1240BD25Q0004 ZZRS JANITORIAL SOLICITATION AMEND THREE solicitation.pdf

(x)

1240BD25Q0004

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

11/14/20240003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11/08/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This is a Firm Fixed Price Requirements contract for janitorial services for the Zig Zag

Ranger Station.

See Schedule of Items for estimated quantities and ordering periods of performance.

The purpose of this amendment is to:

1) Correct Section (v) Schedule of Items/Price Schedule TO ADD ANOTHER COLUMN FOR THE UNIT

PRICE.

2) Insert Attachment 2 ZZRS General Facility Data

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ARLENE K. STEFFEY

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

///All original terms and conditions remain unchanged.///

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

1240BD25Q0004

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

11/13/20240002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11/08/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This is a Firm Fixed Price Requirements contract for janitorial services for the Zig Zag

Ranger Station.

See Schedule of Items for estimated quantities and ordering periods of performance.

The purpose of this amendment is to:

1) Correct Section 1.7.1 in the Performance Work Statement.

2) Add the clause FAR 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities.(Nov 2024)

3) Add an additional site visit.

4) Incorporate the next iteration of Questions and Answers document v.3

///ALL ORGINAL TERMS AND CONDITIONS REMAIN UNCHANGED./////

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ARLENE K. STEFFEY

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

1240BD25Q0004 V.3 – Zig Zag Janitorial Questions & Answers CO, arlene.steffey@usda.gov

Q # Page No.

Paragraph Ref/Sentence

Question/Comment Government Response RFQ Change

001 Is there an incumbent? Yes, there is an incumbent:

American Cleaning Solutions, I was not the prior CO but you can find the information you need at fpdsng.gov

NO

002 Would it still be possible to attend the visit on the 7th?

Physically, all are welcome. NO

003 43 PWS - Task 5 – Outside Bathroom Service. The contract specifies a monthly cleaning service for this task but lists only 4 units for the base year.

4 months is the estimated use during the high season of use. There may be more but for now that is the projection.

Yes, Amend One was prepared to correct the task 5 matrix.

004 Could you please inform me if going onsite matter influences or determines who will be selected for the job? Additionally, may i send you the quote for your review?

Site visits will not be part of an evaluation strategy, they are informational to benefit industry in general.

I am the only one that quotes are to be submitted to.

NO

005 Wondering if there is a planned walkthrough?

If not, would it be possible to set one up? For us being able to see the buildings in person helps provide more accurate pricing, staffing levels and a deeper knowledge of the needs of each particular building.

The on-site visit is schedule for Nov.

7th 2024 @ 1300 Pacific time.

NO

006 Are there any pictures of the inside of the building and also the square footage of the building needing services?

Square footage is listed in the solicitation. There are no pictures provided from the program staff.

NO

mailto:arlene.steffey@usda.gov

Q # Page No.

Paragraph Ref/Sentence

Question/Comment Government Response RFQ Change

007 Was there a reference to a “bunkhouse”? The first iteration of the solicitation 1240BD25Q0001 referenced a “bunkhouse: in the document PWS attachment General Facility Data.

That was changed in the new solicitation 1240BD25Q0004 to the correct terminology “Hotshot building”

NO

008 Are the supplies and equipment on site staying or is it the property of the incumbent?

The current supplies and equipment are contractor provided and will not remain when the current contract ends.

NO

009 Page

PWS 1.7.1 1.7.1 Contractor Hours of Performance:

Ambiguous access times.

The ordering process in 1.7.1 and

3.3 are not congruent.

Amend Two was prepared to correct the PWS 1.7.1 Should read ...(twice a week) AFTER the Government's regular hours OR at a schedule developed by the COR.

Q # Page No.

Paragraph Ref/Sentence

Question/Comment Government Response RFQ Change

010 I noticed that the RFQ was posted on 11/5/2024 and site visit scheduled for 11/7/2024. I am wondering if this is a typo or this was intentional.

There was a site visit on 20241107 NO

011 Page

FAR 52.237-1

Site Visit. (April 1984) if it’s feasible for the program to conduct another site visit, we would certainly appreciate the chance to benefit from any guidance your team can offer on-site

There will be another site visit on 20241121 at 1000PT POC is Hutton, Lorie - FS, OR lorie.hutton@usda.gov

Amend Two – add an additional site visit date and time.

012 Page

Section (viii) Instructions to Offerors

Give prior job references, does this have to be government contracts or any contracts previously?

FACTOR II – PAST PERFORMANCE. – The Past Performance evaluation will be accomplished by reviewing aspects of a Quoter's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Addendum to FAR 52.212-2 Evaluation – Commercial Items.

• The quoter shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation.

o Provide references (minimum of three) for Past performance on contracts for janitorial services o References shall include:

• Name of client, contact information of client, and

• Contract number, if applicable.

• Location (County/State) of project and size of facilities.

The quoter SHALL NOT go back any farther than five (5) years for the submitted data.

The past performance data shall document a successful history of past contract performance.

NO

mailto:lorie.hutton@usda.gov

Q # Page No.

Paragraph Ref/Sentence

Question/Comment Government Response RFQ Change

012 Page

Section (viii) Instructions to Offerors

Before moving forward, I wanted to reach out and inquire about the qualifications necessary for the contract. Specifically, are there any particular requirements or criteria I should be aware of to ensure eligibility?

Additionally, I’d appreciate it if you could share any insights from previous vendors who have bid on this contract. What were they looking for, and are there specific areas we should focus on to make our proposal more competitive?

It is incumbent on the contractor to understand the requirement and submit in accordance with the instructions as noted in FAR 52.212-1.

Yes, there is an incumbent:

American Cleaning Solutions, I was not the prior CO but you can find the information you need at fpdsng.gov

NO

013 Thanks so much for the info. I clearly didn’t see the information regarding the site visit that I missed so this was the only one

There is another site visit scheduled for 20241121 1000PT POC is Hutton, Lorie - FS, OR lorie.hutton@usda.gov

NO

014 Who is the incumbent for this contract?

What is the contract number, name and value of contract?

Yes, there is an incumbent:

American Cleaning Solutions, I was not the prior CO but you can find the information you need at fpdsng.gov

NO

015 Page

ADD FAR

Clause 52.240-

New clause incorporated IAW FAR 1.108(d)

Amend Two: Insert FAR Clause 52.240-1 , Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities mailto:lorie.hutton@usda.gov

1240BD25Q0004

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

11/05/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

11/08/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This is a Firm Fixed Price Requirements contract for janitorial services for the Zig Zag

Ranger Station.

See Schedule of Items for estimated quantities and ordering periods of performance.

The purpose of this amendment is to:

1) Correct the table for Task 5 (five) in the Performance Work Statement.

2) Correct the solicitation number on the Performance Work Statement title page.

3) Highlight the sentences in section 1.5 that talk about the ordering off of the Schedule of Items under a "Requirements type of contract".

///All original terms and conditions remain unchanged.///

Period of Performance: 01/01/2025 to 12/31/2029

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ARLENE K. STEFFEY

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

CODE 16. ADMINISTERED BYCODE

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR40BD

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

11/25/2024 1200 PT

11/05/2024

208-484-4622 (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME arlene.steffey@usda.gov

ARLENE STEFFEY

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BD25Q0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

2 64OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 2

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a Firm Fixed Price Requirements contract for janitorial services for the Zig Zag Ranger Station.

See Schedule of Items for estimated quantities and ordering periods of performance.

Period of Performance: 01/01/2025 to 12/31/2029

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

ARLENE K. STEFFEY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

PLEASE PRICE

SCHEDULE OF

ITEMS

FAC 2024-05 May 22, 2024

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 May 22, 2024.

(iv) This procurement is set aside for small business. The NAICS code is 561720-Janitorial Services, and the Small Business Size Standard is $22 Million.

(v) Schedule of Items/Price Schedule Project Description: Janitorial Services ZIG ZAG Ranger Station

Vendor Name: __________________________________Vendor UEI: ___________________

Item Number

Description Quantity Unit Unit Price

Total Amount

0001 Zigzag Janitorial Service TASK

1 & 2 BASE YEAR 01/01/2025

THROUGH 12/31/2025 BASIC

JANITORIAL SERVICE

12.00 MO

0002 Zigzag Janitorial Service TASK

3 BASE YEAR 01/01/2025

THROUGH 12/31/2025

WINDOWS AND FLOORS

2.00 EA

0003 Zigzag Janitorial Service TASK

4 BASE YEAR 01/01/2025

THROUGH 12/31/2025

CARPET CLEANING

1.00 EA

0004 Zigzag Janitorial Service TASK

5 BASE YEAR 01/01/2025

THROUGH 12/31/2025

OUTSIDE BATHROOM

4.00 MO

1001 Zigzag Janitorial Service TASK

1 & 2 OPTION YEAR ONE

01/01/2026 THROUGH

12/31/2026 BASIC

JANITORIAL SERVICE

12.00 MO

1002 Zigzag Janitorial Service TASK

3 OPTION YEAR ONE

2.00 EA

1240BD25Q0004 ZZRS JANITORIAL SOLICITATION AMEND THREE solicitation 11/14/2024 Page 9 of 74

Item Number

Description Quantity Unit Unit Price

Total Amount

01/01/2026 THROUGH

12/31/2026 WINDOWS AND

FLOORS

1003 Zigzag Janitorial Service TASK

5 OPTION YEAR ONE

01/01/2026 THROUGH

12/31/2026 CARPET

CLEANING

1.00 EA

1004 Zigzag Janitorial Service TASK

2 OPTION YEAR ONE

01/01/2026 THROUGH

12/31/2026 OUTSIDE

RESTROOM CLEANING

4.00 MO

2001 Zigzag Janitorial Service TASK

1 & 2 OPTION YEAR TWO

01/01/2027 THROUGH

12/31/2027 BASIC

JANITORIAL SERVICE

12.00 MO

2002 Zigzag Janitorial Service TASK

3 OPTION YEAR TWO

01/01/2027 THROUGH

12/31/2027 WINDOWS AND

FLOORS JANITORIAL

2.00 EA

2003 Zigzag Janitorial Service TASK

4 OPTION YEAR TWO

01/01/2027 THROUGH

12/31/2027 CARPET

CLEANING

1.00 EA

2004 Zigzag Janitorial Service TASK

5 OPTION YEAR TWO

01/01/2027 THROUGH

12/31/2027 OUTSIDE

RESTROOM

4.00 MO

3001 Zigzag Janitorial Service TASK

1 & 2 OPTION YEAR THREE

01/01/2028 THROUGH

12/31/2028 BASIC

JANITORIAL SERVICE

12.00 MO

11/14/2024 Page 10 of 74

Item Number

Description Quantity Unit Unit Price

Total Amount

3002 Zigzag Janitorial Service TASK

3 OPTION YEAR THREE

01/01/2028 THROUGH

12/31/2028 WINDOWS AND

FLOORS JANITORIAL

SUPPLIES

2.00 EA

3003 Zigzag Janitorial Service TASK

5 OPTION YEAR THREE

01/01/2028 THROUGH

12/31/2028 CARPET

CLEANING

1.00 EA

3004 Zigzag Janitorial Service TASK

2 OPTION YEAR THREE

01/01/2028 THROUGH

12/31/2028 OUTSIDE

BATHROOM CLEANING

4.00 MO

4001 Zigzag Janitorial Service TASK

1 & 2 OPTION YEAR FOUR

01/01/2029 THROUGH

12/31/2029 BASIC

JANITORIAL SERVICE

12.00 MO

4002 Zigzag Janitorial Service TASK

3 OPTION YEAR FOUR

01/01/2029 THROUGH

12/31/2029 WINDOWS AND

FLOORS JANITORIAL

SUPPLIES

2.00 EA

4003 Zigzag Janitorial Service TASK

4 OPTION YEAR FOUR

01/01/2029 THROUGH

12/31/2029 CARPET

CLEANING

1.00 EA

4004 Zigzag Janitorial Service TASK

5 OPTION YEAR FOUR

01/01/2029 THROUGH

12/31/2029 OUTSIDE

RESTROOM CLEANING

4.00 MO

Schedule Notes:

11/14/2024 Page 11 of 74

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation; contractors must submit pricing for all items.

c) AGAR 452.216-73 Minimum and Maximum Contract Amounts (FEB 1988) - During the period specified in FAR clause FAR 52.216-18, ORDERING, the Government shall place orders totaling a minimum of 2,000.00, but not in excess of 200,000.00.

(vi) Description of Requirement (including a list of any attachments) The Contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation and other items and non-personal services necessary to provide custodial services in accordance with the Performance Work Statement (PWS) except those items specified as Government furnished property and services. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

11/14/2024 Page 12 of 74

ATTACHMENTS

ATTACHMENT

NUMBER

DESCRIPTION NUMBER OF PAGES

#1 Performance Work Statement

#2 Zigzag Ranger District (ZZRS) Office Maps

#3 ZZRS General Facility Data

#4 Experience Questionnaire

#5 WD 2015-5563

20240722 REV23

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Period of Performance:

Base year Ordering Period shall be 1 January 2025 thru 31 December 2025 Option year 1 Ordering Period shall be: 1 January 2026 thru 31 December 2026 Option year 2 Ordering Period shall be: 1 January 2027 thru 31 December 2027 Option year 3 Ordering Period shall be: 1 January 2028 thru 31 December 2028 Option year 4 Ordering Period shall be: 1 January 2029 thru 31 December 2029

Place of Performance:

Mt. Hood National Forest Zigzag Ranger District Office(s) 70220 E Highway 26 Zigzag, Oregon 97049 (503) 622-3191 Main Office is in building 2016, North Compound Shop is in building 2402-2024, South compound Hotshot building is behind the main office building, and restrooms beside the main office building.

(viii) FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) (Provision)

Addenda to provision FAR 52.212-1:

For simplified acquisitions, the word quote or quoter is substituted in provision FAR 52.212-1 for the word offer or offeror.

Addenda to Provision FAR 52.212-1 paragraph (b) Submission of Offers:

1) Quoters must have an active entity registration in the System for Award Management in order to submit a quote. https://www.sam.gov/SAM/

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2) Quotes submitted in response to this solicitation shall include a technical quote, a price quote, and contractor representations and certifications.

FACTOR I - TECHNICAL CAPABILITY – Provide a quote demonstrating your firm’s capability for performing the services required within the performance work statement (PWS); address the following criteria:

a) Service Plan. In general terms, describe the method, or combination of methods you plan to utilize to accomplish all work listed in the PWS. At a minimum describe how you will accomplish each Task.

b) Staffing Plan: Provide a Draft Staffing Plan addressing your firms capacity, knowledge and capability of staffing, at a minimum address:

I. How your firm will onboard in time for contract performance.

II. How your firm will continue staffing throughout the contract period of performance.

III. How your firm will comply with the requirements of clause 52.204-9 Personal Identity Verification of Contractor Personnel.

IV. How your firm will comply with the Service Contract Act Wage Determinations, state your firm’s understanding of how the Wage Determination applies to your employees.

FACTOR II – PAST PERFORMANCE. – The Past Performance evaluation will be accomplished by reviewing aspects of a Quoter's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Addendum to FAR 52.212-2 Evaluation – Commercial Items.

• The quoter shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation.

o Provide references (minimum of three) for Past performance on contracts for janitorial services o References shall include:

• Name of client, contact information of client, and

• Contract number, if applicable.

• Location (County/State) of project and size of facilities.

The quoter SHALL NOT go back any farther than five (5) years for the submitted data. The past performance data shall document a successful history of past contract performance.

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• Relevant Past Performance: Submit a short narrative providing details of the experience the firm has (either as a prime or sub-contractor) performing work similar in nature, scope, and geographical constraints. Quoters may include project photos or other information related to experience and capability – including contact information for each project.

o Successful onboarding and staffing for multiple year services.

Submission Requirements. The quoter shall provide documentation outlining the quoter’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation.

FACTOR III - PRICE – Include the following: 1) the completed price schedule contained in section v of this solicitation.

Acknowledge any amendments issued on beta.sam.gov for this solicitation by completing and signing the posted SF-30.

The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

c) Representations and Certifications – Fill in the check boxes for provisions FAR 52.204-26, FAR 52.204-24(if applicable), and FAR 52.212-3 found in paragraph(x) of this solicitation and include a copy with your offer.

3) Submit quotes by email to arlene.steffey@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Quote, Price Proposal, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email.

(ix) FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

Factors.

1. FACTOR I – Technical Capability

2. FACTOR II – Past Performance

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3. FACTOR III – Price

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of provision)

ADDENDUM to 52.212-2 Commercial Items

1. BASIS FOR AWARD AND EVALUATION CRITERIA

A. BASIS FOR CONTRACT AWARD

(1) This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) PART 12, Acquisition of Commercial Items. Award will be made to a single Quoter who is deemed responsible in accordance with the FAR, whose quote conforms to the solicitation requirements, and whose quote, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, is the most advantageous to the Government.

(2) The government reserves the right to conduct a price realism analysis at any point during the evaluation process. The Government will evaluate prices for reasonableness using adequate competition and price analysis techniques.

2. AWARD FOR ALL THE WORK. The Government intends to award a single requirements contract as a result of this solicitation.

3. EVALUATION CRITERIA.

a. Evaluation criteria consist of factors and sub-factors. The offers will be evaluated under three evaluation factors and three sub-factors.

1. FACTOR I – GENERAL/TECHINCAL CAPABILITY

a. Sub-Factor 1: Service Plan

b. Sub-Factor 2: Draft Staffing Plan

2. FACTOR II - PAST PERFORMANCE

3. FACTOR III - PRICE

b. FACTOR I – TECHNICAL CAPABILITY. The Government will evaluate the degree to which your quote demonstrates capability to perform services required by the Performance Work Statement (PWS); including the following criteria:

1. Sub-Factor 1: Service Plan. To be determined acceptable the offeror shall:

a. Provide a Service Plan addressing - The Government will evaluate the degree to which your Service Plan demonstrates capability to perform services required by the Performance Work Statement

(PWS).

2. Sub-Factor 2: Staffing Plan. To be determined acceptable the offeror shall:

a. Provide a draft Staffing Plan addressing:

i. How your firm will onboard in time for contract performance

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ii. How your firm will continue staffing throughout the contract period of performance.

iii. How your firm will conform with the requirements of clause 52.204-9 Personal Identity Verification of Contractor Personnel

iv. How your firm will comply with the Service Contract Act Wage Determinations, state your firm’s understanding of how the Wage Determination applies to your employees.

b. The Government will evaluate the degree to which your Draft Staffing Plan demonstrates capacity, knowledge and capability to onboard in time for contract performance, continue staffing through the contract’s period of performance, intent to comply with 52.204-9 and a firm understanding of how Wage Determinations apply to employees.

Each general/technical capability sub-factor will receive one of the adjectival ratings defined below. To receive an acceptable rating for this factor, all sub- factors must be rated acceptable.

Table A-1. Technically Acceptable/Unacceptable Ratings

Rating Description

Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

c. FACTOR II - PAST PERFORMANCE. The Past Performance evaluation will assess the relative risks associated with an offeror’s likelihood of success in performing the solicitation’s requirements as indicated by that offeror’s record of past performance. Performance risk is assessed at the factor level after evaluating aspects of the offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Past performance areas of evaluation include:

• Provide references (minimum of three) for Past performance on contracts for janitorial services. References shall include:

Name of client, contact information of client, and Contract number, if applicable.

Location (County/State) of project and size of facilities.

(1) Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past five years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

11/14/2024 Page 17 of 74

(2) Relevancy Assessment. To be relevant, the effort must be of similar nature in scope and geographical constraints. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature in scope and geographical constraints listed under this solicitation.

Quotes should describe relevant experience with:

o Successful onboarding and staffing for multiple year services.

(3) Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below. An award will not be made to any offeror who receives an “Unacceptable” past performance rating.

(4) Quoters without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, will not be evaluated favorably or unfavorably on past performance.

Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

d. FACTOR III - PRICE. Price is not formally scored but is the primary evaluation factor for determining award. The government expects competitive quotes to be submitted for this procurement and will use these competitive quotes to determine price reasonableness. If competitive offers are not received, the Government reserves the right to utilize other methods identified in the FAR to determine price reasonableness.

(1) Completeness. Each offeror is required to provide a complete pricing for each contract line identified.

(2) The Government will evaluate the option contained in clause 52.217-8 – Option to Extend Services by adding to the total price one half the amount of the final year's option price (base year if no options). Evaluation of this option shall not obligate the Government to exercise this option. The quoter shall not include pricing for this option period on their quote.

Table A-2. Relevant Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the quoter’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the quoter’s performance record, the Government has no reasonable expectation that the offeror will be able

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(3) The Government will evaluate the option contained in clause 52.217-5, Evaluation of Options by adding the total price of the base plus option item(s). Evaluation of this option shall not obligate the Government to exercise this option.

Definitions.

• Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

• Completeness/Accuracy. The offeror is in compliance with the Schedule of Items contained/attached within the solicitation.

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020) (Provision)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at FAR 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in

1240BD25Q0004 ZZRS JANITORIAL SOLICITATION AMEND THREE solicitation 11/14/2024 Page 19 of 74 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.sam.gov/ https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 paragraph (v)(2)(i) of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at FAR 52.204-26, or in paragraph (v)(2)(ii) of the provision at FAR 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

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(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

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(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024) (Provision)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or

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