RFQ No 1240BD26Q0002.pdf

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12.

Solicitation number 1240BD26Q0002 is issued as a request for quotation (RFQ) for Janitorial Services.

This acquisition is a 100% small business set-aside. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The NAICS Code, Product Service Code (PSC), and Small Business Size Standard are cited on the SF-1449 Schedule of Supplies/Services and in the System for Award Management (SAM) website.

Refer to the Schedule of Items for a list of line-item number(s) and items, quantities, units of measure, and option years.

Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102):

Refer to the Schedule of Items.

Date(s) and place(s) of services and acceptance: All janitorial services will be performed at the Glacier Public Service Center, Glacier, Washington, U.S.A.

Periods of Performance:

Base Year: 02/01/2026 – 01/31/2027 Option Year 1: 02/01/2027 – 01/31/2028 Option Year 2: 02/01/2028 – 01/31/2029 Option Year 3 02/01/2029 – 01/31/2030 Option Year 4: 02/01/2030 – 01/31/2031

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 1 of 30

Stand-Alone Contract Mt. Baker-Snoqualmie National Forest Firm-Fixed-Price (FFP)

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

05M6 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BD

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

12/18/2025

(509) 423-2223BRIAN JOHNSON

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BD26Q0002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

1160526OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

EVERETT WA 98201

2930 WETMORE AVE SUITE 3A

MT BAKER SNOQUALMIE NATIONAL FOREST

USDA FOREST SERVICE

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 2

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

JANITORIAL SERVICES, GLACIER PUBLIC SERVICE

CENTER (PSC)

USDA Forest Service Mt. Baker-Snoqualmie National Forest

Mt. Baker Ranger District (Whatcom County)

Period of Performance: 02/01/2026 to 01/31/2031

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

BRIAN A. JOHNSON

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

brian.johnson3@usda.gov

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 2 of 30

Stand-Alone Contract Mt. Baker-Snoqualmie National Forest Firm-Fixed-Price (FFP)

Submit Quotation To:

bajohnson03 Line bajohnson03 Highlight

SCHEDULE OF ITEMS

JANITORIAL SERVICES, GLACIER PUBLIC SERVICE CENTER

Mt. Baker Ranger District

Washington State (Whatcom County)

BASE YEAR: 02/01/2026 – 01/31/2027

ITEM

NUMBER

DESCRIPTION

PAY

UNIT

EST.

QUANTITY

UNIT

PRICE

AMOUNT

Janitorial Services Off-Season Months (Feb ’26, Mar ’26, Apr ’26, Dec ’26, Jan ‘27)

Month 5 $________________

Janitorial Services Peak-Season Months (May ‘26 – Sep ‘26)

Month 5 $________________ $________________

Janitorial Services Off-Season Months (Oct – Nov ‘26)

Month 2 $________________ $________________

TOTAL BASE YEAR: $________________

OPTION YEAR 1: 02/01/2027 – 01/31/2028

DESCRIPTION

PAY

UNIT

EST.

QUANTITY

UNIT

PRICE

AMOUNT

Janitorial Services Off-Season Months (Feb ’27, Mar ’27, Apr ’27, Dec ’27, Jan ‘28)

Month 5 $________________

Janitorial Services Peak-Season Months (May ‘27 – Sep ‘27)

Month 5 $________________ $________________

Janitorial Services Off-Season Months (Oct – Nov ‘27)

TOTAL OPTION YEAR 1: $________________

OPTION YEAR 2: 02/01/2028 – 01/31/2029

DESCRIPTION

PAY

UNIT

EST.

QUANTITY

UNIT

PRICE

AMOUNT

Janitorial Services Off-Season Months (Feb ’28, Mar ’28, Apr ’28, Dec ’28, Jan ‘29)

Month 5 $________________ $________________

Janitorial Services Peak-Season Months (May ‘28 – Sep ‘28)

Month 5 $________________ $________________

Janitorial Services Off-Season Months (Oct – Nov ‘28)

TOTAL OPTION YEAR 2: $_____________

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 3 of 30

OPTION YEAR 3: 02/01/2029 – 01/31/2030

DESCRIPTION

PAY

UNIT

EST.

QUANTITY

UNIT

PRICE

AMOUNT

Janitorial Services Off-Season Months (Feb ’29, Mar ’29, Apr ’29, Dec ’29, Jan ‘30)

Month 5 $________________ $________________

Janitorial Services Peak-Season Months (May ‘29 – Sep ‘29)

Month 5 $________________ $________________

Janitorial Services Off-Season Months (Oct – Nov, ‘29)

TOTAL OPTION YEAR 3: $________________

OPTION YEAR 4: 02/01/2030 – 01/31/2031

DESCRIPTION

PAY

UNIT

EST.

QUANTITY

UNIT

PRICE

AMOUNT

Janitorial Services Off-Season Months (Feb ’30, Mar ’30, Apr ’30, Dec ’30, Jan ‘31)

Month 5 $________________ $________________

Janitorial Services Peak-Season Months (May ‘30 – Sep ‘30)

Month 5 $________________ $________________

Janitorial Services Off-Season Months (Oct – Nov, ‘30)

TOTAL OPTION YEAR 4: $________________

TOTAL BASE YEAR: $__________________

OPTION YEAR 1: $__________________

OPTION YEAR 2: $__________________

OPTION YEAR 3: $__________________

OPTION YEAR 4: $__________________

TOTAL PRICE (Base + All Option Years): $__________________

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 4 of 30

The following FAR solicitation provisions apply to this acquisition (see 12.205(a)).

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (AUG

2025)(DEVIATION)

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2025)

(DEVIATION)

Addenda to provision 52.212-1: Addenda to paragraph (a) Submission of Offers—

a. Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum:

1) Vendors must have an Active Registration in the System for Award Management to submit a quotation package (https://sam.gov/). If your SAM Registration is inactive, do not submit a quotation package.

2) Quotation Package Requirements:

Important: Organize your quotation package in this order:

i) SF-1449, Amendments, & Schedule of Items:

Submit the following:

SF-1449, Complete Blocks 17a., 30a., 30b., and 30c. (include telephone, e-mail, and ueiSAM ID in Block 17a.);

Acknowledge and submit all SF-30 Amendments to the solicitation, if any, as posted by the CO on the System for Award Management (SAM) website; and

Complete the Schedule of Items for the Base Year and all Option Years.

Note: Failure to complete each block on the Schedule of Items will cause your quotation package to be excluded from consideration, which includes math errors.

ii) Relevant Past Performance: Provide a list of current/completed janitorial contracts over the past three (3) calendar years (2023, 2024, 2025). Include:

Contract No. and Project Title;

Period of Performance (Start & Finish Dates);

Final Contract Amount;

Brief Description of the Scope of Services; and Project Owner Contact Information (name, phone, and email).

Note #1: Do not include non-relevant projects outside of the above 3-year range. This will cause your quotation package to be excluded from consideration.

Note #2: Do not submit documents not requested in this paragraph.

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 5 of 30

iii) Key Personnel: Provide:

Name, Address, and Number of Years Experience Performing Janitorial Services.

Note: If you are subcontracting this service, provide company details, e.g.

Company Name, Physical Address, and details required in above bullet.

iv) Representations and Certifications: This is a non-submission requirement. The

CO—during quotation package evaluation—will review your company’s SAM representations and certifications. The intent of this review is to identify potential risks based on completed provisions by your company. Sample provisions for review:

FAR 52.204-26 Covered Telecommunications Equipment or Services- Representation;

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation;

FAR 52.209-5 Certification Regarding Responsibility Matters;

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law;

FAR 52.212-3 Offeror Representation and Certifications – Commercial

Products and Commercial Services;

etc.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 6 of 30

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services. (Aug 2025)(DEVIATION)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible, Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

SF-1449, Amendments, & Schedule of Items;

Relevant Past Performance;

Key Personnel; and Representations and Certifications (non-submittal requirement).

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 7 of 30

FAR Provisions Incorporated by Reference:

52.204-7 System for Award Management (AUG 2025) (DEVIATION) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation (SEP

2025)(DEVIATION)

52.217-5 Evaluation of Options (SEP 2025)(DEVIATION) 52.237-1 Site Visit (APR 1984) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (AUG 2025)

(DEVIATION)

FAR Provisions Incorporated by Full Text:

FAR 52.237-1 Site Visit (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Contacts for Site Visit:

Primary: Magenta Widner, (360) 599-9572, magenta.widner@usda.gov Secondary: Amy Linn, (425) 783-6024, amy.linn@usda.gov Tertiary: Brian A. Johnson, (509) 423-2223, brian.johnson3@usda.gov

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Provisions are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR): https://www.acquisition.gov/agar (AGAR Provisions are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to provisions may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

(End of Provision)

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 8 of 30

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

The following FAR contract clauses apply to this acquisition:

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 52.204-13 System for Award Management Maintenance (AUG 2025)(DEVIATION) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JAN 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (SEP

2025)(DEVIATION)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (SEP 2025)(DEVIATION) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. (AUG

2025)(DEVIATION)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28 Postaward Small Business Program Rerepresentation. (OCT 2025)(DEVIATION) 52.222-3 Convict Labor (OCT 2025)(DEVIATION) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50 Combating Trafficking in Persons (OCT 2025) (DEVIATION) 52.222-54 Employment Eligibility Verification (JAN 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3 Protest After Award (SEP 2025)(DEVIATION) 52.233-4 Applicable Law for Breach of Contract Claim (SEP 2025)(DEVIATION) 52.237-2 Protection of Government Buildings, Equipment, and Vegetaion (APR 1984) AGAR 452.204-70 Modification for Contract Closeout (JUN 2024)(DEVIATION)

FAR Clauses Incorporated by Full Text:

52.216-1 Type of Contract (OCT 2025)(DEVIATION)

The Government contemplates award of a Firm-Fixed-Price (FFP), Stand-Alone contract resulting from this solicitation.

(End of clause)

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 9 of 30

52.217-8 Option to Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within ten (10) days of contract expiration.

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within sixty (60) calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty (60) months.

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Clauses are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR):

https://www.acquisition.gov/agar (AGAR Clauses are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to clauses may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

(End of Clause)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR Chapter 4) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 10 of 30

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Ombudsman Program

The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.

Informal Forum with the Ombudsman

1. Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

2. Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.

3. Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman

1. Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.

2. Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.

3. Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.

4. Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.

5. Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

6. Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.

The date, time, and place for receipt of offer and point of contact.

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 11 of 30

Date Time Method of Submission

Refer to SAM --- Offers shall be submitted electronically via email to the Contracting Officer below.

Government Points of Contact:

Title POC

Contracting Officer brian.johnson3@usda.gov

Technical amy.linn@usda.gov

Attachments List: The following attachments are made as part of this solicitation and any resultant contract.

Attachment Number

Description Page

1 Performance Work Statement 7

2 Project Location, Facility Photos, & Facility Measurements 1

3 Wage Determination (Washington State, Whatcom County) 10

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 12 of 30

US Department of Agriculture (USDA)

Performance Work Statement (PWS)

Attachment 1 - Performance Work Statement (PWS)

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 13 of 30

Project Title

Janitorial Services, Glacier Public Service Center (Glacier PSC)

General Information

1.0 Purpose and Background

Purpose: This is a non-personal services contract to provide commercial janitorial services at the Glacier PSC, including the public restroom and waste receptacles in the outdoor information plaza area.

Description of Services: The Vendor shall provide janitorial services for the Glacier PSC, including restrooms and waste receptacles in the outdoor informational plaza. The work area consists of the Glacier PSC public restroom and outdoor information plaza area waste receptacles. Access into sensitive government facilities is not required and a background investigation is not required. The awardee will not require access into sensitive government facilities and information technology (IT) systems.

The Vendor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation and other items and non-personal services necessary to provide custodial services in accordance with this Performance Work Statement (PWS) except those items specified as Government furnished property and services. The Vendor shall perform to the standards in the contract.

Place of performance: Glacier PSC, located immediately adjacent to a paved highway, State Route 542.

Safety: Vendor personnel shall comply with all Mt. Baker-Snoqualmie National Forest directives and policies.

Report all accidents within 24 hours from occurrence to the contracting officer (CO)/COR.

2.0 Definitions

Acceptable Quality Level (AQL). The allowable leeway or variance from a standard before the Government will reject the specific service. An AQL does not say that the vendor may knowingly offer defective service. It implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The vendor, however, must re-perform the defective service when possible.

Clean. “Clean” shall be defined as free of dirt, dust, odors, spots, streaks, stains, smudges, film, discoloration, litter, debris, foreign matter, and other residue or evidence of soil. Any maintenance solution or cleaning product residue that is not an air-dry product shall be removed.

Mopping. Mopping may include pressure washing and squeegee. If pressure washer is used, it must be on low setting. If it is removing paint or otherwise damaging the structure an alternate means of cleaning must be used.

Contracting Officer (CO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor (aka Vendor). The term Vendor as used herein refers to both the prime Vendor and any sub-contractors. The prime Vendor shall ensure that its sub-contractors comply with the provisions of the contract.

The term in this contract refers to the prime.

Contracting Officer’s Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring of Vendor performance.

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 14 of 30

Disinfect. Cleaning in order to destroy any harmful micro-organisms by application of an approved chemical agent.

Facility. An establishment, structure, or assembly of equipment designated for a specific function.

Frequency of Service. Represents the number of times the facilities must be cleaned in a day, week, or month.

Annual. Services performed once during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

Semi-Annual. Services performed twice during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

Man-Day. Man-day is a unit of measurement referring to the amount of work that one person does in one 8-hour day.

Monthly. Services performed at intervals of 28 to 31 calendar days.

Bi-Weekly. Services performed up to 26 times during each 12-month period of the contract.

Daily. Services to be performed in intervals in accordance with the PWS.

Moveable Item. Items that are fifty (50) pounds or less such as chairs, trash receptacles, and any easily movable item.

Non-Personal Services. The person rendering services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Requirements Summary (PRS). Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Vendor meets standards.

Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the vendor for each item of the Performance Requirements Summary.

Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Quality Control (QC). A method used by the vendor to control the quality of goods and services provided.

Random Sampling. A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

Space. An area to receive custodial services, which may or may not be considered a room by common definition. Examples of space are definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

Sub-Contractor. One that enters into a contract with a prime vendor. The government does not have privy of contract with the sub-contractor.

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 15 of 30

3.0 Technical Requirements / Tasks

Work Standards

1. The vendor shall exercise care in work methods to prevent damage to any equipment, windows, etc.

2. All work under this contract shall be performed in skillful and workmanlike manner. The CO may, in writing, require the vendor to remove from the work effort any employee the CO deems incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any government-owned property, or for unsatisfactory performance.

3. The Vendor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity, and shall be responsible for taking such disciplinary action with respect to their employees as may be necessary.

4. The Vendor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

4.0 Deliverable / Schedule

Period of Performance:

Base Year: 02/01/2026 – 01/31/2027 Option Year 1: 02/01/2027 – 01/31/2028 Option Year 2: 02/01/2028 – 01/31/2029 Option Year 3: 02/01/2029 – 01/31/2030 Option Year 4: 02/01/2030 – 01/31/2031

Federal Observed Holidays:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

A listing of Federal Holidays and dates can be found at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Work Schedule

Work under this contract shall be accomplished outside of regular office working hours. Regular office working hours are from 8:00 AM to 4:30 PM, days of the week fluctuate with the recreation season during the year;

typically open 5-7 days a week May – September, weekends during off-season, October - April. Not all areas will be in use during the weekend period. The Vendor will not be required to perform work on a national

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 16 of 30 holiday, or the day the holiday is observed. In the event that a schedule coincides with a national holiday, the services normally scheduled for that day shall be performed either the day before or the day after the holiday.

Frequency of Service

Number of service visits per week will vary with season. Work shall be performed twice per week during off-season (7 months) and 5 times per week during peak-season (5 months), as described below:

OFF-SEASON SERVICES (See Schedule of Items)

The following services shall be performed 2 times a week during the off-season months of October through April on Tuesday or Wednesday, and Saturday or Sunday.

Empty all outside trash receptacles in the outdoor public information plaza and restroom wastebaskets.

Collect all wastepaper and trash and place in garbage dumpsters located next to the pole barn behind the gate.

Wet mop or scrub toilet room floors. Wash all toilet fixtures and disinfect with warm water and soap.

Disinfect urinals and water closets.

Clean toilet paper, paper towel and other dispensers. Clean all sinks, fixtures, toilet room walls and stalls with cleaners appropriate for the type of surface being cleaned.

Fill toilet paper, toilet seat covers, paper towel and hand soap dispensers in restrooms.

Remove finger marks and smudges from walls, woodwork and glass surfaces including inside surfaces of windows and doors.

PEAK-SEASON SERVICES (See Schedule of Items)

The following services shall be performed 5 times a week during the peak-season months of May through September on Tuesday, Thursday, Friday, Saturday, and Sunday.

Empty all outside trash and recycling receptacles in the outdoor public information plaza and restroom wastebaskets. Empty cigarette ashtrays of butts and trash.

Collect all wastepaper and trash and place in garbage dumpsters located behind the compound gate.

Wet mop toilet room floors. Use scrub brush as needed to remove embedded dirt.

Squeegee floors dry. Sweep out all debris. Wash all toilet fixtures and disinfect with warm water and soap. Disinfect urinals and water closets.

Clean toilet paper, paper towel and other dispensers. Clean all sinks, fixtures, toilet room walls and stalls with cleaners appropriate for the type of surface being cleaned.

Fill toilet paper, toilet seat cover, paper towel and hand soap dispensers in restrooms.

Remove finger marks and smudges from walls, woodwork and glass surfaces including inside surfaces of windows and doors.

5.0 Government Furnished Property (GFP)

The following GFP will be furnished by the Government and provided to the Vendor as needed:

Gloves;

Toilet tissue;

Paper towels;

Plastic garbage bags;

Hand soap;

Cleansers; and Light bulbs.

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 17 of 30

The items will be stored in an accessible space as designated by the COR. Keys to the offices will be signed out to the Vendor and shall be returned upon completion of the contract. The Vendor shall notify the Contracting Officer when supplies are low.

Vendor-Furnished Property and Services

Provide all labor, supervision, transportation, equipment (including floor and vacuum cleaners), cleaning supplies, i.e. furniture polish, glass cleaner, floor wax, etc. (except GFP), and incidentals necessary to perform the described work. The Vendor will not be permitted to store vendor-furnished supplies and equipment in any government building.

6.0 Project Location and Travel

The project is located at:

Glacier Public Service Center 10091 Mt. Baker Highway Glacier, Washington, 98244

The vendor is responsible for travel to/from the project location.

7.0 Vendor’s Key Personnel

Identification of Vendor Employees

All contract personnel working in situations where their vendor status is not obvious to third parties are required to identify themselves by wearing clearly written and visible nametags at all times to avoid creating an impression in the minds of members of the public that they are Government personnel.

Key Personnel & Replacement Thereof

The vendor is required to provide the name and address of its employees planned for the base year and planned option years. If the vendor’s custodial personnel will be replaced during contract performance, the vendor is required to provide the CO a 2-week advanced notice.

8.0 Security Requirements

Access into sensitive government facilities is not required and a background investigation is not required due to non-access of government facilities.

9.0 Performance Requirement Measures

Performance Objective

Required Task

Performance Standard

Method of Surveillance

Corrective Action

Meet the minimum acceptable quality levels listed for Garbage Removal

Task 1:

All

90% of requirement satisfied and/or no more than two valid customer complaints per month

Random Sampling and/or

Periodic Surveillance

Rework within 24 hours

Full invoice payment upon acceptance

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 18 of 30

Meet the minimum acceptable quality levels listed for Toilet Paper

Task 2:

All

90% of requirement satisfied and/or no more than two valid customer complaints per month

Random Sampling and/or

Periodic Surveillance acceptance

Meet the minimum acceptable quality levels listed for Cleaning

Task 3:

All

90% of requirement satisfied

Random Sampling and/or

Periodic Surveillance acceptance

Quality Control Program (QCP)

The vendor shall develop and maintain a QCP to ensure services are performed in accordance with this PWS.

The vendor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The QCP shall be delivered to the COR within fourteen (14) days from the date of award. After acceptance of the QCP, the vendor shall receive the COR’s acceptance in writing of any proposed change to the QCP. The COR may direct revisions to the vendor’s QCP to address performance issues. As a minimum, the vendor shall develop a QCP that addresses areas identified in this section.

Performance Standards

Complaints will be substantiated by the COR for validity. If the COR determines that the complaint is valid, the COR will inform the vendor in writing via the Notice of Noncompliance and give the vendor additional time to correct the defect, if additional time is available. If the vendor disagrees with the complaint after investigation of the site, the vendor shall notify the CO and COR. The CO and COR will review the matter to re-examine the validity of the complaint. The Government will visually inspect the services for compliance prior to acceptance and issuing any payments. Government inspections will consist of direct observations.

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 19 of 30

Attachment 2 – Project Location, Facility Photos, & Facility Measurements (See Note Below)

USDA Forest Service Glacier Public Service Center (PSC)

10091 Mt. Baker Highway (Hwy 542), Glacier, WA 98244

Note: Facility Photo(s) & Measurements Will Be Amended Into Attachment 2

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 20 of 30

%"��0������++1���������� �2�1�!"�!#�����������������2�1�!"��!�,�'3 � ��+�"% �!"1��� % �� #��%1 ���2�1�!",�)'4(/4'('-555555555555555555555555555555555555555�55555555555555555555555555555555555555555555������������������������������������������������������������������������������������ % �,��%1$�"* !"����%,��%1$�"* !"��!6" ��!#��$% �!+555555555555555555555555555555555555555555555555555555555555555555555555555555555555����������77 ��"*����"�#� 1���86����� !00!9� $�� ��6:% �!"%0���1 �"*77���������� ������� ���

�1:% �$��@��! !����$��0���������������������������������������������'3�>-��()(3(�.� !�6+�" ����:%�% �!"��0��;�������������������������������������������)<�()��()(?(�.�

�&��*0%11���������������������������������'=�>/��(-()(�.��6 !+! �2����0�� ����%"����������������������������������������������'=�=>

Attachment 3 - Wage Determination

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 21 of 30

���3��� �6����� �����������������������������������������������������������#��%������0�������

����������������������������������������������""���%������0������� ������������������������������������������������������*�%%���%�*����0������� 7����$ �����������������������������������������������������""���%�%����0������� 7����$ �����������������������������������������������*���%������0������� ����.� ��� ���1!!����� �������#����3�

���8���.

���$�1!!����� ������������� �4��� ������������������������������������������������������#��#�����������2� !$��!�����������������������������������������������#��#�����������3 ���7� .�1!!����� ����/$ ����������������������������������������������������������3 ���7� �����������������������������������������������#��%#����������4 �����������������������������������������������������������������������"����������4 �����')8�

�8 ! �.�3� !$� � 8����������������������������������������������������������<�����8���������������������������������������������������������������"�������������<�����8���������������������������������������������������������������*��%������#���<�����8���������������������������������������������������������������%�*"����������<�����8������������&�����������������������������������������������������%�����#����1���!���4��� ������������������������������������������������������#��������#"���1���!���/

RFQ No 1240BD26Q0002 Janitorial Services, Glacier Public Service Center (PSC) Page 22 of 30

�!!!�������������������������������������������������������"��"������(���1��

�…