RFQ 1240BK25Q0059 Performance Work Statement UPDATED rev 2.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BK

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 1

04R4 CODE 16. ADMINISTERED BYCODE

X

X

X

237310

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BK

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/26/2025

458-212-6064JARED MACHGAN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

08/19/2025 1700 PT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BK25Q0059

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 81149031OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SPRINGFIELD OR 97477

3106 PIERCE PARKWAY SUITE D

WILLAMETTE NATIONAL FOREST

USDA FOREST SERVICE

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$45

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 1

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 9

AC

DA0002

LS

AC

DA

Period of Performance: 09/01/2025 to 08/31/2025

Subsoiling and woody debris dispersal

Chipping

Mobilization

Subsoiling and woody debris dispersal (OPTIONAL)

Chipping (OPTIONAL) (Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

JARED D. MACHGAN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

Project Title Detroit Ranger District FS Subsoiling along FS Road 46

General Information

1.0 Background and Purpose

The objective for contract activities is to improve the productivity and drainage of soils detrimentally compacted during emergency hazard tree removal work following the 2020 Beechie Creek-Lionshead Fire. Work will include soil decompaction by subsoiling without damaging live vegetation, re-distribution of large woody debris over the improvement area, and chipping of all excess downed woody debris and slash for 9 base acres with an additional 8 acres subject to funding availability. Subsoiling is a common and effective management action to reduce the detrimental compaction of soils after heavy equipment use or logging operation disturbance. Subsoiling improves porosity and drainage patterns, which in turn protects water quality from sedimentation of fine material from the soil surface. Shown to increase the survival and growth of seedlings, subsoiling begins the process of restoring areas to a condition ideal for successful reforestation. The area of subsoiling extent will be up to 17 acres within the units; some areas within each unit may not be subsoiled due to the current soil condition decided by the COR. Services will be accomplished by use of contractor furnished and Contractor operated equipment. The effective period of the resulting contract is from date of award through August 31, 2026.

2.0 Definitions

Subsoiling- the process of mechanical soil decompaction without mixing of the soil layers Compaction- an increase in soil bulk density, a condition where pore space is greatly reduced and soil hardness is increased to a degree that greatly can prevent successful reforestation Porosity- volume of interstitial air spaces in soil DBH- Diameter at breast height

Contractor Requirements

3.0 Technical Requirements / Tasks

(1) The Contractor shall furnish all machinery, equipment, labor, supervision, transportation, materials, tools, supplies, and incidentals necessary to perform the described work according to the specifications unless otherwise specified.

(2) The Contractor shall provide equipment operators that have sufficient skill and experience to perform the work safely, and in accordance with the specifications. Operators who, in the opinion of the CO, do not do so shall be removed from the project immediately by the Contractor.

(3) The contractor shall give five (5) business days’ advanced notice prior to beginning operations following the notice to begin work.

(4) To prevent the introduction of noxious weeds into the project area, equipment cleaning will be required prior to equipment arriving on Forest Service property. All equipment and vehicles to be used within the project area shall be cleaned and certified free of noxious weeds and their seeds prior to entrance onto the National Forest. Cleaning shall occur off Federal lands. Cleaning shall consist of the removal of all mud, dirt, grease, debris, and any other materials that may harbor noxious weeds and their seeds. This may require the use of a pressure hose. Equipment, materials and vehicles shall be visually inspected by the COR or designated Government Technical Monitor. Inspections will take place at a location designated by the COR in advance of equipment and material arrival on Forest Service property. Equipment and vehicles are expected to proceed directly to the job site following the inspection.

Downed Woody Debris Handling and Dispersal:

Dispersed heavy fuels and slash with some fuel piles distributed throughout will be moved and redistributed to allow subsoiling of the entirety of the polygon. When material is available, create a slash matt > 8” depth on slopes >3% grade such as on slopes during entry into unit. Downed woody debris shall be redistributed during subsoiling to 240 linear feet of logs greater than 20” diameter per acre, or the largest available, and in lengths of 20’ or more when available with even scattering of fine slash throughout the unit where the material is available. Fine slash dispersal (~0-3 inches diameter material) should be prioritized on areas of higher slope within the polygons if limited slash is present in the unit. Dispersal of fuels will be as close to these metrics as possible for each unit where all excess fuels >3” are removed from the unit for chipping. Material shall be distributed or removed in conjunction with decompaction to prevent any re-compaction from additional tracking over already subsoiled areas. Transportation of downed woody material may be necessary up to 700 ft linear distance. Logs with a DBH >35” are not required to be redistributed or chipped within this contract. Remove all plastic during dispersal of piled slash and logs.

Excess downed woody fuel >3” will be chipped either directly within the unit or off of the road prism onto subsoiled surfaces. Chipping depth should be ≤ 6”. Chips will be placed outside of live stream areas, roadside drainage areas, and culverts. Chipping equipment shall not recompact any soil nor travel over a native soil surface that is not slated for decompaction in the project area.

The chipper provided by the contractor must be capable of handling material between 3-35” DBH

Downed wood that lays across the barrier of a unit will be cut at the unit boundary, for example with a chainsaw, and only the portion within the unit will the contractor be required to move/manipulate.

Decompaction Requirements:

Desired equipment is an excavator, capable of maneuvering around downed woody debris, with a subsoiling attachment that is capable of piercing into heavily compacted soils in the project area. Subsoiling will be done from the mineral soil surface to 20” depth. Operator will grasp and lift soil then set it back in place, decompacting without mixing soil. As an exception to this requirement, subsoiling depths should be shallower than 20 inches when the operator senses the attachment has encountered resistance due to a boulder-sized rock (> 2’ across) or roots of live trees. Subsoiling should not drag boulder sized rocks to the soil surface. A high density of smaller size rocks will be found throughout the project area and are acceptable to be manipulated without altering subsoiling specifications. The soil removed would then be gently placed back into position. The organic rich duff layer shall remain largely unmixed on the top layer for soil surface protection across the project area. No grooming nor smoothing after subsoiling will be necessary in order to avoid soil mixing. Once an area is subsoiled it must not be driven over to ensure no additional compaction is created in the project footprint. Areas with live water or saturated soils will be avoided during subsoiling. The area extent of subsoiling within the units will be laid out with colored flagging prior to start of work; additionally, the COR on site will additionally direct area extent of subsoiling during project implementation.

Equipment Specifications

Multiple attachment designs, such as those that can fit to an excavator, can produce effective subsoiling results. Similar subsoiling work has been done with a single attachment or multiple attachments that are carried throughout the unit and used in tandem. Some attachments that have been able to create desired results are: an excavator bucket that scoops compacted soil up into the bucket where the top claw attachment breaks apart soil clods; a bucket and adapted brush rake that minimizes soil mixing; a multisided tong attachment that can use its penetrating tongs to lift and fluff the surface soil; and other fabricated attachments such as that found in the 2009 USDA article*. Ripper or tillage attachments are not suitable to accomplish this project’s desired outcome.

Equipment proposed by the contractor should also have the capability of grappling any excess woody material within its reach. A smaller, track machine is necessary to minimize ground pressure by an order of magnitude less than wheeled heavy equipment. Wheeled machines tend to displace and upturn soils at the wheel-soil interface.

Because we are allowing proposal of different kinds of equipment, you need to be very clear in the specification documents that you submit, as to the capabilities of the equipment you are suggesting. Along with that, the evaluation of your quotes may be subjective to the knowledge and expertise of our selection panel in assessing the capabilities of proposed equipment.

Pollutants such as fuels, lubricants, and other harmful materials shall not be discharged on the ground; into or nearby rivers, streams, or impoundments; or into natural or man-made channels. Wash water or waste from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

*See the attached USDA Forest Service National Technology & Development Program Article 0424 1804 SDTDC:

Multipurpose Subsoiling Excavator Attachments, June, 2009. And see attached photos of an example of a Subsoiler Attachment on a Mini Excavator.

Vegetation Management

Some units may be directly adjacent to living trees. A buffer will be flagged around live trees for equipment avoidance to prevent damage to subsurface root systems. A highly maneuverable machine with the capability of navigating a complex terrain will be necessary to avoid buffers around root masses of conifers and hardwood trees where present. Due to the time since the Beechie-Lionshead Wildfire, there has been some vegetative growth throughout the subsoiling units. The vegetation throughout the units, such as shrubs and grasses, will not need to be avoided during subsoiling work. Only mature trees will be buffered out of the subsoiling area.

Dispersed stumps of varying height will be encountered throughout the units. Subsoiling should follow the same specifications when encountering the decaying, dead root structures. Subsoiling will help incorporate this organic material of these systems into the soil. Minimize complete uplifting of the entire stump and root wad above the soil surface when possible; however, this may not be feasible during subsoiling activities. Uplifted stumps will not reflect negatively on the contractor’s work.

Live vegetation has grown into the project areas since the Lionshead fire. While vegetation is growing, subsurface the soil has a hard pan that will eventually choke out seedlings and further encourage invasive plant establishment.

Vegetation obstructing subsoiling will be cut down or leveled, for example with a chainsaw, into pieces small enough to be incorporated into the soil during subsoiling.

Streams and Live Water When live streams are encountered, subsoil up to stream channel edge. Where stream crossings are needed for access to the remainder of a unit, protect the stream channel by installing a slash/log mat >8” over the stream channel.

Minimize the number of stream crossings. After a stream crossing is no longer needed, disperse slash/log mat in accordance with contract specifications as described in the Downed Woody Debris Handing and Dispersal section.

Project Unit Characteristics and Access Requirements Table 1. The acres, site condition, downed woody material load, and potential access are described for each of the 12 subsoiling unit area. There are 9 base acres and an optional 8 optional acres of work. Base acreage is the necessary work to be completed and optional acreage is to be exercised at the time of award depending on funding availability. Fuels found in the project areas as dispersed downed woody material (tons/acre) and pile or deck size (dimensions provided) are described from an ocular estimation made by the soil scientist and Fuels specialists. Species of fuel material include Douglas-fir, alder, cottonwood, and bigleaf maple with approximate DBH of piled material provided. Additionally, culverts observed in the field are noted by unit for damage avoidance and areas of increased slope are identified for each unit. If additional culverts are found during operations, avoid for damage. Culvert replacement will be the financial responsibility of the contractor.

Unit Acres Notes 1 Base:

GPS Location: 122.1429191°W 44.7464165°N Dispersed downed material: 3-5 tons/acre Piles: 40’ L x 15’ W x 9’ H DBH <20” Decks: NA Slope down to flat unit off entrance ~15’ Access: Off turnaround on the southwest of unit and from the

46 road to the northeast of the unit 1 culvert in unit to be avoided

Optional:

1.5

2 Base:

1.4

GPS Location: 122.1384029°W 44.7477772°N Dispersed downed wood: 2-5 tons/acre Piles: 30’ x 20’ x 10’ DBH <20” ; 15’ x 15’ x 5 Decks: 15’ x 15’ x 5’ DBH <20” 2 Culverts in unit to be avoided Access: Off road with one crossing over a dry channel to access other portion of area

Optional:

0.3

3 Base:

0.9

GPS Location: 122.1351030°W 44.7494090°N Dispersed downed material: 1 tons/acre Piles: 20’ L x 10’ W x 4’ H DBH 5-15” o 1 additional pile to chip from pullout above NE boundary

Decks: 35’ L x 15’ W x 5’ H DBH <20” Slope into unit from FS road 46 ~100 ft’ Access: Off of the 46 road on the southwest of the unit with some cleared space for equipment staging; to be determined by contractor if loading off of FS road 46 is necessary

Optional:

4 Base:

GPS Location: 122.1292816°W 44.7513703°N Dispersed downed material: 1 tons/acre Piles: 30’ L x 10’ W x 4’ H of fine slash to <20” DBH Decks: 20’ L x 10’ W x 5’ H DBH <20” Gravel in equipment staging area Access: Staging area on southwest of unit; to be determined by contractor if loading off of FS road 46 is necessary

Optional: 1.6

5 Base: 1.2

GPS Location: 122.1294571°W 44.7519187°N Dispersed downed wood: 3-5 tons/acre Piles: 10’ x 5’ x 4’ DBH <20” Access: Gravel pullout off of 46 road Steep pitch to access lower terrace will require 8” of slash cover at traversing location, area with lowest slope must be used

Optional:

0.6

6 Base:

0.4

GPS Location: 122.1215765°W 44.7546050°N Dispersed downed material: 1 tons/acre Piles: NA Decks: NA Access: Off of 46 road on the southwest corner of the unit Sloped about a 6 ft drop down off of the road into the unit with a culvert at the corner of the unit 1 Culvert in unit to be avoided

Optional:

7 Base:

0.2

GPS Location: 122.1217633°W 44.7549939°N Dispersed downed material: <1 tons/acre Piles: NA Decks: 10’ L x 5’ W x 3’ H DBH 10-25” Access: Off of 46 road on the west side of the unit Some gravel in area of entry to unit

Optional:

8 Base:

1.9

GPS Location: 122.1119333°W 44.7618602°Nc Dispersed downed material: 2-3 tons/acre Piles: 70’ L x 15’ W x 5’ H DBH 5-20”

Optional:

1.5

Decks: 45’ L x 8’ W x 5’ H DBH 5-20”; 15’ L x 10’ W x 4’ H DBH 5-20”

Access: FS road 4691 can be utilized as access to the unit Slope undulating in unit 2 Culverts in unit to be avoided

9 Base:

0.8

GPS Location: 122.1062737°W 44.7649943°N Dispersed downed material: 2 tons/acre Piles: NA Decks: NA Access: Entrance from FS road 46 into unit and will need to be access from both sides of the stream due to slope grade

Optional 0.4

10 Base:

0.4

GPS Location: 122.1045122°W 44.7658486°N Dispersed downed material: 3-4 tons/acre Piles: 5’ L x 4’ W x 3’ H Fine Slash Decks: 40’ L x 20’ W x 15’ H DBH 15-30 Access: Entrance from FS road 46 into unit 2 culverts in unit to be avoided

Optional: 1.4

11 Base:

GPS Location: 122.0945112°W 44.7681555°N Dispersed downed material: 1-2 tons/acre

Piles: NA Decks: NA Access: Entrance from FS road 46 into unit Some gravel in boundary of unit Heavily moist area ~ avoid water logged areas if present in dry season during work operations

Optional: 0.8

12 Base:

1.8

GPS Location: 122.0934934°W 44.7681375°N Dispersed downed material: 3-5 tons/acre Piles: 20’ L x 10’ W x 10’ H DBH 5-15” Decks: NA Access: Entrance from FS road 46 into unit Some gravel in boundary of unit

Optional:

Base Acres Total: 9 / Optional Acres Total: 8 / Total acres: 17

**Project is scheduled during a time when Forest Services fire and prevalent. See Fire Protection and Suppression form and Conditions attach for working conditions and hours at the Fire Levels. Current IFPL is at Level 1. Fire Level is expected to be elevated. NOTE: Tank Truck is not necessary for this project.

Road Management and Maintenance

Follow requirements for road use, closure procedures, and road damage mitigation measures in the Willamette Road Rules document attached, and FP-14 attached. Tracked equipment will not be allowed on paved or stabilized road surfaces. Access off of FS road 46 requires equipment to travel down a short pitch of higher slope for many of the units.

Contractor will place, slash, rubber mats, tires, or other material on slope to prevent any damage from tracked equipment when loading onto and off of a unit. No road shall be blocked by placement of any vehicle or other object upon the road in a manner that is an impediment or a safety hazard, or conflicts with other users. Flaggers will be required when working immediately adjacent to the road or when offloading equipment from the road surface into the unit. All roads will have signs posted in both directions during operations. Traffic on all subdivisions shall not be delayed more than 20 minutes.

4.0 Deliverable / Schedule

The contractor is required to provide written progress reports daily to update forest management about status of potential road closure and work along a main road through Forest Service land. The progress report shall cover all work completed during the day and shall present the work to be accomplished during the subsequent day. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation. The effective period of the resulting contract is from date of award through October 15, 2025.

Key Deliverables

Item No. Deliverable Objective Due 1 Daily Status Report Written E-Mail documenting work progress and subsequent day plans.

To be received by end of day until the contract expires.

5.0 Government Furnished

Maps of the project area, GIS shapefile of the project area, on the ground flagging of the project area, on the ground direction from the soil scientist during project work, in addition to access and use of the FS Road 46 are provided and available to the contractor.

6.0 Travel

This project area is located on the Detroit Ranger District in the Willamette National Forest. Areas of work are along FS road 46 from 0.7 miles beyond the junction with highway 22 and FS road 46 to 4 miles from the junction with highway 22.

7.0 Contractor’s Key Personnel

Key personnel include: an experienced equipment operator capable of producing desired subsoiling results outlined in the 3.0 Technical Requirements section, personnel to manage road traffic on entry and exit into each unit or when work is immediately adjacent to the road; drivers capable of maneuvering transportation equipment onto each unit without damage to the road prism.

8.0 Data Rights

The contractor is provided with georeferenced maps and photographs of the unit area and is permitted to utilize this spatial and data to complete contract line items.

9.0 Performance Requirement Measures

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

Performance Objective

Required Task or Deliverable

Performance Standard Method of Surveillance

Soil Decompaction

Subsoiling of 9 base acres with 8 additional optional acres across 12 work units.

Decompaction through subsoiling to 20”without soil mixing.

Soil Scientist will be present at the beginning of operations to assess subsoiling in the first 10’x10’ area to provide any necessary feedback to achieve desired results. Assessment will be done with visual observations, a sharpshooter shovel, and a penetrometer. Any alterations to operator work will match the standards set in this contract and will be communicated by the soil scientist.

Random inspections of work will be conducted during contract with visual observations done over the whole unit and with additional dispersed, random 10’x10’ areas assessed with visual observations, sharpshooter shovel, and penetrometer assessment. COR will be present on site to direct exact area extent of subsoiling work within units.

Downed wood dispersal

Piled, Decked, and Dispersed Woody debris redistributed.

Manual distribution of fine slash and logs to achieve a fuel dispersal as close t the desired specifications as possible.

All accumulated and dispersed slash and downed wood shall be distributed as close to 240 linear feet of 20’ logs >20” DBH as possible when the material is available within the unit. Fine slash shall be distributed throughout the unit. All logs >3” remaining after dispersal will be removed from the unit and chipped off the road.

COR will be present to observe the downed woody debris dispersal at the completion of the first unit to provide any adjustments to better follow the specifications for all subsequent units.

Random inspections by the COR will occur throughout the contract.

Chipping of excess material

Remaining logs removed from the unit will be chipped off of the road prism.

Chipping will occur off of the road prism and onto the subsoiled units. Chips will not be placed in roadside drainages, culverts, and live streams. Chips should be 3-6” deep where applied.

COR and Soil Scientist will be on site when possible to observe work standard.

10.0 Attachment

1. Representative photographs of units and a photograph of a blow-down, exposed root system showing the condition of the surface soil.

2. FS46 Subsoiling U1 through U12 Georeferenced map of all unit locations (UPDATED)

3. USDA Forest Service National Technology & Development Program Article 0424 1804 SDTDC: Multipurpose

Subsoiling Excavator Attachments, June, 2009.

4. USDA Forest Service Willamette National Forest Commercial Road Rules

5. Standard Specifications for Constructs of Roads and Bridges on Federal Highway Projects, US Department of

Transportation (FP-14)

6. Fire Protection and Suppression form and Conditions

7. Wage rates