1240BE26Q0052 McKenzie River RD Road Maintenance Schedule of Items and Performance Work Statement.pdf

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OFFEROR

40BE

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 3

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X

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115310

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NORTH AMERICAN INDUSTRY

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04/14/2026

458-212-6064JARED MACHGAN

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04/28/2026 1700 PT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BE26Q0052

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 241166348OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

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17a. CONTRACTOR/

MCKENZIE BRIDGE OR 97413

3 MILES E HIGHWAY 126

MCKENZIE RANGER DISTRICT

USDA FOREST SERVICE

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PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

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24.

AMOUNT

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UNIT PRICE

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UNIT

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QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

Delivery: 10/30/2026 Period of Performance: 05/15/2026 to 10/30/2026

Product/Service Code: F099 Product/Service Description: NATURAL

RESOURCES/CONSERVATION- OTHER

Continued ...

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HEREIN, IS ACCEPTED AS TO ITEMS:

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XX

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JARED D. MACHGAN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

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OFFER

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25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

McKenzie River Road Maintenance MR 26-1 Solicitation Number: 1240BE26Q0052

SCHEDULE OF ITEMS

MR 26-1 ROAD MAINTENANCE

Mckenzie River Ranger District

Willamette National Forest Lane County

ITEM NO. DESCRIPTION

PAY

UNIT

QUANTITIES UNIT PRICE TOTALS

811(1) Surface Maintenance Level 2 Roads with Roller Compaction

MI 38.20

811(2) Surface Maintenance Level 3 & 4 Roads with Roller Compaction

MI 11.13

0003 813(1) Spot Surfacing, Gradation 1"- 1 1/2" CY 200

0004 881(1) Mobilization in and out LS 1

TOTAL:

General Information

1.0 General

This is a non-personal services contract to provide road maintenance to the Mckenzie River Ranger District (MRRD) of the Willamette National Forest (WNF). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The Contractor shall visit the project location with or without the COR before bid.

2.0 Purpose

The purpose of this contract is to maintain roads to ensure safe and productive road conditions.

3.0 Description of Services

The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide road maintenance services to the WNF road system. The contractor shall provide services in accordance with this Performance Work Statement (PWS), and all applicable federal, state and local laws and regulations.

4.0 Place of Performance and Accessibility

The work shall be performed throughout the Mckenzie River Ranger District of the WNF in Oregon.

Vicinity Maps are attached to this contract and Motor Vehicle Use Maps (MVUM) maps are available at the Forest web page https://www.fs.usda.gov/r06/willamette/maps-guides/motor-vehicle-use-map-mvum

Willamette National Forest – Mckenzie River Ranger District Avenza georeferenced PDF Maps will also be provided

Work areas may be reached by Forest roads that are accessible by a standard two-wheel drive pickup equipped with snow tires and chains, if needed, during normal operating seasons, unless otherwise indicated on Project Maps. Vehicles shall not operate off-system roads without prior written approval of the Contracting Officer Representative (COR).

Inaccessibility due to snow, fallen trees, slides or washouts on roads may or may not be corrected at the option of the Government. If road access is blocked, the Government may: (1) provide an alternate access route; (2) delete the inaccessible sub items (s) or; (3) substitute similar sub item(s).

Roads shown on unit maps indicate access to units and do not suggest the roads are open within units or for any further travel.

Use of motorized equipment other than handheld equipment such as power saws and brush cutters will not be permitted off designated roads in the project area without approval of the COR or as hereinafter provided.

No vehicle shall bypass any officially blocked road (barriers, locked gates, posted signs, rock/log/dirt, etc.) without approval of the CO.

5.0 Government Regular Working Hours

The Government's regular working hours are Monday through Friday from 0700 to 1700, except for federal holidays or when the government installation is closed due to local or national emergencies, administrative closings, or similar government directed closings.

6.0 Federal Observed Holidays

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Labor Day (September) Martin Luther King Jr’s Birthday (January) Columbus Day (October) President’s Day (February) Veteran’s Day (November) Memorial Day (May) Thanksgiving Day (November) Juneteenth Day (June) Christmas Day (December) Independence Day (July)

7.0 Contractor Key Personnel

Contract Manager: The Contractor shall provide a Contract Manager or designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours.

Quality Control Representative: The Contractor shall provide a Quality Control Representative who shall be responsible for the Contractor’s Quality Control Plan (QCP) to ensure services are performed IAW the PWS. The Quality Control Representative shall implement and maintain full compliance of the QCP throughout the contract period.

8.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to: enter into, administer, and or terminate contracts; make related determinations and findings on behalf of the government; and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the

Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

9.0 Post-Award Conference and Periodic Progress Meetings

The Contractor agrees to attend any post award conference convened by the CO and/or COR. The CO and/or COR shall meet periodically with the Contractor to review the contractor's performance. At these meetings the CO and/or COR will appraise the Contractor of how the Government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced. Appropriate action will be taken to resolve outstanding issues.

10.0 Changes

The quantities specified in the Schedule of Items are estimates only and are not guaranteed quantities. The government reserves the right to add, remove, or change the items and quantities to be serviced under this contract, as required. Price adjustments for these changes shall be based on the rates specified in the Schedule of Items for identical or similar items.

Changes will only be authorized by a warranted CO.

11.0 Inspection and Acceptance

Any inspection and acceptance will be at the location specified in the contract. The designated COR will act as the representative of the CO for purposes of inspection and acceptance of services to ensure compliance with the terms, conditions, and specifications of the subject contract. The COR has no authority to make any changes to the terms and conditions of the contract.

12.0 Invoicing and Payment

All contractor invoices shall be submitted via the Invoice Processing Platform (IPP) using contract line-item numbers (CLINs). The contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through IPP. Invoices not submitted via IPP shall not be accepted or paid.

Note: The contractor shall only invoice for work performed and as authorized by the contract. Payment will be made only for those items listed on the Schedule of Items. All other work is incidental to those pay items. Invoices will be submitted no later than 10 business days after work was completion and inspected by the COR.

Security and Safety Requirements

13.0 Security

The contractor shall be responsible for safeguarding all government property provided to the contractor for contractor use under this contract. At the close of each work period, all government property shall be secured.

14.0 Conduct of Contractor Personnel

The CO may require the contractor to remove from the work site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contractor employees will be subject to dismissal from the premises upon determination by the CO that such action is in the best interests of the government. Such removal from the work site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

15.0 Safety

Contractor activities will be conducted in a safe manner that minimizes accidents as well as any impact on Government operations and members of the public. Contractor shall comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements, as well as any additional specific requirement contained in this PWS.

Technical Requirements

16.0 Specific Tasks

The Contractor shall provide all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items and non-personal services necessary to provide road surface maintenance to MRRD road systems. The following establishes the required tasks and the minimum acceptable levels of service.

Line Item 0001 – (811(1)) Surface Maintenance, Maintenance Level 2 Roads With Roller Compaction Line Item 0002 – (811(2)) Surface Maintenance, Maintenance Level 3-4 Roads With Roller Compaction

811.01 Service Required

Smooth and shape native or aggregate surfaced roads including traveled way, shoulders, turnouts, and intersections.

Reshape or recondition ditches, water bars, and drain dips.

When roller compaction is required, a minimum of an 7-10 ton vibratory roller will be operated over the full width of the roadway for a minimum of 3 complete passes over the full width until there is no visible evidence of consolidation. One pass is defined as operating the vibratory roller from the point where blading begins to the point where blading ends.

Adjust the moisture content to a level suitable for compaction.

811.02 Performance Standards

Maintenance Level 2-4 Roads

A road surface is maintained to standard when the surface is compact (when required), crowned, or sloped to drain, without segregation of the surfacing materials. The road surface has no ruts, rills or other irregularities & suitable materials have been recovered and incorporated. Unsuitable materials have been removed. Ditches and road surface drainage structures function efficiently.

When ordered by the Contracting Officer to work in a weed infested area the contractor will be required to prevent spreading the infestation into un-infested areas by cleaning equipment. The contractor will use wash stations approved by the Contracting Officer.

811.03 Location of Work

As specified on roads listed on the road listing, shown on the plans, marked on the ground or ordered by the Contracting Officer.

811.04 Measurement

Measurement under this Section will be made by the total number of units for each item listed in the SCHEDULE OF ITEMS completed and accepted.

Mile: Surface maintenance will be measured along the centerline of the roadway. Turnouts are incidental. Measurement will be to the nearest one-eth (0.10) mile.

811.06 Acceptable Quality Levels

Description Major Minor Allowable Defects Required Action Defect Defect Major Minor Major Minor

Surface Irregularities

(Level 4&5)

Potholes greater than 2" deep and wider than 1 foot

Potholes 2" or less deep and 1 foot or less wide 0 per unit

2 per unit Rework if greater than 0 major defects

Rework if greater than 2 minor defects

Washboards greater than 1" deep

Washboards 1” or less deep and not exceeding 20 feet long

0 per

Rework if greater than 2 minor defects

Surface Irregularities

(Level 3)

Potholes greater than 2" deep and wider than 1 foot

Potholes 2” or less deep and 1 foot or less wide 0 per

Rework if greater than 2 minor defects

Washboards greater than 1" deep

Washboards less than 1" deep and not exceeding 20 feet long

0 per

4 per unit Rework if greater than 4 minor defects

Road Cross Section

(Level 4)

Crown or Cross Slope is not uniform and does not drain as specified on more than 250' of surface per mile

Crown or Cross Slope is not uniform and does not drain as specified on less than 250' of surface per mile

1 per unit

Rework than 1 minor defects

(Level 3)

Crown or Cross Slope is not uniform and does not drain as specified on more than 250' of surface per mile

Crown or Cross Slope is not uniform and does not drain as specified on less than 250' of surface per mile

1 per unit than 1 minor defects

(Level 2)

Road surface does not drain properly and causes erosion, or obstructs high clearance vehicles

Road surface does not drain properly, but does not cause erosion

2 per unit

Oversized Material (Level 3&4 aggregate surfaced roads)

Material greater than 3" diameter remaining on the road surface

Material less than 3" diameter remaining on the road surface and traffic safety is not compromised

5 per unit than 5 minor defects

Oversized Material (Level 2)

Objects in traveled way that obstruct high clearance vehicles

Debris in traveled way that may impede high clearance vehicles

Rework Rework if greater

Major Minor Allowable Defects Required Action Defect Defect Major Minor Major Minor

Aggregate Surface Quality

Gradation of surface aggregate is degraded by more than 10 %

Gradation of surface aggregate is degraded by less than 10 %

A loss of more than 10 CY/mile

A loss of less than 10 CY/mile 0 5 per unit Replace or recover lost material Accept the loss of material surfacing is segregated over more than a 100 square yard area per 1000 linear feet of road and traffic safety is compromised surfacing is segregated over less than a 100 square yard area per 1000 linear feet of road and traffic safety is not compromised

N/A

Accept the loss of surface quality

Backslopes

Undercut backslope will result in destabilization of slope

Undercut backslope will not result in destabilization of slope

Repair and Stabilize Revegetate if greater

Compaction

Visible displacement occurs under hauling or spreading equipment

Ditches and Road Drainage Structures

Impeded flow or water diverted out of drainage structures

< 20% impeded, but water will stay in the channel

Unpaved Shoulders (Level 3 & 4)

Elevation difference between pavement and shoulder is greater than 1"

Elevation difference between pavement and shoulder is less than 1"

Material greater than 1/4" diameter remaining on the road surface

Material 1/4" diameter or less remaining on the road surface and traffic safety is not compromised

Does not drain away from pavement

Does not drain away from pavement 0 0 Rework Rework

Working outside of project limits

Area contains invasive weeds

Repair and treat affected areas as directed by the

Contracting Officer

Line Item 0003 – (813) Spot Surfacing:

813.01 Service Required

Load, haul, and place surface material to repair or stabilize road surfaces.

Roller compaction is required. A minimum of an 7-10 ton vibratory roller will be operated over the full width of the roadway for a minimum of 3 complete passes over the full width until there is no visible evidence of consolidation. One pass is defined as operating the vibratory roller from the point where blading begins to the point where blading ends.

Adjust the moisture content to a level suitable for compaction.

813.02 Performance Standard

A. Spot surfacing is complete when the designated quantity of the ordered material has been placed.

B. All materials transported onto National Forest System land will be weed-free. Written documentation of methods used to determine the weed-free status of any and all materials furnished by the contractor will be furnished to the Contracting Officer before transport of any materials onto National Forest System land

C. All suitable and adequate Government furnished materials and gradations shall be SHOWN ON THE PLANS.

813.03 Location of Work

As specified on roads listed on the road listing, shown on the plans, marked on the ground or ordered by the Contracting Officer.

813.04 Measurement

Measurement under this Section will be made by the total number of units for each item listed in the SCHEDULE OF ITEMS completed and accepted.

A. Measure spot rock by the final cubic yard in-place.

813.06

Major

Defect

Minor

Defect

Allowable Defects

Required Action

Major Minor Major Minor

Depth of Aggregate

Dimension of spot surfacing deviates by more than 1" from depth specified. Or less than 1" from dimension specified but is consistently high or low.

Dimension of spot surfacing deviates by 1" or less than from depth specified and not consistently high or low.

If depth is low, correct placement of aggregate to specified dimensions. If depth is high only pay for ordered amount

Accept aggregate as placed, pay only for delivered quantities.

Width of Aggregate is less than specified width or more than 1' wider than specified.

Dimension of spot surfacing is up to 1' wider than specified but not consistently wide.

If width is narrow, correct placement of aggregate to specified dimensions. If width is too wide reshape.

Accept aggregate as

Length is shorter than specified length or more than 100' longer than specified.

Dimension of spot surfacing is shorter than specified length or up to 100' longer than specified.

If length is shorter than specified, correct placement of aggregate to specified dimensions. If too long pay only for ordered amount.

Accept aggregate as

Compaction

Visible displacement occurs under heavy spreading equipment

Aggregate Quality

Does not meet specified gradation or durability requirements and is not suitable for intended use

Does not meet specified gradation or durability requirements and is suitable for intended use

Reject and replace

Accept but may reduce payment.

Material source does not meet weed free requirement N/A 0 N/A Reject source

Finish Quality

Spot surfacing doesn’t conform to the adjacent road segments and traffic is impeded.

Spot surfacing generally conforms to the adjacent road segments, but traffic may be slowed.

Reshape or recompact surfacing as needed.

Accept but may reduce payment.

Line item 0004 – (881) Mobilization:

881.01 Service Required

Mobilization of personnel, equipment, and material to the project site.

881.02 Performance Standards

Equipment shall be clean and weed free prior to moving it to the project area. This cleaning shall remove all soil, plant parts, seeds, vegetative matter, or other debris that could contain or hold seeds. All subsequent move-ins of equipment to the project area shall be treated in the same manner as the initial move-in.

Equipment shall be considered free of soil, seed, and other such debris when a visual inspection does not disclose such material. This requirement does not apply to service vehicles, water trucks, pickups, cars, and/or similar vehicles.

Additional equipment washing is applicable to all equipment on site requiring washing, NOT individual pieces of equipment.

Unless otherwise agreed, the Forest Service shall be given a minimum of 24 hours notice when equipment is ready for inspection. Notification will include an agreed upon location where the equipment will be available for inspection by the Forest Service. Inspection will be required after every cleaning.

881.03 Location of Work:

As specified on roads listed on the ROAD LISTING, SHOWN ON THE PLANS, or as ordered by the Contracting Officer.

881.04 Measurement:

Measurement under this Section will be made by the total number of units for each item listed in the SCHEDULE OF ITEMS completed and accepted.

Each: Measured by the total number of units for each item in the schedule of items completed and accepted.

881.06

Major Minor Allowable

Defects Required Action Defect Defect Major Minor Major Minor

Weed free equipment Equipment not weed free. N/A 0 N/A Equipment rejected until it can be made weed free N/A

Ordered Movement of Equipment

Equipment not moved within designated time N/A N/A N/A N/A N/A

Equipment meets all state and federal regulations

Does not meet state and federal regulations N/A 0 N/A

Bring equipment up to state and federal regulations or replace equipment

N/A

Equipment leaks

Equipment leaks in sensitive areas or leaks that are large and not typically inherent in the specific equipment

Small leaks inherent in the specific type equipment 0 N/A

Replace equipment and restore affected site as directed by the Contracting Officer

Place absorbent pads under equipment when not operating.

17.0 Road and Task List

See attachment Detailed information Worklist.

Additional Requirements

18.0 Activity Report

The contractor shall maintain an activity report for all services performed on each road covered under this contract. At a minimum, the report shall include road number, road name, beginning milepost, ending milepost, total miles, type of work performed, date of performance, and final status. Reports shall be submitted with their corresponding invoice for payment.

19.0 Safety and Traffic Control Plan

The contractor shall develop a work-specific safety plan that addresses all possible hazards that may exist on the work site, ensures the safety and convenience of the public, and protects the residents and property adjacent to the work site.

The plan shall include accommodating public traffic on roads adjacent to and within the work site until the work is completed and accepted by the government.

The contractor will provide work area management. The contractor requirements for traffic control and equipment requirements in work areas. Unless otherwise provided in the SPECIAL PROJECT SPECIFICATIONS, roads are open to traffic with not more than fifteen (15) minutes maximum delay time. A plan for satisfactory handling of traffic, approved by the Government, is required prior to initiating or performing work which interferes with use of traveled roadways. Warning signs shall be placed complying with the standards of the Manual on Uniform Traffic Control Devices (MUTCD), current edition, while work is in progress. This shall include “Slow Moving Equipment” signs attached to all road surface equipment. The contractor shall submit the plan to the CO and COR NLT 5 business days after contract award. An updated copy shall be provided to the CO and COR as changes occur.

The Contractor shall provide adequate two-way communication as to report a fire to Forest Service within 15 minutes of detection. FCC Regulations prohibit commercial use of Citizen Band (CB) radios. (CB’s are not considered adequate two-way communication).

Such communication shall be operable during periods of operation of power-driven equipment, including the time fire security is required.

20.0 Contractor Furnished Equipment

All contractor furnished equipment and vehicles to be used at the work site shall be cleaned and free of invasive species (noxious weeds), seeds, external grease and oil and shall be inspected at an approved location prior to entrance onto federal government lands. The restriction shall include equipment and vehicles intended for off-road use, whether they are owned, leased, or borrowed by the contractor or subcontractor. All protective plating and armoring shall be intact and properly functioning on the equipment to reduce the potential for damaging hydraulic hoses or the undercarriage. Spill kit approved by OSHA for petroleum product leaks shall be on-site at all times.

21.0 Special Qualifications

The contractor shall, at no additional cost to the government, obtain all licenses and permits required for performance of work and for complying with all applicable local, state, and federal laws and regulations.

22.0 Service Interruptions

If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO and COR at least 3 business days in advance. If the service is due to an emergency breakdown, the Contractor shall notify the CO and COR as soon as practicable.

Deliverables Schedule

23.0 Key Deliverables

The Contractor shall submit an electronic copy of all deliverables to the CO and COR in PDF format and phrased in layperson language. Below is a list of all deliverables outlining each objective and due date.

Item # Deliverable Objective Due 21 Activity Report Report all services performed on each road covered under this contract.

To be submitted with their corresponding invoice for payment.

23 Safety and Traffic Control Plan

Provide a safety and traffic control plan to ensure trails and roadways remain open and that all personnel have reduced risk of traffic related injuries.

NLT 5 business days after contract award. An updated copy shall be provided to the COR as changes occur.

Performance Requirements Measures

24.0 Contractor’s Performance

The government expects the contractor to work at an acceptable performance level throughout the life of the contract, and the contractor’s performance shall be given significant consideration when evaluating recommendations for future government contracts and/or awards.

25.0 Acceptable Performance

Acceptable performance is achieved if 95% of the requirement is successfully satisfied. The Contractor’s acceptable performance will be rated in COR reports and in the Contractor Performance Assessment Reporting System (CPARS) as Satisfactory, Very Good, or Exceptional.

26.0 Unacceptable Performance

Unacceptable performance is achieved if less than 95% of the requirement is satisfied (e.g., work specified by contract is incomplete or work is not IAW the PWS and manufacturer’s specifications). If the performance is deemed unacceptable for any objective (required task), the COR will determine the possible cause of this unacceptable performance.

Unacceptable performance caused by actions of the Contractor shall be reported to the Contractor’s on-site representative and request its signature on documentation acknowledging notification. Unacceptable performance caused by actions of the Government shall not be held against the Contractor. If the Contractor disputes the results of surveillance, the COR must refer the Contractor to the CO for resolution. The Contractor’s unacceptable performance will be rated in COR reports and in CPARS as Marginal or Unsatisfactory.

27.0 Government-Furnished Property

The Government shall provide the below listed material in support of the performance of this contract:

1. Forest Service Key

28.0 Government-Furnished Utilities

The Government will not provide Government-Furnished Utilities for the performance of this contract.

29.0 Definitions, Acronyms,, and Applicable Laws, Regulations and Guidance

Acceptance: The act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approved specific services rendered as partial or complete performance of the contract.

Appurtenance: A structure along the road of value such as guard rails, bridge rails, culverts, and signage.

Base Course: The layer or layers of specified or selected material of designed thickness placed on a subbase or a subgrade to support a surface course. (See Illustration of Road Maintenance Terms.)

Berm: A curb or dike that controls roadway runoff water, or delineates traffic direction

Business Day: Refers to any day in which government normal business operations are conducted. For this contract, a business day will be IAW PWS Paragraph 6.0, Government Regular Working Hours.

Calendar Day: Refers to the period of elapse time, using Coordinated Universal Time or local time that begins at midnight and ends 24 hours later at the next midnight.

Channel: A natural waterway leading into or away from a culvert or bridge.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. "Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts. "Termination Contracting Officer (TCO)" refers to a Contracting Officer who is settling terminated contracts. A single Contracting Officer may be responsible for duties in any or all of these areas.

Contracting Officer’s Representative (COR): An individual, including a Contracting Officer’s Technical Representative (COTR), designated, and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor: A supplier or service provider that enters into a contract with the Government to provide specific supplies or services to the Government. The term in this contract refers to the prime.

Cross ditch: A shallow ditch placed across the roadbed to remove water from the roadbed surface that can be driven across by full-size pickups or other high clearance vehicles; usually placed diagonal to the centerline.

Culvert: Any structure that provides a passageway, drain, or waterway under a road or embankment.

Day: Unless otherwise specified, it means a calendar day.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Ditch: A relatively long narrow excavation placed to collect or disperse water.

Drainage dip: A drainage structure that was previously constructed within the roadbed surface to form a uniform depression that allows routine passage of vehicles while diverting water from the traveled way.

Drainage ditch: A ditch located parallel to and abutting the roadbed.

Drainage structure: A term identifying manufactured devices placed to control water movements.

Drawings: Illustrations showing detailed maintenance required.

Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Facility: An establishment, structure, or assembly of equipment designated for a specific function; something designed, built, installed, etc., to serve a specific function affording a convenience or service.

Foreslope: The slope of the ditch section nearest to the traveled way.

Forest Values: Refers to the forest ecological value (the worth of a forest in terms of what it contributes to the ecosystem as a whole), aesthetic value (the worth of a forest in terms of its natural beauty), and cultural value (the worth of a forest in terms of the way a person was raised to believe in it).

Government-Furnished Property (GFP): Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government Property: All property owned or leased by the Government. Government property includes both government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Grade: The vertical alignment of the top surface of the road.

High Clearance Vehicles: Vehicles such as pickups, 4x4s, and log trucks.

Highway Vehicles: Vehicles such as passenger cars, High and low high clearance vehicles.

Hydrologic Function: Physical properties of the occurrence and movement of water on the earth’s surface and in particular that part which crosses transportation systems.

Inspection: Examining and testing supplies or services (including, when appropriate, raw materials, components, and intermediates assemblies) to determine whether they conform to contract requirements.

Invoice: A contractor’s bill or written request for payment under the contract for supplies delivered or services performed.

Lead-off ditch: A ditch used to remove water from roadside drainage ditches, the roadway, cattleguards, or drainage structures such as culverts and drainage dips.

Line Item: the basic structural element in a procurement instrument that describes and organizes the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment. The use of the term "line item" includes "subline item," as applicable.

Line-Item Number (LIN): Either a numeric or alphanumeric format to identify a line item.

Low Clearance Vehicles: Vehicles such as passenger cars, non 4x4 pickups, vans and other highway vehicles.

Materials: Any substances specified for use in the performance of the work.

Measurement: Method of determining and expressing the quantities of work.

Nominal Dimensions or Weights: The numerical values shown on the drawings or in the specifications as measurements for the work.

Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government IAW FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Patching: Minor repairs.

Paved Surface or Pavement: Denotes asphalt, concrete, or other stabilized materials excluding natural aggregates. Dust palliative treatments are not considered as pavement.

Performance Objectives: Describe the work that is to take place.

Performance Requirements Summary (PRS): Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

Performance Standard: Describe the desired results that are to be achieved. A measure of comparison; an acceptability criterion; a benchmark or yardstick against which a service will be measured.

Quality Assurance (QA): Refers to the various functions, including inspection, performed by the Government to determine whether a contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance. A plan describing how the government will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

Quality Control (QC): Refers to the various functions performed by the contractor to control and improve the quality of goods and services provided.

Quality Control Plan (QCP): An organized written document used by the Contractor for quality control. A contractor’s internal quality assurance procedures for measuring, tracking, reporting, and analyzing contract performance. A contractor’s QCP is separate from the government’s QASP.

Quantity Measurement Terms: U.S. Customary Units of measure are used in conjunction with these specifications.

a. The methods of measurement and computation will be those necessary to accurately determine the quantities of materials furnished and work performed.

b. All items, which are measured by the feet, will be measured parallel to its longitudinal centerline, unless otherwise shown on the drawings.

c. A station when used as a definition of term or measurement will be one hundred feet, or a precise location along a survey line.

d. Miles will, in the absence of known distances from existing plans or surveys, be determined by the Government using a calibrated survey odometer or equal substitute operated on the traveled way at or parallel to road centerline.

e. The term "ton" means 2000 pounds. Trucks used to haul material measured by truck weight shall be weighed empty at least once daily, and each truck shall bear a plainly legible identification mark. Weigh tickets furnished by the Contractor from certified scales will be used to determine weight measurements.

f. Materials measured by the cubic yard in the hauling vehicle shall be measured therein at the point of delivery.

Vehicles may be of any size or type, provided that the box is of such shape that the actual volume may be readily and accurately determined.

g. Measurement by the acre will use the length and width treated. Measurement of width will approximate significant slope breaks but will not include minor deviations along the slopes. The measured slope distance for the length will multiply width treated and converted to a standard 10,000 square yard or acreage value of the surface area treated.

h. Measure square yard with horizontal longitudinal and traverse measurements.

i. The term "lump sum" when used in the Schedule of Items means the complete unit as required by or described in the contract.

j. Measurement will be made of each item or unit of work, as shown in the Schedule of Items, completed and accepted in accordance with the contract provisions, specifications, and drawings.

k. Single Lane Roads: surface maintenance will be measured along the centerline of the roadway. Turnouts are incidental. Measurement will be to the nearest one-tenth (0.1) mile.

l. Double Lane Roads: Surface maintenance will be measured along the centerline of the roadway.

Measurement will be to the nearest one-tenth (0.1) mile.

m. Road Mile: Work activity will be measured along the centerline of the road regardless of the number of lanes, to the nearest one-tenth (0.1) mile.

Random Sampling: A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

Reasonably Close Conformity: Means compliance with customary maintenance tolerances where working tolerances are not specified.

Right-of-Way: A general term denoting land, property, or interest therein acquired for or devoted to a road.

Roadbed: The portion of a road between the intersection of the subgrade and side slopes, excluding that portion of the ditch below the subgrade.

Road Listing: A preliminary listing of road locations and any established work priorities.

Road Maintenance Level 2: Road maintenance level 2 is defined in the FSH 7709.59, sec. 62.32 as “Assigned to roads open for use by high-clearance vehicles. Passenger car traffic, user comfort, and user convenience are not considerations. Warning signs and traffic control devices are not provided with the exception that some signing, such as W-18-1 “No Traffic Signs” may be posted at intersections. Motorists should have no expectations of being alerted to potential hazards while driving on these roads. Traffic normally is minor, usually consisting of one or a combination of administrative, permitted, dispersed recreation, or other specialized uses. Log haul may occur at this level.” Appropriate traffic management strategies encourage, accept, discourage, and prohibit.

Maintenance level 2 roads have the following attributes:

Are maintained for use by high-clearance vehicles and not suitable for passenger cars.

Have low traffic volume and speed.

Typically, there are local roads that connect to collectors and other local roads.

Have dips or cross drains as the preferred drainage treatments.

Avoid the use of culverts, arches, and bridges when possible Typically, they have very few, if any, signs or other traffic control devices.

Are subject to the requirements of EM-7100 and MUTCD for all signs.

Do not consider surface smoothness Do not always provide motorists with alerts to potential hazards.

May not be passable during periods of inclement weather.

Road Maintenance Level 3: Road maintenance level 3 is defined in the FSH 7709.59, sec. 63.32 as “Assigned to roads and maintained for travel by prudent driver in a standard passenger car. User comfort and convenience are not considered priorities. The “Manual on Uniform Traffic Control Devices” (MUTCD) is applicable. Warning signs and traffic control devices are provided to alert motorists of situations that may violate expectations. “Roads in this maintenance level are typically low speed with single lanes and turnouts. Appropriate traffic management strategies are either ‘encouraged’ or ‘accepted’. Discourage or prohibit strategies may be employed for certain classes of vehicles or users.

Maintenance level 3 roads have the following attributes:

Are passable to prudent drivers in passenger cars during the normal season of use.

Usually do not consider user comfort and convenience priorities.

Are subject to the requirements of EM-7100-15 and MUTCD for signs.

Are typically single lane with turnouts visible from either direction.

Typically, it must be driven at low speeds.

May be local or collectors.

Have low-to moderate-traffic volume.

Typically connect to arterial and collector roads or other maintenance level 3 roads.

May include some dispersed recreation roads.

Provide drainage via a combination of dips and culverts.

Typically, it may have potholes or wash boarding.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply.

Serviceable Condition: Refers to items that are usable; ready for use; in proper operating condition; durable; clean and in good condition; usable for its intended purpose.

Shoulder: The portion of the roadway continues to the traveled way for accommodation of stopped vehicles, emergency use, and lateral support of travel way structure.

Slough or Slide: Material deposited on the roadway that may need to be repositioned or removed.

Slump: A localized portion of the roadbed that has slipped, or otherwise become lower than the adjacent roadbed, and constitutes a hazard to traffic.

Standard Specifications for the Construction of Roads and Bridges on Federal Highway Projects: Issued primarily for constructing roads and bridges on Federal Highway projects under the direct administration of the Federal Highway Administration (FHWA). It is also used by the U.S. Forest Service and other federal agencies on their projects. These specifications are cited as "FP-14" indicating "Federal Project" Standard Specifications issued in 2014 and contain both United States Customary and Metric units of measure.

Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

Subgrade: Top surface of roadbed upon which subbase, base course, or surface course was constructed.

Supplemental Specifications: Specifications that detail conditions and requirements peculiar to the individual project.

Traveled Way: The portion of the roadway for the movement of vehicles. For purpose of this contract, traveled way includes turnouts and curve widening.

Turnout: A short auxiliary lane on a one-lane road provided for passage of meeting vehicles.

Unit of Measure: The unit and fractions of units shown in the Schedule of Items.

Unsuitable Material: Material removed during maintenance which must be disposed of in designated locations. Includes material with substantial amounts of vegetation or other objectionable material.

Waterbar: A deeper type of cross ditch which is not intended for the passage of low clearance passenger vehicles.

Industrial Fire Precaution Levels terms:

a. Cable yarding systems: A yarding system employing cables and winches in a fixed position.

b. Closed season (Fire Precautionary Period): That season of the year when a fire hazard exists as declared by the responsible agency official.

c. Loading sites/woods site/project area: A place where any product or material (including but not limited to logs, firewood, slash, soil, rock, poles, posts, etc.) is placed in or upon a truck or other vehicle.

d. Low hazard area: Means any area where the responsible agency representative (WDNR, ORF, BIA, BLM) determines the combination of elements reduces the probability of fire starting and/or spreading.

e. Tractor/skidder operations: Include a harvesting operation, or portion of a harvesting operation, where tractors, skidders, or other harvesting equipment capable of constructing fireline, are actively yarding forest products and can quickly reach and effectively attack a fire start.

30.0 Acronyms

Acronym ACOR Alternate Contracting Officer Representative ADA Americans with Disabilities Act

ADEC Alaska Department of Environmental Conservation BMP Best Management Practices CAP Contractor Acquired Property CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line Item Number CO Contracting Officer

COR Contracting Officer Representative CPARS Contractor Performance Assessment Reporting System

DID Data Item Description EPA Environmental Protection Agency

FAPIIS Federal Awardee Performance and Integrity Information System FAR Federal Acquisition Regulation

FPDS Federal Procurement Data System FS Forest Service

FSH Forest Service Handbook FSM Forest Service Manual GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With IAS Integrated Acquisition system IPP Invoice Processing Platform N/A Not Applicable

NEPA National Environmental Policy Act NLT No Later Than NTE Not to Exceed OCI Organizational Conflict of Interest ODC Other Direct Costs OMB Office of Management and Budget

OSHA Occupational Safety and Health Administration PA Property Administrator

PIPO Phase In/Phase Out POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance

QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Plan SAM System for Award Management SDS Safety Data Sheets SF Standard Form WD Wage Determination

31.0 Applicable Laws, Regulations, and Guidance

The contractor shall perform the required services IAW the specifications in this PWS, and all applicable federal, state and local laws and regulations. Additional requirements and information may be found from the following sources:

EPA: Environmental Protection Agency (https://www.epa.gov)

MUTCD: Manual on Uniform Traffic Control Devices…