USDA SOW Del Norte SO Janitorial.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment

Project Janitorial for SO in Del Norte

General Information

1.0 Scope of Work

The Contractor shall provide all management, supervision, equipment, supplies (except Government furnished property and supplies), and labor necessary to ensure that janitorial services are performed for the Supervisor’s Office in accordance with the specifications. The Contractor shall maintain all areas of the office building in a clean, neat, professional and acceptable condition.

The various phases of cleaning and janitorial work shall, at a minimum, be carried out at the frequencies indicated below. All work shall be performed, except if otherwise specified, after normal hours which are 8:00 am to 4:30 pm, Monday thru Friday. On weekends, the Contractor may work during daytime hours.

Pre-bid site visit appointment may be requested in advance with the COR for Saturdays. Note: the office is still under construction and the furniture will not be in place until the beginning of September at the earliest.

2.0 Background

This contract is for routine cleaning of the Rio Grande National Forest Supervisor’s Office in Del Norte, Colorado. This building is currently under construction and the furniture will not be in place until mid-November 2022 at the earliest.

Contractor Requirements

3.0 Technical Requirements / Tasks

Work Requirements and Cleaning Techniques - Items of work as listed on the Scheduled Cleaning shall be considered as separate operations and shall not be accomplished concurrently.

All furniture and furnishings shall be stored in their proper place after operations of each shift have been performed. All locked space shall be properly secured and relocked immediately upon completion of service. Cleaning shall be performed in accordance with the following guidelines:

Cleaning: Methods specified shall be supplemented by hand operations necessary to clean corners and locations inaccessible to the equipment and methods specified hereinafter, shall include areas under furniture and furnishings, floor mats, runners, and elsewhere as directed.

Sweeping or Dust Mopping: Sweeping shall leave the surface uniformly clean of all surface dirt including corners and places inaccessible to the mop. Surface accumulation of hardened dirt that cannot be loosened with a broom shall be loosened sufficiently to permit removal by sweeping or, if necessary, shall be wet mopped. It is intended that all dust surface contamination except deeply embedded dirt and stains shall be removed. When sweeping areas of stairways, landing, etc., sweeping shall be conducted in such a manner as to ensure that all debris is removed and placed in dumpsters. Sweeping shall not be left to contaminate other areas. Carpeted areas shall be vacuumed with a commercial vacuum (or equal) which will adequately pick up dirt and small pebbles. A hose attachment may be required for corner areas and around baseboards.

Wet Mopping: Floors cleaned by wet mopping shall be free from streaks, stains, soap film, and dirt. There shall be no splash marks on walls, baseboards, furniture, or furnishings. There shall be no mop strings left on the floor and surfaces shall be left dry. Corners and space inaccessible to the mop shall be carefully cleaned and dried by hand. Rinsing and drying shall follow immediately after mopping. Rinsing shall be with clean water. A minimum of mopping solution shall be used and in as low concentration as possible to obtain the required cleaning. When floors cannot be satisfactorily cleaned otherwise, they shall be scrubbed by hand or machine and wax replaced and buffed accordingly.

Trash Removal: All wastebaskets shall be emptied. Boxes, cans, papers, etc., placed near the wastebasket or trash receptacles for disposal shall be removed in a manner that will not cause dispersion of dust. Trash can liners shall be replaced whenever heavily soiled. Bags of trash shall not be left in passageways inside or outside the building. Any trash dropped shall be immediately retrieved by the Contractor and properly disposed of. Any liquids spilled in the process of trash removal shall be wiped up immediately.

Dusting and Vacuuming: Surfaces shall be clean and free from dust after dusting is completed. Dust shall be removed and not scattered around the room. All low dusting should be done after the floors have been swept and the dust has settled. Low dusting includes all surfaces not over six (6) feet from the floor. Office Equipment such as typewriters, adding machines, calculators, computer terminals, or similar instruments shall not be dusted because of possibility of damage or mis-operation. Moldings, tops of doors, walls, ceilings, exposed pipes, ducts and beams or similar surfaces above six (6) feet from the floor shall be dusted.

Washing: Washed surfaces shall be clean and free from all dirt and grease. Surfaces shall be dried and left clean. Glass shall be washed with recommended cleaner. The washing shall not contaminate adjacent non-glass areas. Glass shall be left clean and dry, free from film, streaks and contamination visible when looking through the glass toward a natural light source. All glass shall be cleaned on both sides. All surfaces, other than glass, shall be washed, rinsed, and dried.

Streaks will not be allowed on glass or other surfaces. Scrub brushes shall be used where necessary to loosen dirt.

Washing in Restroom Areas: Restroom floors, walls, stalls, mirrors, showers and lavatories shall be cleaned as specified under washing above. Commodes and urinals, inside and out, shall be disinfected and wiped clean. An appropriate tile cleaner shall be used on all bathroom and shower tile areas.

Disinfecting: Urinal and commode surfaces shall be disinfected in the fixtures, and shall be scrubbed over all surfaces subject to contamination. Disinfectant shall be allowed to stand in the fixtures for at least ten (10) minutes.

Damp Wiping: Surfaces shall be left clean and free from film or streaks upon completion of damp wiping.

Polishing Sinks and Water Fountains: Shall be accomplished with metal polish, except that polish shall not be used on chromium-plated ware. Chromium-plated ware shall be polished only with a soft, dry cloth. All surfaces shall be rubbed to soft gloss. Polishing shall produce a clean uniform luster equal to that of new polished metal of the same type without traces of discoloration, oxidation, stains, finger marks, or residue of the polish used. All exposed surfaces shall be polished, including patterns, grooves, etc.

Distribution of Supplies: The Contractor shall distribute supplies as listed in the Scheduled Cleaning to, toilets, washrooms and other spaces designated by the Contracting Officer and placed in their proper receptacles. The quantity of supplies distributed shall be adequate to meet the usage requirements until the next distribution.

Replacement of Government Furnished Supplies: It will be the Contractor’s responsibility to submit a list to the COR, when supplies are low, of items needed so the government has ample time to reorder. Therefore, the Contractor should plan anticipated needs in advance.

Defective, Damage, or Inoperable Items: The Contractor shall report to the Contracting Officer or representative without delay all damages, clogged, leaking or inoperable fixtures, all damaged and/or inoperable dispensers, holder, and containers and other defective, damaged or inoperable equipment surface.

1. Services Required 3X WEEKLY – The contractor shall perform the following services two days (Monday and Wednesday) and one day on the weekend (Friday, Saturday or Sunday):

a. Empty wastebaskets. Place trash in outside receptacle. Plastic liners shall be used in each wastebasket and changed when severely soiled (i.e., stained or torn). Dispose of all empty boxes (with “trash” written on them) placed in the corridors or near a trash receptacle.

b. Dust front lobby counter. Dusting shall be done around anything lying on top of counter. Remove all cobwebs from ceilings, walls, etc. in lobby area.

c. Spot vacuum carpeted areas to remove obvious surface dirt and debris. Spot clean all carpet as needed.

d. Sweep and damp mop (disinfect) vinyl flooring in hallways, vestibule, reception area, fitness room, and break room.

e. Clean, disinfect and polish drinking fountains; no rust or encrustation shall remain.

f. Clean and disinfect all fixtures in the bathrooms--including toilets, urinals, wash basins, sinks, mirrors, vanity tops, and showers; refill paper towel holders, toilet paper, seat protectors (if applicable), soap dispensers and hand sanitizer dispensers as needed. An additional two rolls of toilet paper will be left on the back of each toilet tank.

g. Sweep and damp mop (disinfect) restrooms, and shower floors leaving no streaks.

h. Wash and clean all glass doors, inside and out, from floor to ceiling, leaving no streaks and removing all cobwebs and debris.

i. Clean all tables in the conference room, break room and the countertop, leaving no streaks.

j. Replace paper towels in the break room.

k. Sidewalks will be swept clear of debris.

2. Services Required 1X WEEKLY – The Contractor shall perform the following services once per week, on the weekend.

a. Dust all furniture, including tops. Nothing placed on desks, cabinets, tables, etc, shall be moved for dusting. Dusting shall be done around anything lying on top.

b. Dust window sills and tops of doors.

c. Dust off all chairs and brush off all upholstered seats, using vacuum when necessary.

d. Vacuum carpet in reception area, individual offices (if accessible), open office areas, conference/huddle rooms, wellness room, and hallways (including under furniture and in corners), pick up dirt, small pebbles, staples, etc., and spot clean where needed.

e. Sweep and damp mop (disinfect) vinyl flooring in storage room.

f. Completely sweep mechanical and janitorial rooms.

g. Spot clean all walls (remove scuff marks) and door surfaces, including restroom stalls, leaving no streaks.

h. Clean and disinfect the lunch room sink and countertop.

(Cleaning dishes is the responsibility of the Forest Service employees.)

i. Empty Recycle Blue Containers in the Break Room – and place in Recycle dumpster outside.

j. Water shrubbery and trees weekly during the months of May - August.

3. Services Required for MONTHLY– The Contractor shall perform the following services monthly.

a. Wash and clean all windows in the building, inside and out. Remove cobwebs outside.

4. OPTION ITEM: High Touch Surface Area Disinfection Services The contractor will conduct twice weekly.

Cleanings will be on Wednesday and the weekly cleaning day.

This cleaning consists of the following:

High touch surfaces include:

Conference room tables, doorknobs, light switches, file cabinets, countertops, handles, front desk and conference room phones, copy machine, postage meter, keyboards, all faucets, office equipment, top of soap, toilet, and paper towel dispensers.

Use cleaning products recommended by CDC to kill COVID-19. When cleaning machinery, spray disinfectant on cloth and wipe it down. Do not spray directly on machinery.

For COVID-19 cleaning directions, cleaning products, personal protective equipment, symptoms, etc., please refer to CDC website below:

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

We are requiring for the janitor(s) to use a cloth face covering and maintain social distancing when performing their assigned janitorial duties and to not enter the premises if any contractor employees are experiencing any symptoms of illness (see CDC website for symptoms).

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html

4.0 Government Furnished

The Government shall make available to the Contractor prior to the start of work, only the supplies listed below (hereinafter referred to as “Government furnished property”) for use in performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

1. Keys necessary for access to areas requiring work under this contract.

2. Dumpsters for trash and refuse disposal.

3. Paper towels, toilet paper, garbage bags, hand soap, hand sanitizer and toilet seat covers (if applicable).

4. All light bulbs/tubes.

5. Space for storage of cleaning supplies and equipment. Space will be kept in a clean, tidy and safe manner.

All other supplies needed to perform services will be furnished by the Contractor.

The Contractor shall be liable for all loss or damage of such delivered Government – furnished property until completion and final acceptance of work required under this contract. Contractor shall inform the COR when supplies start to run low.

5.0 Deliverables / Schedule

The Contractor shall be required to commence work under this contract upon issuance of a Notice to Proceed by the Government and shall prosecute the work diligently. Contractor shall be responsible for completion of all work ordered within the scope of this contract.

6.0 Travel

No travel is reimbursed nor expected for this contract.

7.0 Contractor’s Key Personnel

The Contractor or his/her employees are prohibited from disturbing papers on desks, opening desk drawers or cabinets, or using telephones, computers or other office equipment. A telephone may be used in the case of an emergency.

The Contractor is prohibited from smoking in the building.

The Contracting Officer may, in writing, require the Contractor to remove from the job any employee the Government deems incompetent, careless, or otherwise objectionable, or for theft, possessions and/or removal of materials, supplies, equipment, or any other Government owned property.

8.0 Security Requirements

The Contractor or his/her employees shall:

• Turn off all interior lights (except emergency lighting) upon completion of cleaning.

• Check and shut all windows and doors to make sure they are locked upon leaving the premises and inform the

Contracting Officer when they are found open.

• Safeguard all office keys at all times.

• Doors shall not be propped open.

• No trash, equipment or furniture shall be removed from the trashcans, dumpster or premises for personal use.

9.0 Data Rights

There are no data rights for this janitorial contract.

10.0 Section 508 – Electronic and Information Technology Standards No information technology will be acquired.

Attachment If applicable, include an Attachment stating Evaluation Factors and significant Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision.