1240063_SUPPLIER.pdf

IFB 1240063

Proprietary and Confidential 10/13/23 4:10 PM

INVITATION FOR BID

IFB/CON/DOA/2309-1240063 Concourse E Power Equipment Replacement

Phase 1/MV Switchgears and Substations at HJAIA

Balram "B" Bheodari Aviation General Manager

Department of Aviation

Jaideep Majumdar Chief Procurement Officer

Department of Procurement

PROJECT OVERVIEW

• Services Being Procured: Concourse E serves as an International and Domestic Concourse for Hartsfield-Jackson Atlanta Airport. It also houses a US Customs and Border Patrol facility. The majority of the power distribution equipment for Concourse E was installed in 1992. The Planning and Development Division of the Department of Aviation (DOA) considers the life cycle of power distribution equipment to be thirty years. As we approach the end of this life cycle, the DOA recommends replacing all of the power distribution equipment at all Concourse E medium voltage switchgears and unit substations. The Power distribution equipment includes switchgear, busway, and feeder wiring and conduit up to and inclusive of the unit substations. Concourse E's power distribution system consists of two 4160-volt redundant main switchgear connected to the Georgia Power vault. Additionally, the main switchgear is connected to the generator switchgear. The switchgear feeds eleven 4160-volt unit substations with transformers converting the voltage to 480/277. For information, the unit substations feed 480/277-volt switchboards, which in turn feed 480/277-volt panel-boards or 480- 120/208-volt transformers feeding 120/208-volt panel-boards. The DOA will provide the design documents and specifications to implement the replacements, including any necessary phasing requirements. Generally, new equipment shall be installed and connected to its source prior to transferring circuits and demolishing existing equipment. In the case of unit substations, only one unit substation at a time shall be replaced. In cases where new unit substations or switchboards are not suitable for a permanent location, temporary equipment can be utilized to transfer circuits and new equipment located in the original location. Optionally, expansion or relocation of electrical rooms could be required. When this occurs, new or expanded rooms shall be required. All redundant systems shall be maintained at all times except when switching circuits which must be done during the night.

• Using Department: Department of Aviation (DOA)

• Pre-Bid Conference: Thursday, October 26, at 1:00 PM ET via

Webinar

• Register in advance for this webinar: https://events.gcc.

teams.microsoft.com/event/df2c894e-a3e5-473c-9f8a- 356adab93f8e@031a550a-f1f3-4b62-9c64-3ef02c7798a5

• Deadline to Submit Questions in Writing: Monday, October 30, 2023, at 5:00 PM ET

• Proponents and Bidders looking for a current registry of certified small, disadvantaged, female, and minority firms are advised to utilize the Office of Contract Compliance's Supplier Diversity Management Systems Link:https:

//atlantaga.gob2g.com/?TN=atlantaga

• Proposal Deadline: Thursday, November 30, 2023, at 2:00

PM ET

• Bids submitted shall be recorded and posted via a proposal tab on our Procurement website. Please view the proposal tab for results.

• City's Contact Person: Ms. Victoria Onyebuchi, Category Specialist; vnonyebuchi@atlantaga.gov

Ver. 8.25.23 https://atlantaga.gob2g.com/?TN=atlantaga https://atlantaga.gob2g.com/?TN=atlantaga

Submit your response to the following contact.

Company City of Atlanta

Buyer Victoria Onyebuchi Location 55 Trinity Avenue SW

30303Atlanta, GA Fulton United States

Phone Fax

E-mail vnonyebuchi@atlantaga.gov

When submitting your response, include the following information.

Your Company Name

Company Site (Optional) Address

Contact Details Response Valid Until

(Optional)

This document has important legal consequences. The information contained in this document is proprietary of City of Atlanta. It shall not be used, reproduced, or disclosed to others without the express and written consent of City of Atlanta.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Negotiation Controls

1.4 Terms

2 Requirements

2.1 Section 1. Instructions to Bidders

2.2 Section 2. Terms and Conditions

2.3 Section 3. Technical Instruction to Bidders

2.4 Section 4. Required Submittals

2.5 Section 5. Exhibit A - General Conditions

2.6 Section 6. Exhibit B - Special Conditions

2.7 Section 7. Exhibit C - Quantities Pricing and Data

2.8 Section 8. Exhibit D - Scope and Index of Tech Specs

2.9 Section 9. Exhibit E - Index of Drawings

2.10 Section 10. Exhibit F - Airport Security Requirements

2.11 Section 11. Exhibit G - Schedule Requirements

2.12 Section 12. Exhibit H - Quality Control Program

2.13 Section 13. Exhibit I - Authorizing Legislation

2.14 Section 14. Exhibit J - Federal Contracts Provisions

2.15 Section 15. Exhibit K - AIP Grant Forms

2.16 Section 16. Appendix A - Office of Contract Compliance

2.17 Section 17. Appendix B - Insurance and Bonding Requirement

2.18 Section 18. Appendix C - Davis Bacon Wages

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

4.2 Alternate Lines Template

1 Overview

1.1 General Information

Title IFB/CON/DOA/2309-1240063 Concourse E Power Equipment Replacement – Phase

1/MV

Synopsis Concourse E serves as an International and Domestic Concourse for Hartsfield-

Jackson Atlanta Airport. It also houses a US Customs and Border Patrol facility.

The majority of the power distribution equipment for Concourse E was installed in 1992. The Planning and Development Division of the Department of Aviation (DOA) considers the life cycle of power distribution equipment to be thirty years. As we approach the end of this life cycle, the DOA recommends replacing all of the power distribution equipment at all Concourse E medium voltage switchgears and unit substations. The Power distribution equipment includes switchgear, busway, and feeder wiring and conduit up to and inclusive of the unit substations.

Buyer Victoria Onyebuchi Outcome Contract Purchase Agreement

E-Mail vnonyebuchi@atlantaga.

gov

1.2 Schedule

Preview Date Open Date 10/13/23 4:08 PM

Close Date 11/30/23 2:00 PM Award Date Time Zone Eastern Standard Time

1.3 Negotiation Controls

Response Visibility Sealed

Lines Settings Rank Indicator 1,2,3...

Ranking Method Price only

1.4 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Payment Terms Net 30 Freight Terms Best Way

Shipping Method FOB FOB DST PPD Negotiation Currency USD (US Dollar)

Price Precision 2

2 Requirements *Response is required

2.1 Section 1. Instructions to Bidders

1.

Instructions to Bidders

Please see the attached Instructions to Bidders.

Attachments:

File Name or URL Type Description IFB_Instructions to Bidders.pd

File

2.2 Section 2. Terms and Conditions

*1. CITY OF ATLANTA

DEPARTMENT OF PROCUREMENT

BIDDING INSTRUCTIONS, TERMS AND CONDITIONS

1. PREPARATION OF BIDS -

• Bidders are expected to examine this invitation for bid, attached drawings, specifications, if any, and all instructions. Failure to do so will be at the bidder's risk.

• Unit price for each unit bid on shall be shown and such price shall include packing, unless otherwise specified. A total shall be entered in the amount column for each item bid on. In case of a discrepancy between a unit price and extended price, the unit price will be presumed to be correct.

• Specifications provided herein are intended to be open and non-restrictive.

"Any" is used as a minimum standard of quality. When no reference or change is made on proposal by bidder, it is understood that the specific brand item named on proposal shall be furnished by bidder. If bidding on other than the make, model, brand or number as shown, and offered as an equal, complete technical information, specifications, manufacturer's name and catalog reference must be clearly stated on bid proposal or attached letter. Any deviation between brand offered and brand specified must also be clearly indicated.

The City of Atlanta, through the Chief Procurement Officer, Department of

Procurement, shall be the sole judge in making determination as to equality.

• Time of delivery is a part of the consideration and must be stated in specific calendar days that must be adhered to. If the time varies on different items, the bidder shall so state. Failure to state delivery may be cause for disqualification.

• The City may accept any item or group of items or any bid, unless the bidder qualifies his bid by specific limitations. The right is reserved to reject any or all quotations and to waive technicalities.

• Verify your quotations before submission, as they cannot be withdrawn or corrected after being opened.

• If a prospective offeror elects to submit a NO BID, return the Invitation for Bid Cover sheet and state reason. Otherwise, the bidder may be removed from the mailing list.

• If federal excise tax applies, show amount of same that has already been deducted in determining your net price. The City is also exempt from state and local sales tax.

2. EXPLANATIONS TO BIDDERS - Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bid, drawings, specifications, etc., must be requested in writing and with sufficient time allowed for a reply to reach bidders before the submission of their bids. Any information given to a prospective bidder concerning an Invitation for Bids will be furnished to all prospective bidders, as an amendment to the invitation, if such information is necessary to bidders in submitting bids on the Invitation or if the lack of such information would be prejudicial to uninformed bidders. Receipt of amendments by a bidder must be acknowledged on the bid and a signed addendum returned, attached to the bid.

3. SUBMISSION OF BIDS -

• DEFAULT: The award as a result of bids received under this invitation may be based in part on delivery factor. Accordingly, should a vendor fail to perform delivery within the time stated in your bid, he/she may then be declared in default of contract. In such an event, the City may then proceed to purchase in the open market the items from another source, and charge/collect from the defaulting vendor the excess cost to the City, which resulted from such open market purchase.

• PATENT INDEMNITY: Except as otherwise provided, the successful bidder agrees to indemnify the City and its officers, agents and employees against liability, including cost and expenses for infringement upon any letters patent of the United States arising out of the performance of this contract, or out of the use or disposal by or for the account of the City of supplies furnished or construction work performed hereunder.

4. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION - By submission of this bid, the bidder certifies, and in the case of joint bid each party thereto certifies as to its own organization, that in connection with this procurement: (1 ) The prices in this bid have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly to any other bidder or to any competitor; and (3) No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

5. PROHIBITION AGAINST AND REPORTING OF ANTICOMPETITIVE

PRACTICES - Collusion and other anticompetitive practices among bidders and offer are prohibited by city, state and federal laws, and the City, therefore, establishes the following:

Certification of independent price determination. All bidders or offer shall identify a person having authority to sign for the bidder or offer who shall certify, in writing, as follows:

"I certify that this bid or offer is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid or offer for the same supplies, services, construction, or professional or consultant services, and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of city, state and federal law and can result in fines, prison sentences, and civil damages awards. I agree to abide by all conditions of this bid or offer and certify that I am authorized to sign for this bidder or offer or."Compliance with this subsection shall be considered met if the certification of independent price determination, as provided in this subsection, is set forth in an exhibit attached to the bid or offer and appropriate language incorporating the exhibit into the bid or offer is set forth therein.

6. ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT – This bid is subject to the Illegal Immigration Reform and Enforcement Act of 2011 ("IIREA" or "the Act"). IIREA was formerly known as the Georgia Security and Immigration Compliance Act or GSCIA. Pursuant to the Act, the bidder must provide with its bid proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. A completed Contractor Affidavit (Form 1) must be submitted at the time of submission, prior to the time for opening the bid. Under state law, the City cannot consider any bid which does not include completed forms. Where the business structure of a bidder is such that bidder is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, bidder must complete the Contractor Affidavit (Form 1) on behalf of, and provide a Federal Work Authorization User ID Number issued to, the bidder itself. Where the business structure of a bidder does not require it to obtain an EIN, each entity comprising bidder must submit a separate Contractor Affidavit (Form 1). It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All bidders intending to do business with the City are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on City procurements and their participation in those procurements. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on completing and submitting the Contractor Affidavit (Form 1) precedes the Affidavit.

7. AWARD OF CONTRACT - The contract, if awarded, will be awarded to the responsible bidder whose bid will be most advantageous to the City, price and other factors considered. The contract will be awarded for a term of three (3) year(s) with the option to extend under the same terms and conditions for two (2), one (1) year extensions.

8. Failure to observe any of the instructions and conditions may constitute grounds for rejection of your bid.

9. SECTION 2-1387, CERTIFICATION AS TO NON-DISCRIMINATION IN BIDS

AND CONTRACTS.

• All persons, firms or corporations supplying goods, material, equipment, supplies, improvements to real property, or services of any kind or character to the City of Atlanta, in accordance with section 2-1109, shall certify in writing on all bids and contracts, except those involving federally assisted construction projects, the following words:

"We, the supplier of goods, materials, equipment or services covered by this bid or contract will not discriminate in any way in connection with this contract in the employment of persons, or refuse to continue the employment of any person, on account of race, creed, color, sex or national origin of such person."

• The wording of subsection (a) herein shall be included as a specification and appear on all bid invitations and purchase orders or contracts prepared as issued by any and all using agencies of the City.

• The federal guidelines, as related to non-discrimination in employment by government contracts and subcontractors promulgated by Executive Order No.11246 of September 24, 1965, as amended with respect to sex by Executive Order No. 11375 of October 13, 1967, Sections 202, 203 and 204 of Part II of such orders, are hereby adopted by the City of Atlanta insofar as legally possible to do so, and those persons, firms or corporations set forth in subparagraph (a) above shall comply with same.

• The City shall have the right to reject any or all bids, and shall not enter into any contract with any person, firm or corporation and shall refuse to purchase any or all goods, materials, equipment or services from any vendor or contractor who fails to comply with the provisions of subsection

(a) and/or (c) herein.

10. REJECTION OF BID - Bids may be considered irregular and may be rejected if they show omissions, alterations of form, additions not called for, conditions, limitations, unauthorized alternate bids or other irregularities of any kind. The City reserves the https://e-verify.uscis.gov/enroll right to waive minor informalities or irregularities of bid.

Persuant to Section 2-1194 of the City's Code of Ordinances ,this solicitation may be cancelled and any bid or proposal may be rejected in whole or in part for good cause when in the best interest of the City.

Select one of the following:

a. I acknowledge that I have read, understand, and agree to the policies and procedures in the Invitation for Bid.

2.3 Section 3. Technical Instruction to Bidders

1. Technical Instruction to Bidders

Please download, and review the attached Technical Instruction to Bidders.

Attachments:

File Name or URL Type Description Technical Instruction to Bidde

File

2.4 Section 4. Required Submittals

1. Please see attached CPO Letter Attachments:

File Name or URL Type Description CPO Submittal Letter_JM (2).pd

File

*2. All vendors, including, but not limited to, corporate entities, limited liability companies, joint ventures, or partnerships, that submit a Proposal or Bid in response to this solicitation must fill out all forms in their entirety, and all forms must signed, notarized or sealed with the corporate seal (if applicable), as required per each form's instructions.

If vendor intends to be awarded a contract with the City, the vendor must fill out all forms listed in this solicitation document; otherwise, vendor may be deemed non-responsive.

Attachments:

File Name or URL Type Description IFB Required Submittals.

Final.

File

Select one of the following:

a. I have attached the required forms. (Response attachments are required)

2.5 Section 5. Exhibit A - General Conditions

1. Exhibit A General Conditions

Please download, and review the attached Exhibit A - General Conditions.

Attachments:

File Name or URL Type Description

05 - Exhibit A - General Condi

File

2.6 Section 6. Exhibit B - Special Conditions

1. Exhibit B Special Conditions

Please download, and review the attached Exhibit B - Special Conditions.

Attachments:

File Name or URL Type Description 06 - Exhibit B - Special Condi

File

2.7 Section 7. Exhibit C - Quantities Pricing and Data

*1. Exhibit C Quantities Pricing and Data

Please download, and review the attached Exhibit C - Quantities Pricing and Data.

Attachments:

File Name or URL Type Description 07 - Exhibit C Quantities Pric

File

Select one of the following:

a. I have attached the Exhibit C - Quantities Pricing and Data (Response attachments are required)

2.8 Section 8. Exhibit D - Scope and Index of Tech Specs

1. Exhibit D Scope and Index of Tech Specs

Please download, and review the attached Exhibit D - Scope and Index of Tech Specs.

Attachments:

File Name or URL Type Description 08 - Exhibit D - Scope and Ind

File

2. Exhibit D-1 Special Provisions

Please download, and review the attached Exhibit D-1 - Special Provisions.

Attachments:

File Name or URL Type Description 09 - Exhibit D-1 - Special Pro

File

3. Exhibit D-2 Technical Specs

Please download, and review the attached Exhibit D-2 - Technical Specs.

Attachments:

File Name or URL Type Description 10 - Exhibit D-2 - Technical S

File

2.9 Section 9. Exhibit E - Index of Drawings

1. Exhibit E Index of Drawings

Please download, and review the attached Index of Drawings.

Attachments:

File Name or URL Type Description 11 - Exhibit E - Index of Draw

File

2. Exhibit E-1 Drawings

Please download, and review the attached Exhibit E-1 - Drawings.

Attachments:

File Name or URL Type Description 12 - Exhibit E-1 - Drawings, 1

File

2.10 Section 10. Exhibit F - Airport Security Requirements

1. Exhibit F Airport Security Requirements

Please download, and review the attached Exhibit F - Airport Security Requirements.

Attachments:

File Name or URL Type Description 13 - Exhibit F - Airport Secur

File

2.11 Section 11. Exhibit G - Schedule Requirements

1. Exhibit G Schedule Requirements

Please download, and review the attached Exhibit G - Schedule Requirements.

Attachments:

File Name or URL Type Description 14 - Exhibit G - Schedule Requ

File

2.12 Section 12. Exhibit H - Quality Control Program

1. Exhibit H Quality Control Program

Please download, and review the attached Exhibit H - Quality Control Program.

Attachments:

File Name or URL Type Description 15 - Exhibit H - Quality Contr

File

2.13 Section 13. Exhibit I - Authorizing Legislation

1. Exhibit I Authorizing Legislation

Please download, and review the attached Exhibit I - Authorizing Legislation.

Attachments:

File Name or URL Type Description 16 - Exhibit I - Authorizing L

File

2.14 Section 14. Exhibit J - Federal Contracts Provisions

1. Exhibit J Federal Contracts Provisions

Please download, and review the attached Exhibit J - Federal Contracts Provisions.

Attachments:

File Name or URL Type Description 17 - Exhibit J - Federal Provi

File

2.15 Section 15. Exhibit K - AIP Grant Forms

*1. Exhibit K AIP Grant Forms

Please download, and review the attached Exhibit K - AIP Grant Forms.

Attachments:

File Name or URL Type Description 18 - Exhibit K - AIP Grant For

File

Select one of the following:

a. I have attached the Exhibit K - AIP Grant Forms (Response attachments are required)

2.16 Section 16. Appendix A - Office of Contract Compliance

*1. Appendix A - OCC

Please download, and review the attached Appendix A - OCC.

Attachments:

File Name or URL Type Description 19 - Appendix A - OCC, 1240063

File

Select one of the following:

a. I have attached the Appendix A - OCC forms (Response attachments are required)

2.17 Section 17. Appendix B - Insurance and Bonding Requirement

1. Appendix B OCIP Manual

Please download, and review the attached Appendix B - OCIP Manual.

Attachments:

File Name or URL Type Description 20 - Appendix B - OCIP Manual

File

2. Appendix B OCIP Forms 1 and 2

Please download, and review the attached Appendix B - OCIP Forms 1 and 2.

Attachments:

File Name or URL Type Description 21 - Appendix B - OCIP Forms 1

File

*3. Appendix B-1 Form of Payment and Performance Bonds

Please download, and review the attached Appendix B-1 - Form of Payment and Performance Bonds.

Attachments:

File Name or URL Type Description 22 - Appendix B-1 - Form of Pa

File

Select one of the following:

a. I have attached the Appendix B-1 - Form of Payment and Performance Bonds forms (Response attachments are required)

4. Appendix B-2 Construction Safety and Health Plan

Please download, and review the attached Appendix B-2 - Construction Safety and Health Plan.

Attachments:

File Name or URL Type Description 23 - Appendix B-2 - Constructi

File

2.18 Section 18. Appendix C - Davis Bacon Wages

1. Appendix C Davis Bacon Wage Determination

Please download, and review the attached Appendix C Davis Bacon Wage Determination.

Attachments:

File Name or URL Type Description 24 - Appendix C Davis File

Bacon Wa

3 Lines

3.1 Line Information

Line Estimated Quantity

Response Price

Line Amount

Response Minimum

Release Amount

1-power distribution

3.2 Line Details

3.2.1 Line 1 power distribution

To provide an alternate line, see appendix.

Category Name 120.3643 - PARTS

AND

ACCESSORIES,

SERVICE

GENERATOR

Allow Alternate Lines Yes Alternate Line Provided Yes No Target Minimum Release

Amount (USD) Estimated Total Amount

(USD)

Start Price (USD)

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

Alternate lines are allowed for some negotiation lines. For these lines, you can propose one or more alternatives by entering information for each alternate line in the format given below. Print and insert multiple copies as per your requirement.

4.2 Alternate Lines Template

Negotiation Line

(Number and description of the negotiation line for which you have an alternative)

Example:1-xxxxxx where xxxxxx is the line description of first negotiation line.

Alternate Line Number (Enter only numbers in sequence starting with 1 for every alternate line)

Alternate Line Description

Response Price (For a negotiation line with cost factors, enter your line price in the cost factors table)

Response Minimum Release Amount

Note to Buyer

Proprietary and Confidential 19