1240506-event.pdf

22 July 2024

Awarded To: Thermo Environmental Instruments LLC - 999,999.00 USD The Iowa Department of Administrative Services – Central Procurement Bureau gives notice of their intent to award 005-RFB-1119-2024 to Thermo Fisher Scientific.

This Notice of Intent to Award is subject to execution of a written contract and, as a result, this notice does NOT constitute the formation of a contract between the State of Iowa and the successful bidder. If the apparent successful bidder fails to negotiate and deliver an executed contract, the State, at their sole discretion, may cancel the notice of intent to award and award the contract to the next ranked bidder or withdraw the RFP. The State reserves the right to cancel the award at any time prior to the execution of a written contract.

See attached scoring summary. If there are any other questions or comments, please direct all communications to the undersigned.

We appreciate your interest in the requirements of the State of Iowa.

Ambient Air Quality Monitoring and Analysis Instruments and Accessories The Iowa Department of Natural Resources (DNR) is seeking qualified Bidders for Ambient Air Quality Monitoring and Analysis and calibrating instrument for Gas Analyzers and Accessories.

22 July 2024

Open 6/14/2024 12:00 AM CDT Type RFB - Request for Bids Close 7/19/2024 2:00 PM CDT Number 005-RFB-1119-2024 Currency US Dollar

Sealed Until 7/19/2024 2:00 PM CDT

Payment Terms 0% 0, Net 60

22 July 2024

Contacts Julie Janssen julie.janssen@iowa.gov

Phone +1 515-240-2698

Commodity Codes Commodity Code Description 99215 Air Quality Monitoring Equipment Testing and Calibration Services 78082 Test Systems and Calibration Standards

99200 TESTING AND CALIBRATION SERVICES

99277 Scientific Equipment Testing and Calibration Services

22 July 202422 July 202422 July 202422 July 202422 July 202422 July 202422 July 202422 July 202422 July 2024 mailto:julie.janssen@iowa.gov

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

The Iowa Department of Natural Resources (DNR) is seeking qualified Bidders for Ambient Air Quality Monitoring and Analysis and calibrating instrument for Gas Analyzers and Accessories to establish a multiyear contract for the Thermo Fisher Scientific ambient instruments.

Thermo Fisher Scientific instruments are generally priced as a base unit with options. DNR purchases the options required for their network. The three monitoring organizations purchase replacement parts and any accessories that they may need to keep the instrument running.

The DNR future purchases are to keep our existing monitoring networks operational, and purchases are for instruments that DNR already operates. The DNR has extensive training, Standard Operating Procedure’s (SOP), and experience with the instrument. The DNR has their own instrument funds and regularly purchase, test, and develop SOP's for other instrument that they feel may be good additions to the monitoring network.

The State of Iowa currently has an extensive network of the current gaseous instruments with similar user interfaces and menu systems and an established method of interfacing these instruments with existing data acquisition systems for data validation and real‐time and national database reporting. The State of Iowa, DNR, UHL and local programs in both Polk and Linn Counties are utilizing instrumentation.

The instrument will be installed, operated, and removed at the State of Iowa, DNR, UHL and local programs in both Polk and Linn Counties. The instruments must comply with the Iowa Quality Assurance Project Plan.

Contract Term

The term of the contract will begin Upon Award and end on 06/30/2027.

The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to one three year extension. The resulting contract will be available to all State Agencies.

Description

Required to View Event

Prerequisites Required to Enter Bid

22 July 2024

1. Bidder shall read and make certifications of the their Bid.

2. Bidder shall read and authorize to release information for their Bid.

22 July 202422 July 202422 July 202422 July 202422 July 202422 July 202422 July 2024

Buyer Attachments

1. 005-RFB-1119-2024 Air Quality Monitoring Instruments and Accessories Price List.xlsx

22 July 202422 July 202422 July 202422 July 202422 July 202422 July 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjQwNTA2LTE2MzQ2NjI4MzQwMDUtUkZCLTExMTktMjAyNCBBaXIgUXVhbGl0eSBNb25pdG9yaW5nIEluc3RydW1lbnRzIGFuZCBBY2Nlc3NvcmllcyBQcmljZSBMaXN0Lnhsc3g%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Form of Bid

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

1.2 Enter the Bidder's State or Foreign Country of Residence.

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

1.4 Enter the number of years the Bidder has been in business in the text box.

1.5 Enter the number of years of experience the Bidder has with providing the types of goods and/or services sought by the solicitation.

1.6

The Bidder shall provide references from three (3) previous customers or clients knowledgeable of the Bidder’s performance in providing goods and/or services similar to the goods and/or services described in this solicitation. Enter a contact person, telephone number and email address for each reference. Fill out the text box. If the Bidder wants to upload reference letters to the Vendor Attachments Section, enter "see attached" in the text box.

1.7 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

1.8 Is the Bidder requesting confidential treatment of specific information?

1.9 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

1.10 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Group 2: Terms and Conditions

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

2.1 Bidder shall read the RFB Definitions and enter a response.

2.2 Bidder shall read the Administrative Terms and enter a response.

2.3 Bidder shall read the Contract Terms & Conditions and enter a response.

2.4 Bidder shall read the Specification Terms and enter a response.

2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.

2.6 Bidder shall read the Terms and Conditions for SERVICES and enter a response.

2.7 Bidder shall read the Federal Terms and Conditions and enter a response.

2.8 Bidder shall read the Insurance Requirements and enter a response.

2.9 The Bidder hereby explicitly authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Bidder, its officers, directors, shareholders, or partners and managerial and supervisory personnel retained by the Bidder for the performance of the resulting Contract. Bidder shall enter a response.

2.10 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.

2.11 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.

2.12 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.

2.13 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.

Group 3: Payment Terms

Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

22 July 202422 July 202422 July 202422 July 202422 July 2024

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Group 4: Requirements and Specification Instructions:

4.1

Bidder must be able to deliver analyzers on pallets if multiple are ordered. Instrument purchased on the contract may be shipped to the State Hygienic Laboratory at Iowa City. Some of the instrument is shipped to the Polk County Public Works Air Quality Division in Des Moines or the Linn County Public Health Department in Cedar Rapids.

The instrument is ordered from the Air Quality Bureau in Des Moines by Ambient Air Monitoring staff. The State will provide shipping addresses and contact names to the awarded Bidder. The instruments will be installed, operated, and removed at the State of Iowa, DNR, UHL and local programs in both Polk and Linn Counties.

4.2 Bidder must insure they are approved to sell instruments that are approved Federal Reference Method (FRM) or Federal Equivalent Methods (FEM) for criteria pollutants.

There are no FRM or FEM for non-criteria pollutants and the DNR has occasionally purchased non criteria pollutant monitors in the past (ammonia and H2S).

4.3

Uniformity of instrument throughout the monitoring network serves to reduce the costs, labor, and time delays associated with ongoing monitoring site maintenance and instrument repair. The instrumentation must be compatible with existing instrumentation in the network to ensure the availability of quality data with a minimum of additional resources and instrument downtime. Instruments proposed other than what the State is currently using must be of equal or greater performance and work in concert with existing instruments and software. Bidders proposing instruments other than what is currently purchased will need to provide all technical information as to the acceptability of the alternate instrument(s).

4.4 Bidders must provide instrument with “bench mount” or with EIA or retrofit ears and handles. Rack mount hardware is also an option.

4.5 Bidder must provide User Manual, Product Information and Specification Sheet for all instruments.

4.6 Bidder must offer spare parts and kits for all listed instruments and accessories.

4.7 Bidder may offer optional like and similar Goods and Services with their bid response.

4.8 Bidder must provide warranties for all instruments and accessories.

4.9 Bidder must offer extended warranties for all instruments and accessories.

4.10

The analyzers and calibration instrument must connect to data logging or instrument or modems purchased from a different Contractor. The data acquisition software is designed to be compatible will all of the instruments available. The instrument purchased must provide for digital data acquisition and support MODBUS over TCP/IP communications and have internal alarm capabilities

4.11 Bidder must provide all software and firmware updates for all listed instruments and accessories.

4.12 Bidder must provide technical training upon request for newly purchased instruments or new software.

4.13

Bidder must provide training for all the Iowa participants at one location. Historically, instrument training has normally occurred at the SHL, Polk, or Linn County headquarters. The Bidder may offer the opportunity for the State to purchase training on an as needed basis (new analyzers or instrument, when operational aspects cannot be resolved without assistance, etc.).

4.14 Bidder must provide repair service and maintenance as needed. Bidder must offer field service maintenance and factory repair and calibration if necessary. Bidder must provide their process and contact information for the State to use these services in bid response.

4.15 Bidder must offer technical support via the phone and online. Bidder must provide phone and email support contact information at no cost to the State. Bidder must include the technical support availability in bid response.

4.16 The State of Iowa will not buyout any Bidder’s stock or inventory at the end of the resulting contract.

4.17 Bidder must provide a toll free phone number, email address, and Internet-based ordering system for order placement, order inquiry, price, and availability inquiries for use by the Agency to place orders.

4.18 Bidder must designate a Contract manager, customer service representatives, and local sales representatives capable of adequately serving all Ordering Entities under the resulting contract.

4.19 Bidder must email an order confirmation to the individual placing the order within twenty-four (24) hours after receipt of the order. This service must be available from all Bidders who accept purchase orders via phone, fax or email at no additional charge to the Agency. Internet based orders will receive confirmation via email.

Product Line Items Product Line Items

1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 005-RFB-1119-2024 Ambient Air Quality Monitoring and Analysis Instruments and Accessories Price She 1 EA - Each

005-RFB-1119-2024 Ambient Air Quality Monitoring and Analysis Instruments and Accessories Price Sheet. Bidder must complete this Price Sheet with their bid response. Bidder must fill out to provide Instruments, Accessories, Spare Part and Service pricing on the the table below. Once the Bidder has entered all the required information into this Price Sheet, the Bidder will upload the completed sheet in Excel format in IMPACS Electronic Purchasing System with their bid.

22 July 202422 July 202422 July 202422 July 2024

Service Line Items Service Line Items

There are no Items added to this event.

22 July 202422 July 202422 July 2024