Solicitation 1240BK24Q0070.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1125975

1240BK24Q0070

541-750-7115

U.S. Forest Service, Siuslaw National Forest Central Coast RD, Oregon DuneNational Recreation Area 855 Highway Ave, Reedsport, OR 97467

USDA-Forest Service 1220 SW 3rd Avenue, Suite 310 Portland, OR 97204-2829 www.ipp.gov

Oregon Dunes National Recreation Area Landscaping

561730

$9.5 Million

4/23/2024

5/08/2024 14:00 Pacific

USDA-Forest Service 1220 SW 3rd Avenue, Suite 310 Portland, OR 97204-2829

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested.

This solicitation is issued as a Request for Quote (RFQ). Solicitation # 1240BK24Q0070

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 dated January 22, 2024.

This procurement is set aside for: Small Business The NAICS code is 561730 Landscaping Services. The Small Business Size Standard is $9.5 million dollars. The Product Service Code: S208.

DATE, TIME, AND PLACE OFFERS ARE DUE:

Quotes are Due Tuesday, May 8, 2024, by 2 p.m. PST.

Email quote to: paula.winningham@usda.gov

CONTRACTING OFFICER:

Paula Winningham paula.winningham@usda.gov

CONTRACTING OFFICER’S REPRESENTATIVE (COR):

Elizabeth Kuplent phone 541-280-4313 or elizabeth.kuplent@usda.gov

Notes:

1. Items labeled as Optional, or an Option Period are not required to be exercised by the government. If exercised, the Contractor will be required to perform the optional work in accordance with the terms and conditions of this contract. Evaluation of options shall not obligate the Government to exercise the option.

2. Offeror must submit pricing for all items. Offers for less than the total item will not be considered. All items are subject to Contractor Quality Control.

3. Offeror should consider annual cost increases when submitting quotes for the Base Years and Option Period using the Schedule of Items.

4. No rounding off unit pricing or totals. Unit price and totals shall be in exact dollars and cents.

5. Offeror must respond to the other factors as described under FAR 52.212-2 Evaluation –

Commercial Items (Nov 2021).

6. Offerors must have an “Active” registration in www.SAM.gov when submitting quote.

Contractors with “Inactive” status will be considered non-responsive.

7. Award will be made on the best value for the Government. It’s the Governments’ intent to make one contract award.

8. The Contractor is encouraged to perform a site visit to assure themselves of site conditions and expectations.

mailto:paula.winningham@usda.gov mailto:paula.winningham@usda.gov mailto:elizabeth.kuplent@usda.gov http://www.sam.gov/

SCHEDULE OF ITEMS

Item 0001: Year 1: Date of Award, May 2024 through April 30, 2025

Item

Number Number of Campsites

Treatment Type Quantity Unit Unit Price

Item Total

0001AA 19 Bluebill Campground Open May 1 to September 30

6 MO $ $

0001AB 23 Carter Lake Campground Open May 1 to Sepmber 30

0001AC 67 Driftwood II Campground Open Year-Round

12 MO $ $

0001AD 36 Eel Creek Campground – North Loop Open Year-Round

12 MO $ $

0001AE 17 Eel Creek Campground – South Loop Open May 1 to September 30

6 MO $ $

0001AF 70 Horsfall Campground Open Year-Round

12 MO $ $

0001AG 12 Lagoon Campground – North Loop Open May 1 through September 30

0001AH 28 Lagoon Campground – South Loop Open Year-Round

12 MO $ $

0001AI 37 Spinreel Campground Open Year-Round

12 MO $ $

0001AJ 30 Tahkenitch Campground and Day Use Open May 1 to September 30

6 MO $ $

0001AK 15 Tahkenitch Landing Campground Open Year-Round

12 MO $ $

0001AL 15 Tyee Campground Open May 1 through December 30

8 MO $ $

0001AM 54 Waxmyrtle Campground Open May 1 through September 30

6 MO $ $

0001AN 12 Wildmare Campground Open May 1 through September 30

6 MO $ $

0001AO Eight Sites Close Only Mow & Maint.

(Open:Gov’t Preps) Close: Oct or Jan, 1-10

1 Job $ $

Total

Item 0002: Year 2: May 1, 2025 through April 30, 2026

Number Sub-Item Number

Description Quantity Unit Unit Price

0002AA 19 Bluebill Campground

0002AB 23 Carter Lake Campground

0002AC 67 Driftwood II Campground

0002AD 36 Eel Creek Campground – North Loop Open Year-Round

12 MO $ $

0002AE 17 Eel Creek Campground – South Loop Open May 1 to September 30

6 MO $ $

0002AF 70 Horsfall Campground Open Year-Round

12 MO $ $

0002AG 12 Lagoon Campground – North Loop

0002AH 28 Lagoon Campground – South Loop Open Year-Round

12 MO $ $

0002AI 37 Spinreel Campground Open Year-Round

12 MO $ $

0002AJ 30 Tahkenitch Campground and Day Use Open May 1 to September 30

6 MO $ $

0002AK 15 Tahkenitch Landing Campground Open Year-Round

12 MO $ $

0002AL 15 Tyee Campground Open May 1 through December 30

8 MO $ $

0002AM 54 Waxmyrtle Campground Open May 1 through September 30

6 MO $ $

0002AN 12 Wildmare Campground Open May 1 through September 30

6 MO $ $

0002AO Eight Sites Opening & Close Mow/Maint Open: April 15-30 Close: Oct or Jan, 1-10

1 Job $ $

Item 0003: Option - Year 3: May 1, 2026 through April 30, 2027

Sub-Item

Description Quantity Unit Unit Price

0003AA 19 Bluebill Campground

0003AB 23 Carter Lake Campground Open May 1 to Sepmber 30

0003AC 67 Driftwood II Campground

0003AD 36 Eel Creek Campground – North Loop Open Year-Round

12 MO $ $

0003AE 17 Eel Creek Campground – South Loop Open May 1 to September 30

6 MO $ $

0003AF 70 Horsfall Campground Open Year-Round

12 MO $ $

0003AG 12 Lagoon Campground – North Loop

0003AH 28 Lagoon Campground – South Loop Open Year-Round

12 MO $ $

0003AI 37 Spinreel Campground Open Year-Round

12 MO $ $

0003AJ 30 Tahkenitch Campground and Day Use Open May 1 to September 30

6 MO $ $

0003AK 15 Tahkenitch Landing Campground Open Year-Round

12 MO $ $

0003AL 15 Tyee Campground Open May 1 through December 30

8 MO $ $

0003AM 54 Waxmyrtle Campground Open May 1 through September 30

6 MO $ $

0003AN 12 Wildmare Campground Open May 1 through September 30

6 MO $ $

0003AO Eight Sites Opening & Close Mow/Maint Open: April 15-30 Close: Oct or Jan, 1-10

1 Job

VENDOR NAME: ______________________________________

VENDOR UEI # ________________________________________ from www.sam.gov http://www.sam.gov/

Statement of Objectives

Project Title Oregon Dunes National Recreation Area Landscaping Services

1.0 Purpose

1. The purpose of this contract is to acquire Landscaping Maintenance Services for Oregon Dunes National Recreation Area Campgrounds. The listed campgrounds will be kept in a uniform and neat appearance, especially during seasonal growing period to maintain grass in a healthy state. The grass will be trimmed to six (6) inches or less in all campsites and around facilities. All grass shall always present a well-groomed appearance. This will also include any edging/trimming and blowing around pavement, camp furniture, and buildings.

Line Item Location Address Special Notes

Miles from

Florence

Miles from

Coos Bay

Number of

Campsit es

AA Bluebill Campground 67652 Horsfall Rd. North Bend, OR 97459

Campground closed between Oct. 1 and April 30. 49 9 19

AB Carter Lake Campground

81800 Highway 101 Gardiner, OR 97441

Campground closed between Oct. 1 and April 30 10 40 23

AC Driftwood II Campground

3979 Siltcoos Beach Access Rd. Florence, OR 97439 Open Year-Round 10 42 67

AD Eel Creek Campground 72044 Highway 101 North Bend, OR 97449 North Loop Open Year-Round 32 16 36

AE Eel Creek Campground 72044 Highway 101 North Bend, OR 97449

South loop closed between Oct. 1 and April 30 32 16 17

AF Horsfall Campground 67005 Horsfall Rd. North Bend, OR 97459 Open Year-Round 45 9 70

AG Lagoon Campground 4145 Siltcoos Beach Access Rd. Florence, OR 97439

North loop closed between Oct. 1 and April 30 9 46 12

AH Lagoom Campground 4145 Siltcoos Beach Access Rd. Florence, OR 97439 South Loop Open Year-Round 9 46 28

AI Spinreel Campground 67046 Spinreel Rd. North Bend, OR 97459 Open Year-Round 35 17 37

AJ Tahkenitch Campground and Day Use

79750 Highway 101 Gardiner, OR 97411

Campground closed Oct. 1 through April 30 14 35 30

AK Tahkenitch Landing Campground

79835 Highway 101 Gardiner, OR 97411 Open Year-Round 13 35 15

AL Tyee Campground 4621 Pacific Ave. Westlake, OR 97493

Campground closed Dec 31 through April 30. 7 42 15

AM Waxmyrtle Campground 4120 Siltcoos Beach Access Rd. Florence, OR 97439

Campground closed Oct 1 through May 1. 29 42 54

AN Wildmare Campground 67652 Horsfall Rd. North Bend, OR 97459

Campground closed Oct 1 through May 1. 46 9 12

2.0 Scope or Mission

Work includes mowing, trimming, and blowing of entirety of campgrounds listed.

3.0 Period and Place of Performance

Campgrounds that are open year-round must be maintained the entire year. Campgrounds that are seasonally closed need to be maintained during the period they are open, with landscaping services just prior to campground opening and again after campground fall/winter closing.

Campgrounds, or Campground Loops with seasonal openings are open May 1 through September 30, (or December 31st for Tyee Campground). The Opening or Closing services for seasonal campgrounds generally start two (2) weeks prior to opening and within the two weeks after campground closing. In the first year of the contract, the Government will prep sites for May 1, 2024 opening, the Contractor shall complete closing landscape maintenance. Future years will include both opening and closing landscape services.

The Contract Base Period is for two years, with an Optional Year 3.

4.0 Background

The campgrounds within the Oregon Dunes National Recreation Area have been maintained every year to the standard listed. This generally has meant heavy maintenance in late spring and early summer, while little maintenance is required in drought summers and over winter. Some months may require frequent services, or during dry periods, it may mean a single visit after two to three weeks -but at least once that month, to ensure site standards are met.

5.0 Performance Objectives

Contractor shall furnish all supplies, materials, labor, supervision, and transportation required to complete the work. There will be no storage available for Contractor equipment and supplies.

Mow as needed to maintain a professional office look, mowing weekly or more often if there is a high rate of growth and less often with lower rate of growth to meet criteria below.

• Mow lawn – Grass height should be no longer than 6 inches, in spring areas of wildflowers can be left longer for pollinators if it does not directly affect camping area, health, or safety.

• Precautions shall be taken during mowing to prevent windrows and clumps of vegetation.

• Clean walkways and parking areas after mowing and clear fallen leaves and branches.

• Edge lawns around all pavement.

• Trim areas under picnic tables, around fire rings, etc.

• Blow any trimming, dirt, and leaves off of pavement to present a well-groomed appearance.

• No fertilizers or insecticides shall be used on this contract.

• No watering of lawns or campsite required by Contractor.

General

• Provide general maintenance schedule indicating the planned day of the week when work will be performed. Contact COR if maintenance schedule changes significantly, and when a drying trend/die-off begins.

6.0 Deliverables / Schedule

Key Deliverables

Item No.

Deliverable Objective Monitoring Method

1 +/- Weekly mowing To keep grass maintained to a 6 inch maximum length

COR visual inspection.

Weekly/bimonthly inspections

2 +/- Weekly edging of grass around pavement and campground furniture/facilities

To keep grass and weeds from growing into our paved areas

COR visual inspection.

Weekly/bimonthly inspections

3 +/- Weekly blowing off paved areas

To keep pavement clean of debris

COR visual inspection.

Weekly/bimonthly inspections

7.0 Operating Constraints

Campground Activities/Maintenance by others: Other services to keep the campground operational shall be on going and performed by Campground Host or Forest Service seasonal crews. They will be responsible for blown trash and debris that crosses into landscaping areas and camp sites. Should the Landscaping Contractor come across excessive trash piling or hazardous waste or materials, immediately contact COR, and notify host, if available.

Campground Closures: Rarely is a campground closed, but in the event of closure, example might be flooding, the monthly rate will be prorated for period services provided.

Operating Equipment that can cause a spark: Be aware of best practices and fire safety related to tasks performed with gas-powered equipment and/or equipment that can cause spark. See Industrial Fire Precautions Schedule within the Fire Prevention Measures.

8.0 Government Provided Property

Keys may be issued to access campgrounds where necessary.

9.0 Attachments

• Campground Map and Guide 3 pages

• Wage Rates 2015-5569 Lane County 11 pages

• Wage Rates 2015-5579 Douglas Coos 11 pages

• Fire Prevention Measures 9 pages

End of Statement of Objectives

CONTRACT TERMS

ADDENDA TO FAR 52.212-4 (NOV 2023):

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits.

Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

INSPECTION

The Government will visually inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies through a written inspection report (or other written method) provided to the Contractor. When unacceptable performance is observed, the COR will communicate with the Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services. Photos may be shared through email to support inspections. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day, from time clean was previously due. For example, if Tuesday and Thursday are service days, and mopping the front reception area is left out Tuesday evening, the mopping shall be completed by Wednesday evening. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency. The deficiency will be documented on a noncompliance memorandum.

SUSPENSIONS OF WORK FOR OTHER THAN GOVERNMENT'S CONVENIENCE

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time deemed necessary. Whether or not a suspend work notice is issued, the Contractor shall be responsible for correcting any damage caused by its operation, whether inside or outside project limits, at no cost to the Government. Such suspensions shall not be considered as suspensions for the Convenience of the Government under FAR 52.242-14, Suspension of Work, and shall not qualify for an equitable adjustment.

CONTRACTOR'S REPRESENTATIVE

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative (1) conversant in the English language and (2) able to read and understand English.

SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR.

The Contractor shall provide in writing to the COR at least five (5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor” and “alternate on-site supervisor” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. The on-site supervisor is required to be fully conversant in English.

AGAR 452.237-74 KEY PERSONNEL (FEB 1988)

(a) The Contractor shall assign to this contract their following key personnel:

Supervisor Landscape staff

(b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

Contracting Officer. The Contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder. (End of Clause)

CONDUCT

The following restrictions apply to the Contractor and Contractor’s employees:

a. Smoking: All buildings are non-smoking buildings. The Contractor shall not smoke inside the building or while performing landscaping services.

b. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on Government property.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms in buildings or campgrounds

f. Pets are not permitted during landscaping activities and must be leashed or safely in vehicle.

USE OF PREMISES

The Contractor shall comply with the regulations governing the operation of premises that are occupied and shall perform his contract in such a manner as not to interrupt or interfere with the conduct of Government business.

PROPERTY AND PERSONAL DAMAGE

(a) The Contractor shall use every precaution necessary to prevent damage to public and private property. Land monuments and property markers shall not be disturbed until the Contracting Officer, or his/her representative, has witnessed or otherwise referenced their location and directed their removal.

(b) The Contractor shall be responsible for all damage to property and to persons, including third parties, that occur as a result of his/her agent's or employee's fault or negligence.

The term "third parties" is construed to include employees of the government.

AGAR 452.246-70 INSPECTION AND ACCEPTANCE (FEB 1988)

a) The contracting officer or the contracting officer's duly authorized representative (the

Contracting Officer’s Representative or Government Technical Monitor/Inspector) will inspect and accept the supplies and/or services to be provided under this contract.

b) Inspection will be performed at the sites of work.

PROCEDURE: The COR or inspector will ensure Contractor’s compliance with the appropriate element of the PWS when service is performed and will record results of inspections, noting date and time of inspection. If inspection indicates defective performance, the COR will issue a notice of noncompliance to the Contractor. Work will not be considered complete until all defects have been corrected. Anytime notices of noncompliance exceed the performance threshold, it will represent failure on the part of the Contractor to meet contract requirements, and support cause for a deduction in contract payment of termination of the contract.

PUBLIC OFFICIALS NOT PERSONALLY LIABLE

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or with the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

PAYMENT

Payment will be made monthly for services that have been satisfactorily provided. The Contractor will submit an invoice each month after assuring themselves that all work has been completed timely in accordance with the Statement of Objectives and Contractor Quality Control Plan. The Government will review the performance as compared to contract standards, the Quality Assurance Plan and the Performance Objectives. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause.

Deductions for deficiencies shall be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

PROCESSING INVOICES THROUGH INVOICE PROCESSING PLATFORM (IPP)

The USDA, Forest Service requires the use the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services. IPP is a Government-wide, secure web-based invoice processing service offered free of charge to Government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS). The contract awardee will need to register at the following link: www.ipp.gov The IPP Customer Support Desk is available to assist users Monday through Friday (excluding bank holidays) from 8 a.m. - 6 p.m. ET, including answering any questions related to accessing IPP or completing the registration process. Their toll-free number is 1-866-973- 3131 or they can be reached at IPPCustomerSupport@fms.treas.gov.

MISCELLANEOUS

a. Turn in items found to the campground host or COR.

b. Report any unusual traffic in parking lots to Host or COR.

c. In the event of emergency or unusual occurrences adversely affecting the interest of the

Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.

http://www.ipp.gov/ mailto:IPPCustomerSupport@fms.treas.gov

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023) (PROVISION)

Addenda to provision FAR 52.212-1:

The evaluation factors are generally more important than price, provided the price proposal is found to be fair and reasonable.

The Government may reject any or all offers, issue orders to other than the lowest offer, and waive minor informalities or irregularities in offers received. If necessary, the Government may conduct discussions with any Offeror.

The Government may issue an award based on offers received, without entering into discussions with any offerors. Therefore, each initial offer should contain the offeror’s best terms.

Addenda to Provision FAR 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and Contractor representations and certifications (included in Return Packet).

a) Technical Proposal – The technical proposal shall address the evaluation factors in FAR 52.212-2. Listed in relative order of importance, at minimum, the technical proposal shall include:

i) Past Performance –

ii) Technical Capability and iii) Experience and Qualifications

iv) Quality Control Plan and Proposed Work Schedule

v) List of Contractor provided Biobased Products for use in accordance with the contract.

b) Price Proposal – Include the following: 1) the completed Schedule of Items of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

c) Representations and Certifications – Fill in the check boxes for provisions 52.204-24, 52.212- 3, in Return Packet and submit with your offer.

3) Submit offer by email to paula.winningham@usda.gov so that it is delivered into this inbox by the due date and time.

https://www.sam.gov/SAM/ mailto:paula.winningham@usda.gov

Addenda to Provision FAR 52.212-1 paragraph (f) Late submissions:

Replace (f)(2)(i) with the following:

Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. Delete FAR 52.212-1 (f)(2)(i) paragraphs A, B, & C.

FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021) (PROVISION)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The factors below shall be used to evaluate offers.

a) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

On a separate document, address the evaluation criteria questions below and include your response with the Contractor Return Packet.

The following factors shall be used to evaluate offers:

1. CONTRACTOR'S PAST PERFORMANCE HISTORY

IT IS CRITICAL if you plan to subcontract any part of this service, that you identify the sub-Contractor response to question throughout the evaluation questionnaire as well as your own response as the Prime Contractor. The technical evaluation considers those performing the landscape services on site as well as those administering the contract.

Provide the number of years the Prime (and SubContractor, if used) has been doing this type of work. If part of the experience period was doing business under a different business name, identify that business and period separately. Provide a listing of your projects for the past three-year period that most closely relate to this type of work. Include the dates of performance, the company name, the name of contact person, and their email address. The government may use past performance information from any available source. If no past performance information is available, the offeror will receive a neutral rating in this factor.

2. CONTRACTOR'S TECHNICAL CAPABILITY

Provide a listing of your in-house capabilities and the tasks you intend to subcontract. Include a list of tools, floor and professional carpet cleaning equipment, and power-spraying equipment.

3. EXPERIENCE AND QUALIFICATIONS

Explain who (by using the individual’s name) will perform services, who will perform supervision and inspection, this is very specific to the individuals that will perform on site.

Identify the number of years of experience each person has that is assigned to this project.

Provide your estimate of hours to complete the work required by the Specifications, and how many persons will be accomplishing the work in a given workday. Also include the experience of any subContractors you intend to use and provide their company name and address, and their individual name, backgrounds/experience.

If you have failed to complete any project in the last three-year period, provide any information regarding the cause or remedy of that situation.

4. QUALITY CONTROL PLAN AND PROPOSED WORK SCHEDULE

Offerors shall submit their Quality Control Plan and proposed work schedule (days and times for weekly and monthly work) showing how they intend to meet Government performance standards for each task and subtask associated with this contract.

The Quality Control Plan (QCP) should recognize the responsibility of the Contractor to carry out its quality control obligations and contain measurable inspection and acceptance criteria corresponding to the Performance Work Statement (PWS). The QCP should focus on the level of performance required by the PWS, rather than the methodology used by the Contractor to achieve that level of performance.

The Contractor shall provide a Quality Control Plan (QCP) as part of this Technical Proposal. The Plan must demonstrate how the Contractor shall assure that quality of performance meets the objectives and requirements of the contract. The QCP shall address, at minimum, the following:

1) How quality will be monitored to ensure performance standards are met.

2) How the work will be supervised.

3) Identify the personnel responsible for performing quality control.

4) Identify how results of weekly monitoring and quality performance checks by Contractor shall be relayed to the COR.

- A system to ensure that the Contractor’s employees are notified of any deficiencies in their area of responsibility.

- A plan to monitor and correct customer complaints within 24 hours of expected cleaning/missed cleaning.

5. SITE VISIT

Contractor Fill-In:

Did you perform a site visit at the service location to verify the level of effort required for this contract?

No___ Yes____, Date and Time: _______ Offeror Representative Name: _____________________

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

OFFEROR NAME AS LISTED IN SAM:

OFFEROR UEI: _____________________________________________

FAR 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021) (PROVISION)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that— (check one)

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— (check one)

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(DEVIATION NOV 2022) (PROVISION)

[ If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:] file:///C:%5CUsers%5Cmelissaajohnson%5CDownloads%5C(DEVIATION%20NOV%202022)%20%E2%80%93%20Offerors%20that%20are%20representing%20as%20joint%20ventures%20should%20submit%20their%20socio-economic%20status%20in%20the%20space%20provided%20above%20until%20such%20time%20that%20SAM.gov%20has%20been%20updated%20to%20include%20the%20joint%20venture%20representations%20contained%20within http://www.acquisition.gov/far/

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs.]

DEVIATION NOV 2022] Offerors that are representing as joint ventures should submit their socio-economic status in the space provided above until such time that SAM.gov has been updated to include the joint venture representations contained within provision 52.212-3 paragraph (c).

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

PROVISION

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876 https://www.usda.gov/sites/default/files/documents/far-class-deviation-regarding-threshold-small-disadvantaged-business.pdf preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It □ is, □ is not, a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It □ is, □ is not, a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision)

(3)

GOVERNMENT EMPLOYEES, FORMER USDA EMPLOYEES, AND USDA RETIREES

The offeror/quoter represents and certifies that--

(a) It [ ] is, [ ] is not a current Federal Government employee.

(b) It [ ] is, [ ] is not a former USDA EMPLOYEE.

(c) It [ ] is, [ ] is not a retired USDA employee. If retired, give date of retirement:______________.

(d) It [ ] has, [ ] has not taken a voluntary separation incentive payment (also known as a buy out).

(e) It [ ] is, [ ] is not related to a current Forest Service employee on any forest service unit. If so, list employee’s name and location. .

(f) The firm [ ] is, [ ] is not substantially owned or controlled by a former USDA employee or retiree.

FAR 52.223-1 BIOBASED PRODUCT CERTIFICATION (MAY 2012)

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that biobased products (within categories of products listed by the United…