Attachment 1 - PWS for TNF Elevator and Lift Maintenance (MAR 2026).pdf

PWS for TNF Elevator and Lift Maintenance (Version MAR 2026) Page 1

Performance Work Statement TNF Elevator and Lift Maintenance

General Requirements

This is a non-personal services contract for commercial elevator and lift maintenance for the Forest Service, Tongass National Forest (TNF), Southeast Alaska. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the Government.

1.0 Purpose

The purpose of this contract is to ensure elevators and lifts are fully functional, compliant with American National Standards Institute (ANSI)/American Society of Mechanical Engineers (ASME) and Occupational Safety and Health Administration (OSHA) requirements, certified, and safe for use.

2.0 Description of Services

The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and all other items and non-personal services necessary to provide elevator and lift maintenance for multiple Tongass National Forest facilities throughout Southeast Alaska. Services include, but are not limited to, preventive maintenance, inspection, testing, minor repairs, remote monitoring, and load testing to ensure all units remain safe and operational.

All services shall be performed in accordance with (IAW) this Performance Work Statement (PWS), the manufacturer’s technical manuals for each unit type, and all applicable local, state, and federal standards, laws, and regulations.

3.0 Place of Performance

The work shall be performed at multiple TNF facilities located throughout Southeast Alaska: Juneau, Craig, Thorne Bay, Sitka, Wrangell, and Petersburg.

4.0 Period of Performance

The period of performance (POP) shall be for 1 Base Period of 12-months and 4 Option Periods of 12-months each.

Below is the estimated POP.

Period POP Start Date POP End Date Base Period (12-Month Base Period) Date of Award 30 April 2027 Option Period 1 (12-Month Option Period) 1 May 2027 30 April 2028 Option Period 2 (12-Month Option Period) 1 May 2028 30 April 2029 Option Period 3 (12-Month Option Period) 1 May 2029 30 April 2030 Option Period 4 (12-Month Option Period) 1 May 2030 30 April 2031

5.0 Contract Type

The Government will award a Firm-Fixed Price (FFP), Requirements, Service Contract with up to a 5-Year Ordering Period. Performance shall be made only as authorized by Task Orders issued IAW the Ordering Clause. Subject to any limitations in the Order Limitations Clause or elsewhere in this contract, the contractor shall furnish to the Government all services specified in the Schedule of Items and called for by orders issued IAW the Ordering Clause.

Note: Task Orders will be issued at the rates specified in the Schedule of Items. The quantities specified in the Schedule of Items are estimates only and are not guaranteed quantities.

6.0 Government Regular Working Hours

The Government's regular working hours are Monday through Friday from 0800 to 1630, except federal holidays or when the government installation is closed due to local or national emergencies, administrative closings, or similar government directed closings.

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7.0 Federal Observed Holidays

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Juneteenth Day (June) Veteran’s Day (November) Martin Luther King Jr’s Birthday (January) Independence Day (July) Thanksgiving Day (November) President’s Day (February) Labor Day (September) Christmas Day (December) Memorial Day (May) Columbus Day (October)

8.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to enter into, administer, and/or terminate contracts;

make related determinations and findings on behalf of the government; and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor contractor's performance and notify both the CO and contractor of deficiencies; and provide site entry of contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any resulting task orders.

9.0 Contractor Hours of Operations

The contractor is responsible for conducting business during government regular working hours, and to maintain at all times an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

10.0 Contractor Key Personnel

Contract Manager: The contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours.

Quality Control Representative: The contractor shall provide a Quality Control Representative who shall be responsible for the contractor’s Quality Control Plan (QCP) to ensure services are performed IAW the PWS. The Quality Control Representative shall implement and maintain full compliance of the QCP throughout the contract period.

11.0 Contractor Special Qualifications

The contractor shall, at no additional cost to the government, obtain all licenses and permits required for performance of work and for complying with all applicable local, state, and federal laws and regulations.

The contractor shall possess a current certification in elevator and lift services, demonstrate experience with ANSI/ASME and OSHA standards related to elevators and lifts, and maintain the required licenses and insurance to perform elevator and lift maintenance, inspection, testing, and repair services.

12.0 Post-Award Conference and Periodic Progress Meetings

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The CO and/or COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the Government views the contractor's performance and the contractor

PWS for TNF Elevator and Lift Maintenance (Version MAR 2026) Page 3 will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

13.0 Changes

The quantities specified in the Schedule of Items are estimates only and are not guaranteed quantities. The government reserves the right to add, remove, or change the items and quantities to be serviced under this contract, as required. Price adjustments for these changes shall be based on the rates specified in the Schedule of Items for identical or similar items.

Changes will only be authorized by a warranted CO.

14.0 Travel

Performance under this contract will require the contractor to travel to remote facilities located throughout Southeast Alaska. Travel within this region is primarily limited to flights and ferries. All locations within Juneau are accessible by road, while Craig and Thorne Bay are located on Prince of Wales Island, Sitka on Baranof Island, Wrangell on Wrangell Island, and Petersburg on Mitkof Island, requiring marine or air travel. The contractor is responsible for all travel to and from the designated work site locations.

15.0 Inspection and Acceptance

Any inspection and acceptance will be at the location specified in the contract. The designated COR will act as the representative of the CO for purposes of inspection and acceptance of services to ensure compliance with the terms, conditions, and specifications of the subject contract. The COR has no authority to make any changes to the terms and conditions of the contract.

16.0 Invoicing and Payment

All contractor invoices shall be submitted via the Invoice Processing Platform (IPP) using contract line item numbers (CLINs). The contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through IPP. Invoices not submitted via IPP shall not be accepted or paid.

Note: The contractor shall only invoice for work performed and authorized under the contract and any resulting task orders issued IAW the Ordering Clause, as applicable. Payment will be made solely for items listed on the Schedule of Items. All other work is considered incidental to those pay items.

17.0 Service Interruptions

If any services must be interrupted (even temporarily) due to maintenance of contract work, the contractor shall notify the CO and COR at least 5 business days in advance. If the service is due to an emergency breakdown, the contractor shall notify the CO and COR as soon as practicable.

18.0 Security

The contractor shall be responsible for safeguarding all government property provided to the contractor for contractor use under this contract. At the close of each work period, all government property shall be secured.

19.0 Access to Government Facilities

The contractor shall coordinate all contractor personnel access to government facilities with the COR at least 5 business days prior to any scheduled service or visit. Only contractor personnel performing work under this contract shall have access to government facilities. If no coordination is made, access will be denied. Contractor personnel entering government facilities shall abide by all security regulations.

A Government Technical Monitor (GTM) may be assigned to specific locations to assist the COR. If a GTM is assigned, the contractor shall coordinate access requirements with both the COR and the GTM for each applicable location.

20.0 Identification of Contractor Employees

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All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves by wearing clearly written and visible nametags at all times, as such to avoid creating an impression in the minds of members of the public that they are Government officials.

21.0 Conduct of Contractor Personnel

The CO may require the contractor to remove from the work site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employee shall be subject to dismissal from the premises upon determination by the CO that such action is in the best interests of the government. Such removal from the work site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

22.0 Safety

Contractor activities shall be conducted in a safe manner that minimizes accidents as well as any impacts on Government operations and members of the public. Contractor shall comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS.

Technical Requirements

The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and all other items and non-personal services necessary to provide elevator and lift maintenance for multiple Tongass National Forest facilities throughout Southeast Alaska. Services include, but are not limited to, preventive maintenance, inspection, testing, minor repairs, remote monitoring, and load testing to ensure all units remain safe and operational.

All services shall be performed in accordance with this Performance Work Statement (PWS), the manufacturer’s technical manuals for each unit type, and all applicable local, state, and federal standards, laws, and regulations.

The work to be performed (type of service, frequency, facility, location, and period of performance) shall be specified and funded at the task order level.

The following establishes the required tasks and the minimum acceptable levels of service.

23.0 Task 1 – Maintenance and Repair

On each scheduled visit, the contractor shall perform routine inspection, testing, maintenance, and repairs on elevators and lifts IAW ANSI/ASME Standard 17.1 and ANSI/ASME A18.1, respectively, including the following:

Preventative Maintenance: The contractor shall perform preventative maintenance on all elevators and lifts covered under this contract IAW the manufacturer’s specifications.

Minor Repairs: The contractor shall perform minor repairs to elevators and lifts, including furnishing, installing, or repairing as necessary the following components: machine hydraulic pumps; motor generators; controllers and selectors; worms, gears, thrusts, windings, and commutators; hydraulic pump “vee” belts and pulleys; hydraulic valve components and coils; circuits, magnet frames, relays, contactors, and control fuses; cams, car doors, hoistway door hangers, tracks and door gibs; door operating devices, interlocks and contacts; car gates, safety devices, and governors; push buttons, annunciators, and hall components in signal systems, and all other elevator accessory equipment necessary for complete and proper operation. All replacement parts shall be of the original manufacturer’s design and specification or equal thereto.

Exclusions: The contractor shall not supply or replace incandescent or fluorescent lamps for car light fixtures;

supply or replace floor covering on elevator car platforms; make renewals or repairs necessitated by negligence or abuse of the equipment by persons other than contractor personnel, or by any cause beyond the contractor’s control, except for normal wear and tear; or install new attachments recommended or directed by federal, state, or local government authorities without prior written approval from the CO.

On an annual basis, the contractor shall coordinate with the Mendenhall Glacier Visitor Center (MGVC) owner to make the elevator shaft available for up to 30 minutes to support the annual inspection of the fire alarm/sprinkler system.

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24.0 Task 2 – Load Testing

The contractor shall perform load testing on all elevators and lifts covered under this contract as required by ANSI/ASME A17.1, ANSI/ASME A18.1, and the State of Alaska Mechanical Inspection Section.

Load testing shall include, as applicable to the equipment type, the following:

Full-Load Operational Tests: Verifies the elevator or lift can start, stop, and travel smoothly while carrying its rated capacity.

Brake Performance Tests: Confirms the braking system can safely stop and hold the elevator or lift under full load.

Safety Device Tests: Includes testing of overspeed governors, safeties, buffers, and door protection systems.

Hydraulic System Tests (for Hydraulic Elevators): Checks for leaks, pressure integrity, and proper valve operation.

Emergency Operation Tests: Confirms that backup power, emergency lowering functions, and alarm systems operate correctly under load.

The contractor shall provide the necessary test weights or coordinate in advance with the COR to request assistance in securing the appropriate weights. Individual sites may be able to assist with obtaining the required weights; however, such assistance is not guaranteed.

25.0 Task 3 – Remote Elevator Monitoring (REM)

Maintain the Remote Elevator Monitoring (REM) equipment for the Wrangell Ranger District Administrative Office. The REM system shall be configured to report elevator faults and alarms to the contractor’s 24-hour dispatch center. REM shall provide operational data useful for recording general performance parameters, alerting the contractor to malfunctions, and supporting contractor troubleshooting efforts.

The contractor shall notify the CO and COR of any repairs beyond preventative maintenance identified during the Quarterly Service Visit. The contractor shall provide a cost proposal for such work, including pricing data, cost data, and any judgmental information necessary for the CO to determine a fair and reasonable price or to assess cost realism.

26.0 Task 4 – Over and Above Work (O&AW)

Work not covered under the tasks described above may be designated as Over and Above Work (O&AW). For all proposed O&AW, the contractor shall submit the following information: the type of work required; a detailed description of the work; the specific location; estimated labor hours; materials required; and the proposed cost. The information provided shall be sufficient to meet contract requirements and allow the CO to authorize the work.

The contractor shall not proceed with O&AW until the Government has reviewed the submitted information. The Government will verify that the proposed work is necessary, is not included under the basic contract line item(s), and that the proposed corrective action is appropriate. The Government will authorize O&AW, as necessary, through contract modifications, task orders, or use of the Government Purchase Card (GPC).

All O&AW shall be performed IAW normal commercial practices using parts specified by the manufacturer or items of equal or better quality. Elevator or lift downtime shall be minimized. The contractor shall notify the CO and COR of all projected downtime and the estimated time required to complete the work.

Emergency Repairs: For emergency repairs, the COR shall immediately estimate the required work and notify the CO and Budget Officer. Upon receiving authorization from the CO, and if funds are available, the COR shall immediately contact the contractor. The contractor shall respond within 1 calendar day at the MGVC in Juneau and within 2 business days at all other locations. The contractor shall report to the work site, assess the repair, and provide the CO and COR with an estimated time and cost for the work. The cost estimate shall include a detailed breakdown of all cost elements (e.g., hourly labor rates, parts). The contractor shall begin emergency repair work only after receiving CO approval.

Repair Service Calls: For repair service calls, the COR shall estimate the required work and notify the CO and Budget Officer. Upon receiving authorization from the CO, and if funds are available, the COR shall contact the contractor to schedule the repairs (these services may be coordinated with scheduled preventive maintenance visits). The contractor shall report to the work site, assess the repair, and provide the CO and COR with an

PWS for TNF Elevator and Lift Maintenance (Version MAR 2026) Page 6 estimated time and cost for the work. The cost estimate shall include a detailed breakdown of all cost elements (e.g., hourly labor rates, parts). The contractor shall begin repair work only after receiving CO approval.

Repairs At or Below $2,500: Repairs—whether emergency or service calls—estimated at or below the Micro-Purchase Threshold (MPT) of $2,500 may be approved by an authorized Government Purchase Card (GPC) holder. CO approval is not required for these purchases.

27.0 Equipment List

Below is a list of the equipment covered under this contract.

Item

Facility Address Type of Unit and Manufacturer Capacity

(LBS)

Year Installed

Frequency of Services

1 Mendenhall Glacier Visitor Center (MGVC)

6000 Glacier Spur Road, Juneau, AK

3-Stop Passenger Elevator

OTIS Gen2 Machine-Roomless Electric Traction

2017 Monthly

2 Mendenhall Glacier Visitor Center (MGVC)

6000 Glacier Spur Road, Juneau, AK

2-Stop Passenger Elevator

OTIS Gen2 Machine-Roomless Electric Traction

2017 Monthly

3 Juneau Ranger District (JRD) Administrative Office

8510 Mendenhall Loop Road, Juneau, AK

OTIS #LVM-2010L

2,000 2007 Monthly

4 Juneau Forestry Science Lab

(JFSL)

11175 Auke Lake Way, Juneau, AK

ThyssenKrupp ID No. EBF572

AMEE 25 Hole Less Hydraulic

2013 Quarterly

5 Sitka Ranger District (SRD) Administrative Office

2108 Halibut Point Road, Sitka, AK

OTIS HydroFit Machine- Roomless Holeless Hydraulic

3,000 2016 Quarterly

6 Thorne Bay Ranger District

(TBRD)

Administrative Office

1312 Federal Way, Thorne Bay, AK

OTIS, Hydraulic, LVM2000L

2,000 2002 Quarterly

7 Wrangell Ranger District (WRD) Administrative Office

525 Bennett Street, Wrangell, AK

OTIS, Hydraulic, LVM2000L

2,000

(REM)

2002 Quarterly

8 Petersburg Administrative Supervisor’s Office

123 Scow Bay Loop Road, Petersburg, AK

Thyssen Krupp, Fleetwood 21

HLS

2,100 2004 Quarterly

9 Petersburg Ranger District (PRD) Administrative Office

12 North Nordic Drive, Petersburg, AK

2-Stop Wheelchair Lift

Porch-Lift Vertical Platform by Access Industries

750 2001 Quarterly

10 Craig Ranger District (CRD) Administrative Office1

900 9th Street, Craig, AK

Dover, Hydraulic, E-F1960

2,100 1995 Quarterly

Note 1: The elevator located at the CRD Administrative Office is currently offline. Replacement TBD.

Deliverables Schedule

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28.0 Key Deliverables

The contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language. Below is a list of all deliverables outlining each objective and due date.

Item

Deliverable Objective Due

1 Quality Control Plan

(QCP)1

The contractor shall develop, implement, and maintain an effective QCP to ensure all services are performed IAW this PWS. The QCP shall detail the procedures used to identify, prevent, and ensure non-recurrence of defective services. The QCP shall serve as the contractor’s primary method for ensuring that all work complies with the requirements of the contract and any resulting task orders.

The contractor shall submit an electronic copy to the CO and COR NLT 10 business days after contract award. An updated copy shall be provided to the CO and COR as changes occur.

2 Schedule of Services1

The contractor shall provide a timeline of all the services to be provided under this contract and IAW the contractor’s Quality Control Plan.

The contractor shall submit an electronic copy to the CO and COR NLT 10 business days after contract award. An updated copy shall be provided to the CO and COR as changes occur.

4 Inspection and Testing Report2

The contractor shall report all inspections and testing performed on each equipment. The report shall include the type of inspection and testing conducted (IAW ANSI/ASME Standard 17.1 and ANSI/ASME Standard 18.1), date of performance, name of the inspector, inspection and testing results, and compliance status.

The contractor shall submit an electronic copy to the CO and COR NLT 10 business days after work completion.

5 Preventative Maintenance Report2

The contractor shall report all preventative maintenance performed on each equipment. The report shall include the type of service, date of performance, name of the technician, and final status.

The contractor shall submit an electronic copy to the CO and COR NLT 10 business days after work

6 Over and Above Work

(O&AW)

Request

The contractor shall provide a work request for all O&AW. The request shall include the type of work required; a detailed description of the work; the specific location; estimated labor hours; materials required; and the proposed cost.

The contractor shall submit an electronic copy to the CO and COR NLT 10 business days from the date the work was discovered.

7 List of Contractor Personnel

The contractor shall provide a list of all contractor personnel assigned to this contract and their point of contact.

The contractor shall submit an electronic copy to the CO and COR NLT 10 business days after contract award.

An updated copy shall be provided to the CO and COR as changes occur.

8 Invoices The contractor shall submit all invoices via the Invoice Processing Platform (IPP) using Contract Line Item Numbers (CLINs). Invoices not submitted via IPP shall not be accepted or paid.

The contractor shall submit all invoices in IPP NLT 10 business days after work

Note 1: The Preventative Maintenance Plan, Schedule of Services, and Quality Control Plan may be consolidated and submitted as a single document, as long as all required information is provided IAW the Deliverables Schedule.

Note 2: All reports may be consolidated and submitted as a single document, as long as all required information is provided IAW the Deliverables Schedule.

Performance Requirements Measures

29.0 Contractor’s Performance

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The government expects the contractor to work at an acceptable performance level throughout the life of the contract, and the contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and/or awards.

30.0 Acceptable Performance

Acceptable performance is achieved if 98% of the requirement is successfully satisfied. The contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

31.0 Unacceptable Performance

Unacceptable performance is achieved if less than 98% of the requirement is satisfied (e.g., contract-specified work is incomplete or not performed IAW the PWS, any resulting task order, or applicable manufacturer specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance. Unacceptable performance caused by actions of the contractor shall be reported to the contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the contractor. If the contractor disputes the results of surveillance, the COR must refer the contractor to the CO for resolution. The contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

32.0 Performance Requirements Summary

Item # Objective Standard Threshold Surveillance Method Remedy 1 Maintenance and Repair Services shall be performed IAW Section 23.0 of this PWS, the terms and conditions of the contract and any resulting task order, the manufacturer’s specifications, and all applicable federal, state, and local standards, laws, and regulations.

98% of the requirement satisfied and/or no more than 2 valid customer complaints per month.

Periodic inspections conducted by the COR and/or GTM, as well as validated customer complaints.

The GOV reserves the right to change or modify inspection methods at its discretion.

Rework within 48 hours at no cost to GOV for defective services. Full invoice payment upon successful completion and acceptance.

2 Load Testing

Services shall be performed IAW Section 24.0 of this PWS, the terms and conditions of the contract and any resulting task order, the manufacturer’s specifications, and all applicable federal, state, and local standards, laws, and regulations.

Zero deviations from the performance standard. No variances allowed.

100% inspections

COR and/or GTM.

The GOV reserves the right to change or modify inspection methods at its discretion.

Rework within 48 hours at no cost to GOV for defective services. Full invoice payment upon successful completion and acceptance.

3 Remote Elevator Monitoring

(REM)

Services shall be performed IAW Section 25.0 of this PWS, the terms and conditions of the contract and any resulting task order, the manufacturer’s specifications, and all applicable federal, state, and local standards, laws, and regulations.

Zero deviations from the performance standard. No

Periodic inspections

COR and/or GTM.

The GOV reserves the right to change or modify inspection methods at its discretion.

Rework within 48 hours at no cost to GOV for defective services. Full invoice payment upon successful completion and acceptance.

4 Over and Above Work

Services shall be performed IAW Section 26.0 of this PWS, the terms and conditions of the contract and any resulting task order, the manufacturer’s specifications, and all applicable federal, state, and local standards, laws, and regulations.

Zero deviations from the performance standard. No

100% inspections

COR and/or GTM.

The GOV reserves the right to change or modify inspection methods at its discretion.

Rework within 48 hours at no cost to GOV for defective services. Full invoice payment upon successful completion and acceptance.

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33.0 Customer Complaints

Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing and give the Contractor additional time to correct the defect, if additional time is available. The COR will determine how much time is available.

Should the Contractor disagree with the complaint after investigation, the Contractor shall notify the COR. The COR will review the matter to re-examine the validity of the complaint.

Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint.

Government-Furnished Property

34.0 Government-Furnished Property

The Government will provide bunkhouse space at the Craig Ranger District for the Contractor to use up to two individual rooms on an as needed basis to reduce cost for the Government and Contractor during the performance of work under this contract. The contractor shall pay the current bunkhouse rate which is $8.42 per night at the time of this contract. The facility consists of 3 individual rooms with shared kitchen, living room area, and bathrooms. Bunkhouse accommodations are guaranteed during the off-season, typically from November through February, and subject to availability at other times.

Definitions, Acronyms, and Applicable Laws, Regulations and Guidance

35.0 Definitions

Acceptance: The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approves specific services rendered as partial or complete performance of the contract.

Business Day: Refers to any day in which government normal business operations are conducted. For this contract, a business day will be IAW PWS Paragraph 6.0, Government Regular Working Hours.

Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. "Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts. "Termination Contracting Officer (TCO)" refers to a Contracting Officer who is settling terminated contracts. A single Contracting Officer may be responsible for duties in any or all of these areas.

Contracting Officer’s Representative (COR): An individual, including a Contracting Officer’s Technical Representative (COTR), designated, and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor: A supplier or service provider that enters into a contract with the Government to provide specific supplies or services to the Government. The term in this contract refers to the prime.

Day: Unless otherwise specified, it means a calendar day.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

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Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility: An establishment, structure, or assembly of equipment designated for a specific function; something designed, built, installed, etc., to serve a specific function affording a convenience or service.

Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Government Technical Monitor (GTM): An individual designated and authorized in writing by the Contracting Officer to assist the Contracting Officer and Contracting Officer’s Representative as an inspector to monitor contractor performance.

Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice: A contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Line Item: the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.

Line Item Number (LIN): Either a numeric or alphanumeric format to identify a line item.

Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Option: Unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional supplies or services called for by the contract, or may elect to extend the term of the contract.

Over and Above Work: Work discovered during the course of performing overhaul, maintenance and repair efforts that is within the general scope of the contract; not covered by the line item(s) for the basic work under the contract; and necessary in order to satisfactorily complete the contract.

Performance Objectives: Describe the work that is to take place.

Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the contractor meets standards.

Performance Standard: Describe the desired results that are to be achieved. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

Quality Assurance (QA): Refers to the various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. A plan describing how the government will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

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Quality Control (QC): Refers to the various functions performed by the contractor to control and improve the quality of goods and services provided.

Quality Control Plan (QCP): An organized written document used by the contractor for quality control. A contractor’s internal quality assurance procedures for measuring, tracking, reporting, and analyzing contract performance. A contractor’s QCP is separate from the government’s QASP.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable; clean and in good condition; usable for its intended purpose.

Sub-Contractor: One that enters into a contract with a prime contractor. The Government does not have privy of contract with the sub-contractor.

Task Order (TO): An order for services placed against an established contract or with Government sources.

Work Request: Document prepared by the contractor which describes over and above work being proposed.

36.0 Acronyms

Acronym ACOR Alternate Contracting Officer Representative ADA Americans with Disabilities Act

ADEC Alaska Department of Environmental Conservation AGAR Agriculture Acquisition Regulation BMP Best Management Practices CAP Contractor Acquired Property CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line Item Number CO Contracting Officer

COR Contracting Officer Representative COTS Commercial-Off-the-Shelf

CPARS Contractor Performance Assessment Reporting System DID Data Item Description EPA Environmental Protection Agency

FAPIIS Federal Awardee Performance and Integrity Information System FAR Federal Acquisition Regulation

FPDS Federal Procurement Data System FS Forest Service

FSH Forest Service Handbook FSM Forest Service Manual GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property GOV Government GTM Government Technical Monitor

HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With IAS Integrated Acquisition System IPP Invoice Processing Platform N/A Not Applicable

NEPA National Environmental Policy Act NLT No Later Than

PWS for TNF Elevator and Lift Maintenance (Version MAR 2026) Page 12

NTE Not to Exceed O&AW Over and Above Work O&M Operation and Maintenance OCI Organizational Conflict of Interest ODC Other Direct Costs OMB Office of Management and Budget

OSHA Occupational Safety and Health Administration PA Property Administrator

PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Plan SAM System for Award Management SDS Safety Data Sheets SF Standard Form

TBD To Be Determined TBN To Be Negotiated TE Technical Exhibit TO Task Order

USC United States Code USDA United States Department of Agriculture

WD Wage Determination

37.0 Applicable Laws, Regulations, and Guidance

The contractor shall perform the required services IAW the specifications in this PWS, and all applicable federal, state and local standards, laws and regulations. The contractor shall comply with the most current editions of:

ANSI/ASME A17.1: American National Standards Institute/American Society of Mechanical Engineers A17 Series, Safety Code for Elevators and Escalators (https://www.asme.org)

ANSI/ASME A18.1: American National Standards Institute/American Society of Mechanical Engineers A18 Series, Safety Standard for Platform Lifts and Stairway Chairlifts (https://www.asme.org)

OSHA: Occupational Safety and Health Administration (https://www.osha.gov)

OSHA 29 CFR 1910.1200: Occupational Safety and Health Standards, Hazard Communication (https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1200)

OSHA 29 CFR 1910.146: Occupational Safety and Health Standards, General Environmental Controls, Permit Required Confined Spaces (https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.146)