123C7818B0002_Comment_Matrix_5-7-18.pdf

COMMENTS MATRIX FOR USDA-NRCS IL CROW BOTTOM RESTORATION 123C7818B0002

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ R/ P

SD FORM 818, JAN 09 PREVIOUS EDITION IS OBSOLETE

1 EMAIL 3/28/18 S

Bidder Comment: are any soil borings or Geotech information for the site?

Resolution: The only soils information that is already available is open to the public at https://websoilsurvey.nrcs.usda.gov/app/

A

2 Email 4-3-2018

Bidder Comment: Do you have electronic drawings for this project?

Resolution: Yes we have CAD drawings we are willing to provide to the successful bidder after award. There are some surface files, but will not guarantee the entire site has developed surface files that would be useable for machine control

A

3 Email 4-3-2018

Bidder Comment: Have you set a date for the walk through?

Resolution: Due to site being underwater, it has been rescheduled to

A site showing will be held on APRIL 19, 2018;10:00 CST.

Information on the location and time of the site showing can be found in Section L of this solicitation.

See Amendment 001 Amendment Changes:

*Site Visit Date *SF1442 Site visit date and Bid Submittal Date *Updates Page 6 of UCF (Site description) *Updates Page 33 of UCF (Site Visit Date)

A

TECH CONFERENCE

4-19-18

Bidder Comment: What does the potential bidder need to do on the SF1442 to acknowledge the amendments?

Resolution:

1. SF-1442 Checkmark or list amendment number and date, then initial below each one

2. Also each amendment will need signed and submitted with the bid https://websoilsurvey.nrcs.usda.gov/app/

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

4-19-18

Bidder Comment: Is there a bid bond form?

Resolution: SF-24 (Attached)

4-19-18 Bidder Comment: Can the mulch be put down as a tackifier instead of straight blade disk?

Resolution: Reference the Seeding, Sprigging, and Mulching specification for details

4-19-18

Bidder Comment: Can the pipe be gasketed or glued joints?

Resolution: Reference the Construction Specification 45 – Plastic pipe. There will be no pressure testing, but joint shall be watertight

4-19-18

Bidder Comment: The 14.9 acres of clearing and grubbing, does this include the haul roads?

Resolution: No, reference the plans and specifications. Haul roads locations shall be approved by the engineer prior construction. Haul roads will be located in manner to damage the least amount of vegetation. Recommend attending the site visit to see the site vegetation and location of construction activities.

4-19-18 Bidder Comment: What is the depth of the exploration trench?

Resolution: 6 feet

4-19-18

Bidder Comment: What is the required width of trench?

Resolution: Per the plans, trench shall be exposed so NRCS representative can visually inspect the trench from above. No specific width, but shall be inspectable.

4-19-18

Bidder Comment: What if tile is encountered?

Resolution: It is unknown how many and how large any tile that may be present. The tile decommissioning details explain what is expected depending on what tile is found

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

TECH CONFERENCE

4-19-18 Bidder Comment: What happens if an 18” tile if found?

Resolution: We don’t anticipate any tile larger than 12” would be found.

4-19-18

Bidder Comment: How close the river is the project?

Resolution: The aerial photo of within the statement of work shows the site outlined by all the yellow lines. Nearest river to construction activity is the south portion of the berm and the river is approximately 500’ away.

Site Visit 5/4/18

Bidder Comment: What is all needed to submit a complete bid?

Resolution: Review the IFB for all requirements. Generally at a minimum:

• SF1442 SIGNED WITH ALL AMENDMENTS ACKNOWLEDGED

• SF-30 AMENDMENTS SIGNED AND RETURNED

• BID BOND –MAIL TO 4407 BLAND ROAD, SUITE 205, RALEIGH NC 27609.

INCLUDE SELF ADDRESSED RETURN ENVELOPE FOR UNSUCCESSFUL BID

• ACTIVE SAM.GOV REGISTRATION

5/4/18

Bidder Comment: How is the bid to be submitted, the solicitation states email, but how is potential bidder to show proof of bid bond? Which comes as a sealed paper document, so how to submit this information?

Resolution BID BOND –MAIL TO 4407 BLAND ROAD, SUITE 205, RALEIGH NC 27609.

INCLUDE SELF ADDRESSED RETURN ENVELOPE FOR UNSUCCESSFUL BID

5/4/18

Bidder Comment: Is the units on the bid schedule correct for Riprap?

Resolution On the solicitation the unit is incorrect showing SY, when the proper unit is TONS.

Total quantity is 1450 tons per plans and specs

Other locations show the correct 1450 tons as the quantity, again the correct

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ unit is TONS not SY

Site Visit 5/4/18

Bidder Comment: What is the quantity unit for plastic pipe?

Resolution It is lump sum per requirements of the specifications

5/4/18

Bidder Comment: What type of wire is required for the trash rack?

Resolution 16ga coated tie wire – coating can be plastic or galvanized

5/4/18

Bidder Comment: Are there any access road culverts

Resolution Yes – and is the responsibility of the contract to ensure they don’t get damaged with material delivery and construction activities. If they become damaged the contractor will replace with same product at contractor expense per mobilization and demobilization spec.

5/4/18

Bidder Comment: Can gravel or rock be placed on haul road used to deliver riprap to spillway?

Resolution Yes – and rock can remain on haul road at conclusion of project activities, but will need graded per approval of COTR. This will be at expense of the contractor. Material shall be pre-approved by COTR prior to bringing to site.

All material not approved by COTR shall be hauled off-site at contractors expense.

5/4/18

Bidder Comment: What is minimum age of labor?

Resolution Please consult the US Department of labor for your intended position www.youthrules.dol.gov.

When state child labor laws differ from the federal provisions, an employer must comply with the higher standard. Links to your state labor department can be found at www.dol.gov/whd/contacts/state_of.htm.

http://www.youthrules.dol.gov/

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

Site Visit 5/4/18

Bidder Comment: What is minimum age of equipment operator?

Resolution Please consult the US Department of labor for your intended position www.youthrules.dol.gov.

When state child labor laws differ from the federal provisions, an employer must comply with the higher standard. Links to your state labor department can be found at www.dol.gov/whd/contacts/state_of.htm.

5/4/18

Bidder Comment: What is anticipated start of construction?

Resolution Upon award of contract and site suitable for construction to begin will have to be met before issuing the notice to proceed

5/4/18

Bidder Comment: If tile is encountered, is there additional pay to remove those said tiles?

Resolution

a. No, see tile decommissioning details. Also see questions/comments from 4/19/2018 tech review.

b. We anticipate multiple tiles on-site and expect 3-4 tiles to be decommissioned per specs less than 12” in diameter

c. Again we don’t have known number of tiles to decommission. The length specified on plans does not include removal of tile lengths. The length is of tile decommissioning trench.

5/4/18

Bidder Comment: Is there any place to park equipment of river floods?

Resolution No, although site does vary in elevation and its unknown height of river flooding. Historical records show river flooding depth can exceed 15’ of flood depth on site. It is the contractor’s responsibility to manage their equipment according to site conditions at the expense of the contractor.

http://www.youthrules.dol.gov/

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

Bidder Comment:

Resolution:

Bidder Comment:

Resolution:

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

INSTRUCTIONS FOR COMPLETING SD FORM 818

COORDINATING OSD COMPONENT: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, RESOLVE ANY CONFLICTING VIEWS, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITION. Upload the form to the DoD Directives Program Portal IN MICROSOFT WORD FORMAT, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

ORIGINATING OSD COMPONENT: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

CLASSIFICATION – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

COLUMN 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 3 – Enter the appropriate information.

COLUMN 4 – Enter the appropriate information.

COLUMN 5 – Enter the appropriate information.

COLUMN 6 – Enter the comment type. Place only one comment per row. Do NOT include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) CRITICAL: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL

COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) SUBSTANTIVE: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

COLUMN 7 – COORDINATING COMPONENT: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– ORIGINATING COMPONENT: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

COLUMN 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE # PARA # COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/