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Facilities Modernization Branch – BARC - Solicitation No. 123K2518R0010 Amendment #002
Phase I
Amendment Sheet Information (to be filled in by the Reviewer)
| Reference: |
| Beltsville – BARC – RFI Responses - Phase I |
Document Information (to be filled in by the Author)
| Document Title: |
| Beltsville – BARC – RFI Responses – Phase I #002 |
Document Reference:
Document Version:
| Document Date: |
| February 28, 2019 |
Date by Which Document Reviewed:
Document Reviewed by (to be filled in by the Reviewer)
| Department/Division/Branch: |
| Contracting Operations Branch |
| Name: |
| Angela B. Wingert, Henry Hays |
| E-mail: |
| Angela.wingert@ars.usda.gov |
Henry.hays@ars.usda.gov d The purpose of the amendment is to inform Phase 1 Offerors deadlines, updated information, and responses to RFIs.
1. RFI portion for the Phase 1 of the solicitation process is now closed.
2. Questions and responses from the Pre-Proposal Conference conducted on February 14, 2019.
3. Sign In sheet for Phase I Pre-Proposal Meeting.
4. Power Point Presentation for Phase 1 Pre-Proposal Meeting.
5. The due date for submission of qualifications is extended until 3:00 p.m. EST, Friday, March 8, 2019.
| Question # from Amendment 001 |
| Original Question |
| Original Response |
| Questions on Response/Additions or Changes to the Original Response |
No.
| RFI 1 |
| Can GSA provide copies of the site visit sign-in sheets? |
| The project is for ARS, not GSA. A copy of the sign-in sheet will be provided as part of Amendment 002. |
| RFI 2 |
| Can the Quality Control Manager have duties other than Quality Control? |
| It is up to the Design-Build-Contractor (DBC) to submit information regarding the structure of their team and what duties those individuals will perform. |
| RFI 3 |
| Are there any minimum certifications of qualifications for the Quality Control Manager? |
| Refer to the Army Core of Engineers Three-Phase Inspection Requirements. |
| RFI 4 |
| Will the Commissioning services for this project be provided by the government, or through a sub-consultant of the DBC? |
| RMF will be the Commissioning Agent. However, the DBC will be involved in the commissioning, i.e., will be involved with testing and making sure all systems are functionial. |
| RFI 5 |
| Is the Commissioning Representative position under Key Personnel intended to be a staff member employed by the Commissioning Agent or the DBC? |
| The Commissioning Representative will be hired by the Owner (ARS). Any commissioning functions required are the responsbiility of the DBC. |
| RFI 6 |
| Can the Superintendent also serve as the site Safety and Health Manager? |
| Contractors shall propose their team arrangements. Government will review as the solicitation states. |
| RFI 7 |
| Please confirm the goal for minority participation for each trade in Section L.7 of the solicitation. There appears to be a typo. |
| The goal for minority participation for each trade is 23.6%. |
| RFI 8 |
| We are unclear on how the evaluation factors in L.14 align with the Technical Proposal Submission requirements in L.13. For example, L.14 makes reference to Past Performance, Management Approach, and General Technical Approach as the three evaluation factors for Phase 1. Please confirm which submission items in L.13 line up with each of those three evaluation factors. |
| The Evaluation Factors in L.14 are clear., L,13 simply states how the presentation should be formatted and submitted to the government. |
| RFI 9 |
| In Section L.14 of the solicitation, Page 94, there is a requirement under Factor 2 – Management Approach to identify “any operational risks or challenges.” The use of the word “operational” seems to imply a focus on the risks associated with the operation and not the construction of the facility. Please clarify if offerors should provide design, construction, or operational risks and challenges (or address multiple phases of the overall project.). |
| Not applicable for Phase I. Will be covered in Phase II. |
| RFI 10 |
| Section L.14, Factor 3 requests offeros to discuss its approach to security control measures. Please clarify if this is intended ot mean security control the the site during construction or some other aspect of security for the project. |
| This is referring to security control of the site during construction. |
| RFI 11 |
| Will the government have a construction manager, program manager, or other non-government party involved int eh management of the project. If so, please provide details and name of the firm involved. |
| Owner will have representation. Information will be provided when applicable. |
| RFI 12 |
| Volume 1 requires that the contractor submit the representation and certifications found in Sections K and L. Section K includes a completed FAR 52.204-8 (JAN 2017). Please clarify if we are to resubmit this. |
| The boxes that are checked in 52.204-8 are letting you know which clauses and provisions apply to the requirement. It does not apply to the specifics of your firm. |
| RFI 13 |
| Section M outlines how the Phase I proposal will be evaluated. Factors 1 – 3 of the Technical Discussion Section are included, but there is no mention of how the Technical Summary will be evaluated. Please clarify how the Technical Summary will be evaluated. |
| The Technical Summary will be reviewed and evaluated as part of the overall submission. |
| RFI 14 |
| Are the specific SF-330 forms and forma required for presentation of design team technical qualifications and other Section L applicable information? |
If so, are the same formatting requirements applicable (double-spacing, 12-point elite font, one-inch margins, et al)?
SF330 requirement for Phase I is for design qualifications.
All formatting requirements are spelled out in the solicitaiton. If there are specifics requirements for seperate documents or sections, that will be noted.
| RFI 15 |
| If so, should offerors provide (1) only those sections of the SF330 that apply to the Phase I Section L requirements, fitting applicable sections from the SF330 to the appropriate place within the presentaiton format outlined in Section L, or (2) a complete SF330 for the design firm as a seperate section of Volume II? |
| Refer to RFI 14 Response. |
| RFI 16 |
| The sustainability requirement in the solicitation states references that are no longer in effect. Please clarify the sustainability requirements for this project. |
| Project is LEED Silver. All current references apply. |
| RFI 17 |
| Are we required to fill out the use the actual SF330 form or can we use our own template as long as it includes all the required information? |
| SF330 is required for design qualifications. |
| RFI 18 |
| Are we required to use Elite Font? Is another printed font acceptable? |
| Arial font is preferred. |
| RFI 19 |
| Page 91 refers to the “Offer and Other Documents.” Please confirm that the signed SF1442 is to be considered “the offer.” |
| Yes, the SF1442 is the offer. However, the SF330 must be submitted as well to outline design qualifications. |
| RFI 20 |
| Section L.13(d)(1)(B) “Format and Content” states to include the following documents in the order listed. It goes to only reference the SF1442 but no other documents for that section. Please confirm if the Reps and Certs are to be included after the SF1442 and if there are any other documents that should be included in that volume. |
| Certs and Reps are required as part of the submission. Please refer to the instructions in Section L. |
| RFI 21 |
| Factor 1 – Past Performance states “The design build team shall each submit at least two (2) projects that demonstrate experience with projects of similar scope, size and complexity, or which at least one (1), from each firm, must be design build under this factor for evaluation. Is there a limit to how many projects should be provided and is there a specific format that should be utilized? |
| Please follow the instruction in the solicitation. |
| RFI 22 |
| Please provide the name of the Authorities Having Jurisdiction for this project effort? |
| Not applicable to Phase I. |
| RFI 23 |
| Will a third-party commissioning agent be required? |
| Yes, RMF will be the commissioning agent. ARS will handle this. |
| RFI 24 |
| Will the Environmental Report be released for review during Phase I? |
| No. |
| RFI 25 |
| Will the Environmental Report cover the full spectrum of hazardous materials? |
| Not applicable to Phase I. |
| RFI 26 |
| If the Environmental Report covers limited materials, which hazardous materials will be included? |
| Not applicable to Phase I. |
| RFI 27 |
| Please confirm that the table of contents, title page, cover letter, and list of table and figures are excluded from the page count. |
| Yes, they are excluded. |
| RFI 28 |
| Please confirm the Teaming Agreements and Letters of Commitment may be placed in an Appendix that is excluded from the page count. |
| Yes. |
| RFI 29 |
| As the Technical Summary is not an evaluated factor, can this brief section be excluded from the page count? |
| No. |
| RFI 30 |
| Can 11 x 17 pages count as a single page as long as they are not used for general text? |
| Yes. |
| RFI 31 |
| Page 92 notes that elite font, 12-pitch type should be used. Please clarify the type of font that is be used. |
| Arial font. |
| RFI 32 |
| Please clarify the required font point size. |
| 12-font shall be used. |
| RFI 33 |
| Has a HazMat survey been conducted and if so, will it be provided to the A-E in the DB Team as a reliable Basis of Design? |
| Document will be provided in Phase II for bidding purposes. It is the responsibility of the DBC to verify and validate all contents of the survey. |
| RFI 34 |
| Has a site civil and topographic survey been performed and if so, will it be available to the A-E and the DB team as a reliable Basis of Design? |
| Not applicable to Phase I. |
| RFI 35 |
| What is the extent/level of systems commissioning that will be required? Will Cx commence during the design effort, or only be performed during the MEP systems start up? |
| Not applicable to Phase I. |
| RFI 36 |
| Will building envelope commissioning be required? |
| Information will be provided in Phase II. |
| RFI 37 |
| Is LEED or Green Globe certification required? |
| The project is LEED Silver. |
| RFI 38 |
| Are there any standards for energy efficiency beyond the ARS guidelines/requirements? |
| Phase II. |
| RFI 39 |
| Has a seismic evaluation been done on the building? If not, will one be required? |
| Phase II. |
| RFI 40 |
| Are resumes required as part of the Phase I deliverable? |
| Please refer to the requirements of the solicitation. |
| RFI 41 |
| Elite font is referenced in the proposal requirements. Does the font Courier meet this requirement? |
| Aerial font is preferred. |
| RFI 42 |
| Are we supposed to leave Volume I off of the flash drive since it contains PII? |
| All information should be on the flash drive. Government will safe guard any PII information. |
| RFI 43 |
| Are the SF330 forms required for the design firm or optional? |
| Required. |
| RFI 44 |
| In Section L.13 under General Instructions, the solicitation contains a sentence that states “The Offeror shall elect to submit SF330 forms for design firm qualifications subject to the same presentation format and content requirements of the solicitation.” |
We assume the word “shall” was intended to be “may” meaning that this is optional. Can you please confirm?
SF330 must be used for design qualifications.
| RFI 45 |
| In Section L.13, we are requested to use “elite font, 12-pitch type.” We are not familiar with a font called “elite.” Please clarify the available font types and sizes that are allowable for use in our technical proposal. |
| Preference is Aerial, 12 font. |
Ref.: Beltsville – BARC – RFI Responses - Phase I
Page: 9 of 9
File Name : Solicitation No. 123K2518R0010, Amendment 002
Facilities Division ( Facilities Modernization Branch ( 5601 Sunnyside Avenue, Beltsville MD ( Tel. 301-504-1151 ( Fax 301-504-1216
RFI Questions and Answers v0.0.docx
