1240BK24Q0031 Solicitation-Amendment1.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

1120885

1240BK24Q0031Amendment1

541-750-7115

U.S. Forest Service, Umpqua National Forest 777 NW Garden Valley Blvd.

Roseburg, OR 97471

USDA-Forest Service 1220 SW 3rd Avenue, Suite 310 Portland, OR 97204-2829 www.ipp.gov

Umpqua National Forest Supervisor's Office Janitorial Services

See Next Page for Schedule of Items

561720

$22 Million

3/01/2024

3/18/2024 14:00 Pacific

USDA-Forest Service 1220 SW 3rd Avenue, Suite 310 Portland, OR 97204-2829

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested.

This solicitation is issued as a Request for Proposal (RFP)).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02 dated January 22, 2024.

This procurement is set aside for: Small Business The NAICS code is 561720 and the Small Business Size Standard is $ 22 million dollars.

DATE, TIME, AND PLACE OFFERS ARE DUE:

Quotes are Due Monday, March 18, 2024, by 2 p.m. PST.

Email quote to: paula.winningham@usda.gov

GOVERNMENT POINT OF CONTACT:

Contracting Officer Paula Winningham paula.winningham@usda.gov mailto:paula.winningham@usda.gov mailto:paula.winningham@usda.gov

SCHEDULE OF ITEMS/PRICE SCHEDULE

Umpqua National Forest Supervisor’s Office Janitorial Services

ITEM

NO.

SUPPLIES/SERVICES

EST.

QUANTITY

UNIT

UNIT

PRICE

AMOUNT

Janitorial Services for:

Umpqua National Forest Supervisor’s Office 777 NW Garden Valley Blvd, Roseburg, OR 97471

0001AA

0001AB

0001AC

0002AA

0002AB

0002AC

0003AA

0003AB

0003AC

0004AA

0004AB

0004AC

Base Period: April 1, 2024 – March 31, 2025

Janitorial Services for Twice weekly, monthly

Semi-Annual Cleaning (November 2024)

Power Spraying Concrete Pads and Courtyard

Option Period 1: April 1, 2025 – March 31, 2026

Semi-Annual Cleaning (May, November 2025)

Option Period 2: April 1, 2026 – March 31, 2027

Semi-Annual Cleaning (May, November 2026)

Option Period 3: April 1, 2027 – March 31, 2028

Janitorial Services for Twice weekly, monthly, Semi-Annual Cleaning (May, November 2027)

MO

EA

0005AA

0005AB

0005AC

Option Period 4: April 1, 2028 – March 31, 2029

Janitorial Services for Twice weekly, monthly

Semi-Annual Cleaning (May, November 2028)

Total $_________

For technical information and to RSVP for the required Pre-quote Site Tour, contact: Ryan Huntley, by writing to email address: ryan.huntley@usda.gov.

Pre-Quote Site Tour: Two dates available: Wednesday, March 6, 2024, and Wednesday, March 13, 2024, 10 a.m. Pacific Time.

Address: Umpqua National Forest Supervisor’s Office, 777 NW Garden Valley Blvd, Roseburg, OR 97471.

Schedule Notes:

1. Items labeled as Optional, or an Option Period are not required to be exercised by the government.

If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract. Evaluation of options shall not obligate the Government to exercise the option.

2. Offeror must submit pricing for all items. Offers for less than the total item will not be considered.

All items are subject to Contractor Quality Control.

3. Offeror should consider annual cost increases when submitting quotes for the Option Periods using the Schedule of Items above.

4. No rounding off unit pricing or totals. Unit price and totals shall be in exact dollars and cents.

5. Offeror must respond to the other factors as described under FAR 52.212-2 Evaluation –

Commercial Items (Nov 2021).

6. Offerors must have an “Active” registration in www.SAM.gov when submitting quote. Contractors with “Inactive” status will be considered non-responsive.

7. Award will be made on the best value for the Government. It’s the Governments’ intent to make one contract award.

ADDENDA TO FAR 52.212-4 (NOV 2023):

AGAR 452.237-71 PRE-QUOTE SITE TOUR (FEB 1988)

(a) The Government is planning a pre-quote site tour, during which potential offerors may obtain a better understanding of the work required.

(b) Offerors are encouraged to submit all questions in writing at least five (5) days prior to the conference. Questions will be accepted during conference. After the conference, an amendment to the solicitation containing an abstract of the questions and answers, and a list of attendees, will be issued.

(c) In order to facilitate conference preparations, it is requested that the Contracting Officer of this solicitation be contacted and advised of the number of persons who will attend.

(d) The Government assumes no responsibility for any expense incurred by an offeror prior to contract award.

(e) Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

INSPECTION

The Government will visually inspect the Contractor’s performance on a random basis under this contract to ensure compliance with contract guidelines. The COR will record inspection observations and will document deficiencies through a written inspection report (or other written method) provided to the Contractor. When unacceptable performance is observed, the COR will communicate with the Contractor’s on-site supervisor to review the inspection report and ensure that the Contractor has an understanding of the unacceptable services. Photos may be shared through email to support inspections. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day, from time clean was previously due. For example, if Tuesday and Thursday are service days, and mopping the front reception area is left out Tuesday evening, the mopping shall be completed by Wednesday evening. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency. The deficiency will be documented on a noncompliance memorandum.

SUSPENSIONS OF WORK FOR OTHER THAN GOVERNMENT'S CONVENIENCE

The Contracting Officer may issue orders to suspend the work wholly or in part for such period of time deemed necessary. Whether or not a suspend work notice is issued, the Contractor shall be responsible for correcting any damage caused by its operation, whether inside or outside project limits, at no cost to the Government. Such suspensions shall not be considered as suspensions for the Convenience of the Government under FAR 52.242-14, Suspension of Work, and shall not qualify for an equitable adjustment.

USE OF PREMISE

The Contractor shall comply with the regulations governing the operation of premises that are occupied and shall perform his contract in such a manner as not to interrupt or interfere with the conduct of Government business.

CONTRACTOR'S REPRESENTATIVE

The Government may, at its option, suspend work with full count of contract time continuing, if the Contractor fails to provide a Contractor's Representative (1) conversant in the English language and (2) able to read and understand English.

STORAGE OF MATERIALS AND EQUIPMENT

Materials shall be stored to assure the preservation of their quality and fitness for work. All storage sites approved by the Government shall be kept in satisfactory condition and/or restored after use at the Contractor's expense.

PROPERTY AND PERSONAL DAMAGE

(a) The Contractor shall use every precaution necessary to prevent damage to public and private property. Land monuments and property markers shall not be disturbed until the Contracting Officer, or his/her representative, has witnessed or otherwise referenced their location and directed their removal.

(b) The Contractor shall be responsible for all damage to property and to persons, including third parties, that occur as a result of his/her agent's or employee's fault or negligence. The term "third parties" is construed to include employees of the government.

PUBLIC OFFICIALS NOT PERSONALLY LIABLE

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or with the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

PAYMENT

Payment will be made monthly for janitorial services that have been satisfactorily provided. The Contractor will submit an invoice each month after assuring themselves that all work has been completed timely in accordance with the Statement of Work and the checklist from the Quality Control Plan. The Government will review the performance as compared to contract standards, the Quality Assurance Plan and the Performance Objectives. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause. Deductions for deficiencies shall be calculated as 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

PROCESSING INVOICES THROUGH INVOICE PROCESSING PLATFORM (IPP)

The USDA, Forest Service requires the use the Invoice Processing Platform (IPP) for electronic submission and tracking of purchase orders, invoices, and payment information to its suppliers of goods and services. IPP is a Government-wide, secure web-based invoice processing service offered free of charge to Government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS). The contract awardee will need to register at the following link: www.ipp.gov

If your company is a current user of IPP, no further enrollment actions are necessary. The IPP Customer Support Desk is available to assist users Monday through Friday (excluding bank holidays) from 8 a.m. - 6 p.m. ET, including answering any questions related to accessing IPP or completing the registration process. Their toll-free number is 1-866-973-3131 or they can be reached at IPPCustomerSupport@fms.treas.gov.

http://www.ipp.gov/ mailto:IPPCustomerSupport@fms.treas.gov

DESCRIPTION OF REQUIREMENT, LOCATION, DATES, AND LIST OF

ATTACHMENTS

It is the scope of this contract to secure janitorial services for the U.S. Forest Service, Umpqua National Forest Supervisor’s Office in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor shall provide all management, tools, equipment and labor necessary to accomplish janitorial services necessary to present an overall appearance of cleanliness.

The regular cleaning services shall be performed at frequencies determined by the Government. The quantity of office furniture or utilization of floor space is subject to change during the contract period.

Performance shall be based on the Government’s evaluation of the results. The Contractor MUST have established, experienced janitorial staff prior to contact award within 50 miles of project location as a requirement of performance.

Location: Umpqua National Forest Supervisor’s Office, 777 NW Garden Valley Blvd, Roseburg, OR 97471.

Dates: April 1, 2024, is the estimated start date. Base period is date of contract award through March 31, 2025. There are four Option Years, and the total contract time will not exceed five years.

List of Attachments:

Attachment 1: Performance Work Statement (incorporated into document) Attachment 2: Wage Rates (incorporated into document)

ATTACHMENT 1

UMPQUA NATIONAL FOREST SUPERVISOR’S OFFICE

PERFORMANCE WORK STATEMENT

JANITORIAL SERVICES

1.1 GENERAL

This solicitation contains a work statement for a performance-based service, this means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether the finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security, or communication requirements.

It is the responsibility of the Contractor to ensure that the necessary hours that it will take to meet the performance standards specified are built into their pricing.

The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created to identify and correct deficiencies in the quality of services before performance becomes unacceptable.

It is the scope of this contract to secure janitorial services for Government Offices on the U.S. Forest Administrative site in strict compliance with the terms, specifications, conditions, and provisions contained herein. The contractor shall provide all management, tools, equipment and labor necessary to accomplish janitorial services necessary to present an overall appearance of cleanliness.

The regular cleaning services shall be performed at frequencies determined by the Government. The quantity of office furniture or utilization of floor space is subject to change during the contract period.

Performance shall be based on the Government’s evaluation of the results. The Contractor MUST have established, experienced janitorial staff at the time of this Solicitation and within 50 miles of project location as a requirement of performance. Their names and work Experience shall be provided with Quote and Evaluation Response.

1.2 PROJECT LOCATION & DESCRIPTION

Umpqua National Forest Supervisor’s Office, 777 NW Garden Valley Blvd, Roseburg, OR 97471.

1.3 PRE-QUOTE SITE VISIT

Pre-Quote Site Tour: Two dates available: Wednesday, March 6, 2024, and Wednesday, March 13, 2024, 10 a.m. Pacific Time.

1.4 ESTIMATED START DATE & CONTRACT TIME

April 1, 2024, is the estimated start date. Base year will run from date of contract award through March 31, 2025. There are four Option Years, and the total contract time will not exceed five years.

1.5 LICENSES AND INSURANCE

The Contractor shall obtain necessary licenses and insurance needed to perform this contract.

2.1 PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

Note: All cleaning under this contract is required to meet the quality and performance standards as identified.

Janitorial services are required for the interior and exterior of the Umpqua National Forest (NF) Supervisor’s Office (SO), a newly constructed building collocated with the Bureau of Land Management (BLM) Roseburg District Office. The new facility is two stories with a partial basement and approximately 14,758 GSF. In addition to open cubicle areas, the building features a large 1st floor conference room; M/F bathrooms, two small conference rooms and a quiet room on both 1st and 2nd floors, and 3 private offices on 2nd floor. It also includes a breezeway connection to the existing BLM Admin Pod.

The Contractor shall ensure the building presents an overall appearance of cleanliness. The Contractor shall provide sufficient labor, supplies, materials and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The following guidelines describe what is considered to be the normal industry quality and performance standards for this type of contract.

The following guidelines are for reference only and final results will be the determining factor for the success or failure of this contract. The definition of clean is to remove dirt, water streaks, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness. Performance will be based on the Contractor’s effort in meeting the performance and quality standards, not the method of performance.

1. Twice a Week Cleaning

a. Waste Collection and Removal:

All waste generated in the building(s) including that from break areas/breakroom, shall be collected and removed to Government-furnished disposal receptacles. Cans used for collection of food remnants shall be washed inside and out and a clean liner installed. Keep areas adjacent to disposal receptacles free of any dirt, dust, or debris. It may be necessary to sweep these adjacent areas after disposal activities.

Trash receptacles and office waste baskets shall be left clean (damp wipe inside and out), free or foreign matter, and free of odors. Any obviously soiled or torn plastic trash liners shall be replaced.

b. Restrooms

The entire floor surface, including splash boards, shall be free from litter, dirt, dust and debris.

Floors shall be scrubbed to maintain sanitary conditions and have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, urine deposits, or standing water.

All surfaces of counters, sinks, toilet bowls, urinals, lavatories, dispensers, plumbing fixtures, the full wall stall partitions/doors, toilet paper dispensers, soap dispensers, walls, entry doors and other such surfaces shall be clean and disinfected using a germicidal detergent. No toilet/urinal rust, encrustation, or odor shall remain. After cleaning, trash receptacles shall be free of deposits, dirt, streaks, and odor. Wipe and polish mirrors, shelving, dispensers, and chrome fixtures.

Paper towels, soap, toilet paper dispensers, toilet seat covers, and sanitary bags shall be kept filled using Government furnished products.

c. All Rooms

Resilient floors, including stairways and landings, along baseboards, wall/floor edges, and in corners shall be free of all litter and accumulated dirt. Resilient floors shall be damp mopped on those floors having exterior building entrances.

Chairs, trash receptacles, and other moveable items shall be moved to maintain floors beneath these items. All moved items shall be returned to their original and proper position. Flooring surface shall have a clean uniform appearance, free of streaks and spots.

All interior glass, including glass in entry doors and metal door plates shall be free of marks, streaks, and dust. Metal floor plates below entrance doors shall be cleaned to remove dirt and spills.

Handrails and interior doors shall be kept sanitized and free of visible dirt.

There shall be no obvious signs of dust on any visible surface, such as tables, desks, accessible windowsills, and furniture. All horizontal, vertical and under surface areas shall be free of dust, smudges, cobwebs, or spots.

Drinking fountains including the orifices and drain as well as exterior surfaces of fountain shall be clean and sanitized. Drinking fountains shall be polished, free of streaks, stains, spots, smudges, scale, and other obvious soil. Traps shall be free of debris and buildup.

All microwaves and breakroom surfaces shall be cleaned and sanitized.

Carpeted areas, shall vacuumed and be free of dirt, debris and other foreign matter, appear clean, and uniform in appearance. All tears, burns, and raveling shall be brought to the attention of the government representatives. Chairs, trash receptacles, and other moveable items shall be moved to clean carpet beneath these items. All moved items shall be returned to their original position.

d. Exterior

Sweep all walkways to remove dirt, leaves, and litter. Remove cobwebs from twelve overhang/porch areas – the main entryway, plus eleven window/doors.

Dump outdoor trash cans, a total of five (5) cans: Two trash cans in the front courtyard of BLM, one trash can in the North parking lots, and two trash cans in the West parking lot.

Clean door mats at ever entrance of building (six total) to remove dirt, leaves, and litter. Pick up litter around entrances, parking areas, and picnic table in the West Parking lot.

e. General Spot Cleaning

Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing or cleaning smudges, stains, fingerprints, marks, streaks, cobwebs etc., from all surfaces including glass, walls, carpets, ceilings, light fixtures, partitions, doors, light switches, and temperature controls. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

2. Monthly Cleaning

Crevices between furniture, desks, cabinets, bookcases, etc. shall be free of all visible dirt, dust, debris and other foreign matter.

Cloth chairs including base and legs shall remain free of all obvious dust and surface dirt.

All fluorescent and incandescent light fixtures, air vents, and ceiling fans shall be free of dust, cobwebs and other debris. Fixtures and fans shall be free of dust, dirt and spills and clean in appearance.

Window coverings, trimmings, sills, and casings shall be free of dust, dirt and spills and clean appearance.

Resilient floor areas shall be spray buffed to return surface to a uniform high luster without streaks and unsightly finish buildup on floor, baseboard or walls.

3. Semi-Annual (Performed November 2024, and May and November for each year thereafter)

Exterior Window and Building Eves cleaning. A total window count is thirty-one (31). The Lower level has three (3) windows; First Floor has fourteen (14) windows, six (6) of which are hard to access; Second floor has fourteen (14) windows which are all hard to access. Exterior windows are 20' up; where the daylight basement side is higher - between 30' and 35' up. Wash all window glass, leaving no streaks. Spider webs and/or wasp nests shall be removed from the building eves during the exterior window cleaning.

Wash all interior window glass, screens, and glass deflectors leaving no streaks. Wipe water spots from sills and frames. Lay drop cloths as required to protect adjacent surfaces, fixtures and furniture.

Remove cobwebs from interior stairwells in areas over stairs that are between one and two stories above floor level.

A thorough dusting over door frames, above cabinets, window frames, and other surface areas shall be performed.

Resilient flooring shall be stripped, sealed and refinished in accordance with industry standards and best practices. When completed, the floor shall have a uniform, glossy appearance free from dirt, debris, dust, scuff marks, heel marks, stains and discoloration. All floor maintenance solutions shall be removed from baseboards, furniture, trash receptacles, etc. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors beneath these items. All moved items shall be returned to their original and proper position.

Professional carpet cleaning shall occur twice a year. Contractor shall schedule the carpet cleaning and provide notification to government personnel one week in advance to allow government personnel to move items from carpeted floors that ordinarily are not moved (boxes, equipment, etc).

Chairs, trash receptacles, and other easily moved office furniture shall be moved by the Contractor to access the carpeted floor and then returned to its original and proper position.

4. Annual

Power washing (annually) of concrete pads in front of building and in courtyard. Estimate 1500 square feet.

5. As Needed

Collect and remove recycled office paper and cardboard from recycle center containers as the containers and space for recycling reaches capacity. Recycled materials collected shall be placed in the outside recycled materials dumpster.

2.2 SERVICE CALLS

A service call is a report by building occupants, Forest Service personnel, or other interested parties, of a cleaning and/or related maintenance problems, and the Contractor’s subsequent response to, and correction of the problem. The Contractor shall develop and implement a system to receive, record, respond, and track all service calls, trouble calls, or other operational problems.

The Contractor shall be responsible for all service calls that pertain to this contract such as no paper towels, garbage overflowing, spot cleaning or vacuuming needed, water spills and flood, etc. The Contractor shall respond promptly to all service calls and complete the work required within four (4) hours. In those circumstances where a service call cannot be resolved within 4 hours due to circumstances beyond the Contractor’s control, the Contractor shall immediately notify the COR of the time and date corrective action will be completed and the reason it cannot be accomplished in a timely manner.

Service Call Log: The Contractor shall maintain a service call log in sufficient detail to enable the COR to determine whether services are completed in accordance with the terms of the contract. The service call log shall be available for inspection by the COR.

3.1 CONTRACTOR FURNISHED MATERIALS AND SERVICES

Contractor shall furnish all labor, equipment, materials, supervision, transportation, employee training and incidentals, except those listed under Government furnished, necessary to perform janitorial services in accordance with the terms, conditions and specifications herein.

These supplies and materials shall be of a quality and type customarily utilized by other Contractors engaged in the profession of providing janitorial services. The products utilized will comply with biobased and/or post-consumer/recycled content. As an example (not inclusive of all needs):

Multipurpose Cleaners - Minimum Biobased content: 56% Graffiti and Grease Removers - Minimum Biobased content: 34% Glass Cleaners - Minimum Biobased content: 49%

Website for more information:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

In the performance of this contract, the Contractor shall make maximum use of biobased products (see FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts), unless the product cannot be acquired:

1. Competitively within a time frame providing for compliance with the contract performance schedule;

2. Meeting contract performance requirements; or

3. At a reasonable price.

Contractor must utilize cleaning and sanitary supplies from Ability One per FAR 52.208-9.

A minimum one-month supply of restroom supplies must be kept on site. No flammable liquids shall be stored in the buildings.

The Contractor must be responsible for instructing company employees in appropriate safety measures.

The Contractor shall provide, place and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Cloths, mops or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building.

Five (5) days prior to the starting date of the contract, the Contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor shall not use any materials which the COR determines to be unsuitable for said purpose, or harmful to https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml the surfaces to which it is to be applied. Any material which the COR suspects of not meeting safety standards shall be tested by a recognized testing laboratory at the Contractor’s expense.

FAR 52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR

SERVICES (MAY 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase From People Who Are Blind or Severely Disabled (the Committee) under 41 U.S.C.8504. Additionally, certain of these supplies are available from the Defense Logistics Agency (DLA), the General Services Administration (GSA), or the Department of Veterans Affairs (VA). The Contractor shall obtain mandatory supplies or services to be provided for Government use under this contract from the specific sources indicated in the contract schedule.

(b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.

(c) Price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are:

(1) National Industries for the Blind 1310 Braddock Place Alexandria, VA 22314-1691 (703) 310-0500;

(2) NISH 8401 Old Courthouse Road Vienna, VA 22182 (571) 226-4660.

3.2 GOVERNMENT-FURNISHED MATERIALS AND SERVICES

The Forest Service will provide door keys and lock combinations as required for admittance of Contractor’s employees after office hours. The Contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys or combination locks.

The Government will furnish secure areas for storage of Contractor-furnished materials, which shall be stored for a maximum of two weeks. The Contractor shall maintain such storage areas to the same standards as similar areas occupied by the Government.

The Government will furnish the following:

a. Plastic trash-can liners – Minimum Biobased content: 22%

b. Paper towels or roll towels – Minimum Biobased Content: 25%

c. Liquid soap - Biobased content minimum 64% http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

d. Toilet paper - Minimum Biobased Content: 25%

e. Covered containers for trash disposal and recycling (located outside the building).

f. Mats for exterior entrances and doorways.

Note: Items furnished by the Government will be opened one box at a time.

Fact sheet that defines the post-consumer recovered content and the total recovered fiber content the paper products must have to be CPG compliant can be viewed at:

http://www.epa.gov/osw/conserve/tools/cpg/pdf/paper.pdf

Fact sheet that defines the post-consumer recovered content the can liners must have can be viewed at:

http://www.epa.gov/osw/conserve/tools/cpg/pdf/nonpaper.pdf

The contractor shall comply with the provisions in FAR clauses 52.223-Recovered Material Certification and FAR 52.223-1 Biobased Product Certification.

Locked and/or Non-Serviced Rooms: Some rooms in the building are locked. These rooms will not require services unless left unlocked or a key has been provided to the Contractor. For the rooms where a key is provided, the contractor will lock the door and turn off the lights prior to leaving.

3.3 NOTIFICATION OF SUBCONTRACTING:

The Government reserves the right to approve or disapprove any subcontractors selected. Therefore, the Contractor shall obtain approval from the Contracting Officer for all subcontractors prior to entering into any subcontracts for the performance of work under this contract. The notification shall include as a minimum:

1. The name, physical address, email, and telephone number of the subcontractor.

2. The date upon which the subcontract was entered into and its duration.

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

4.1 TASKS AND CRITICAL SUBTASKS

Cleaning Schedule

Work will be performed on Wednesday evening any time between the office closure hours of 1630 to 0700 (the next morning) and then second cleaning any time after 1630 on Friday through the weekend.

If any of the scheduled days fall on a holiday, service may be performed either that day, or the day prior to, or the day following the holiday at the Contractor’s option.

4.2 BEYOND CUSTOMARY CLEANING

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “beyond customary cleaning”. Situations requiring this type of cleaning will be http://www.epa.gov/osw/conserve/tools/cpg/pdf/paper.pdf http://www.epa.gov/osw/conserve/tools/cpg/pdf/nonpaper.pdf referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.). Residue from relocating furniture or litter left from meetings or routine gatherings are not considered beyond customary cleaning.

5.1 CONDUCT

5.2 General

All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting

Officer may, in writing, require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The Contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the Contractor or his/her employees during performance of the contract.

5.3 Specific Conduct

The following restrictions apply to the Contractor and Contractor’s employees:

a. Smoking: All buildings are non-smoking buildings. The Contractor shall not smoke inside the building.

b. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on Government property. This prohibition will not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms in any of the buildings.

f. Pets: Contactor may not bring pets into the buildings.

5.4 Miscellaneous

a. Report fires and hazardous conditions either in person, by phone, or by note, depending on severity.

b. Turn in items found to the lost and found box located at reception desk or to the COR.

a. Report any unusual traffic in parking lots to the COR.

b. Mechanical equipment controls for heating, ventilation, and air-conditioning system are not to be adjusted by the cleaning crew workers.

c. Cleaning of carpet, floors, and counter tops will be performed according to manufacturer’s instructions or industry standards.

d. Protect Government property, buildings, materials, equipment, supplies, records, and data against unauthorized access, loss, or damage.

e. Make a daily tour on each work-day to ensure that all appliances are shut off or disconnected;

ensure that no smoldering, smoking, or burning materials are in trash receptacles or holding areas.

f. Establish a system for custodial workforce personnel to report potentially hazardous conditions and broken or slippery floor surfaces, etc.

g. Prepare reports of accidents and fires and submit to the COR; maintain and make available all records in connection with protection activities.

h. In the event of emergency or unusual occurrences adversely affecting the interest of the

Government, summon appropriate assistance, such as the fire and/or police department, and immediately thereafter notify the COR.

6.1 SUPERVISION

The Contractor shall arrange for satisfactory supervision of the contract work. The Contractor or one of its supervisors shall be available at all times, when the contract work is in progress, to receive notices, reports, or requests from the Contracting Officer or COR.

The Contractor shall provide in writing to the COR at least five (5) days prior to the contract starting date the names, telephone numbers, and addresses of on-site supervisors. The term “on-site supervisor” and “alternate on-site supervisor” means a person designated in writing by the Contractor who has the authority to act for the Contractor on a day-to-day basis at the work site and to accept and sign for notices of deductions, inspection reports, and all other correspondence on behalf of the Contractor. The on-site supervisor is required to be fully conversant in English.

7.1 SECURITY OF PREMISES

SECURITY

The Contractor shall not enter desks or files, nor make her/himself familiar with the correspondence or other documents left in baskets or otherwise exposed to view, excluding such materials displayed for public information. All office equipment, including computers, copiers, fax machines, telephones and exercise equipment is not to be used by the Contractor or the Contractor’s employees.

The Contractor will close any open window, shut off lights, and lock all exterior doors that have been left unsecured. The building is considered closed for business between 4:30 p.m. and 8:00a.m daily, and all day on weekends and Federal Holidays.

The Contractor shall report to the COR any instance (by specific locations) of having to perform lockup, to turn on exterior lights or to shut windows beyond the routine 4:45 p.m. to 5:15 p.m. timeframe.

Offices with doors closed will be opened only during the period of cleaning services. They will not be left unattended and open unless found that way. Any room tagged “Do Not Enter” or “No Janitorial Service” will not be entered or serviced until further notice to proceed is given from the occupant.

While fulfilling the duties of this contract, only authorized Forest Service Personnel, the Contractor and the Contractor’s employees will be allowed in the building during closed office hours.

The Contractor shall place an “Out of Order” sign on any plugged toilets, sinks or drinking fountains and report it to the COR.

The Contractor shall ensure that all lights shall be turned off after each room or area has been serviced.

The Contractor shall comply with the requirements identified in pages 21-23 of this solicitation regarding Contract Personnel and Contractor Background Checks. Procedures for the background checks will begin upon contractor acceptance of contract.

8.1 PROPERTY AND PERSONAL DAMAGE

The Contractor shall assume all risk of loss or damage to his/her equipment and injury to himself/herself or his/her employees, and shall hold and save the Government and its employees harmless from liability of any nature or kind resulting from performance of this contract, except for negligent acts of Government employees.

The Contractor shall be responsible for all damage to property and to persons, including third parties, that occur as a result of his/her agent's or employee's fault or negligence. The term "third parties" is construed to include employees of the government.

AGAR 452.246-70 INSPECTION AND ACCEPTANCE (FEB 1988)

a) The contracting officer or the contracting officer's duly authorized representative (the Contracting Officer’s Representative or Government Technical Monitor/Inspector) will inspect and accept the supplies and/or services to be provided under this contract.

b) Inspection will be performed at the sites of work.

PROCEDURE: The COR or inspector will ensure contractor’s compliance with the appropriate element of the PWS when service is performed and will record results of inspections, noting date and time of inspection. If inspection indicates defective performance, the COR will issue a notice of noncompliance to the contractor. Work will not be considered complete until all defects have been corrected. Anytime notices of noncompliance exceed the performance threshold, it will represent failure on the part of the Contractor to meet contract requirements, and support cause for a deduction in contract payment of termination of the contract.

9.1 DEFINITIONS

CLEAN: to remove dirt, dust, debris, film, streaks, mop marks, mop strands, gum, grease, tar, or any other extraneous matter from all surfaces or objects to present an overall appearance of cleanliness.

STANDARD: The contractor shall perform work in a satisfactory manner maintaining a facility in a clean, neat, and professional appearance.

QUALITY ASSURANCE SURVEILLANCE PLAN

Performance Objective PWS Method of Surveillance

Performance Threshold

Twice a Week Cleaning

Trash Trash is emptied; plastic liners are in good condition. Trash containers are free of odors and visible dirt. Trash is removed to outdoor trash collection container.

Restrooms Restrooms are disinfected and free of trash, dirt, deposits, streaks and odors. Toilets and urinals are disinfected and free of scale, stains, scum and other deposits. Floors are free of litter, dirt, dust and debris. Supplies are adequate until next service.

All Rooms Floors, carpets, baseboards, corners and wall edges are free of dirt, dust and debris. Flooring surfaces have a clean uniform appearance, free of streaks and spots. Stainless, glass, door plates, and mirrors have no traces of film, dirt, smudges, or water. Drinking fountains and microwaves are disinfected and free of streaks, stains, spots, smudges, scale and other deposits. Dust is not visible.

Exterior Cobwebs, leaves, and other debris are not present providing a clean and neat appearance. Trash cans emptied.

General Spot Cleaning No accumulations of cobwebs, dust smudges or marks on interior building surfaces.

1a

1b

1c

1d

1e

Random inspections

No more than two Notices of Noncompliance per month.

Monthly Cleaning

No accumulations of dirt, dust, debris and other foreign matter in crevices between furniture, desks, cabinets, and bookcases.

Chairs, legs, and bases are free of dust and dirt.

All Interior light fixtures, air vents, and ceiling fans are clean and free of cobwebs, dust, debris, streaks, spots, smudges, and film.

Interior window coverings, sills, and casings are free of film, dirt, dust, and smudges.

Resilient flooring shall have a uniform glossy appearance free of scuffmarks, splash marks, streaks, and stains.

No more than one Notice of Noncompliance for all elements under this objective.

Semi-Annually

Paneled walls are free of dust, dirt, marks, smudges and film.

Dusting over door frames, cabinets, window frames, and surface areas.

Window shall appear polished.

Free from streaks and spots.

Resilient flooring shall have a uniform glossy appearance free of scuffmarks, splash marks, streaks, and stains.

Professional carpet cleaning twice a year.

No more than one Notice of under this objective.

Annual Power washing of concrete pads 1500 sf

4 Inspection No more than one Notice of Noncompliance for all elements under this objective.

As- Needed: Collect and remove recycled materials from recycle centers and place in outside dumpster for recycled materials

5 Random Inspections No more than one Notice of of this objective.

ATTACHMENT 2

REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5579 Daniel W. Simms Division of | Revision No.: 21 Director Wage Determinations | Date Of Last Revision: 12/26/2023

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to |after January 30, 2022, or the |the contract.

|contract is renewed or extended (e.g., |The contractor must pay all covered workers |an option is exercised) on or after |at least $17.20 per hour (or the applicable |January 30, 2022: |wage rate listed on this wage determination, | |if it is higher) for all hours spent | |performing on the contract in 2024.

|If the contract was awarded on or |Executive Order 13658 generally applies to |between January 1, 2015 and January 29, |the contract.

|2022, and the contract is not renewed |The contractor must pay all covered workers |or extended on or after January 30, 2022: |at least $12.90 per hour (or the applicable |2022: |wage rate listed on this wage determination, | |if it is higher) for all hours spent | |performing on the contract in 2024.

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

State: Oregon

Area: Oregon Counties of Coos, Curry, Douglas

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 16.21*** 01012 - Accounting Clerk II 18.21 01013 - Accounting Clerk III 20.36 01020 - Administrative Assistant 29.55 01035 - Court Reporter…