1240322_SUPPLIER (RFP_REF_DEAM_2404_1240322_ .pdf

RFP-REF-DEAM-2404-1240322,

Elevator Modernization Service

8/1/24 10:30 AM

REQUEST FOR PROPOSALS

RFP-REF-DEAM-2404-1240322, Elevator Modernization Service

Atlanta, Georgia

Andre Dickens Mayor

Chris Davis Commissioner

Department of Enterprise Asset Management

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Jaideep Majumdar Chief Procurement Officer Department of Procurement

PROJECT OVERVIEW

• Services Being Procured: We are seeking qualified vendors to provide Elevator Modernization Services , which includes by not limited to updating the supporting machinery and controls to provide safe and efficient transportation throughout the facility.at the below locations.

Locations:

1. City Hall Historic Tower, 55 Trinity Ave SW

2. City Hall Annex, 55 Trinity Ave SW

3. Public Safety Headquarters, 226 Peachtree St SW

4. Municipal Courthouse, 150 Garnett St, SW

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5. Atlanta Detention Center, 254 Peachtree St., SW

• Using Department: Department of Enterprise Asset Management

• Pre-Proposal Conference: Tuesday, August 6 2024 at 10:

00am ET via Teams Conference Call

• Teams Pre-Proposal Conference Information: Register in advance for this Teams Webinar Pre-Conference by clicking on the link below or by copying the link in your browser:

https://events.gcc.teams.microsoft.com/event/3a9fe50b-a411- 4dd0-b6ac-c6d574412a7c@031a550a-f1f3-4b62-9c64-

3ef02c7798a5

After registering, you will receive a confirmation email containing information about joining the webinar. All participants must register to attend.

• Deadline to Submit Questions in Writing: Thursday, August 8, 2024 by 2:00pm ET

• Proposal Deadline: Wednesday, August 28, 2024 by 2:00pm

ET

• City's Contact Person: Jesse Wilson at jewilson@atlantaga.gov or 770-658-6776 Ver. 2.1.24 https://events.gcc.teams.microsoft.com/event/3a9fe50b-a411-4dd0-b6ac-c6d574412a7c@031a550a-f1f3-4b62-9c64-3ef02c7798a5 https://events.gcc.teams.microsoft.com/event/3a9fe50b-a411-4dd0-b6ac-c6d574412a7c@031a550a-f1f3-4b62-9c64-3ef02c7798a5 https://events.gcc.teams.microsoft.com/event/3a9fe50b-a411-4dd0-b6ac-c6d574412a7c@031a550a-f1f3-4b62-9c64-3ef02c7798a5

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Table of Contents

1 Requirements

1.0.1 Section 1. Information and Instructions to Proponents

1.0.2 Section 2. Contents of Proposal

1.0.3 Section 3. Required Submittals

1.0.4 Section 4. Exhibit A: Scope of Services

1.0.5 Section 5. Exhibit A.1: Cost Proposal

1.0.6 Section 6. Exhibit A.2: Building Site Plans

1.0.7 Section 7. Appendix A - Office of Contract Compliance

1.0.8 Section 8. Appendix B - Insurance and Bonding Requirements

2 Lines

2.1 Line Information

2.2 Line Details

2.2. Line 1

3 Appendix: Alternate Lines

3.1 Instructions for Alternate Lines

3.2 Alternate Lines Template

1 Requirements *Response is required

1.1 Section 1. Information and Instructions to Proponents

1.

Part 1: Information and Instructions to Proponents

Part 1: Information and Instructions to Proponents

1. Method of Source Selection and Applicable Law: This Request for proposal ("RFP") is issued by the City of Atlanta pursuant to Section 2-1189 and other applicable provisions of the Procurement and Real Estate Code of the City of Atlanta Code of Ordinance ("City's Code). By submitting a proposal to this solicitation, an offeror (herein called a "Proponent") acknowledges familiarity with all laws applicable to this procurement, including, but not limited to, the City's Code, which laws are incorporated into this RFP by reference.

2. Services Being Procured: This RFP seeks to procure the services detailed in the Scope of Services ("Services") on behalf of the City.

3. No Offer by City; Firm Offer by Proponent: This solicitation does not constitute an offer by City to enter into an agreement and cannot be accepted by any Proponent to form an agreement. This procurement is only an invitation for offers from interested Proponents and no offer shall bind City. A Proponent's offer is a firm offer and may not be withdrawn except under the rules specified in City's Code of Ordinances and other applicable law.

4. ProposalDeadline: Your response to this RFP must be received by the Department of Procurement, no later than 2:

00 P.M., ET on the date specified in the Project Overview. Any proposal received after this time will not be considered and will not be accepted by the electronic procurement system.

5. Pre-Proposal Conference: Each Proponent is highly encouraged to attend the scheduled Pre-Proposal Conference.

Each Proponent must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the Services. Any failure to fully investigate the job requirements shall not relieve any Proponent from the responsibility of evaluating the difficulty or cost of successfully performing the Services properly.

A site tour may be scheduled following the Pre-Proposal Conference. Further information will be located in the Project Overview.

6. Procurement Questions; Prohibited Contacts: Any questions regarding this RFP should be submitted in writing to the City's contact person as designated in the Project Overview on or before the date so designated. Questions received after the designated period will not be considered. Any response made by City will be provided in writing to all Proponents by addendum. It is the responsibility of each Proponent to obtain a copy of any addendum issued for this

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procurement by monitoring the City's website at www.atlantaga.gov. No Proponent may rely on any verbal response to any question submitted concerning this RFP. All Proponents and representatives of any Proponent are strictly prohibited from contacting any other City employees or any third-party representatives of City on any matter having to do with this RFP. All communications by any Proponent concerning this RFP must be made to the City's contact person, or any other City representatives designated by the Chief Procurement Officer in writing.

7. Ownership of Proposals: Each proposal submitted to the City will become the property of the City, without compensation to a Proponent, for the City's use, in its discretion.

8. Georgia Open Records Act: Information provided to the City is subject to disclosure under the Georgia Open Records Act ("GORA"). Pursuant to O.C.G.A. § 50-18-72(a)(34), "[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.]".

9. Insurance and/or Bonding Requirements: The Insurance and/or Bonding requirements for any Agreement that may be awarded pursuant to this RFP are set forth in Appendix B - Insurance and Bonding Requirements attached to this RFP.

10. Applicable City OCC Programs: The City's Office of Contract Compliance ("OCC") Programs applicable to this solicitation are set forth in Appendix A - Office of Contract Compliance Requirements, attached to this RFP. By submitting a proposal in response to this RFP, each Proponent agrees to comply with such applicable OCC Programs.

11. Special Rules Applicable to Evaluation of Proposals: A Proponent may be required to submit, in writing, the addresses of any proposed subcontractors or equipment manufacturers listed in the proposal and to submit other material information relative to proposed subcontractors. The City reserves the right to disapprove any proposed subcontractors whose technical or financial ability, resources or experience are deemed inadequate.

12. Examination of Proposal Documents:

12.1. Each Proponent is responsible for examining, with appropriate care, the complete RFP and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Proponent, who is deemed to have included all costs for performance of the Services in its proposal.

12.2. Each Proponent shall promptly notify the City in writing should discrepancies, errors, ambiguities or omissions be found in the RFP or if any intent or meaning in the RFP appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an addendum to the RFP, which will be issued simultaneously to all potential offerors who have obtained the RFP from City.

12.3. The City may, in accordance with applicable law, by addendum, modify any provision or part of the RFP at any time prior to the proposal due date and time. The Proponent shall not rely on oral clarifications to the RFP unless they are confirmed in writing by the City in an issued addendum.

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13.Evaluation of Proposals; Standard Evaluation Factors and Importance. ln accordance with the City's Code, an Evaluation Committee will review and evaluate each proposal pursuant to the Standard Evaluation Factors below. The importance of each Evaluation Factor is reflected by the relative weight percentage assigned, as listed below:

EVALUATION FACTORS RELATIVE WEIGHT

PERCENTAGE (%)*

Management Plan 25

Experience and Past Performance on similar projects

Organizational Structure, Key Personnel and Resumes

Cost Proposal 25

Financial Capability

100%

*The relative weight percentage is determined based on the category and complexity of each project and therefore, may differ in each solicitation.

14. Discussions with Responsible Proponents and Revisions to Proposals; General. In accordance with the City's Code, the City may, in its sole discretion, elect to conduct discussions with responsible and responsive Proponents who submit proposals determined to be reasonably susceptible of being selected for award for any purpose in the best interests of the City, including the purpose of clarification to ensure full understanding of and responsiveness to the solicitation requirements. In such event, the City will select no less than three Proponents (the "Short-Listed Proponents") deemed to be the most responsible and responsive; provided, however, that if three or less offerors

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respond to the RFP, the numerical requirement will not apply. The Short-Listed Proponents shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offers. There shall be no disclosure of information derived from proposals submitted by competing Proponents.

14.1. Discussions for Proposal Clarification. The City may elect to hold discussions with any Short-Listed Proponent for the sole purpose of gaining clarification to ensure the City's full understanding of the Proponent's responsiveness to the solicitation requirements. In the event the City elects to hold discussions with Short-Listed Proponents for this purpose, the City will notify such Short-Listed Proponent(s) of the date, time, and location of such discussions in advance of such discussions. To be clear, discussions solely for proposal clarification purposes shall not serve as an opportunity for additional evaluation of any Short-Listed Proponent under this RFP, but rather shall be for the purpose of ensuring the City is obtaining the best and final offers. If following these discussions revisions to the proposal are requested by the City, a fully revised proposal shall be submitted no more than five business days following the conclusion of discussions.

14.2 Discussions Subject to Additional Evaluation. In the event the City elects to conduct discussions for any purpose other than to solely gain clarification to ensure the City's full understanding of Proponent's responsiveness to the solicitation requirements, such discussions will undergo a separate additional evaluation process from the Standard Evaluation Process set forth above for the purpose of obtaining the best and final position of the Proponent. In such event, the City will announce topics and/or methods for discussion (e.g., demonstration, oral presentation, etc.) to all Short-Listed Proponents in advance of holding any discussions and such announcement will also set forth the total relative weight percentage of such discussions for purposes of conducting the additional evaluation process. The City will notify each Short-Listed Proponent of the date, time, and location of such discussions. If following these discussions revisions to the proposal are requested by the City, a fully revised proposal shall be submitted no more than five business days following the conclusion of discussions.

15. Disqualification of Proponents: Any of the following may be considered as sufficient for disqualification of a Proponent and the rejection of the proposal:

a. Submission of more than one proposal for the same work by an individual, firm, partnership or Corporation under the same or different name(s);

b. Evidence of collusion among Proponents;

c. Previous participation in collusive bidding on Work for the City;

d. Submission of an unbalanced proposal, in which the prices quoted for same items are out of proportion to the prices for other items;

e. Lack of competency of Proponent (the Agreement will be awarded only to a Proponent(s) rated as capable of performing the Work; the City may declare any Proponent ineligible at any time during the process of receiving proposals or awarding the Agreement where developments arise which, in the opinion of the City, adversely affect the Proponent's responsibility;

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f. Lack of responsibility as shown by past Work judged from the standpoint of workmanship and progress;

financial irresponsibility, including but not limited to, leaving retainage in City account;

g. Uncompleted Work for which the Proponent is committed by Agreement, which in the judgment of the City, might hinder or prevent the prompt completion of Work under this Agreement if awarded to such Proponent; and

h. Being in arrears on any existing or prior contracts with the City or in litigation with the City thereon or having defaulted on a previous contract with the City.

16. Award. Award shall be made to the most responsible and responsive Proponent whose proposal is determined in writing to be the most advantageous to the City, taking into consideration the evaluation factors set forth in this RFP.

17. Award of Agreement; Execution: If the City makes an award pursuant to this RFP, the City will prepare and forward to the successful Proponent an Agreement for execution substantially and materially in the form of Agreement included in this RFP.

Execution of the Agreement within 5 business days after notification of award is a requirement of this RFP. Note that the City does not intend to modify any language contained in the Agreement as the terms and the conditions are standard, required by law and align with City practices. Any proposed revisions to the terms or language of the Agreement must be submitted in writing with the Proponent's response to the RFP. If no exceptions are submitted, it is assumed that the Proponent fully agrees to the provisions contained in the Agreement in its entirety. Any significant exceptions proposed could render the Proponent ineligible for award under this RFP.

In the event the Scope of Services under this RFP pertains to technology services, the City welcomes the addition of product-specific terms and conditions (e.g., EULA), and such will be exhibited and made part of the Agreement to the extent the technology product-specific terms and conditions are reasonable and do not conflict with the City's terms and conditions. Proponents are required to return any such technology product-specific terms and conditions for the City's consideration with its response to this RFP. If in the City's sole discretion discussion of the technology product-specific terms and conditions are deemed necessary, a representative of the City's Department of Law will contact responsible and responsive Proponents to address any questions the City may have and/or to propose reasonable edits to provisions that are deemed to cause conflict with the City's terms and conditions, or otherwise cause contract ambiguity. In no event will the discussion period with the City's Department of Law extend beyond five (5) business days from initial contact. For the avoidance of doubt, discussions will be limited to the technology product-specific terms and conditions and will not result in the City's modification of any language contained in the Agreement. Failure to reach agreement with the Proponent on any proposed modifications to technology product-specific terms and conditions within the five (5)-day discussion period could render the Proponent ineligible for award under this RFP.

18. Illegal Immigration Reform and Enforcement Act: This RFP is subject to the Illegal Immigration Reform and Enforcement Act of 2011 ("IIREA" or "the Act"). IIREA was formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to the Act, the Proponent must provide with its proposal proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. A completed Contractor Affidavit (Form 1), set forth in Part 4; Illegal Immigration Reform and Enforcement Act Forms, must be submitted with the proposal. Under state law, the City cannot consider any proposal which does not include completed forms. Where the business structure of a Proponent is such that Proponent is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Proponent must complete the Contractor Affidavit (Form 1) on behalf of and provide a Federal Work Authorization User ID Number issued to, the Proponent itself. Where the business structure of a Proponent does not require it to obtain an EIN, each entity comprising Proponent must submit a separate Contractor Affidavit (Form 1). It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Proponents intending to do

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business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City procurements and their participation in those procurements. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Contractor Affidavit (Form 1) precedes the Affidavit.

19. Multiple Awards: The City reserves, at its sole discretion, the option to award to multiple Proponents. Multiple awards may be made on the total Scope of Services or components of the Scope of Services.

20. Cancellation of Solicitation; Rejection of Proposals: Notwithstanding anything to the contrary herein, this RFP may be canceled or any or all proposals may be rejected in whole or in part in accordance with the City's Code.

Ver. 2.7.2024 https://e-verify.uscis.gov/enroll

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1.2 Section 2. Contents of Proposal

*1.

Part2;ContentsofProposals/RequiredSubmittals

1. GeneralContentsofProposals:AProponentmustsubmitacompleteProposalinresponse to this RFP in the format specified in this RFP; no other format will be considered.

2. InformationalProposal: TheinformationdraftedandsubmittedbyProponentin responsetothisRFP, whichmustbeset forthinandincludeeachofthefollowing parts:

2.1. Management Plan;

2.2. Experience and Past Performance on Similar Projects;

2.3. Organizational Structure, Key Personnel and Resumes; and

2.4. Cost Proposal.

3. InformationRequirementsDetails: Thefollowingisamoredetailedsummaryofthe Informational Proposal and should be tabbed as indicated:

3.1. ManagementPlan:TheProponentmustprovidetheoverallmanagementapproach thattheteam proposes to use to successfully carry out the scope of services.Specifically address the following:

3.1.1. Overall approach for organizing the team to be able to respond timely to as- needed tasks, as well as ensuring the availability of individuals identified in the Proposal;

3.1.2. Provide an Organizational chart, both graphically and in narrative format that illustrates the team structure and relationships of the proposed team;

3.1.3. PlanforcoordinationandcommunicationwithCitystaff;

3.1.4. ApproachonhowtheworkistobemanagedbytheProponent(orJoint Venture) considering that work may be performed by a team comprised of Key Staff and team members from various firms;

3.1.5. DescriptionoftheproposedQualityControl/QualityAssuranceProgram that will be implemented during the execution of the services to be provided under this Agreement;

3.1.6. Approachandsystemsusedforcostestimating;

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3.1.7. Provideaprojectschedule;

3.1.8. Approach andsystemsusedformeetingschedules.

3.1.9. Otherinformationdeemed importantbytheProponent;

3.1.10. Specialexpertise tobe providedfor thevarious services requested;

3.1.11. PlanforcoordinationandcommunicationwithCitystaff;

3.1.12. Innovativemanagementtools/techniques,asappliedtothescopeofservices;

3.1.13. Approachtomitigatingissuesthatariseduringprojectdeliveryefforts including corrective action plans;

3.1.14. Describe a back-up personnel plan in the event that key team members must be replaced during the course of the Lease Agreement;

3.1.15. The successful Proponent shall assume full responsibility for the conduct of his agents and/or employees during the time such agents or employees are on the premises for the purpose of performing the Work herein specified; and

3.1.16. Specifically,basedontheProponent'sOrganizationalstructure,describe howthe proponent will manage the Services, specifically addressing the following:

3.1.16.1. Ensure proper communication and coordination among

pertinent project team members;

3.1.16.2. Establishandmaintainthenecessarycooperative

relationships;

3.1.16.3. Coordinate all necessary project activities within that team relationship to ensure product deliverable is seamless with all disciplines; and

3.1.16.4. DescribeitsapproachtoProjectControls.Listthesoftware programs with which specific team members are proficient.

3.2. Experience and Past Performance on Similar Projects:Proponentmustclearly demonstratethatitor the Majority JV Partner (if applicable), and Subconsultants meet all the minimum qualification requirements outlined in this RFP.Specifically:

3.2.1. The City requires that each Proponent be capable of self-performing twenty (20%) percent of the work and or managing the work of all subcontractors/sub-consultants or similar

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persons or entities. Each Proponent must submit the following information to demonstrate its experience in these two key aspects of the work:

3.2.1.1. Provide the Proponent history of the firm's

experience providing Elevator Modernization Services to municipalities, government or other entities;

3.2.1.2. A matrix identifying three (3) projects that the

Proponent, has completed in the last five (5) years in elevator modernization services, completed during the past eight (8) years.The matrix must include:

• Thename ofthe project;

• ThevalueofthecontractunderwhichProponent worked;

• Startandenddatesoftheproject;

• Brief description of the project scope, including size and major work components;

• Indicate whether the project was Design- Build or not.

• DescriptionofworkperformedbytheProponent;

• Number of subcontractors/sub-consultants managed by the Proponent and the work performed by those subcontractors/sub-consultants; and

• Owner references for each project, including contact name and telephone number.

3.3. Organizational Structure, Key Personnel and Resumes:

3.3.1.1. The Proponent's Organizational Structure Section

of the Proposal must consist of a Chart and a Narrative Description. The Chart must contain the following information:

• A description of the Proponent's Management organization in narrative format. The narrative must provide a description of the Proponents' views on how it will provide the Services, as well as describe the relationship of its Key Personnel to that of the Principal- in-Charge and other

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key members of the management team. Describe how this organization will facilitate managing the Services requested and how an efficient flowofinformation will berealized to ensure all Services are fully coordinated within the organization.

• Full time employees of the Proponent (including administrative staff) to include position, years with Proponent, and licenses or certifications held.

3.3.1.2. Provide Resumes for Key Personnel you intend to

assign to this Project for the following positions:

• Positions:

• ProjectManager

Minimum of seven (7) years' experience in the field.

• PMP certification preferred. If any other certifications held (e.g. CAPM, CPM) documentation should be provided evidencing such.

• Construction Superintendent/

• Minimum of seven (7) years' experience in the field.

• Elevator Technical Engineer(s) Minimum of six (7) years experience in the field.

• For each person listed, submit a written resume, not exceeding 2 pages per person, organized as follows:

• Nameandtitle;

• Professionalbackground;

• Currentandpastrelevantemployment;

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• Education;

• Certifications;

• List of 3 relevant projects, including client name, project description, project value, role of the individual, project completion date.

• Submission of these names constitutes a commitment to use these individuals if the Proponent is awarded a Contract, and changes may be made only with the prior written consent of the City.In the event there is need to replace key team members during the term of any Contract awarded, if any, Proponent must describe its back-up personnel plan.

4. Cost Proposal.EachProponentmustsubmitaCostProposalusingtheformprovided by the City at ExhibitA.1-CostProposal.The Cost Proposal must support the Scope of Work containedintheRFPandfullyencompassallactivitiesintheProponent'sProposal.TheCost Proposal shall serve as the baseline forfinalfeenegotiationwiththeCity.

5. SubmissionofProposals:

5.1. EachProponentshouldsubmitadigitalversionofitsProposalinAdobePortable Document Format ("PDF") via the ATLCloud system; and

5.2. IfCertainPortionsofyourresponseareconsideredconfidentialandproprietary,wewould recommend that you mark any portion of your proposal that you deem to be confidential assuch,however,itcannotbeguaranteedthattheCitywillnothavetodisclosesuch information in accordance with its interpretation of the applicable public records laws.

PleaserefertotheGeorgiaOpenRecordsActs(O.C.G.A.§50-18-72)forinformationnot subject to public disclosure.

6. ResponsivenessandresponsibilityforeachProponentcanbeobservedasthefollowing:

A. Theresponsivenessof aProponentis determinedby, butnotlimited to,the following:

1. A timely and effective delivery of all services, materials, documents, and/or other information required by the City;

2. The completeness of all material, documents and/or information required by theCity; and

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3. The notification of the City of methods, services, supplies and/or equipment that could reduce cost or increase quality.

B. Theresponsibility of aProponent is determinedby, but notlimited to,the following:

1. Theability,capacity,andskilloftheProponenttoperformtheAgreementor provide the Work required;

2. The capability of the Proponent to perform the Agreement or provide the Workpromptly, or within the time specified without delay or interference;

3. The character, integrity,reputation,judgment,experience,andefficiencyof the Proponent;

4. Thequalityofperformanceofpreviouscontractsor work;

5. ThepreviousexistingcompliancebytheProponentwithlawsandordinances relating to the Agreement or Work;

6. The sufficiency of the financial resources and ability of the Proponent to perform Agreement for providing the Work; and

7. Thequality,availabilityandadaptabilityofthesuppliesorcontractualWorkto the particular use required.

Attachments:

File Name or URL Type Description Elevator Part 2 Contents of Pr

File

Select one of the following:

a. I have attached Volume I of my proposal (Response attachments are required)

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1.3 Section 3. Required Submittals

1. Please see attached CPO Letter

Attachments:

File Name or URL Type Description CPO Supplier Letter File

*2. Required Submittals - Forms

All Respondents, including, but not limited to, corporate entities, limited liability companies, joint ventures, or partnerships, that submit a Proposal or Bid in response to this solicitation must fill out all forms in their entirety, and all forms must be signed, notarized or sealed with the corporate seal (if applicable), as required per each form's instructions.

If Respondent intends to be named as a Prime Contractor(s) with the City, then Respondent must fill out all the forms listed in this solicitation document; otherwise, Respondent may be deemed non-responsive.

Please download the Required Submittals package below, complete the forms with all required information, then scan and attach the completed forms package.

Attachments:

File Name or URL Type Description RFP Required Submittals 9.25.2

File

Select one of the following:

a. I have attached the completed forms. (Response attachments are required)

3.

ItemNumber Proposal Submittal Check

CheckSheet ð

1 Informational Proposal:

• Management Plan

• Experience and Past Performance on similar projects

• Organizational Structure, Key Personnel and Resumes

• References

2 OfficeofContract Compliance (Appendix A Required Submittals Forms)

Required DocumentsAllRequiredProcurement Documents(ifanyoftherequiredsubmittaldocumentsare not submittedor incomplete withinyour proposalsubmittal package,your firm may be deemednon-re sponsive).

Required Submittalsinclude butare not limited to:

• Form 1; Georgia Illegal Immigration Reform and Enforcement Act (IIREA) Form

• Form 2; Contractor Disclosure and Declaration Form

• Form 3;Financial Responsibility

• Form 4; Offeror Contact Directory

• Form 5; Reference List

• Form 6; Proposal Guarantee; - N/A

• Form 7; Prohibited Sources' Ethics Pledge

• Authority to Transact Business in the State of Georgia

3A

• Cost Proposal (Exhibit A.1) – N/A

4 Proponent's Official Company Name:

Company Physical Address:

5 President/VicePresident/OwnerName:

Title: OfficeTelephoneNumber:___________________ DirectCell TelephoneNumber:

Email Address:

6 PrimaryPoint-of-ContactConcerning RFP: __________ Title: _ ___ OfficeTelephoneNumber: ____ DirectCell TelephoneNumber: ____ Email Address: _________

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Attachments:

File Name or URL Type Description Submittal Checklist 7.25.24.pd

File

Select one of the following:

a. I have attached the Submittal Checklist. (Response attachments are optional)

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1.4 Section 4. Exhibit A: Scope of Services

1.

Elevator Modernization Services

Scope of work

The City of Atlanta is seeking qualified vendors to provide Elevator Modernization Services , which includes by not limited to updating the supporting machinery and controls to provide safe and efficient transportation throughout the facility.at the below locations.

Locations:

1. City Hall Historic Tower, 55 Trinity Ave SW

2. City Hall Annex, 55 Trinity Ave SW

3. Public Safety Headquarters, 226 Peachtree St SW

4. Municipal Courthouse, 150 Garnett St, SW

5. Atlanta Detention Center, 254 Peachtree St., SW

At each location, the contractor modernizes the existing elevator systems. The goal of this modernization is to provide 25-years of additional service life for each elevator. See Exhibit A for plans of each building.

At each elevator indicated in Exhibit A-1, Elevator Table with Scope Level of Service below as "Full Level Service".

Full Level Service:

This level of work shall include the replacement of all the following items unless noted otherwise;

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1. Machines and wiring

2. Car governors

3. Levelers

4. Cables

5. Hoist equipment

6. Hoist way wiring

7. Car roller guides

8. Electronics

9. Controls

10. Cab finishes /interiors

a. Wall panels-Etched Tempered glass on rear of cab

b. Stainless Steel panels on other sides.

c. Ceilings- stainless steel with LED light fixtures

d. Floors- Provide flooring options for each type of elevator function.

e. Wall rails- stainless steel / Hardwood combination

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Note: Cab finishes should be appropriate for elevator function and type.

11. Elevator cab lights

12. Related work to improve elevator efficiency and have maximum reliability.

13. Elevator cab doors

a. Tower elevator exterior doors in city hall tower shall remain and shall be re-polished to look like new.

b. Elevator city hall Annex gold doors shall remain and shall be re-polished to look like new.

14. Door operators, restrictors, interlocks, and clutches

15. Elevator pushbuttons and controls

16. Car lanterns and hall lanterns and hall position indicators

17. Door safety sensors and stops

Items not in scope of work;

1. The existing elevator hoist way and counterweight rails are to be re-used at all locations.

2. Existing hoist way doors to be re-used at all locations unless noted otherwise

The work shall comply with all current building codes and other applicable codes.

The scope shall include 1 year of maintenance after the work has been completed and the City

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signs off on final acceptance for each location.

Note: Maintenance means all the required maintenance and service needed to satisfy all warranty requirements for the first year.

Provide 2 sets of spare parts for each type of elevator installed and a list of the all the parts that should shelved for minimum down time.

1. Spare parts are considered all the parts that would be needed to always maintain the elevator in operable conditions. Typical parts list shall be the following but not all inclusive:

a. All types of circuit/control boards

b. All moving parts, door gibbs, interlocks etc.

c. All safety components, etc.

d. Anything that is needed to make any repairs to the elevator, etc.

A. Component Recommendations: The Contractor will provide recommendations for the components to be replaced or refurbished: Controller, Power Unit, Jack, Car, Hoist Way, Door Equipment, Car Fixtures, Hall Fixtures, Cab-Interior Upgrades, Recommended Add-Ons.

B. Refurbishment of Retained Equipment: Where recommendations call for components to be retained and refurbished, retained Components should be examined, and if required, cleaned, lubricated, adjusted and any worn or defective parts replaced as part of the modernization scope of work.

C. Removal and Disposal of Materials The Contractor shall include all necessary labor, material, hoisting, rigging, and cartage for the removal of all unused and abandoned equipment both directly and indirectly related to the modernized elevators. This equipment shall be removed

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from the premises and become the property of the Contractor unless previously determined otherwise by the owner. All equipment, materials, oils, lubricants, and cleaning compounds shall be properly disposed of by the Contractor in accordance with all the hazardous waste regulatory requirements and environmental standards of the State of Georgia and local regulations.

D Additional Work

1. Refurbish Cab Interiors The Contractor shall provide individual pricing to refurbish the cab interiors of each elevator. Pricing shall include all products and labor to complete the cab interior refurbishment.

2. Working Hours: This contract is to provide services twenty-four (24) hours a day, seven

(7) days a week. For the purpose of this contract, normal working hours will be from 7:00A.M.

through 5:00 P.M., EDT, Monday thru Friday, excluding City of Atlanta Holidays. All work performed outside of normal working hours (including weekends and holidays) will be paid at a rate not exceeding 1.5 times the rate for the normal working hour. Holiday rates will apply only to holidays officially recognized by City of Atlanta.

2.1 The City observes the following holidays:

New Year's Day, MartinLutherKingJr'sBirthday, MemorialDay, Juneteenth

Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and the day after Thanksgiving

Christmas Day

2.2 WhenanyoftheaboveholidaysfallonSunday,thefollowing Mondayis observed. When they fall on Saturday the preceding Friday isobserved.

2.3 All personnel of the company that will work in the City facilities must were a

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uniform with their company logo clearly visible on it. If the personnel report for work in a vehicle, that vehicle should have the vendor's name or the company's name printed on the back or sides of the vehicle(s). At least one (1) crew member should be able to communicate in English.

3. Warranty Clause: The contractor shall provide a 5-year full parts and labor warranty on all elevator systems included in this modernization scope. In addition, the scope shall include 1 year of maintenance after the work has been completed and the City signs off on final acceptance for each location.

4 Liquidated Damages. The City of Atlanta and contractor recognize that time is of the essence of this Agreement and that City will suffer financial loss if the Work is not completed within the times specified plus any extensions thereof allowed in accordance with They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, owner and contractor agree that as liquidated damages for delay (but not as a penalty) contractor shall pay owner Five complete. After Substantial Completion if contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by owner, contractor shall pay owner Five Hundred dollars ($500.00) for each day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment.

4.1 Damage. Vendor shall be responsible for any damage by his company during the course of completing this work to any building or structure and shall repair to match existing materials or surfaces to the satisfaction of the City's representative. Vendor shall at his own expense replace any materials damaged to an extent that they cannot be restored to their original condition. Vendor shall be responsible and liable for injury to any life or property during the course of their work. Should a breakdown to City elevator equipment occursduetothe negligenceofVendor,theVendor willbeliableforallrepaircosts.

4.2 DebrisRemoval.Vendorshallberesponsibleforthecleanupanddisposalof debris,waste lubricants, solvents, rags and other contaminates in a proper and legal manner. Environmentalguidelinesshallbefollowedindisposingofdebris, lubricants,solvents,rags and contaminates. Rags shall be removed in a drip proof container and disposed of in a proper trash container. Waste lubricant and solvents shall not be disposed of at theCity.

4.3 Safety Data Sheets (SDS).Vendor shall provide SDS's for all products used in providing the services outlined under this solicitation. SDS sheets will be kept onfile in the Department of Enterprise AssetsManagement.

5. Pricing, Invoicing andPayment

5.1 Invoicechargesaretobepaidonceamonth.Invoicesaretobesignedbythe

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contractor or authorized delegate.

5.2 Non-Billable Services - The City of Atlanta will not pay for travel time to or from the site, and such fees will not be included by the Contractor in hours charged for work performed. Charges begin when the Contractor arrives at the site and end when the crew leaves the site. City of Atlanta staff will verify time records.

5.3 Bidallprices basedonthespecificationscontainedherein.theattachedsites and Listed schedules. Purchases/Services made for City of Atlanta use are exempt from the state sales tax and federal excise tax. Do not include these taxes in yourbid.

5.4 Allworkperformedunder thecontractshallbedonetothecomplete satisfaction of the user agencies'. Payment shall be withheld on any work deemed unsatisfactory by the departmenthead.

5.5 Invoices mustinclude:

A. Purchase OrderNumber B. Properly signed invoice with authorized signature of work completed.

Attachments:

File Name or URL Type Description Elevator Modernization-1- 2-24

File

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1.5 Section 5. Exhibit A.1: Cost Proposal

*1.

Exhibit A.1 Cost Proposal

City of Atlanta Elevator Modernization Pricing Sheet

Department of Enterprise Asset Management (DEAM)

Elevator Pricing Sheet

1. City Hall Historic Tower, 68 Mitchell St SW.

2. City Hall Annex, 55 Trinity Ave SW.

3. Public Safety Headquarters, 226 Peachtree St SW.

4. Municipal Courthouse, 150 Garnett St SW.

5. Atlanta Detention Center, 254 Peachtree St, SW

Location: Elevators: Scope: Stops/ Stories: Cost Per Elevator:

City Hall Historic Tower Car 1 Full 15

Car 2 Full 15

Car 3 Full 15

Car 4 Full 15

Total

City Hall Annex Car 1 Full 6

Car 2 Full 6

Car 3 Full 6

Mayors Car Full 2

Service Full 7

Public Safety Headquarters Car 1 Full 5

Car 2 Full 5

Car 3 Full 5

Car 4 Full 5

Service Car Full 5

Parking Garage Car Full 5

Municipal Courthouse Car 1 Full 6

Car 2 Full 6

Car 3 Full 6

Judge's Elevator Full 6

Prisoner Car Full 6

Total

Atlanta Detention Center Car 1 Full 8

Car 2 Full 8

Car 3 Full 8

Car 4 Full 8

Service Loading Dock 1 8

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Service Loading Dock 2 8

Total

Hoistway Door Allowance

Grand Total Cost

Attachments:

File Name or URL Type Description Elevator Modernization Pricing

File

Select one of the following:

a. I have attached the Cost Proposal. (Response attachments are required)

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1.6 Section 6. Exhibit A.2: Building Site Plans

1. Please see attached Attachments:

File Name or URL Type Description Exhibit A2- City Hall Plans.pd

File

Exhibit A2- Detentation Center

File

Exhibit A2- Municipal Court PL

File

Exhibit A2- PSHQ Plans.

pdf

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1.7 Section 7. Appendix A - Office of Contract Compliance

*1.

Appendix A Office of Contract Compliance Requirements

Please see attached Attachments:

File Name or URL Type Description Appendix A (Policy Statement)

File

Select one of the following:

a. I have attached the OCC forms. (Response attachments are required)

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1.8 Section 8. Appendix B - Insurance and Bonding Requirements

1.

Appendix B Insurance and Bonding Requirements

Please see attached Attachments:

File Name or URL Type Description

RFP-REF-DEAM-2404-

1240322, Ele

2 Lines

2.1 Line Information

Line Target Quantity

Response Quantity

Response Price

Line Amount

Promised Date

1-Elevator Repair/Refresh

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2.2 Line Details

2.2. Line 1 Elevator Repair/Refresh

To provide an alternate line, see appendix.

Category Name ELEVATOR

INSTALLATION,

MAINTENANCE

AND REPAIR

Allow Alternate Lines Yes Alternate Line Provided Yes No Requested Date Location 55 Trinity Avenue SW

ATLANTA, GA

30303Fulton

Start Price (USD)

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

Alternate lines are allowed for some negotiation lines. For these lines, you can propose one or more alternatives by entering information for each alternate line in the format given below. Print and insert multiple copies as per your requirement.

4.2 Alternate Lines Template

Negotiation Line

(Number and description of the negotiation line for which you have an alternative)

Example:1-xxxxxx where xxxxxx is the line description of first negotiation line.

Alternate Line Number (Enter only numbers in sequence starting with 1 for every alternate line)

Alternate Line Description

Response Price (For a negotiation line with cost factors, enter your line price in the cost factors table)

Response Quantity

UOM

Promised Date

Note to Buyer

Proprietary and Confidential 36