly

Floors (carpeted) – Steam clean Twice Yearly (End of April and end of

September)

Window Washing Twice Yearly 1st Week in December & 1st

Week in March

Spot Clean – Walls (all) and Vertical Surfaces Twice Yearly 1st Week in December & 1st

Week in September or as Requested

High Dusting (all surfaces 6 feet and above) Twice Yearly 1st Week in December & 1st

Week in March

Office chairs – Vacuum & steam clean 1st Week of March

B. Project Location

The janitorial work to be performed is for the Supervisor’s Office located at 115 East 900 North, Richfield, Utah. Located just south of the Intermountain Healthcare. Reference Fig. 1 for a map.

Fig 1. Map of Richfield, Utah, highlighting Forest Service Supervisor’s Office.

Fig 2. Site Layout of the Fishlake National Forest Supervisor’s Office at 115 East 900 North, Richfield, Utah 84701.

The janitorial work to be performed at the Forest Service North yard is located at 465 East 600 North, Richfield, Utah. The yard is located 2 blocks east from the Sevier County School District Office.

Fig 3. Map of Richfield, Utah, highlighting Forest Service yard located at 465 East 600 North, Richfield, Utah 84701.

Fig 4. Site Layout of the Fishlake National Forest North Yard at 465 East 600 North, Richfield, Utah

84701.

Janitorial Services

The following items are to be provided for this contract (but is not limited to)

• Restroom – Toilet, shower, countertop, floor, sink and fixtures are cleaned and free of debris. Dispensers should be checked and filled, to ensure adequate supply is available until next service visit.

• Floors – Carpeted areas need to be vacuumed. Hard surface floors will need to be swept and mopped.

Each area should be clean and free of debris.

• Dusting – Areas include; furniture, file cabinets, fixtures, window sills, office partitions, and blinds.

Ensure all items are free of obvious dust, dirt, and cobwebs. Areas below 6 feet will be cleaned weekly.

Areas above 6 feet will be cleaned monthly.

• Glass – Clean all windows within the work area of the office. Services should include both interior and exterior.

• Sinks – Cleaned and free of any debris or water marks, weekly.

• Waste Baskets – Emptied as per frequency schedule. Liners need to be replaced at the time waste baskets are emptied.

All work will be performed weekly, unless otherwise documented differently by the COR. Please ensure all items listed are cleaned as indicated. Inform COR of any changes to the schedule or concerns.

Please contact the COR a minimum of 24 hours in advance for approval to any adjustments to an established day of all services. Monthly services should occur during the first week of each month, apart from carpet steaming, which will take place at the end of the month. Quarterly services will need to be arranged with the

COR.

WORK SCHEDULE

With the exception of emergency work which requires immediate attention, all work under this contract shall be accomplished outside of regular office working hours. Recommended hours of service are before 6AM and after

6PM on weekdays (Monday-Friday). Weekend cleaning is not prohibited, coordinate with the COR for occasional changes to the cleaning schedule. The Contractor will not be required to perform work on a National

Holiday, or the day the Holiday is observed. If a work schedule falls on a National Holiday (or the day the

Holiday is observed) the services normally scheduled for that day shall be performed either the day before or the day after the holiday.

Federal Holidays are:

1. New Year’s Day

2. Martin Luther King Jr.

Day

3. President’s Day

4. Memorial Day

5. Juneteenth

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veteran’s Day

10. Thanksgiving Day

11. Christmas Day

Unforeseen Building Closures – When an unforeseen building closure occurs on a regularly scheduled day of work, the Government shall have the following options:

a. To require the Contractor to perform work necessary to sustain operations on the following normal duty day.

b. To forgo the work and reduce payment due the Contractor accordingly for work not performed.

GOVERNMENT FURNISHED PROPERTY

The following supplies will be furnished by the Government and provided to the Contractor as needed for use in the performance of this contract. This property shall be used and maintained by the contractor in accordance with the provisions to the “Government-Furnished Property” FAR clause contained in this contract:

a. Keys for to access buildings. Keys furnished to the Contractor shall be returned upon termination of the contract, shall not be shared, and shall be kept confidential. Keys shall not be duplicated.

b. Dumpster for refuse on site.

c. Dumpster/container for cardboard recycling on site.

CONTRACTOR-FURNISHED SUPPLIES, MATERIALS AND EQUIPMENT

The Contractor shall provide vacuum(s), carpet cleaner(s), carpet shampooers, and any other cleaning equipment, materials and supplies necessary to adequately meet the cleaning specifications and perform this contract according to all the terms. No flammable or explosive liquids such as gasoline will be stored. The Contractor shall submit a list of cleaning products to be used to the Contracting Officer’s

Representative (COR), for approval at the pre-work conference and at any time that the approved product is replaced with a different product.

The contractor shall provide:

toilet tissue, hand soap, paper hand towels, plastic trash bags, paper bags and all other supplies necessary to perform the required services as stated herein.

Supplies shall meet the existing equipment manufacturer’s specifications.

The Contractor will be permitted to store small quantities of Contractor-furnished supplies and equipment in the Government building. Supplies furnished by the Contractor shall be maintained in a neat, orderly manner by the Contractor when stored at a Government Facility within the designated area.

Contractor shall provide Material Safety Data Sheets for chemicals in cleaning compounds. Material

Safety Data Sheets (MSDS) shall be posted in the storage area. Contractor shall meet all OSHA requirements for storing cleaning compounds/chemicals if stored on Government premises. If a piece of equipment needs repair or is determined unsafe by the COR or Safety Officer, the Contractor shall immediately stop using the equipment. Defective equipment shall be repaired or replaced within 72 hours.

The Contractor must comply with Section 9002 of the Farm Security and Rural Investment Act of 2002

(FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and

Transportation Management,” and the Federal Acquisition Regulation to provide bio-based products.

The Contractor shall utilize products and material made from bio-based materials (e.g., bio-based greases, bio-based hydraulic fluids, bio-based absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR. The following is an example list of products that may be used in this contract for Janitorial Services for which bio-based products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specifications.

• Adhesive and mastic removers

• Air fresheners and deodorizers including dispenser

• All-purpose cleaner

• Bathroom cleaner

• Brass polish/cleaner

• Carpet cleaners

• Chrome polish/cleaner

• Cream cleaner

• Degreaser/cleaner

• Deodorizer

• Disinfectant sanitizer

• Drain cleaners

• Extraction fluid

• Floor finish

• Floor finish restorer

• Floor sealer

• Floor stripper

• Furniture cleaners and protectors

• General purpose household cleaners

• Glass cleaner

• Grout sealer

• Gum remover

• Heavy duty cleaner

• Laundry detergent

• Lime and scale remover (tub and tile cleaner)

• Liquid hand soap including dispenser

• Metal cleaners and corrosion removers

• Microbial cleaners

• Multipurpose cleaners

• Neutral cleaner (liquid)

• Solvent

• Stain remover

• Stainless steel polish

• Toilet bowl cleaner

Bio based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio-based content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their bio-based products such as bio based content.

In addition to the bio-based products designated by the U.S. Department of Agriculture in the Bio Preferred

Program, the Contractor is encouraged to use other bio-based products.

The Contractor shall submit with the initial proposal a complete list of bio-based products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract. Additionally, the awarded Contractor on each anniversary date of the contract shall compile a complete list of bio-based products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provisions at FAR 52.223-1, Bio based Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Bio based Products under Service and Construction Contracts.

Proposed bio based custodial products which must be selected in accordance with the criteria included above.

At a minimum, must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

http://www.biopreferred.gov/

GOVERNMENT AND CONTRACTOR RESPONSIBILTIES

Government Responsibilities – The Government will not be responsible for damage occasioned by fire, theft, and accident or otherwise, to the Contractor’s supplies, materials, or equipment in storage. In addition, the

Government will not be responsible for damage to the Contractor’s and his/her employee’s personal belongings brought into the building.

Contractor Responsibilities – The Contractor shall not employ persons for work on the contract if such employee is considered by the COR to be a potential threat to the health, safety, security, general well-being, or operation mission of the Agency.

a. The Contractor is responsible for loss, theft, damage, or destruction of any Government or personal items belonging or assigned to the occupant or user in any office or other rooms of the facilities when such acts can be proven, beyond a reasonable doubt, to be the fault of the Contractor of one of his/her employees, agents or subcontractors. Building finishes or appurtenances soiled or damaged due to the contractor’s operations shall be cleaned, repaired, replaced, or restored to a condition not less than existing immediately prior to the damage and without cost to the government. Damaged items shall be reported to the CO for determination.

b. Anyone employed by the Contractor must be 18 (eighteen) years of age or older. No one under the age of 18 shall be permitted to work in the building or on the premises. The Contractor shall ensure that no one but the Contractor and/or his/her employees have access to the premises.

c. The Contractor is also responsible for ensuring that his/her employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones or equipment except for emergency calls to the Contracting Officer, police, or fire departments. The government prohibits any internet/computer use.

d. The Contractor shall supply some type of identification that must be available while on the premises by

Contractor and his/her employees. (FAR 52.204-9 -- Personal Identity Verification of Contractor

Personnel)

e. The Contractor shall inform the Contracting Officer’s Representative (COR) of any items in need of repair/replacement.

f. Key Control – the Contractor will establish and implement methods of ensuring that all keys issued by the Government are kept secure in the Contractor’s possession and are not used by unauthorized persons.

1. Keys issued by the Government shall not be duplicated.

2. The Contractor will report the occurrence of a lost key to the contracting Officer no later than the 24 hours from the time it was discovered, missing.

3. The Contractor will be required to reimburse the Government for replacement of locks or rekeying as a result of the Contractor loss of keys. In the event a mate key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

4. It is the responsibility of the Contractor to prohibit the use of keys issued by the government to persons other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. All prohibited areas shall be marked on the provided office layout drawing.

g. Energy Conservation – Contractor shall turn on lights in rooms only during the time needed to perform the required work and shall ensure that all lights, except those required to remain on, are turned off in each room as it is completed.

h. Safety – The Contractor shall be responsible for instructing company employees in appropriate safety measures. Caution should be used when placing or use of mops, brooms, or any equipment in traffic lanes or other locations. The Contractor shall provide, place, and remove appropriate warning signs for wet or slippery floor areas caused by cleaning applications. Cloths, mops or brushes containing a residue other combustible material subject to spontaneous ignition shall be disposed of or stored outside the buildings.

REGULATIONS/POLICIES

All activities for this contract are governed by the applicable Federal Acquisition Regulations (FAR) as supplemented by the Department of Agriculture Acquisition Regulations (AGAR) and the Forest Service

Acquisition Regulations (FSAR) and established local policy and procedures.

TRAVEL

Travel reimbursement is not authorized under this contract.

GOVERNMENT VEHICLES

For purposes of this contract, Government furnished resources shall not include Government Vehicles, nor shall contractor personnel be allowed to ride in Government vehicles without prior authorization by the Contracting

Officer.

SECURITY

The Contracting Officer’s Representative (COR) for this contract will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

All doors shall remain locked while Contractor performs the work, and the Contractor shall ensure that all exterior doors are shut and locked prior to departure. The Contractor shall also ensure that all unnecessary lights and faucets are turned off, and all windows are closed.

All secured interior office doors shall remain locked while Contractor performs the work, and the contractor shall ensure that those doors are locked and secured prior to departure. Offices shall only remain open while

Contractor is present.

The Contractor shall not adjust any mechanical equipment controls, shall report any fires and hazardous conditions, shall turn in lost and found articles, and shall notify the Contracting Officer’s Representative (COR) when an unauthorized or suspicious person(s) is seen on the premises.

The Forest Service reserves the right to perform security checks on Contractor employees.

TRAINING

The Contractor is responsible for all training for its employees except when training can only be provided by the

Forest Service. Requests for training by exception must be provided to and approved by the CO prior to the

Government conducting training.

CONTRACT PERFORMANCE PERIOD

The contract will be awarded:

Supervisor’s Office Janitorial Contract

Base period beginning April 1, 2024

There is a possibility for 4 (four) option years:

Option Year 1 – April 1, 2025-March 31, 2026

Option Year 2 – April 1, 2026-March 31, 2027

Option Year 3 – April 1, 2027-March 31, 2028

Option Year 4 – April 1, 2028-March 31, 2029

DELIVERABLES

The tasks for each functional area are outlined in PROJECT DESCRIPTION and JANITORIAL SERVICES.

The performance of the tasks will be monitored periodically based on the requirements described in Scope of the Project and reported monthly via the Performance Assessment Form (located at the end of this documentation). The completed assessment will be retained in the Contracting Officer’s Representative (COR) file and a copy provided to the Contracting Officer.

QUALITY

The Contractor shall develop and maintain a quality program to ensure the required services are performed in accordance with commonly accepted commercial practices, which may include service checklists or reports.

These checklists or reports shall be shared with the CO and the COR. If changes need to be made to the checklist the CO and COR shall be informed. The Contractor shall implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures addressing the areas identified in the PWS.

The COR will perform weekly inspections to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies in accordance with FAR Clause 52.246-4 Inspection of Services Fixed Price (Section

E.1). Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specification. The COR will record the results of these inspections on the Performance Assessment Form.

Inspection will be conducted more frequently as deemed necessary by the COR.

GOVERNMENT REMEDIES.

The CO shall follow FAR 52.249-8 Default (Fixed-Price Supply and Service), for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

PERFORMANCE-BASED CONTRACTING.

Quality will be measured based on the standards and objectives listed in Cleaning Frequency and Quality

Assurance section of this document.

IDENTIFICATION OF CONTRACTOR EMPLOYEES:

All Contractor personnel are required to identify themselves as Contractors. In any situations where their

Contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

CLEANING FREQUENCY AND QUALITY ASSURANCE:

The cleaning services shall be performed at the frequencies on the attached schedule (Service and Frequency).

Performance shall be based on the government’s evaluation of the results, not the frequency or method of performance. The evaluation of results will be based on tenant satisfaction, inspection observations, and accepted trade practices. The following standards will be applied in measuring the acceptability of the

Contractor’s performance.

a. Restroom: Restroom areas shall be visually inspected to ensure that all fixtures are maintained at a high level of shine, cleanliness, and sanitization. Partitions, doors, and walls will be visually inspected to ensure that they are free of obvious dirt, graffiti, and dust. Restroom supplies will be inspected to ensure that an adequate supply is maintained at all times.

b. Floors: Flooring throughout the facility shall be visually inspected to ensure that the floors are clean with no evident of build-up or discoloration, and that all hard and resilient floors are maintained to an overall clean appearance.

c. Carpets: Carpets and mats throughout the facility shall be visually inspected to ensure that they are clean and free of visually obvious dirt.

d. Dusting: Dust catching surfaces (horizontal and vertical) shall be visually inspected including furniture, file cabinets, fixtures, window sills, office partitions, and venetian/roller blinds to ensure that they are free of obvious dust, dirt, and cobwebs.

e. Glass: All interior glass surfaces (except entry-way windows) shall be inspected to ensure that the glass is clean and free of streaks and smudges. Glass surfaces include windows, plexiglass, and mirrors.

f. Drinking Fountains and Sinks: All drinking fountains and sinks shall be visually inspected to ensure that they are clean, sanitized, free of water marks, and any other debris or encrustation.

g. Waste Baskets: All waste baskets shall be visually inspected to ensure that all trash is removed.

h. Lights: All interior lights will be inspected to see if Contractor is replacing burnt-out bulbs. Government will provide bulbs to the Contractor. If there is a concern with inventory of replacement bulbs the

Contractor shall notify the COR.

INSPECTION AND ACCEPTANCE

Per Quality Assurance Plan (QASP).

MEASUREMENT AND PAYMENT

Payment will be made monthly for the janitorial services that have been satisfactorily provided during that month. Work which does not meet specifications, and which is not corrected will be handled in accordance with

Quality Assurance Plan.

Contractor Credentialing Requirements

Questions regarding the training needs for your requirement may be addressed to the Office of the Assistant

Secretary for Civil Rights (OASCR), Office of Contracting and Procurement (OCP), Office of Human

Resources Management (OHRM), or Office of Information Affairs (OIA) as applicable.

Mandatory Contractor Training

(Applies to new service contracts awarded after November 1, 2023) (Applies to modified service contracts as applicable)

The contractor must ensure their employees (including subcontractor personnel) complete the training course(s) listed below in the frequency identified. The contractor must maintain records of course completion and provide them to the Contracting Officer or Contracting Officer Representative upon request.

Course Name Frequency

(Once, Quarterly, Annually, etc.)

Method of Training Length of

Training

Completion Date

Understanding and

Interrupting

Unconscious Bias

Annually AgLearn 90 minutes 90 days after assignment in

AgLearn

Anti-Harassment

Training: Identifying and Preventing

Workplace Harassment

Annually AgLearn 60 minutes 90 days after assignment in

AgLearn

Information Security

Awareness

Annually AgLearn 60 minutes 1 year since last completion date

USDA Records

Management

Annually AgLearn Or Paper-based

60 minutes 60 days after assignment

Section 508 Annually AgLearn 60 minutes 45 days after assignment

If needed, add other courses as approved by the Contracting

Officer

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Fishlake National Forest Supervisor’s Office 115 E 900 North Richfield, Utah, 84701

(viii) Points of Contact (POC):

Contracting Officer’s Representative (COR):

Quillon Mortenson

Civil Engineer

Fishlake National Forest USDA-FS

115 E 900 N

Richfield, UT 84701

Phone: (435) 630-8634

Email: quillon.mortenson@usda.gov

Contracting Officer (CO):

Whit Fausett

Contract Specialist

Procurement and Property Services – CSA #7

1749 West 500 South

Salt Lake City, UT 84104

Phone: 385-270-7112

Email: arlen.fausett@usda.gov

CLAUSES:

(ix) 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses:

https://www.acquisition.gov/browse/index/far (FAR clauses begin with 52)

Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar

(AGAR clauses begin with 452)

FAR and AGAR Deviations to clauses may be viewed at: Policies & Regulations | USDA

Clauses Incorporated by Reference:

(x) 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV

2023)

Addenda to 52.212-4:

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction

Contracts (SEP 2013)

52.232-9 Limitation on Withholding of Payments (APR 1984)

52.232-11 Extras (APR 1984)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

52.245-1 Government Property (SEP 2021)

52.245-9 Use and Charges (APR 2012)

52.249-8 Default (Fixed-Price Supply and Service)(APR 1984)

(xi) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–

Commercial Products and Commercial Services (DEC 2023) [DEVIATION JAN 2024]

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) – (7) mailto:quillon.mortenson@usda.gov mailto:arlen.fausett@usda.gov https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/da/ocp/ppd/policies-regulations https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-new-trade-agreements-thresholds.pdf

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (Whistleblower

Guidance to Contractor Employees)

☒ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun

2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☒ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of

Division R of Pub. L. 117-328).

☒ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101note).

☒ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C.644).

☒ (26) (i) 52.219-28, Post Award Small Business Program Re-representation (Sep 2023) (15

U.S.C. 632(a)(2)).

☒ (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

☒ (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

☒ (34) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

☒ (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29

U.S.C.793).

☒ (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and

E.O. 13627).

☒ (48) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun

2020) (E.O. 13513).

☒ (55) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

☒ (62) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct

2018) (31 U.S.C. 3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☒ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

☒ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of

Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage/Fringe Benefits

GS-3 Step-5 $17.20/$4.98 https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fcontent.govdelivery.com%2Fattachments%2FUSDAPSD%2F2023%2F04%2F04%2Ffile_attachments%2F2456937%2FWhistleblower%2520Guidance.docx&wdOrigin=BROWSELINK https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fcontent.govdelivery.com%2Fattachments%2FUSDAPSD%2F2023%2F04%2F04%2Ffile_attachments%2F2456937%2FWhistleblower%2520Guidance.docx&wdOrigin=BROWSELINK http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

☒ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan

2022).

☒ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

(d) (1) – (3)

(e) (1), (2)

Clauses Incorporated by Full Text:

(xii) 52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 3 days of the end of the final option year.

(xiii) 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(xiv) 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR 4) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(xv) 452.204-70 Modification for Contract Closeout (DEVIATION JUL 2022)

Upon contract closeout for contracts utilizing Simplified Acquisition Procedures (SAP) according to

FAR 13:

(a) If unobligated funds in the amount of $1000 or less remain on the contract, the Contracting Officer

(CO) shall issue a unilateral modification for de-obligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The CO shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) If unobligated funds of more than $1000 remain on the contract, the CO shall issue a bilateral modification for de-obligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The CO may also request a Release of Claims be completed by the contractor, although not required for contract and orders using SAP procedures.) If the bilateral modification and Release of Claims are not returned to the CO within 60 days, the CO shall release the https://www.usda.gov/sites/default/files/documents/agar-class-deviation-contract-closeout-clause.pdf modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(xvi) 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from April 1, 2024 through March 31, 2025. Plus option years if exercised.

(xvii) 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held by phone.

(xviii) 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this contract the following key personnel: Project Manager.

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The

Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

(xviiii) Personal Identity Verification of Contractor Employees

(a) The contractor shall comply with the personal identity verification (PIV) policies and procedures established by the Department of Agriculture (USDA) Directives 4620-002 series.

(b) Should the results of the PIV process require the exclusion of a contractor's employee; the

Contracting Officer will notify the contractor in writing.

(c) The contractor must appoint a representative to manage compliance with the PIV policies established by the USDA Directives 4620-002 series and to maintain a list of employees eligible for a USDA

LincPass required for performance of the work.

(d) The responsibility of maintaining a sufficient workforce remains with the contractor. Contractor employees may be barred by the Government from performance of work should they be found ineligible or to have lost eligibility for a USDA LincPass. Failure to maintain a sufficient workforce of employees eligible for a USDA LincPass may be grounds for termination of the contract.

(e) The contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine unaccompanied physical access to a Federally-controlled facility and/or routine unaccompanied access to a Federally-controlled information system.

(f) The PIV Sponsor for this contract is a designated program point of contact, which in most cases is the

COR, unless otherwise specified in this contract. The PIV Sponsor will be available to receive contractor identity information from 0800-1200 and 1300-1700, Monday – Friday, Fishlake National

Forest Supervisor’s Office 115 E 900 N, Richfield, UT 84701. Drop off at front desk, Attn: Quillon

Mortenson.

The Government will notify the contractor if there is a change in the PIV Sponsor, the office address, or the office hours for registration; however, it is the contractor's responsibility to meet all aspects of paragraphs (c), (d), and (e).

List of Documents, Attachments, and Exhibits

Attachment Description No. of Pages

A Quality Assurance Surveillance Plan 7

B Wage Determination 11

C Quality Assurance Checklist 2

D Quality Assurance Checklist – Customer Complaint Form 1

E Performance Requirements Summary 2

Exhibit Description (Contractor required to fill out exhibits and return with their quote) Pages

1 Experience and Equipment Questionnaire 1

2 Technical Approach Narrative 1

3 Key Personnel Abilities/Training/Experience 1

4 Project Specific Safety Plan 1

5 Bio-Based Product Information 1

6 Subcontractor Form SF-1413 (If Applicable) 1

Attachment A – QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

FOR SUPPORT OF

Supervisor’s Office

Janitorial Services

Fishlake National Forest

Updated May 2023

TABLE OF CONTENTS

1.0 INTRODUCTION 1

2.0 PURPOSE 1

3.0 ROLES AND RESPONSIBILITIES 1

3.1 The Contracting Officer 1

3.2 The Contracting Officer’s Technical Representative 2

4.0 METHODS OF SURVEILLANCE 2

4.1 Surveillance Techniques 2

4.2 Customer Feedback 2

5.0 DOCUMENTATION 2

5.1 Quality Assurance File 2

6.0 RESOLVING PERFORMANCE ISSUES 2

6.1 Actions to Remedy Unacceptable Performance 2

6.2 Problem Resolution ___________________________________________________________2

QUALITY ASSURANCE SURVEILLANCE PLAN - (QASP)

1.0 INTRODUCTION

This Quality Assurance Surveillance Plan (QASP) is pursuant to the requirements listed in the Performance of

Work Statement (PWS) entitled Supervisor’s Office Janitorial Services for the Fishlake National Forest.

This QASP sets forth the procedures and guidelines the Forest Service will use in ensuring the required performance standards or services levels are achieved by the Contractor.

2.0 PURPOSE

2.1 The purpose of the QASP is to provide Government surveillance oversight of the Contractor’s quality control efforts to assure that they are timely, effective, and are delivering the tasks specified in the contract. The

QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS and the Contractor’s Quality Control Plan (CQCP), and to ensure that the government pays only for the level of services received. The required performance standards and/or quality levels are included in the PWS and in Attachment F, “Performance Requirements Summary.” If the Contractor meets the required service or performance level, the Contractor will be paid the monthly amount agreed on in the contract.

2.2 This QASP defines the roles and responsibilities of all members of the Integrated Project Team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the Contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of Quality

Assurance Monitoring (QAM) results.

2.3 The Contractor, and not the Government, is responsible for management and quality control actions necessary to meet the quality standards set forth by the contract. The QASP is not intended to duplicate the

Contractor’s Management Plan. The Government may provide the Contractor an informational copy of the

QASP as an Attachment to the solicitation to support the Contractor’s efforts in developing a plan for maintaining the levels of quality anticipated to be delivered under the terms of the contract.

3.0 ROLES AND RESPONSIBILITIES

3.1 The Contracting Officer

The Contracting Officer (CO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting

Officer's Representative (COR) and the Contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the Contractor’s performance, and must be identified and designated by the CO.

3.2 The Contracting Officer’s Representative

The COR is designated in writing by the CO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the

Contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government’s behalf. Any changes that the Contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR will have the responsibility for completing QAM forms used to document the inspection and evaluation of the Contractor’s work.

Government surveillance may occur under the inspection of services clause for any service relating to the contract.

4.0 METHODS OF QA SURVEILLANCE

4.1 Surveillance Techniques

In an effort to minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate Contractor performance when appropriate. The primary methods of surveillance are:

• Customer Feedback – Customer feedback may be obtained either from the results of formal customer satisfaction surveys or from random customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed and must be forwarded to the COR. The COR shall maintain a summary log of all formally received customer complaints as well as a copy of each complaint in a documentation file. The COR shall also keep the tabulated results of all customer satisfaction surveys on file and shall enter the summary results into the

Quality Assurance Checklist (QAC).

• Random Checks/Inspections on Completion of Workload Taskings – Random checks will be conducted to ensure compliance with the intent of the Performance Work Statement and common commercial practices. The COR will conduct the random monitoring. The random monitoring will be conducted by the COR every two weeks.

4.2 Customer Feedback

The Contractor is expected to establish and maintain professional communication between their employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Customer complaints, to be considered valid,…