1240BE26Q0012 Central Coast Ranger District Septic and Vault Pumping Performance Work Statement.pdf

Item # Location Qty per Year Unit Issue Price Per Job Total

0001 Zone 1-350-750 gl 5 Job $ $ 0002 Zone 2-1000 gl 55 Job $ $ 0003 Zone 3-NFRW 1000 gl 14 Job $ $ 0004 Zone 4- 1500 gl 1 Job $ $ 0005 Zone 5- 2500 gl 4 Job $ $ 0006 Zone 6 3600 gl 0 Job $ $

BASE TOTAL $

Item # Location Qty per Year Unit Issue Price Per Job Total

1001 Zone 1-350-750 gl 5 Job $ $ 1002 Zone 2-1000 gl 55 Job $ $ 1003 Zone 3-NFRW 1000 gl 13 Job $ $ 1004 Zone 4- 1500 gl 1 Job $ $ 1005 Zone 5- 2500 gl 5 Job $ $ 1006 Zone 6 3600 gl 0 Job $ $

OPTION YEAR 1 TOTAL $

Item # Location Qty per Year Unit Issue Price Per Job Total

2001 Zone 1-350-750 gl 5 Job $ $ 2002 Zone 2-1000 gl 55 Job $ $ 2003 Zone 3-NFRW 1000 gl 13 Job $ $ 2004 Zone 4- 1500 gl 1 Job $ $ 2005 Zone 5- 2500 gl 4 Job $ $ 2006 Zone 6 3600 gl 1 Job $ $

OPTION YEAR 2 TOTAL $

GRAND TOTAL $

Base Year January 01, 2026 to December 31, 2026

Option Year 1 January 01 2027 to December 31, 2027

Option Year 2 January 01 2028 to December 31, 2028

SIUSLAW NATIONAL FOREST CENTRAL COAST RANGER DISTRICT SEPTIC AND VAULT PUMPING

SCHEDULE OF ITEMS

1240BE26Q0012 CENTRAL COAST RANGER DISTRICT SEPTIC/VAULT PUMPING

1.0 GENERAL INFORMATION

1.1 Purpose: The Forest Service seeks to establish pumping services for vault toilet and septic systems and related debris removal at USDA Forest Service managed recreation sites located on the Rogue River Siskiyou Forest as identified in District Vault Site Information Sheet.

The Contractor is to provide services for the removal and disposal of sewage and foreign debris found in the septic/vault toilets that are not classified as sewage, and other incidentals necessary but not mentioned to perform toilet pumping.

1.1.2 Places of Performance:

Central Coast Ranger District

1.1.3 Period of Performance

Base Year January 1, 2026, through December 31, 2026

Option Year 1 January 1, 2027, through December 31, 2027

Option Year 2 January 1, 2028, through December 31, 2028

1.1.4 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of

Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

2.0 DEFINITIONS

2.1 Clean. “Clean” shall be defined as free of dirt, dust, odors, spots, streaks, stains, smudges, film, discoloration, litter, debris, foreign matter, and other residue or evidence of soil. Any maintenance solution or cleaning product residue that is not an air-dry product shall be removed.

2.2 Contracting Officer (CO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer. "Administrative Contracting Officer (ACO)" refers to a

Contracting Officer who is administering contracts. A single Contracting Officer may be responsible for duties in any or all of these areas. In accordance with 48 CFR chapter 1, Administrative Contracting Officer does not-Require that a duty be performed at a particular office or activity; or Restrict in any way a contracting officer in the performance of any duty properly assigned.

2.3 Contracting Officer’s Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring the Contractor performance.

2.4 Contractor. The term Contractor as used herein refers to both the prime Contractor and any sub-contractor. The prime Contractor shall ensure that his/her sub-contractors comply with the provisions of the contract. The term in this contract refers to the prime.

2.5 GTM: Government Technical Monitor – person who surveys, monitors and inspects work and authorized to place service orders. (No other contract authority).

3.0 PROPERTY

3.1 Government Furnished Property: Not Applicable.

3.2 Contractor Furnished Property: The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other incidentals necessary to perform toilet pumping services.

3.3 Use of Roads: The Contractor is authorized to use all roads under the jurisdiction of the

Forest Service that are open and necessary for direct route access to the contract work sites for all activities necessary to complete the required services.

4.0 SCHEDULE OF SERVICES

4.1 Order Frequency: These pumping services are needed all year; however the highest needs are during the summer recreation operating season, which is between April 1 through

October 30 annually. Some locations also require services at the end of each season.

Additionally, some toilets are located at winter trailheads and may require winter pumping. Not all sites will be on double lane, paved roads and some could be on single lane, dirt or gravel roads.

The toilets vary in maximum capacity and will be pumped on a “call when needed” basis with

90% of the waste contents removed per standard commercial practices. The contractor shall be responsible for making disposal arrangements including disposal of all sewage and debris, and payment of all fees. All waste shall be disposed of at a commercial treatment facility off

National Forest Lands. Applicable OSHA, State and Local laws and regulations will be followed

The number of sites and frequency of service may be increased or decreased throughout the life of the contract and is subject to the change clause FAR 52.212-4(C) Changes.

4.2 Authorized Callers: Designated Forest Service employees will be identified after award for Only those on the list may place an order for pumping services and any others shall be denied.

5.0 QUALITY CONTROL

5.1 Government Quality Assurance Surveillance Plan: The Government may periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s work.

5.1.1 Unsatisfactory Performance: Nonconformance with any of the specifications will require rework at the Contractor’s expense, to bring the work up to specification standards.

When inspection results are unsatisfactory and the deficiency is correctable, payment will not be made until the deficiency has been corrected.

5.1.2 Rework and Reinspection after Rework: When inspection results are unsatisfactory and the deficiency is correctable, payment will not be made until the deficiency has been corrected. Re-inspection after rework will be made in the same manner as the first inspection but may be at different locations. The Contractor shall pay for inspections necessitated by the rework.

5.1.3 Contractor Quality Control Inspection: The Contractor shall assure themselves that performance meets contract specifications, in accordance with FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, paragraph (a), prior to requesting the Government to inspect for payment or acceptance. The Contractor shall contact the Contracting Officer upon completion of a work area. The Contracting Officer may observe the Contractor’s inspection at any time and shall otherwise have unlimited access to the inspection data.

5.1.4 Landscape Preservation: The Contractor shall give attention to the effect of contract operation upon the landscape, shall take care to maintain natural surroundings undamaged, and shall conduct the work at all times in compliance with the following requirements:

Prevention of the Landscape Defacement. The Contractor shall not remove, deface, injure, or destroy trees, shrubs, lawns, or natural features unless specifically authorized by the

Government. Unless otherwise provided, the Contractor shall confine contract operations to within the areas designated in contract documents. Unless otherwise provided in this contract, the Contractor shall gather rock, which falls outside the roadway due to contract operations and dispose of it as directed, by the Government.

Protection of Streams, Lakes, and Reservoirs. The Contractor shall take sufficient precautions to prevent pollution of streams, lakes, small ponds, and reservoirs with fuels, oils, bitumen, dust palliatives, silt, or other harmful materials. Mechanical equipment shall not be operated in live streams without written approval of the Government. If a petroleum spill should take place in the water, the Contractor shall immediately notify the COR and the Oregon Emergency Response

System (OERS), telephone 1-800-452-0311 or 1-503-378-4124.

5.1.4 Property and Personal Damage: The Contractor shall use every precaution necessary to prevent damage to public and private property. Land monuments and property markers shall not be disturbed until the Contracting Officer, or his/her representative, has witnessed or otherwise referenced their location and directed their removal.

The Contractor shall be responsible for all damage to property and to persons, including third parties, that occur as a result of his/her agent's or employee's fault or negligence. The term "third parties" is construed to include employees of the government.

5.1.5 Trash and Refuse Material: Contractor shall remove all its trash and refuse from the contract area. Material to be removed includes, but is not limited to: chemical containers, used engine oil, oil filters, oil cans, grease cartridges, camp refuse such as tin cans, paper garbage, etc.

All placement of sanitary facilities will require prior approval of the Contracting Officer.

5.1.6 Public Officials not Personally Liable: There shall be no personal liability upon the

Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them, by, or with the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

6.0 INVOICING

6.1 Invoices: A consolidated, detailed invoice shall be submitted monthly which includes all pumping calls/orders in the invoice period. Invoices shall itemize location serviced by date serviced to include gallons pumped, related fees, and total cost of service.

6.2 Invoice Submission: Invoices will be submitted through the department of Treasury’s electronic Invoice Processing Platform (IPP). This is a mandatory requirement initiated by USDA and the

U.S. Department of Treasury. More information is available at https://www.ipp.gov/Home. Please register at https://www.ipp.gov/vendors/index after award.

7.0 ATTACHMENTS

Attachment Number

Description Page Count

1 Vault Site Information Sheet 1

2 Area Maps 1

3 Wage Rates 1 https://www.ipp.gov/Home https://www.ipp.gov/vendors/index

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The NAICS code is 562991– Septic Tank and Related Services Size Standard is $9 million.

(ii) Description of Requirement: The Contractor is to provide services for the removal and disposal of sewage and foreign debris found in the septic/vault toilets that are not classified as sewage, and other incidentals necessary but not mentioned to perform toilet pumping.

(iii) Place of Performance: Central Coast Ranger District Oregon Dunes.

Period of Performance: Base Year January 1, 2026, through December 31, 2026 Option Year 1 January 1, 2027, through December 31, 2027 Option Year 2 January 1, 2028, through December 31, 2028

(iv) The following FAR solicitation provisions apply to this acquisition (see 12.205(a)).

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(AUG 2025) (DEVIATION)

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2025) (DEVIATION)

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

b) Price Proposal – Include the following: 1) the completed Schedule of Items of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

c) The quote will be a fixed firm price and will include ALL fees associated with the service provided. Fixed Firm price rate includes Mileage, removal and disposal of sewage and foreign debris found in the septic systems that are not classified as sewage, charging dry tanks with water, and other incidentals necessary but not mentioned to perform toilet pumping.

3) Submit offer by email to _Jared.Machgan@usda.gov_ so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offeror’s responsibility to confirm receipt of the offer from __Jared Machgan.

4) Address questions about this solicitation to _Jared Machgan at Jared.Machgan@usda.gov.

All questions must be submitted 3 business days prior to the response due date.

5) Offers are due no later than 12/15/2026 1500 PT

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services. (Aug

2025)(DEVIATION)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible, Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

___Technical Capability, Past Performance, and Price_____

(b) Options The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

FAR Provisions Incorporated by Reference:

52.204-7 System for Award Management (AUG 2025) (DEVIATION) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-

Representation (SEP 2025) (DEVIATION) 52.217-4 Evaluation of Options Exercised at Time of Contract Award (SEP 2025)

(DEVIATION)

52.217-5 Evaluation of Options (SEP 2025) (DEVIATION) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications.

(AUG 2025) (DEVIATION)

FAR Provisions Incorporated by Full Text:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Provisions are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR):

https://www.acquisition.gov/agar (AGAR Provisions are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to provisions may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

(End of Provision)

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter

4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

(v) The following FAR contract clauses apply to this acquisition:

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) 52.204-13 System for Award Management Maintenance (AUG 2025) (DEVIATION) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (JAN 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (SEP 2025)

(DEVIATION)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law (SEP 2025) (DEVIATION) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services. (AUG 2025) (DEVIATION) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28 Post award Small Business Program Representation. (OCT 2025) (DEVIATION) 52.222-3 Convict Labor (OCT 2025) (DEVIATION) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37 Employment Reports on Veterans (JUN 2020) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50 Combating Trafficking in Persons (OCT 2025) (DEVIATION) 52.222-54 Employment Eligibility Verification (JAN 2025) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (OCT

2025) (DEVIATION)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) 52.223-23 Sustainable Products and Services (OCT 2025) (DEVIATION) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-4 Applicable Law for Breach of Contract Claim (SEP 2025) (DEVIATION) 52.237-2 Protection of Government Buildings, Equipment, and Vegetaion (APR 1984) AGAR 452.204-70 Modification for Contract Closeout (JUN 2024)(DEVIATION)

FAR Clauses Incorporated by Full Text:

52.217-8 Option to Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days of contract expiration.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30_ provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _36 (months).

(End of clause)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR Chapter 4) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Ombudsman Program

The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.

Informal Forum with the Ombudsman

1. Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

2. Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.

3. Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman

1. Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.

2. Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.

3. Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.

4. Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.

5. Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

6. Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.