Questions and Answers.docx
DOCX document 17 KB Posted
- Solicitation number
- 12363N25Q4227
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Questions and Answers file for the Beaver Lake Dam Rehabilitation project at Mark Twain National Forest. Key clarifications include confirming the correct pipe size as 18" LCPP, addressing potential timeline constraints for the Period of Performance (POP), and removing references to optional bid items for road reconstruction and spillway construction that were accidentally included in the original scope. The contracting agency does not support extending the bid submission timeline, citing the need to award the contract before the end of the fiscal year.
The project involves replacing existing corrugated metal piping with reinforced concrete piping, constructing a new filter drain, plunge pool, and control structure, and building a modular retaining wall. The solicitation (Number 12363N25Q4227) is issued by the Department of Agriculture Forest Service, with the current project period running from 09/30/2025 to 02/15/2025. Contractors raised questions about the 20-day approval period for the Soil Erosion, Sediment Control and Dewatering Plan and sought clarification on liquidated damages, which will be determined at the Contracting Officer's discretion.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 3 12363N25Q4227 RFQ.pdf | ||
| Amendment 2 12363N25Q4227 RFQ.pdf | ||
| Amendment 12363N25Q4227 RFQ.pdf | ||
| 12363N25Q4227 RFQ-.pdf | ||
| 12363N25Q4227 RFQ-.pdf | ||
| 12363N25Q4227 RFQ-.pdf |
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Questions and Answers
1. Line item 602 states 18” Low Pressure Concrete Pipe and Line 717 is 18” Rodent Protection. Both of those items agree with sheets C-02 and C-05, however sheet C-03 states 30” RCPP. What is the correct pipe size 30” or 18”? This will of course affect the rat guard size and the weir gate opening if the correct size is 30”.
• 18” LCPP is the correct size.
1. The Period of Performance is 09/30/2025 to 2/15/2025
1. Pg 23 Section 157.03 states a Soil Erosion, Sediment Control and Dewatering Plan must be submitted and that “THE PLAN MUST BE APPROVED BY THE COR 20-DAYS PRIOR TO LAND DISTURBANCE ACTIVITIES”. Will this allow for adequate time to complete all needed construction activities by 2/15/2026? Are the 20 days calendar or working days? We ask that the POP be extended by 30 calendar days from 02/15/2026.
0. We don’t really need a full 20 days for the Soil Erosion, Sediment Control and Dewatering Plan. The 20 days is standard language within the specifications. At minimum we would like a week. We’re ok with extending the POP, but this can also be addressed later if needed.
1. Page 87 FAR 52.211-12 Liquidated Damages is blank. Please verify that liquidated damages are $0.00.
0. There are no set liquidated damages. It will be up to the CO’s discretion during time of the extension of the contract. Please see page 173.
1. Page 17 Section 103 Scope of Work states, “RECONSTRUCTION OF MISCELLANEOUS ACCESS ROADS AND INSTALLATION OF ARTICULATED CONCRETE MAT BOAT RAMP. ” There are no bid items for either of these on Section B Schedule of Items. There are no details on any plan sheets for either item. Please clarify if these are in fact bid items.
0. This section was accidentally left in the Scope of Work. This should not be included in the scope and there are no optional bid items.
1. Page 17 Section 103 Scope of Work states “OPTIONAL BID ITEM 1 – CONSTRUCTION OF A NEW PERMANENT SPILLWAY WITH ROCKERY STRUCTURES AND VOID FILLED RIPRAP.” However, there are not bid items for this on Section B Schedule of times. There are no details on any plan sheets for this Optional Bid item. Please clarify if there is in fact an Optional Bid Item 1.
0. This section was accidentally left in the Scope of Work. This should not be included in the scope and there are no optional bid items.
1. With questions being due on COB 09/12/2025 and the bid being the following 09/17/2025 by 11am, we request a submittal extension for 7 business days to allow contractors enough time to review the Q&A’s.
0. No, due to the timeline, we do not have much time to award the contract before end of FY.
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