1240BK25Q0090 - Combo Sol_Paisley RD Janitorial Services.pdf

Solicitation Number: 1240BK25Q0090, Paisley RD Janitorial Services

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 1240BK25Q0090 is issued as a Request for Quotation (RFQ) for Paisley RD Janitorial Service.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) A list of line-item number(s) and items, quantities, and units of measure

(including option(s), if applicable).

See attached Schedule of Items, attachment 1.

(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102

The purpose of this requirement is to provide janitorial service in accordance with standard industry practices and the specifications contained herein. Buildings for which janitorial service will be provided are occupied by both office and field personnel and includes both carpeted and linoleum floor spaces. Buildings for which janitorial services will be provided, consisting of the offices listed below, is located on the Paisley Ranger District compound, 303 Highway 31, Paisley, Oregon.

(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).

The performance for this requirement shall be located in the Cordova Ranger District compound, Fremont-Winema National Forest, Oregon.

USDA Forest Service, 303 Highway 31.

Paisley, OR 97201

Period of Performance:

Base Year: 01 October 2025 through 30 September 2026 Option Year 1: 01 October 2026 through 30 September 2027 Option Year 2: 01 October 2027 through 30 September 2028 Option Year 3: 01 October 2028 through 30 September 2029 Option Year 4: 01 October 2029 through 30 September 2030

(v) The following contract clauses apply to this acquisition:

• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services. (DEVIATION AUG 2025) http://www.acquisition.gov/

• 52.203-6 Restrictions on Subcontractor Sales to the Government. (JUN 2020) o Alt 1 (NOV2021)

• 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

• 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017)

• 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

• 52.204-13 System for Award Management Maintenance (DEVIATION AUG 2025)

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (JAN 2025)

• 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

(OCT 2018)

• 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

• 52.219-8 Utilization of Small Business Concerns (JAN 2025)

• 52.219-14 Limitations on Subcontracting (OCT 2022)

• 52.222-3 Convict Labor

• 52.222-35 Equal Opportunity for Veterans (JUN 2020)

• 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

• 52.222-37 Employment Reports on Veterans (JUN 2020)

• 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010)

• 52.222-41 Service Contract Labor Standards (AUG 2018)

• 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

• 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (AUG 2018)

• 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (May 2014)

• 52.222-50 Combating Trafficking in Persons (NOV 2021)

• 52.222-54 Employment Eligibility Verification (JAN 2025)

• 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

• 52.223-23 Sustainable Products and Services (MAY 2024)

• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY

2024)

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR

2023)

• 52.233-3 Protest After Award (AUG 1996)

• 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

• AGAR 452.204-70 Modification for Contract Closeout https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4

Clauses Incorporated by Full Text:

• 52.216-1 Type of Contract (Apr 1984) The Government contemplates award of a Requirements contract with a Firm Fixed Price contract resulting from this solicitation.

• 52.216-21 Requirements (OCT 1995)

(a) This is a requirements contract for the services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order.

The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 15 September 2028 [insert date].

(End of Clause)

• 52.217-8 Option to Extend Services. (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of contract expiration.

(End of clause)

• 52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30_ [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _60__ (months).

(End of clause)

• 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR):

https://www.acquisition.gov/browse/index/far (FAR Clauses are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR):

https://www.acquisition.gov/agar (AGAR Clauses are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to clauses may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

• 52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR Chapter 4) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(vi) The following solicitation provisions apply to this acquisition (see 12.205(a)).

• 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(DEVIATION AUG 2025)

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DEVIATION AUG 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

• 52.212-2 Evaluation—Commercial Products and Commercial Services. (Deviation Aug 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Relevant Past Performance

2. Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Provisions Incorporated by Reference:

• 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions (SEP 2024)

• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements-Representation (JAN 2017)

• 52.204-7 System for Award Management (NOV 2024)

• 52.223-4 Recovered Material Certification (MAY 2008)

• 52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications (JUN 2020)

• 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation. (JUN

2020)

• 52.240-90 Security Prohibitions and Exclusions Representations and Certifications.

(AUG 2025)

Provisions Incorporated by Full Text:

• 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Provisions are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR):

https://www.acquisition.gov/agar (AGAR Provisions are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to provisions may be viewed at:

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/agar https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses

(End of Provision)

• 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter

4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

(vii) The date, time, and place for receipt of offer and point of contact.

Date Time Method of Submission 23 September 2025 10:00 AM

Pacific Offers shall be submitted electronically via email to the Government Points of Contact below.

Government Points of Contact:

Title POC Contracting Officer Jason Tanamor (Jason.Tanamor@usda.gov) Contract Specialist Kevin Flores (kevin.flores@usda.gov)

Attachments List: The following attachments are made as part of this solicitation and any resultant contract. The schedule of items will be used only as a reference document. The contract line items will be the primary ordering means.

Attachment Number

Description Page Count

1 Schedule of Items/Price Schedule 2 2 Statement of Work 9 3 Wage Determination 11