12363N26Q4131 RFQ--.pdf

1. GENERAL INFORMATION

Document Type: Combined Synopsis/Solicitation Solicitation Number: 12363N26Q4131 Posted Date: 05/07/2026 Original Response Date: 05/21/2026 Current Response Date: N/A Product or Service Code: Z1LB Set Aside: Small Business NAICS Code: 237310 Highway, Street, and Bridge Construction – $45 Million

Contracting Office Address

USDA Forest Service Procurement and Property Services National Stewardship Contracting Branch 1400 Independence Ave. SW, MS-1138 Washington DC 20250-1138

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.

Solicitation number 12363N26Q4131 has been issued as a Request for Quotes (RFQ) for the Siuslaw NF CCRD Road Maintenance.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 237310 –Highway, Street, and Bridge Construction, with a small business size standard of $45 Million. The product service code is Z1LB. The government intends to award a Firm Fixed Price contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer, conforming to the synopsis/ solicitation, will be most advantageous to the government (as determined by the solicitation evaluation criteria). All responsible sources may submit a quotation which will be considered by the agency, and proposals shall be valid for 60 days after the date of receipt for the solicitation.

Points of Contact

Thomas Tran, Contracting Officer, thomas.tran2@usda.gov No organized site visit is scheduled for this project. Interested vendors are encouraged to visit the project area to familiarize themselves with the requirements.

Offerors shall quote in accordance with the SOW. Please provide your price and technical proposal separately. Technical proposals that fail to adequately address all evaluation factors and criteria will receive a reduced score or may not be considered.

Quotes shall be valid for a minimum of 60 calendar days after submission.

Please label file name by format below:

Company name, price or technical proposal or both and name of project Ex. USDA Price/Technical Proposal Solicitation #

12363N26Q4131 Siuslaw NF CCRD Road Maintenance Page 1 of 124 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-12 http://www.acquisition.gov/ mailto:thomas.tran2@usda.gov

Payment will be made via EFT. Invoice using IPP.Gov Set Aside For: Large Small

Woman- Owned SDVOSB Hubzone 8(a)

(Please check all that apply) x

**MUST HAVE ALL INFO BELOW**

Company Name:

Vendor Rep:

Phone:

Email:

Mailing Address:

UEI SAM #

Estimated Period of Performance 06/01/2026 – 05/31/2027

Contractor Signature: ______________________________________

Contractor Parent BPA/IDIQ #: ______________________________________

**QUOTES ARE DUE BY: 05/21/2026 by 11:00AM CST**

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Questions are due by COB 5/14/2026

EVALUATION CRITERIA:

TECHNICAL PROPOSAL INSTRUCTIONS

General Proposals shall be submitted in two parts: a technical proposal and a price proposal. Each part shall be separate and complete in itself so that evaluation of one may be accomplished independently of the other. The price proposal shall be submitted with the solicitation forms.

Offerors are cautioned that sufficient and detailed information must be presented in their proposals to enable the Government to evaluate their proposals fully in accordance with the evaluation and award criteria contained herein. The Government is not obligated to ask for additional information and in the absence of appropriate information, the proposal will be rated deficient.

Price Proposal A completed schedule of items with pricing information completes this requirement.

Technical Proposal Offerors shall submit technical information for their firm and any proposed major subcontractors. Please submit your past performance with the technical information. Also, the offeror shall submit information that illustrates a technical understanding of the work to be performed.

1) Relevant Past Performance:

Relevant Past Performance shall be obtained from previous work with the Federal Government and utilized for evaluation on this contract. Please provide at least 3 past performances with references.

2) Technical Approach:

All offerors should show a high level of understanding of the work to be performed. This can be accomplished by submitting with the proposal the following information:

1. Description of how the work will be performed

2. Schedule (accomplishing work while meeting weather conditions)

3. Key Personnel

4. List of equipment to be used

3) Experience/Qualification:

The Offeror will be evaluated on the experience and qualifications of their company and personnel.

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Technical Evaluation Criteria Technical proposals will be evaluated and rated by a Technical Evaluation Panel. Proposals shall be prepared in accordance with the proposal preparation instructions. The Government intends to evaluate quotations using a comparative evaluation methodology. This means quotations will be compared against one another to determine which provides the best value to the Government, based on the evaluation factors outlined in this solicitation.

The Government may consider quotations that exceed minimum requirements and offer additional value or benefits, even if they are not the lowest priced.

1) Relevant Past Performance:

a) Relevant Past Performance shall be provided and utilized for evaluation on this contract.

2) Technical Approach:

b) Understanding of Proposed Work: Offeror demonstrates a technical understanding of the proposed work including but not limited to preliminary scheduling, equipment requirements, site conditions and location, project challenges, and material requirements.

3) Experience/Qualification:

Evaluates the company’s history, background, and ability to perform work of similar size, scope, and complexity. Specialized work and accomplishments relative to the scope of work.

4) Acceptability:

An offeror’s documented response to the solicitation will not be deemed acceptable, if not received by the specified closing date and time, and the submitted proposal not clearly demonstrate the offerors understanding the needed work. In such cases the offeror will be viewed as having “failed” this criterion and will not be considered for award.

5) Cost or Price:

Each acceptable offer will be evaluated for reasonableness of proposal price. This criterion will include consideration of cost information provided. It is the Government's intent to assess the unit prices to determine reasonableness and offeror's understanding of the work and ability to perform the contract. The importance of price may become greater as the differences between technical proposals decrease. Where technical proposals are determined to be substantially equal, price may control award.

(b) Award. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

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ATTACHMENT 1 Siuslaw National Forest, CCRD FY26 Road Maintenance

For: Siuslaw National Forest, Central Coast Ranger District

SCHEDULE OF ITEMS

No rounding unit pricing or totals. Unit price and totals shall be in exact dollars and cents(two decimal places).

Contractor's Signature: ________________________________ Date:__________________

a) One award will be made from this solicitation; offerors must submit pricing for all items.

b) Offeror must have an “Active” registration at www.sam.gov at time of award.

Line Item Description Quantity Unit Unit Price Amount 0001 Surface Maintenance w/ Roller

Compaction 12 Miles

0002 Spot Surfacing-Commercial Source

2300 CY

0003 Asphalt Surface Maintenance 400 Tons

0004 Clean Ditches & Drainage Structure 25 Miles

0005 Cutting Roadway Vegetation 39 Miles

0006 Trash Removal Sites 9 Each

0007 Fabricate and Install Vehicle Gate 2 Each

0008 Install Earthen Berm Barrier 13 Each

0009 Install 24” CMP 40 Feet

0010 Full Depth Asphalt Reclamation 300 Feet

0011 Mobilization

Lump Sum

Total $

12363N26Q4131 Siuslaw NF CCRD Road Maintenance Page 5 of 124 http://www.sam.gov/

CCRD26-01 Description of Work General Notes:

Roadway brushing widths will be 10 feet slope distance from road edge and height will be 14 feet measured from the surface of the travel way. Reclaim all turnouts, curve widening and road width.

Ditches and Drainage structures will be removed of ALL vegetation. Vegetation may be left within 20 feet of a stream channel.

Aggregate placement locations are typically where potholing exists or water-bar locations. Locations of aggregate placement will be scarified; aggregate will be blended with existing road surfacing and compacted. Aggregate grading S shall be from commercial source. Aggregate courses shall be compacted using Method B. Other aggregate gradations may be utilized in lieu of specified gradations upon Forest Service approval. Waste areas will be identified by the Forest Service.

Measure of Accomplishment: Entire Project Quantity:

Item Totals:

811(1) Blade & Compact 12.00 Miles

834(2) Ditch & Drainage Structures 24.97 Miles

842(1) Brushing 38.67 Miles

814-F1 Asphalt Surface Maintenance 400.00 Tons

831(2) Spot Surfacing 2350.00 CY

Asphalt Reclamation 300.00 FT

Install Culvert 1.00 EA

Install Earthen Berm 13.00 EA

Fabricate & Install Gate 2.00 EA

Trash Removal 9.00 EA

POC for this Project: Jacob Hunt

541-961-8214 jacob.hunt@usda.gov

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US Department of Agriculture (USDA)

Performance Work Statement (PWS)

CCRD FY26 Road Maintenance Service

Siuslaw National Forest

Contents

Project General Information

1.0 Scope of Work

Contractor Requirements

3.0 Performance Tasks

4.0 Property

5.0 Deliverables / Schedule

6.0 Travel. Not used

7.0 Contractor’s Key Personnel

8.0 Security Requirements. Not Used

9.0 Data Rights. Not Used

10.0 Section 508 – Electronic and Information Technology Standards. Not Used

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Project

CCRD FY26 Road Maintenance

General Information

1.0 Scope of Work

The Siuslaw National Forest requires road maintenance services throughout the Central Coast Ranger District, and the Oregon Dunes National Recreation area.

Specific performance tasks are listed in the Description of Work.

Specifications for the specific performance task can be found in Attachement 2 Road Maintenance Specifications.

2.0 Background

Project Location The project is at various locations within the Central Coast Ranger District, and Oregon Dunes National Recreation Area.

2.1 Period of Performance

Base Period: June 1st, 2026 to May 30th, 2027

Contractor Requirements

3.0 Performance Tasks

See Attached Description of Work

3.1 General:

3.1.a. This is a non-Personnel Services Contract. The Contractor shall furnish all labor, supervision, equipment, transportation, (except those designated as Government-furnished), and incidentals for road maintenance activities within the Siuslaw National Forest within the scope of this contract.

3.1.b Contractor Work Plan: The contractor shall submit a (FINAL) Contractor Work Plan for acceptance to the COR within seven (7) calendar days of award. (Deliverable).

A Draft Contractor Work Plan shall be submitted as part of evaluation criteria.

At a minimum, the Contractor Work Plan shall include:

1) Key Personnel (See also PWS 7.0).

2) Traffic Control Plan: following FSSS 156 and the Manual on Uniform Traffic Control Devices (MUTCD):

https://mutcd.fhwa.dot.gov/.

3) Safety and Communications Plan.

4) Fire Plan (See sample Attachment 5).

5) Contractor’s Quality Control Plan: following FP-03 153.02 and Best Management Practices for Water Quality Management: Road Management Activities can be found in Section 3 at National Best Management Practices for Water Quality Management on National Forest System Lands (usda.gov).

6) FS Overload Permits.

7) Contractor equipment storage request, if necessary.

4.0 Property

4.1 Contractor Property

12363N26Q4131 Siuslaw NF CCRD Road Maintenance Page 9 of 124 https://mutcd.fhwa.dot.gov/ https://www.fs.usda.gov/naturalresources/watershed/pubs/FS_National_Core_BMPs_April2012.pdf https://www.fs.usda.gov/naturalresources/watershed/pubs/FS_National_Core_BMPs_April2012.pdf https://www.fs.usda.gov/naturalresources/watershed/pubs/FS_National_Core_BMPs_April2012.pdf

(a) The contractor may store equipment and materials within the Siuslaw National Forest as approved by the COR. The contractor shall submit an equipment and materials storage plan to the COR for approval within 7 calendar days of contract award. (Deliverable)

(b) The contractor stores equipment and material at its own risk and is responsible for the security of any contractor property stored on Government lands and facilities. The contractor holds the Government harmless for property security and damage.

4.2 Government-furnished materials: None

5.0 Deliverables / Schedule

DELIVERABLE REFERENCE DUE SUBMIT TO

The FINAL Contractor Work Plan

PWS Paragraph 3.1.b.

Based on PWS Paragraphs 3.2-3.8, provide Contractor Work Plan which outlines the contractor’s technical approach, equipment and material requirements, scheduling, and any government sites for material and equipment storage/parking and access required.

Within seven (7) calendar days after contract award

Contracting Officer’s Representative

Contractor on-site Manager

PWS 7.0 Contractor Key Personnel Incorporate into Contractor Work Plan Submit the name and contact information of the contract manager in writing

Within seven (7) calendar days after contract award

Contracting Officer’s Representative

Traffic Control Plan

PWS Paragraph 3.1.b Incorporated into the Contractor Work Plan

Within seven (7) calendar days after contract award

Contracting Officer’s Representative

Safety and Communications Plan

PWS Paragraph 3.1.b Incorporated into the Contractor Work Plan

Within seven (7) calendar days after contract award

Contracting Officer’s Representative

Fire Plan PWS Paragraph 3.1.b Incorporated into the Contractor Work Plan. See sample Fire Plan (Attachment 5)

Within seven (7) calendar days after contract award

Contracting Officer’s Representative

Contractor Quality Control Plan

Incorporated into the Contractor Work Plan. The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with this PWS.

Within seven (7) calendar days after contract award

Contracting Officer’s Representative

FS Overload Permits

PWS 3.1.b Incorporate into Contractor Work Plan

Within seven

(7) calendar days after contract award

Contracting Officer’s Representative

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Storage Plan PWS 4.0 Property Incorporate into Contractor Work Plan.

Within seven

(7) calendar days of award

Contracting Officer’s Representative

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6.0 Travel

Not Used

7.0 Contractor’s Key Personnel

The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours and shall be available on site within one hour after the Government's regular working hours. The Contractor shall submit the name and contact information of the contract manager in writing to the COR within 7 calendar days of award. (Deliverable)

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

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ATTACHMENT 2 – SPECIFICATIONS

SCOPE OF CONTRACT

This contract is established for the purpose of providing routine and recurring maintenance of forest and administrative use roads managed by the Central Coast, Hebo Ranger Districts, and the Oregon Dunes National Recreation Area, Siuslaw National Forest. The Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies and perform all work required to complete the project in accordance with drawings, specifications, and terms of the contract.

Maintenance work consists of a variety of road repair activities including but not limited to the following:

• Blading

• Compaction

• Ditch maintenance

• Drainage structure maintenance

• Roadway drainage maintenance

• Spot Surfacing

• Pothole / Skin Patching

• Removal and disposal of materials

• Roadside brushing

PERFORMANCE PERIOD

Base Period: June 1st, 2026 to May 30th, 2027

APPLICATION OF SPECIFICATIONS, DRAWINGS AND TERMINOLOGY

Standard specifications, drawings, definitions, abbreviations and quantity measurement terms included herein may not immediately apply to the specific work identified for Base Year 2019. These standardized requirements, if included herein, are intended to normally apply to any future work identified for addition to the contract. In addition to those included herein, there may be other specifications, drawings and terminology added via mutual agreement as needed.

FURNISHING OF MATERIAL

Unless otherwise stated on a delivery order, the Contractor shall furnish all material required for performance. All material shall comply with the specifications. The Contractor shall verify the kind and amount of work that may be necessary in furnishing the material.

The Contractor shall furnish and deliver the material to the site of the work in such a manner that their quality and fitness for the work is preserved.

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The Contractor shall be responsible for furnishing warning devices and complying with the safety standards and traffic management procedures as required by the current edition of the MUTCD for the life of this contract.

ABBREVIATIONS

Whenever in these specifications, or in other contract documents, the following terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as follows: (Reference to a specific standard or specification shall mean the latest addition or amendment thereto in effect on date of Invitation for Bids.)

1. AASHTO - American Association of State Highway and Transportation Officials.

2. ASTM – American Society for Testing and Materials.

3. AWPA – American Wood Preservers Association.

4. CS - Commercial Standard Issued by U.S. Department of Commerce.

5. EPA - Environmental Protection Agency.

6. FAR - Federal Acquisition Regulation System.

7. FED SPEC - Federal Specifications.

8. FP-03 - Standard Specifications for Construction of Roads and Bridges on Federal Highway

Projects.

9. FSS - Federal Specifications and Standards.

10. MSHA - Mine Safety Health Administration.

11. MUTCD - Manual of Uniform Traffic Control Devices.

12. NBS - National Bureau of Standards.

13. OSHA - Occupational Safety and Health Act.

14. PS - Product Standard issued by the U.S. Department of Commerce.

15. UL - Underwriter's Laboratories, Inc.

QUANTITY MEASUREMENT TERMS

1. U.S. Customary Units of measure are used in conjunction with these specifications.

2. The methods of measurement and computation will be those necessary to accurately determine the quantities of materials furnished and work performed.

3. A station, when used as a definition of term or measurement will be one hundred feet, or a precise location along a survey line.

4. Miles will, in the absence of known distances from existing plans or surveys, be determined by the Government using a calibrated survey odometer or equal substitute operated on the traveled way at or parallel to road centerline.

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5. A CY-MI is the amount of material in the hauling vehicle, hauled one (1) mile. Sometimes referred to as a “loaded mile”.

6. The term "ton" will mean 2000 pounds. Trucks used to haul material measured by truck weight shall be weighed empty at least once daily, and each truck shall bear a plainly legible identification mark. Weigh tickets furnished by the Contractor from certified scales will be used to determine weight measurements.

7. Materials measured by the cubic yard in the hauling vehicle shall be measured therein at the point of delivery. Vehicles may be of any size or type, provided that the box is of such shape that the actual volume may be readily and accurately determined.

8. Measurement by the acre will use the length and width treated. Measurement of width will approximate significant slope breaks, but will not include minor deviations along the slopes. The measured slope distance for the length will multiply width treated and converted to a standard 10,000 square yard or acreage value of the surface area treated.

9. The term "lump sum" when used in the Schedule of Items will mean the complete unit as required by or described in the contract.

10. Measurement will be made of each item or unit of work, as shown in the Schedule of Items, completed and accepted in accordance with the contract provisions, specifications, and drawings.

MEASUREMENT AND PAYMENT

Measurement and payment for contract work will be made only for "work ordered under" those pay items included in the Schedule of Items. Measurement and payment for work or materials required to complete the project "in accordance with" the drawings and specifications and which are not included as pay items in the Schedule of Items will be considered as incidental to and included in the payment for other pay items shown and separate measurement and payment will not be made.

BASIS OF PAYMENT

Invoice payments may be made for completed units of work as determined by the Contracting Officer or the COR. Payment authorization will be dependent upon an inspection of the project and will be based on adherence to the work specifications.

AGAR 452.211-73 ATTACHMENTS TO STATEMENT OF WORK/SPECIFICATIONS (FEB

1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

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GENERAL NOTES

• 832 Load, Haul, and Place Material: Slough and Slide material that has accumulated in the ditch/roadway that is 5 CY or less shall be considered incidental.

• 851 Hazard and Obstruction Removal: Logging out trees less than 10-inches shall be considered incidental.

Specification List – Road Maintenance Services for Siuslaw National Forest

SECTION 811 – SURFACE MAINTENANCE

811.01 Service Required

Smooth and shape native or aggregate surfaced roads including traveled way, shoulders, turnouts, and intersections. Reshape or recondition ditches, water bars, and drain dips.

When roller compaction is required, a minimum of an 7-10 ton vibratory roller will be operated over the full width of the roadway for a minimum of 3 complete passes over the full width until there is no visible evidence of consolidation. One pass is defined as operating the vibratory roller from the point where blading begins to the point where blading ends. Adjust the moisture content to a level suitable for compaction.

811.02 Performance Standards

A road surface is maintained to standard when the surface is compact, crowned, or sloped to drain, without segregation of the surfacing materials. The road surface has no ruts, rills or other irregularities & suitable materials have been recovered and incorporated. Unsuitable materials have been removed. Ditches and road surface drainage structures function efficiently.

When ordered by the Contracting Officer to work in a weed infested area the contractor will be required to prevent spreading the infestation into un-infested areas by cleaning equipment. The contractor will use wash stations approved by the Contracting Officer.

811.03 Location of Work

As specified on roads listed on the ROAD LISTING, SHOWN ON THE PLANS, marked on the ground, or as ordered by the Contracting Officer. Locations of weed infested areas are

12363N26Q4131 Siuslaw NF CCRD Road Maintenance Page 16 of 124 marked on the ground. Do not operate in the weed infested areas unless ordered to do so by the Contracting Officer.

811.04 Measurement

Measurement under this Section will be made by the total number of units for each item listed in the SCHEDULE OF ITEMS completed and accepted.

A. Mile: Surface maintenance will be measured along the centerline of the roadway. Turnouts are incidental. Measurement will be to the nearest one-tenth (0.1) mile.

811.05 Payment

The accepted quantities will be paid at the contract price per unit of measurement for the Section 811 pay items listed in the schedule of items. Payment will be full compensation for the work prescribed in this Section.

Pay Item

Pay Unit

811(1) Surface Maintenance with Roller Compaction

Mile

813 SPOT SURFACING

813.01

Load, haul, and place surface material to repair or stabilize road surfaces.

813.02 Performance Standard

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A. Spot surfacing is complete when the designated quantity of the ordered material has been placed.

B. All materials transported onto National Forest System land will be weed-free.

Written documentation of methods used to determine the weed-free status of any and all materials furnished by the contractor will be furnished to the Contracting Officer before transport of any materials onto National Forest System land.

813.03

As specified on roads listed on the ROAD LISTING, SHOWN ON THE PLANS, or as ordered by the Contracting Officer.

813.04

Measurement under this Section will be made by the total number of units for each item listed in the SCHEDULE OF ITEMS completed and accepted.

A. The quantity will be the number of cubic yards measured in the vehicles, or square yards of aggregate placed.

B. Material measured by the ton shall be verified by certified weight tickets.

813.05

The accepted quantities will be paid at the contract price per unit of measurement for the Section 813 pay items listed in the schedule of items. Payment will be full compensation for the work prescribed in this Section.

Pay Item Pay Unit

813(1) Spot Surfacing, Government Source Cubic Yard 813(2) Spot Surfacing, Commercial Source Cubic Yard

813.06 ACCEPTABLE QUALITY LEVELS:

Description

Major Defect Minor Defect Allowable Defects

Required Action

Major Minor Major Minor

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Depth of Aggregate

Dimension of spot surfacing deviates by more than 1” from depth specified. Or less than 1” from dimension specified buy is consistently high or low

Dimension of spot surfacing deviates by 1” or less than from depth specified and not consistently wide.

N/A If depth is low correct placement of aggregate to specified dimension.

If depth is high only pay for ordered amount

Accept aggregate as placed, pay only for delivered quantities

Width of

Dimension of spot surfacing is less than specified width or more than 1’ wider than specified

Dimension of spot surfacing is up to 1’ wider than specified but not consistently wide

N/A If width is narrow correct placement of aggregate to dimensions.

If width is to wide reshape

Accept aggregate as placed, pay only for

Length Dimension of spot surfacing is shorter than specified length or more than 100’ longer than specified

Dimension of spot surfacing is shorter than specified length or up to 100’ longer than specified

0 N/A

If length is shorter than specified, correct placement of aggregate to specified dimensions.

If too long pay only for ordered amount

Accept aggregate as placed, pay only for

Compaction Visible displacement occurs under heady spreading equipment

N/A 0 N/a Rework N/A

Quality

Does not meet specified gradation or durability requirements and is not suitable for intended use

N/A 0 N/A Reject and replace

Accept but may reduce payment

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Material source does not meet weed free requirement

N/A 0 N/A Reject Source

N/A

Finish Quality Spot Surfacing doesn’t conform to the adjacent road segments and traffic is impeded

Spot Surfacing generally conforms to the adjacent road segments, but traffic may be slowed

0 1 Reshape or recompact surfacing as needed

Accept but may reduce payment

814 ASPHALT SURFACE MAINTENANCE

814.01

Cleaning of pavement surfaces consists of removing loose material and vegetation from paved traveled ways, including bridge decks and paved shoulders. Shape existing shoulder to allow drainage.

814.02

Clean the paved surface to the existing width. Move materials away from road centerline on double-lane roads. Blade and shape existing shoulder material the entire width to drain away from the travel way. Vegetative or other unsuitable materials may be bladed onto slopes adjacent to the roadbed unless otherwise required in SPECIAL PROJECT SPECIFICATIONS. Provide a smooth transition with final shaping to the paved surface edge. Move all material longitudinally off the deck while cleaning a bridge deck.

Equipment

A. Use equipment that has capability of removing all loose material from paved surfaces without damage to the surface.

B. Use of hydraulic flushing equipment will not be permitted within a horizontal distance of 60 meters (200 feet) of a live stream, unless approved in writing by the Government.

814.03

As specified on roads listed on the ROAD LISTING, SHOWN ON THE PLANS, or as ordered by the Contracting Officer.

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814.04

A. Single Lane Roads: The work activity will be measured along the centerline of the roadway. Turnouts are incidental. Measurement will be to the nearest one-tenth (0.1) mile.

B. Double Lane Roads: The work activity will be measured along the centerline of the roadway. Measurement will be to the nearest one-tenth (0.1) mile.

C. Road Mile: Work activity will be measured along the centerline of the road regardless of the number of lanes.

814.05

A. The accepted quantities will be paid at the contract price per unit of measurement for the Section 814 pay items listed in the schedule of items. Payment will be full compensation for the work prescribed in this Section.

814(1) Paved Surface Cleaning (Single Lane) Mile

814(2) Paved Surface Cleaning (Double Lane) Mile

814.06 Acceptable Quality Levels

Description

Major Defect Minor Defect Allowable Defects

Required Action

Major Minor Major Minor

Surfacing Cleaning

More than 5% of surface is not cleaned as specified

N/A

N/A Rework N/A

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Shoulder Maintenance

Elevation difference between pavement and shoulder is greater than 1”

Elevation difference between pavement and should is greater that 1”

0 Rework Rework

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SPECIAL PROJECT SPECIFICATION (01/15)

814-F1 ASPHALT SURFACE MAINTENANCE

814.F1(01)

Repair of pavement surfaces.

814.F1(02)

This work is complete when specified pavement potholes and surface irregularities are repaired using full depth patches or skin patches. Furnish Hot Asphalt Pavement Mix, ODOT Spec. 3/8” Dense Gradation, Level II HMAC, Asphalt Grade PG 64-22, as approved by the CO.

Pothole Patching:

1. Remove material to a minimum depth of 4 inches, or as necessary to reach firm support. If firm support for a patch is unavailable, notify the CO prior to placing any material.

2. Saw cut edges of the prepared hole to form a vertical face in un-fractured asphalt surfacing. Make the prepared hole rectangular, and clean it of all loose material. When the hole is dry, apply emulsified asphalt tack coat faces of the hole. Barricade prepared sites if patching is not performed prior to allowing traffic through the site.

3. Place the asphalt concrete mixture in layers not exceeding 4 inches.

Thoroughly compact each layer with mechanical tampers or rollers. For hot asphalt concrete mixtures, compact the mix while it is above 230 °F.

4. Compact the finished surface with an approved steel-wheel roller, as approved by the CO. Ensure that the compacted patch is approximately 1/8 to 1/4 inches above the level of the adjacent pavement.

5. Seal the edges of the completed patch with emulsified asphalt, and blot with fine sand. The CO will approve the exact application rate, temperature, and area to be treated before application and may make adjustments for variations in field conditions.

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6. Disposal of asphalt concrete materials removed from pothole patching operations shall be removed from National Forest lands and disposed of in a legal manner. Disposal of asphalt concrete is considered to be incidental to Pothole Patching.

Skin Patching:

1. Clean the existing surface of all loose material, dirt, or other deleterious substances by approved methods. Apply asphalt tack coat on a dry, unfrozen surface when the air temperature in the shade is above 35 ºF and rising.

2. Where using slow-setting emulsified asphalt, dilute by adding an equal amount of water to the emulsified asphalt. Apply the asphalt at a rate of 0.03 to 0.15 gallons per square yard. Apply the tack coat uniformly and completely by fogging with a hand spray attachment or by another approved method. If excess asphalt material is applied, squeegee the excess from the surface.

3. Allow the tacked surfaces to completely cure before placing the covering course. Place the covering course within 4 hours of placing the tack coat.

Place the asphalt concrete mixture as shown in #3, #4 and #5, Pothole Patching.

814.F1(03)

As specified on roads listed on the ROAD LISTING, SHOWN ON THE PLANS, or as ordered by the Contracting Officer.

814.F1(04)

Measurement under this Section will be made by the total number of units for each item listed in the SCHEDULE OF ITEMS completed and accepted.

A. Ton: Material measured by the ton shall be verified by certified weight tickets.

Tonnage remaining in the haul vehicle, disposed of at an approved waste area, material that does not meet applicable specs, or material that is not placed shall have its quantity measured and shall not be included in final completed and accepted quantities for payment.

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814.F1(05)

The accepted quantities will be paid at the contract price per unit of measurement for the Section 814 pay items listed in the schedule of items. Payment will be full compensation for the work prescribed in this Section.

814-F1(1) Pothole Patching, Ton Per Order 814-F1(2) Skin Patching, Ton Per Order

814.06 Acceptable Quality Levels

Majo r

Defe ct

Mino r

Defe ct

Allowable Defects

Required Action

Majo r

Mino r

Major Minor

Pothole Patching

Finished elevation does not match adjoining segments by less than 1/4 inch

Rework

Patched material does not properly adhere to adjacent surfaces

N/A 0 N/A Rework N/A

Area to be patched is not properly prepared N/A 0 N/A Rework N/A

Skin Patching

Finished elevation does not match adjoining segments by less than 1/4 inch

Patched material does not properly adhere to adjacent surfaces

N/A 0 N/A Rework N/A

Area to be patched is not properly prepared N/A 0 N/A Rework N/A

Asphalt Quality

Product and gradation does not meet Specifications and is not suitable for job.

Product and gradation does not meet Specifications but is otherwise suitable for job.

1 per unit

Reject and replace

Accept but may reduce payment.

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Work Area Managemen t

Not following approved safety plan which may include signs, flaggers, and other temporary traffic control measures

Not following approved safety plan which may include signs, flaggers, and other temporary traffic control measures

Suspend work until in complianc e work until in complianc e

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SECTION 834 – ROADWAY DRAINAGE SYSTEM MAINTENANCE

834.01

SERVICE

REQUIRED:

Clean and recondition roadway drainage systems including culverts, ditches, inlets and outlet channels, catch basins, and appurtenances.

834.02

PERFORMANCE STANDARD:

Drainage system maintenance is complete when no obstruction remains in the defined area adjacent to the structure or in ditches which have the potential to block water from entering the structure, back water into the structure (except for structures designed to function in a back-flooded manner), or divert water outside the defined channel. Equipment operation in live streams or hydraulic flushing of drainage structures is not permitted.

Materials produced from drainage system maintenance have been placed outside the roadway without concentrations, without obstructing drainage ways or structures, and are not located where erosion can allow sediment delivery to streams. When specified in the ROAD LISTING, materials have been hauled and placed in designated disposal areas.

834.03

LOCATION OF WORK:

A. As specified on roads listed on the ROAD LISTING, SHOWN ON THE PLANS, or as ordered by the contracting Officer and;

1. Drainage structures including inlet structures, culverts, catch basins, inlet/outlet channels, and ditches within the area SHOWN ON THE PLANS or in the SUPPLEMENTAL SPECIFICATIONS.

2. Culverts – a minimum external horizontal distance of 10 feet in any direction from the inlet and outlet end and a minimum internal distance of 3 feet from the inlet and outlet ends.

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3. Ditches adjacent to the roadbed.

4. This work does not include bridges, cattle guards, drain dips, or water-bars.

834.04

MEASUREMENT:

Mile: Work activity will be measured along the centerline of the road regardless of the number of lanes or number of culverts.

834.05

PAYMENT:

A. The accepted quantities will be paid at the contract price per unit of measurement for the Section 834 pay items listed in the schedule of items.

Payment will be full compensation for the work prescribed in this Section, except payment for hauling and placing of materials will be paid under Section 832.

Pay Item Description Pay Unit

834(1) Clean Ditches Mile 834(2) Clean Ditches and Drainage Structures Mile 834(3) General Road Maintenance LS

834.06 ACCEPTABLE QUALITY LEVELS:

Description Major Defect Minor Defect Allowable

Defects Required Action

Major Minor Major Minor Blocked Culverts Greater than 20% of end area blocked

20% or less of end area blocked

0 1 per pay unit

Rework Rework if greater than 1 minor defects

Damaged Culvert inlet/outlets

Greater than 20% of end area blocked

20% or less of end area blocked

0 Rework

Repair

Impeded flow for ditches, inlet/outlet channels, and catch basins

Water will be diverted out of the drainage structure or system

<20% impeded, but water will stay in the channel

0 3 per pay

Rework if greater than 3 minor defects

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Debris on Road produced by Service Provider operations

Any debris in traveled way

N/A 0 N/A Rework N/A

Aggregate Surface Quality

Gradation of surface aggregate is degraded by more than 10%

Gradation of surface aggregate is degraded by 10% or less

0 50 Feet per feet

Rework/ Replace

Rework if greater than 1 minor defects

Backslopes Undercut backslope will result in destabilization of slope

Undercut backslope will not result in destabilization of slope

0 0 Repair and Stabilize

Re-vegetate

Vegetation Woody vegetation within 5 feet of the inlet end of drainage structures or in ditches that interferes with flow

Low growing vegetation within 5 feet or more of inlet of drainage structures or in ditches that does not interfere with flow

0 N/A Remove Remove / Leave in place

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833.06 Acceptable Quality Levels

Description Major Defect Minor Allowable

Defects Required Action

Defect Major Minor Major Minor

Culvert size

Culvert is smaller than the designated diameter shown on the drawings.

Culvert is larger than the designated diameter shown on the drawings.

0 N/A

Remove culvert and replace with designated size

Accept if culvert fits the geometry of the road but pay at designated size otherwise replace

Culvert is shorter than the designated length shown on the drawings.

Culvert is longer than the designated length shown on the drawings. 0 0

Replace or add section to fit geometry of road.

Remove excess culvert and treat cut end, or harden fill slope to prevent erosion and pay for ordered length

Grade and alignment of culvert

More than 10% deviation from original lines and grades.

10% or less deviation from original lines and grades.

0 1 per unit

Remove and replace culvert

Repair if greater than 1 minor defects

Sag or depression in road after placement of culvert and backfill material

Greater than 2 inch depression in traveled way

2 inch or less depression in traveled way 0 1 per unit

Furnish, place and compact designated material to repair depression.

Repair if greater than 1 minor defects

Removed culvert or pieces left on National Forest System Lands

Culverts or pieces of culvert left on National Forest System Lands N/A 0 N/A

Remove from National Forest System Lands N/A

Water-bars More than 10% deviation from original lines and grades.

10% or less deviation from original lines and grades.

0 2 per

Rework if greater than 2 minor defects

Rolling Dip More than 10% deviation from specified lines and grades

10% or less deviation from specified lines and grades

0 1 per unit Rework

Rework if minor defects interfere with proper drainage

Sedimentation Operations cause or allow sediment to leave site. N/A 0 N/A

Cease operations until sediment is controlled

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Management

Not following approved safety plan which may include signs, flaggers, and other temporary traffic control measures

Not following approved safety plan which may include signs, flaggers, and other temporary traffic control measures

0 0

Suspend work until in compliance

Suspend work until in compliance

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SECTION 842 – ROADWAY VEGETATION MAINTENANCE

842.01

SERVICE REQUIRED:

Cutting all vegetative growth, including trees and other vegetation less than 5 inches in diameter measured 6 inches above the ground, on roadway surfaces and roadsides to include sand routes. All vehicles/equipment shall have a red or orange flag (8” x 12”) displayed 9 feet above the ground when performing service on sand routes.

842.02

A. General

1. Brush, trees and other vegetation are cut within each area treated to a maximum height of 6 inches above the ground surface or obstruction such as rocks or existing stumps. All limbs which extend into the clearing limits, or over the roadbed, to a height of 14 feet above the traveled way surface elevation have been removed.

2. Items to remain will be DESIGNATED ON THE GROUND.

3. Self-propelled equipment is not allowed on cut and fill slopes or in ditches.

4. Trees within the cutting limits, but outside the roadbed and ditch, which are over

5 inches measured at 6 inches above the ground have been limbed in lieu of cutting.

5. Limbed trees have limbs cut within 4 inches of the trunk.

6. There is minimal or no damage to trunks of remaining trees.

B. Cutting Side Vegetation

1. The treated area includes the road bed measured from the center line to each defined road edge, or to the bottom of the ditch on ditched road segments, plus an additional 10 feet on each side. Where there is no defined road edge or ditch, the treated area extends 20 feet from each side of the road center line.

2. Transitions between differing increments of cutting width have tapered lengths of not less than 50 feet and not more than 70 feet.

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C. Debris

1. Materials resulting from the cutting operation in excess of 12 inches in length or 1 inch in diameter do not remain on roadway slopes within the treated area, in ditches, or within water courses.

2. Limbs and chunks in excess of 3 inches in any dimension do not remain on the traveled way or shoulders.

842.03

As specified on roads listed on the ROAD LISTING, SHOWN ON THE PLANS, or ordered by the Contracting Officer.

842.04

Measurement under this Section will be made by the total number of units for each item listed in the SCHEDULE OF ITEMS completed and accepted.

A. Mile: Work activity will be measured along the centerline of the road regardless of the number of lanes.

842.05 PAYMENT:

measurement for the Section 842 pay items listed in the schedule of items. Payment will be full compensation for the work prescribed in this section.

842(1) Cutting Roadway Vegetation Mile

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842.06 - ACCEPTABLE QUALITY LEVELS:

Description Major Defect Minor Defect Allowable Defects

Required Action

Major Minor Major Minor Tree damage Damage to more than 30% of the tree bole

Damage to less than 30% of the tree bole

2 per pay unit

5 per pay unit

Remove or treat

Treat

Horizontal Clearance

More than 20% not cleared to limits

20% or less not cleared to limits

0 per pay unit

0 per pay unit

Rework Rework

Vertical Clearance

More than 20% not cleared to limits

20% or less not cleared to limits

0 per pay unit

1 per pay unit

Rework Rework

Height above ground surface

More than 20% not cleared to limits

20% or less not cleared to limits

0 per pay unit

1 per pay unit

Rework Rework

Drainage Impeded flow or water diverted out of drainage structures

20% or less impeded, but water will stay in the channel

0 per pay unit

1 per pay

Rework Rework

Oversized Material

Concentrations of material greater than 3” in any dimension remaining on traveled way or shoulders

Isolated pieces of material greater than 3” in any dimension remaining on traveled way or shoulders

0 per pay unit

10 per pay unit

Rework Rework if greater than 2 minor defects

Material greater than 1” diameter and 12” in length remaining on roadway slopes, ditches or water courses.

N/A 0 per pay unit

N/A Rework N/A

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Management

Not following approved safety plan which may include signs, flaggers, and other temporary traffic control measures

Not following approved safety plan which may include signs, flaggers, and other temporary traffic control measures

0 per pay unit

0 per pay work until in compliance

Suspend work until in compliance

SECTION 881 – MOBILIZATION / EQUIPMENT MOVING

881.01

SERVICE REQUIRED:

A. Mobilization of personnel, equipment, and material to the project site.

B. Moving of equipment outside the established work schedule as ordered.

881.02

A. Mobilization is complete when 100% of the personnel, equipment, and materials necessary to complete the work have been moved to the project site.

B. Moving is complete when the contractor has moved from the present work site to the ordered work site and returned to the previous location.

881.03

As specified on roads listed on the ROAD LISTINGS, SHOWN ON THE PLANS, or as ordered by the Contracting Officer.

881.04

MEASUREMENT:

A. Mile: Work activity will be measured along the shortest feasible route to the nearest one (1) mile, from the starting location on the move, to the ordered work site.

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881.05

PAYMENT:

measurement for Section 881 pay items listed in the schedule of items.

Payment will be full compensation for the work prescribed in this Section.

881(1) Mobilization: Lump Sum

881.06

Acceptable Quality Levels:

A. Mobilization is acceptable when all equipment, personnel, and materials are moved to the project site and work has been started.

B. Ordered moves shall be completed within designated hours, unless agreed otherwise.

C. Service Provider shall meet the requirements in contract section H for equipment cleaning and weed prevention included in this contract.

Major Defect

Minor Defect Allowable Defects Required Action Major Minor Major Minor

Weed free equipment

Equipment not weed free. N/A 0 N/A

Equipment rejected until it can be made weed free

N/A

Ordered movement of equipment

Equipment not moved within designated time

N/A 0 N/A

Reduce unit cost by X for X amount of time over designated time

N/A

Equipment meets all state and federal regulations

Does not meet state and federal regulations

N/A 0 N/A

Bring equipment up to state and federal regulations or replace equipment

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Equipment leaks

Equipment leaks in sensitive areas or leaks that are large and not typically inherent in the specific equipment

Small leaks inherent in the specific type equipment

0 N/A

Replace equipment and restore affected site as directed by the Contracting

Officer

Place absorbent pads under equipment when not operating.

ATTACHMENT #3 – ROAD USE RULES AND RESTRICTIONS

Commercial Road Rules

Objectives: The Road Rules and Regulations for commercial use of roads on the Siuslaw National Forest are:

1. Provide Siuslaw National Forest road users with a uniform and timely system concerning use requirements on roads in advance of applying for permits or bidding on contracts.

2. Provide Forest Officers with a system to display their road use requirements and to administer them uniformly with all commercial users

3. Implement a responsive system for issuing permits or making other arrangements for authorizing road use to meet the special needs unique to any commercial user.

General Road Rules:

The roads must be treated and stabilized by reshaping, outsloping, waterbarring, seeding, and closed immediately following project use.

1. Unless otherwise modified by a Specific Road Rule, all roads on the Siuslaw National Forest are subject to these General Road Rules…