123460-2025-SWB-10.pdf

REQUEST FOR PROPOSAL

Drainage System Cleaning and Inspection Services

Solicitation # 2025-SWB-10

Proposal Due Date: February 21, 2025

Proposal Due Time: 11:00 AM CST

Sewerage and Water Board of New Orleans Request for Proposal

2025-SWB-10

Drainage System Cleaning and inspection Services

The Sewerage and Water Board of New Orleans (the “Board” or “SWBNO”) solicits proposals from competent, experienced storm drain and sewer evaluating and cleaning certified companies to establish a Contract required to pre-assess drainage structures, clean storm drain mains, laterals, and drainage structures, as well as to perform CCTV inspections, as deemed necessary. This contract will be used to maintain a properly functioning Drainage System throughout Orleans Parish.

RFP will be available January 31, 2025 for download at the following websites:

SWBNO: https://www2.swbno.org/business_bidspecifications.asp LAPAC: https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=181

A Non-Mandatory pre-bid conference for this RFP will be held on February 7, 2025 at 11:00 am CST at the SWBNO Central Yard Garage 2, 2901 Eads St., New Orleans, LA 70122 – Conference Room or if you are unable to attend this in-person meeting, you can also join via teleconference call:

Microsoft Teams meeting

Microsoft Teams Need help?

Join the meeting now Meeting ID: 215 095 645 366 Passcode: d5LQ9SY2

Dial in by phone +1 504-224-8698,,435975432# United States, New Orleans Phone conference ID: 435 975 432#

Inquiries and/or Requests for Clarification are due to Connor Metcalf, on February 12, 2025, no later than 5:00 pm CST via in writing or email to cmetcalf@swbno.org. All responses will be posted on or before February 14, 2025.

Proposals will be received by the Sewerage and Water Board of New Orleans Procurement Department by February 21, 2025 at 11:00 am local time. For submission instructions, see proposal documents.

LATE PROPOSALS WILL NOT BE ACCEPTED.

Table of Contents

PART I. ADMINISTRATIVE INFORMATION

1.1 Request for Proposals

1.2 Proposal Preparation

1.3 Point of Contact/ Inquiries/ Requests for Information:

1.4 Questions and Answers

1.5 Submission of Proposals

1.6 Changes, Addendum, or Withdrawal of Proposals

1.7 Prohibition of Communication

1.8 Ownership

1.9 Effect

1.10 Errors or Omissions

1.11 Cost of Preparation

1.12 RFP Schedule Summary

1.13 Bid Protest Procedures

1.14 Public Records Request

PART II. GENERAL INFORMATION

2.1 Overview of the Sewerage and Water Board of New Orleans

2.2 Scope of Services

2.3 Contract Terms and Compensation

2.4 Payment

2.5 Information

2.6 Non-Collusion Statement

2.7 Non-Solicitation Statement

2.8 Convicted Felon Statement

2.9 Insurance Requirements

2.10 Right to Audit

2.11 Confidential Information

2.12 Confidentiality Statement

2.13 Subcontractor

2.16 Living Wage

2.17 Economically Disadvantaged Business Program

PART III. PROPOSAL EVALUATION AND SELECTION

3.1 Selection Committee

3.2 Technical Evaluation

3.3 Price Evaluation

3.4 Shortlist

3.5 Best and Final Offer (BAFO)

3.6 Notification

PART IV. PROPOSAL SUBMISSION REQUIREMENTS

4.1 Instructions to Proposers

Proposals must include a Table of Contents to facilitate locating the information included as outline in Part III Section 3.1

4.2 Proposal Content

4.3 Proposal Format

4.4 Cost Proposal (Submitted Separately)

4.6 Attachments Checklist (REQUIRED AT PROPOSAL SUBMISSION):

ATTACHMENT

COVER SHEET

ATTACHMENT

PROPOSER ORGANIZATION

ATTACHMENT

CORPORATE RESOLUTION

ATTACHMENT

CONFLICT OF INTEREST DISCLOSURE AFFIDAVIT

ATTACHMENT

CONVICTED FELON AFFIDAVIT

ATTACHMENT

NON-SOLICITATION AFFIDAVIT

ATTACHMENT

NON-COLLUSION AFFIDAVIT

PART I. ADMINISTRATIVE INFORMATION

1.1 Request for Proposals

The Sewerage and Water Board of New Orleans (the “Board” or “SWBNO”) solicits proposals from competent, experienced storm drain and sewer evaluating and cleaning certified companies to establish a Contract required to pre-assess drainage structures, clean storm drain mains, laterals, and drainage structures, as well as to perform CCTV inspections, as deemed necessary. This contract will be used to maintain a properly functioning Drainage System throughout Orleans Parish. The successful firm will be expected to meet the requirements addressed in this RFP.

1.2 Proposal Preparation

Proposals submitted for consideration should follow the format and order of presentation provided in Part IV - Proposal Submission Requirements.

1.3 Point of Contact/ Inquiries/ Requests for Information:

All correspondence and other communications regarding this RFP shall be directed to Connor Metcalf, Procurement Specialist , Sewerage and Water Board of New Orleans, 625 St. Joseph Street, Room 133, New Orleans, Louisiana 70165, 504-585-2153, cmetcalf@swbno.org.

Inquiries and/or Requests for Information are due to the Board’s Procurement Department via email to cmetcalf@swbno.org no later than timeline stated in the Anticipated Proposal Timetable . Any request received after that time may not be reviewed for inclusion in this RFP. The request shall contain the requester’s name, address, and telephone number.

The Procurement Department will issue a response to any inquiry if it deems it necessary, by written addendum to the RFP, posted on Board’s website, and issued prior to the RFP’s Delivery Deadline. The Respondents shall not rely on any representation, statement or explanation other than those made in this RFP or in any addenda issued. Where there appears to be a conflict between this RFP and any addendum issued, the last addendum issued will prevail.

1.4 Questions and Answers

Inquiries and/or Requests for Clarification are due to Connor Metcalf, on February 12, 2025, no later than 5:00 pm CST via in writing or email to cmetcalf@swbno.org. All responses will be posted on or before February 14, 2025. Do not contact other SWBNO program personnel with questions regarding this RFP.

The Procurement Department will issue a response to any inquiry if it deems it necessary, by written addendum to the RFP, posted on SWBNO’s website, and issued prior to the RFP’s Delivery Deadline.

The Proposers shall not rely on any representation, statement or explanation other than those made in this RFP or in any addenda issued. Where there appears to be a conflict between this RFP and any addendum issued, the last addendum issued will prevail.

1.5 Submission of Proposals

Proposers who are interested in providing services requested under this RFP can submit via email.

Ways to submit a response:

Electronic Submission:

(1) Digitally signed technical proposal and (1) digitally signed cost proposal in searchable PDF format to bids@swbno.org

Subject Line: 2025-SWB-10 Drainage System and Inspection Services [Proposer Name]”.

If the file size of the email submission exceeds server requirements, the email submission may be broken into smaller emails with “Part 1 of #” included at the end of each original Subject Line (e.g., RFP# marked “2025-SWB-10 Drainage System Cleaning And Inspection Services – [Proposer Name] – Part 1 of 3)”.

Email: If the Proposer intends to submit the response by email, the date and time of the email received by the Procurement Dept. constitutes the time stamp of receipt. The date and time of the email sent by Vendor does NOT constitute a proof of receipt. The Procurement Dept. encourages Vendors to confirm that the response was received timely.

Board assumes no liability for assuring accurate/complete e-mail transmission and receipt. The responsibility solely lies with each Proposer to ensure their proposal is received at the specified email address prior to the deadline for submission. Proposals received after the deadline, corrupted files, and incomplete submissions (e.g. Part 1 and Part 2 of 3 are received, but Part 3 is not) will not be considered.

Fax submission will not be acceptable. Proposers e-mailing their proposals should allow sufficient time to ensure receipt of their proposal by the time specified.

Proposers must complete all required attachments and submit along with proposal submission. Failure to complete and submit the required documents and attachments may result in your proposal deemed non-responsive.

Proposals should clearly demonstrate the Proposer’s qualifications to perform the needed services and attend all factors applicable in a professional relationship.

All proposals must be received by Board on or before the Delivery Deadline. Proposals delivered after the said deadline will not be accepted.

1.6 Changes, Addendum, or Withdrawal of Proposals

Any changes or addenda to a proposal must be submitted in writing, signed by an authorized representative of the proposer, cross-referenced clearly to the relevant proposal section, and received by SWBNO prior to the proposal due date and time. All changes and addenda must meet all requirements for the proposal.

Any proposer choosing to withdraw its proposal must submit a written withdrawal request to SWBNO prior to the proposal due date and time.

The Board reserves the right to reject any and all responses to the RFP (with reasonable explanation) and/or to waive any informalities in evaluating the RFP responses if it deems this to be in the best interest of the Board, its customers, and the general public. The Board reserves the right to qualify Proposers as it deems in its best interest.

1.7 Prohibition of Communication

From the time of advertising, and until the final award, there is a prohibition on communication by Respondents (or anyone on their behalf) with Board’s staff, Selection Committee members and elected officials. This does not apply to oral presentations before selection committees, contract negotiations, or communications at any time with any Board employee or elected official regarding matters not concerning this RFP. Breaking the established prohibition on communication may result in a disqualification of the proposal.

1.8 Ownership

All Responses, including any submitted documents, to this RFP or any resulting solicitation are the property of the Board for all purposes. Respondents must clearly mark individual documents or information that the applicant claims are exempt from public record disclosure and specifically justify the exemption. The Board does not guarantee the confidentiality of submissions.

1.9 Effect

This RFP and any related discussions, evaluations, qualifications, or resulting solicitations by the Board or any person on its behalf create no rights or obligations whatsoever except as provided in this RFP. The Board may cancel or modify this RFP or any resulting solicitation at any time at will, with or without notice. Anything to the contrary notwithstanding, any professional services agreement executed by the Board will be issued the exclusive statement of rights and obligations extending from this solicitation.

1.10 Errors or Omissions

The Board will not be liable for any error in any proposal. Respondent will not be allowed to alter proposal documents after the deadline for proposal submission, except under the following condition: The Board reserves the right to make corrections or clarifications due to patent errors identified in proposals by the Board or the Respondent. The Board, at its option, has the right to require clarification or additional information from the Respondent.

1.11 Cost of Preparation

The Board is not liable for any costs incurred by prospective Respondents or Contractors prior to issuance of or entering into a Contract. Costs associated with developing the proposal, preparing for oral presentations, and any other expenses incurred by the Respondent in responding to the RFP are entirely the responsibility of the Respondent, and shall not be reimbursed in any manner by the Board.

1.12 RFP Schedule Summary

The events and dates summarized in Table 1 represent milestones in SWBNO’s RFP process;

however, SWBNO reserves the right to deviate from this schedule.

Table 1. Anticipated RFP Schedule Summary

Event Date Local Time

RFP Release January 31, 2025

Non -Mandatory Pre-Proposal Meeting February 7, 2025 11:00am

Written Questions February 12, 2025 5:00pm

Responses to questions/clarification February 14, 2025

Proposal due date and time

February 21, 2025 11:00am

Evaluation Committee meeting

TBD TBD

Award of Contract(s) TBD TBD

1.13 Bid Protest Procedures

Any formal protest against the recommendation of award which is to be made by an aggrieved Proposer must be submitted in writing to the Procurement Director, Cashanna K Moses at cmoses@swbno.org according to Sewerage and Water Board of New Orleans Policy 83(R): Procedural Rules for Bid Appeals.

1.14 Public Records Request

To request a public record for the proposal documents, please submit to the following website:

https://swbno.nextrequest.com/

PART II. GENERAL INFORMATION

Sewerage and Water Board of New Orleans Request for Proposals

Drainage System Cleaning and Inspection Services

2.1 Overview of the Sewerage and Water Board of New Orleans

The Sewerage and Water Board of New Orleans (the “Board” or “SWBNO”) operates and maintains infrastructure through Orleans Parish to provide safe drinking water to support fire protection and the public health of all residents, improve sewerage collection services to support public safety and sanitation, and more effectively collect and convey stormwater out of the City of New Orleans to reduce the risk from flood events. The Board remains diligent in improving public safety for the citizens of New Orleans continuously at a reasonable cost to the community.

2.2 Scope of Services

The Sewerage and Water Board of New Orleans solicits proposals from competent, experienced storm drain and sewer evaluating and cleaning certified companies to establish a Contract required to pre-assess drainage structures, clean storm drain mains, laterals, and drainage structures, as well as to perform CCTV inspections, as deemed necessary. This contract will be used to maintain a properly functioning Drainage System throughout Orleans Parish.

Work to be performed under this contract shall include, but not be limited to:

Pre-assessing the Drainage System by means of pole mounted cameras, and other approved equipment to determine whether or not storm drain lines are required to be cleaned or further inspected via CCTV.

CCTV along with other approved inspection methods, and cleaning of storm drain mains, laterals, manholes, catch basins, conflict boxes, siphons, drop inlets, culverts, and any other drainage structure servicing the Drainage System, as assigned via Work Orders.

Responding to emergencies as required to perform, pre-assessments, cleanings, or CCTV inspections.

Provide recorded findings in digital format including segment identification based on the NASSCO PACP, MACP, LACP Guidelines.

o Proposer shall submit deliverables to Engineer on a USB or external hard drives.

o Proposer shall provide data of inspection results of the pipeline and condition of assessment.

Submittals shall come with data in Microsoft Access Database containing all data found in the inspection, compatible with OpenGov Asset Management Software.

o Proposer shall provide a detailed inspection narrative and reports covering the pre-assessment and CCTV inspection work and the information acquired from the assessment of the pipelines and structures.

Reports shall conform to the National Association of Sewer Service Companies’

(NASSCO) Pipeline, Lateral, and Manhole Assessment Certification Programs

(PACP, LACP, MACP), for coding of defects and noting of observations during inspections.

The Proposer shall provide all required equipment, parts, materials, supplies, labor, devices, and transportation to complete the work as specified herein.

The proposer will be required to collect asset related electronic data on OpenGOV Cartegraph Asset Management software as areas of work are identified, tasks and work orders created, and work is completed. The Asset Management Software will be used to collect data, complete assignments, create tasks as needed based on field conditions, create work orders based on grouping of tasks to pre-assess, clean, or CCTV. Note: User access and training will be provided to contractor and Engineer by SWBNO via City of New Orleans.

Use of Procore software to create and monitor daily logs, requests for information (RFI), plan changes, contract quantities, submit invoices, etc.

Proposer shall mobilize at each site to be pre-assessed, cleaned, and/or televised, obtain plans required for safety and for traffic control per this contract.

o The Proposer shall maintain, and remove all signs, barricades, flagmen, and other traffic control devices as may be necessary for the purpose of regulating, warning, or guiding traffic.

o Traffic control signs, barricades, warning lights, devices, and methods, shall comply with Part VI of Manual on Uniform Traffic Control Devices for Streets and Highway

(MUTCD).

o Proposer shall always maintain fifty percent (50%) of the roadway accessible to vehicular traffic between the hours of 7-9 A.M. and 4-6 P.M o Proposer shall always maintain hundred percent (100%) of the roadway accessible to vehicular traffic for major streets between the hours of 7-9 A.M. and 4-6 P.M.

Section I - Proposed Project Phasing

The proposer shall have the capacity to provide sufficient field crews and office personnel to fulfill all services mentioned above in a timely manner as areas of work are identified by SWBNO.

The proposer shall be able to abide to the following phasing:

Deployment of pre-assessment crews to SWBNO identified areas within different Drainage Basins to determine if cleanings are needed. The proposer will be required to create pre-assessment tasks in the specified asset management software which shall be assigned to appropriate assets. The tasks shall be completed in the field and crew will be responsible for accurately completing the asset management software tasks.

As cleanings are identified and approved, combination cleaning vacuum trucks will be promptly deployed to perform the flushing and vacuuming of the identified structures and pipe segments.

The proposer will be required to create catch basin and drain line cleaning tasks in the specified asset management software. The tasks shall be completed in the field and crew will be responsible for accurately completing the asset management software tasks.

As storm drain lines are identified and approved to be inspected via CCTV crews, those crews will be deployed promptly by the proposer with all equipment and incidentals needed to perform the CCTV inspections. The proposer will be required to create drain line CCTV inspection tasks in the specified asset management software. The tasks shall be completed in the field and crew will be responsible for accurately completing the asset management software tasks.

Section II - Drainage System Pre-Assessments And Inspection Services

The proposer shall provide all required equipment, parts, materials, supplies, labor, devices, and transportation necessary to perform the required Drainage System lines and structures assessments, evaluations, inspections, and cleanings with electronic data collection as required.

Drainage Structures and Storm Drain Lines Pre-Assessments

Proposer shall employ GIS capable pole mounted zoom cameras, controlled by handheld tablets, to pre-assess drainage structures and storm drain lines to determine physical condition of assets, identify if cleanings and/or repairs are required. This information will help the proposer determine if a drain line needs cleaning, needs to be further inspected, or repaired. The device shall have high powered LED lightning with light intensity controls, camera shall be of high resolution, and shall have integrated laser rangefinders. When lowering device into structures, a high resolution 360° video shall be recorded, capturing both the surrounding area and the inside of the structure. The video shall provide a full view of the structure condition, the pipe segments connecting to the structure, and the general condition of the area surrounding the structure. While recording, the device shall be positioned inside structures inverts, on all downstream and upstream pipe connections for proposer to control the camera’s zoom on pipe segments to look for significant defects and use tablet to take pictures as needed using the device’s interface software.

Additionally, digital photographs of each structure will be taken from above ground, showing the frame and cover (removed) of the structure, and its proximity to identifying features or landmarks, if possible, sufficient to identify location and identify inflow potential due to runoff.

The data collected is to be associated with GIS data corresponding with the structure being pre-assessed.

All pictures taken shall be uploaded into the Asset Management Software task being completed for documentation purposes. Any special notes or comments shall also be added into the electronic task being completed.

Pole mounted camera pre-assessments shall be performed and reviewed using NASSCO PACP, MACP, LACP latest guidelines and formats to code and identify defects found. A priority level will be assigned on a scale of 0-10 based on the debris levels and drainage system conditions.

Once the inspection data and reports have been analyzed, a decision to clean the storm drain lines and structures will be made.

Deliverables for work associated with pre-assessments shall include electronic reports with structure and segments condition data, and photographs taken assigned to the corresponding structure and/or pipe segments. Pole mounted camera inspection report videos shall be in mp4 format, pictures in mpeg format.

Closed-Circuit Television (CCTV) Inspections

The work generally consists of Closed-Circuit Television (CCTV) Inspection of existing storm drain mainlines, laterals, and all structures servicing the Drainage System.

Storm drain lines sections shall be inspected by means of remote CCTV. If a blockage hampers the inspection of the drain line in one direction, then the Proposer shall attempt to complete the section by televising from the other manhole to complete the section. The Proposer must immediately report the obstruction to the SWBNO or representative.

The documentation of the work shall consist of PACP CCTV Reports, PACP database, logs, electronic reports, etc. noting important features encountered during the inspection. The Proposer shall perform all CCTV inspections in accordance with the latest NASSCO’s Pipeline Assessment Certification Program (PACP). CCTV inspections will be delivered entirely in electronic format. The entire survey shall be recorded in an approved electronic format submitted with electronic links between the data and the video. All television inspection reports shall be with-in +/- two (2) feet of the measured linear footage between manholes along the existing drain line centerline from the start of pipe to end of pipe. All SWBNO and PACP required header information must be fully and accurately entered on all CCTV reports. Work not following these specifications may be rejected for payment and the Proposer will be required to re do the work.

The speed of travel shall be slow enough to inspect each pipe joint, tee connection, structural deterioration, infiltration and inflow sources, and deposits, but should not, at any time, be faster than 30 feet per minute, except as noted otherwise herein. The camera shall be stopped for a minimum of 5 seconds at each identifiable defect to ensure proper documentation of the condition. In addition, the camera shall be stopped at each service connection, and the camera shall pan the service connection to video inside the service line.

The camera must be centered in the pipe to provide accurate distance measurements to provide locations of features in the drain line and these footage measurements shall be displayed and documented on the video. All PACP Observations shall be identified by audio and on PACP log.

All video must be continuously metered from manhole. The pipe should be clean enough to ensure all defects, features and observations are seen and logged.

All blind manholes and buried manholes shall be noted in the inspection report and logged on a separate log with the GPS location and type of structure. The log shall be provided to the SWBNO with each pay request.

The recorded video must show the entire circumference of the drain line. Any flow control to remove standing water and debris shall be incidental to the contract. It is not the intent of this specification to require bypass pumping to control heavy flow; however, the Proposer must, at a minimum, make reasonable effort to control the flow. The Proposer must also consider weather conditions to obtain the best video image of the drain lines. This may require the Proposer to delay any video work after major rain events until the system can return to lower dry weather flow.

The Proposer shall provide a PACP certified operator on site at all times during the entire survey.

If video is to be coded separately from the actual recording, both the onsite Operator and the individual performing the PACP coding shall be PACP certified. The Proposer shall provide proof of certification prior to commencement of work, prior to a change in personnel involved in data collection, and as requested by the SWBNO. Once the inspection data and reports have been compiled, the SWBNO will evaluate findings for recommendations on necessary repairs and quantities which shall be included on required submittals.

The proposer shall submit a CCTV report and footage to SWBNO as an example of report quality for SWBNO to review and approve.

As the implementation of the pre-assessments take place and cleanings and CCTV inspections are identified, the Proposer shall deliver a schedule for cleaning and inspecting each drain line. A copy of completed CCTV logs, daily reports, confined space entry forms shall be delivered as required. All inspection footage and pictures shall be clear, legible, and free of haze. Formats shall be /mpeg and mp4.

Proposer shall upload screenshots of pipe defects into the corresponding asset management tasks for documentation purposes. SWBNO will provide proposer with structure numbers to be used.

If proposer has previous experience with City of New Orleans drain lines CCTV, the proposer may consult with SWBNO on the use of those shape files and structure and segment identification numbers. All files shall also be delivered in electronic format and USB drives to be owned by SWBNO.

Sonar Inspection

In the event surcharged manholes are identified with 75% of the full pipe diameter, Sonar inspections methods may be used if approved by SWBNO in lines greater than or equal to18 inches in diameter. Sonar and CCTV inspections methods may be employed together when pipes are 25% to 75% full if approved by SWBNO.

It shall be the responsibility of the Proposer to provide a suitable carrier for the sonar inspections equipment to traverse through drain lines. The sonar inspection equipment shall be built for use in the inspection of storm drain system lines and shall be operative in totally submerged conditions. The sonar inspection speed shall not be grater than 20 feet per minute in any case.

The maximum beam width of the sonar energy pulse will be no greater than 2 degrees from the center of the transducer which shall be of the continuous scanning type. The sonar image shall be in full color during the inspection.

The inspection will include complete structural and service assessment of the equivalent PACP standard as that obtained through a CCTV inspection and shall also include measurement of fluid depth and silt depth. This inspection shall be continuously recorded and shall be saved on a flash drive in MPEG format with a corresponding PACP inspection log and summary reports.

The proposer shall take sonar still images of drain line cross sections every 50feet or with higher frequency if warranted due to pipe shape changes and at every pipe defect. The images shall be noted and referred in reports.

Proposer shall upload screenshots of pipe defects into the corresponding asset management tasks for documentation purposes.

Section III - Drainage System Cleanings

At the direction of the SWBNO, the Proposer shall create catch basin and drain line cleaning tasks and work orders in the Asset Management System.

Proposer shall provide all the equipment necessary for the proper high-pressure water nozzle cleaning and vacuuming via combination vacuum trucks, and other equipment as necessary to perform cleanings that will produce completely cleaned drainage lines with less than 5% of fine sediment or visible debris.

Proposer shall remove accumulation of sediment, debris blockages or obstructions, roots, sticks, bricks, grease, deposited solids, etc., that can reduce the hydraulic capacity of the Drainage System and limit future maintenance access of remote equipment, to allow a thorough cleaning. This will require an unlimited number of passes by hydro-cleaning flushing equipment to remove all debris types listed above and collect it for removal in the downstream manhole. All debris must be removed from the Drainage System, including any debris that may have been washed up into any service connection, drop connections, or the bench wall of the structures. The Proposer will be responsible for selecting the appropriate nozzles and regulating the trucks pressure to achieve a complete cleaning and shall prevent the migration of existing debris into other downstream lines or manholes by means of plugs, suitable weirs or temporary dams as approved by SWBNO.

All storm drain manholes, conflict boxes, catch basins, and drop inlets within City blocks designated for cleaning shall be washed with a pressure wand while the debris is vacuumed from the structure. Catch basin and drop inlet laterals shall be cleaned prior to cleaning drain lines and in a manner similar to main drain line cleaning, as described above, except the debris shall be pulled back to the catch basin or drop inlet and removed since there is typically no downstream access point on a catch basin or drop inlet lateral. Catch Basin and Drop Inlet laterals shall be considered as any drain line or pipe connecting, stubbed or otherwise tied into the catch basin or drop inlet. Any debris in the gutter bottom within ten feet of catch basin or drop inlet grates shall be vacuumed to reduce clogging the grates.

It shall be the responsibility of the proposer to adequately decant the combination vacuum trucks debris body to ensure the maximum amount of solids and minimum amount of water is disposed of at the appropriate disposal facilities. Should disposed debris be observed to be overly saturated with water, a percentage deduction to the disposal bid item of XX% shall be applied.

The Proposer shall maintain a detailed documentation of all cleaning efforts made to remove all types of debris. Such documentation shall be made available to the SWBNO at any time.

Proposer shall clean storm drain lines in such a manner that allows a clear viewing of the interior surface of pipe during CCTV inspection. All solids and/or semi-solids resulting from the cleaning operations shall be removed from the site and hauled away by Proposer. All cleanings shall be of the entire line segment between structures (upstream manhole to downstream manhole). Conditions such as broken pipe and major blockages may prevent cleaning from being accomplished, especially where additional damage or equipment loss would result if cleaning were attempted or continued. Should such conditions be encountered, and the Proposer is unable to clean the entire line from all reasonable points of access and directions, the Proposer shall submit a partial cleaning report and the SWBNO may authorize a CCTV inspection as outlined herein. Any reverse set-up mobilization costs for cleaning shall be considered part of the respective cleaning item at no direct pay. If a reverse set-up is required because the CCTV in the downstream direction could not be completed, a new coding sheet shall be prepared for the start of the reverse setup CCTV. In no instance shall the pipe ID be altered so that the downstream manhole reference number is listed first, and upstream manhole reference number listed. All reverse set-ups shall be logged on a separate log. Reverse set-up for CCTV will be paid for at the bid unit price.

The Proposer shall immediately notify the SWBNO in writing if he or she believes that cleaning of certain drain lines will cause a collapse due to the existing deterioration of the host pipe. The SWBNO will determine whether to continue of stop work. This exception may only be used to prevent asset damage and shall not be used to eliminate difficult or adverse cleaning areas.

Payment will only be made for the satisfactory cleaning and ensuing inspection. Satisfactory precautions shall be taken to protect the storm drain lines from damage that might be inflicted by the improper or inadequate use of cleaning equipment. Any structures, or pipe segments found to be poorly cleaned, shall be re-cleaned by the Proposer at no additional cost to the SWBNO.

If a line segment is damaged as a result of improper cleaning techniques, then that repair will be made at the cost of the Proposer.

Proposer shall be responsible for completing the corresponding asset management cleaning tasks and will be required to upload before and after cleaning pictures.

Section IV – Special Project Requirements

Submittals Required Of The Successful Proposer Seven (7) Days Prior To The Pre-Construction Meeting

1. Site Safety Plans. A complete generic site safety plan must be submitted prior to the pre-construction meeting. Work will not being until an approved site safety plan is in place.

2. Sample inspection CCTV data and video or data from other approved inspection methods.

Submittals Required For The Pre-Construction Meeting

1. An initial comprehensive schedule of work,

2. Management Organization: Provide an organization chart depicting the essential organizational elements and senior personnel of the proposed Proposer and the functions and interrelationships of the personnel proposed to provide technical support, project management and supervision for this project. Provide succinct resumes of the personnel proposed to provide technical support and project management for this project. The personnel designated in the management summary for essential positions shall not be changed except with the permission of the SWBNO. SWBNO will only approve such a change when, in its opinion, the substitute personnel have equal or greater qualifications and experience to those intended to be replaced.

Required Weekly Submittals

1. Detailed updates to the work schedule will be provided to the project manager no later than 1:00 p.m. on the Friday preceding the next week's pre-assessing, cleaning and televising work.

2. All field paperwork must be submitted, and all electronic asset management tasks completed before the Proposer’s invoice will be processed for payment, including debris disposal records.

3. Electronic submittals shall be either in the SWBNO’s Procore software or an equivalent approved by the SWBNO.

4. The Proposer will be required to provide a weekly progress report to the SWNO showing, at a minimum, the status of all locations previously worked on in the prior week. The report shall include the location/address, size of drain line being inspected, date the notice to proceed was issued for the location, the status (complete, ongoing, etc.), and the anticipated completion date.

A final overall project report shall also be provided upon completion of all work. A hard copy and CD with PDF copy of all reports within the billing periods shall be provided with each invoice submitted and the final report submitted with or prior to the final retainage invoice.

PACP Requirements

A. Current NASSCO PACP certification of all CCTV operators, working on this project, will be required for all CCTV work.

B. Database shall be an unmodified NASSCO-PACP (Current Version) Certified Access Database.

C. CCTV Software shall be NASSCO-PACP (Current Version) certified.

D. CCTV inspections (Video and Data Collected) will be conducted entirely in electronic format

Pre-Construction Meeting

The Proposer shall attend a Pre-Mobilization Meeting scheduled by the SWBNO

Execution of the work requirements

A. Once the SWBNO identifies the pipe cleaning required, an order to clean shall be provided to the Proposer, identifying the City blocks with the Drainage System to be cleaned. Within five (5) calendar days of receipt by the Proposer of sections of the system approved for cleaning, the Proposer shall submit for approval a plan and schedule for cleaning that provides the most efficient sequence of cleaning to restore drainage capacity. At a minimum, this plan shall include the dates and locations planned for cleaning.

B. Once the Proposer’s cleaning plan has been approved, the Proposer shall mobilize the appropriate cleaning equipment within three (3) calendar days of receiving approval. The Proposer shall thoroughly clean the system by removing, properly transporting, and lawfully disposing of all liquids, debris, and sediment, maintaining a chain-of-custody for the disposal.

C. When a City block is assigned to be cleaned, the Proposer shall also clean all catch basins, drop inlets, conflict boxes, culverts and manholes within that City block. A drain main segment is defined as an underground pipe connected between two manholes or between a manhole and a conflict box. All costs associated with cleaning the catch basins, drop inlets, conflict boxes and manholes shall be included in the unit prices per linear foot for cleaning the drain main line and lateral segments. Catch basin and drop inlet laterals within a City block assigned for cleaning shall be clearly identified as laterals in the documentation and will be paid under the appropriate unit price for the corresponding lateral measurement cleaned and lateral diameter.

D. The Proposer shall document the final cleaned conditions of the assigned locations by photographing the cleaned manholes, catch basins, drop inlets, culverts, and pipes after the cleaning, and report these results in electronic report form, along with the debris disposal custody chain records, to the SWBNO, along with the Proposer’s invoice. Electronic photographs documenting the final cleaning with a date and time stamp, drainage structure numbers and GPS coordinates are required for each pay item submitted for payment. Invoices are to be submitted at the end of the calendar month for all cleaning work performed that month. Electronic photographs with a date and time stamp, drainage structure numbers and GPS coordinates, along with electronic report forms, precise quantities, and debris disposal records, are required for invoice approval. High-definition electronic photographs of subsurface main drainpipes and laterals to report cleaning results shall be obtained using a pole mounted camera or other equivalent means, with sufficient capability and lighting to clearly capture no less than fifteen (15’) feet of pipe exiting or entering the drainage structure. All pipes entering or exiting a drainage structure are to be documented in this manner. However, cleaning pipes on private property is prohibited and not part of the scope.

E. The Proposer shall furnish and maintain, in good condition, all pre-assessing, cleaning, and televising equipment necessary for proper execution of the work. Proposer shall provide sufficient resources to complete all work within the allotted duration.

F. Maintaining Flow: It will be the responsibility of the Proposer, throughout the tenure of this contract, to provide and maintain sufficient flow at all times to pass any flash of storm flow of drainage ditches and prevent any backwater flooding due to obstruction caused by cleaning or CCTV equipment.

G. Retrieval of Materials and Equipment: It shall be the Proposer's responsibility to remove materials and equipment that has been lodged in the storm drain lines from cleaning, television inspection, or point repair excavations.

H. Work Schedule. This schedule shall outline the sequence in which the Proposer proposes to conduct his operations and shall be approved by the SWBNO before work is started. The Proposer shall use a time-scaled logic diagram format. The level of detail of activities shall provide clear, concise communication of the plan of work. At a minimum, activities showing initial mobilization, start-up, cleaning and televising, and any resultant point repairs shall be included.

I. Original and updated schedules must be provided to the SWBNO in writing on appropriately sized single sheets. A color print will be required in order to distinguish different types of activities from one another. The software used for producing the schedules must have the capability to tailor the form and format of schedules, and accompanying reports, to the SWBNO’s requirements.

J. The SWBNO may require additional updates to the schedule as changes occur. These additional updates will be submitted to the project manager within 24 hours of the request. Changes to the schedule are subject to approval of the SWBNO.

Construction Photographs And Documentation Of The Work

Photographs are a mandatory requirement of this contract. The Proposer shall be responsible for the production of construction photographs as provided herein.

The intent of the photographs is to record the condition of the drainage structure and show general views of the site as well as appropriate detailed items of the work to verify cleaning. Photographs of each work item shall consist, at minimum, the following three items:

1. Location Photos – Photos shall be taken for required cleaning, showing the general surroundings nearest the catch basins or manholes being cleaned. The photo shall be taken at least twenty-five

(25) feet away to include with sufficient detail the structures being cleaned along with another identifying landmark that can be easily used to locate the drainage structures from the photographs. Examples of landmarks include closest building/home, utility poles, signs, trees, etc.

2. Pre-assessment Photos – High definition photos shall be taken as described in Section II. Photos showing missing or damaged manhole or catch basin frames, covers or structures shall be taken as these conditions are encountered.

3. After Cleaning Photos – A high-definition photo shall be taken from the same vantage points as the pre-assessment photos to show post cleaning work conditions. However, cleaning of pipe or drainage structures on private property is prohibited.

In all photographs, the catch basin, drop inlet, conflict box or manhole structure ID, the date and time and the GPS coordinates shall be in the photo information. Watermarks shall be in a location that does not obstruct the details of the photograph. The structure IDs will be supplied to the Proposer prior to work commencing.

The camera to be used to take the high-definition photos shall be GIS-enabled so that the X/Y locations will be encoded into every image along with a date/time stamp and within the frame of every image.

All photos and reports required by this contract become the property of the SWBNO. Do not publish photographs without written consent from the SWBNO.

Monthly Applications for Payment shall be deemed incomplete if the application for payment includes quantities not included in previously submitted cleaning reports. Proposer’s failure or election to not submit a monthly Application for Payment shall not affect the requirement for monthly cleaning reports.

The monthly application for payment shall include the total quantities cleaned that month.

No direct payment will be made for any photographs, documentation of the work, reporting, processing of the work product, or coordination with the SWBNO.

Section V - Procore Collaboration Software

COLLABORATION SOFTWARE

1. SUMMARY

a. Utilize SWBNO-provided Procore construction management software

(www.procore.com) to submit, track, distribute and collaborate on project documentation and action items.

b. The intent of utilizing Procore construction management application is to reduce cost and schedule risk, improve quality and safety, and maintain a healthy team dynamic by improving information flow, reducing non-productive activities, reducing rework and decreasing turnaround times.

2. SOFTWARE USES

a. Daily Log

i. Daily log entry from web and mobile with automatic capture of daily weather conditions.

ii. Attach photographs to entries directly from mobile.

iii. Reporting capabilities to easily report on man-hours and activities for a certain time frame and Proposer.

b. Dashboards

i. Dashboards that show the status of all currently assigned items with drill down capability to see the subject, assignee and due date of each item.

c. Deficiency Tracking

i. A means for recording, assigning and confirming completion of any deficiency or observation noted during the course of construction. Is accessible from web and mobile.

d. Directory

i. All team member’s contact information that is accessible from web and mobile.

e. Documents

i. Storage location for miscellaneous project documents with the ability to have a folder hierarchy and privacy settings on folders.

ii. No storage limit.

iii. Download tracking.

iv. Ability to revise and check out files, with access to all previous revisions.

f. Drawings

i. A system maintained current set of drawings on web and mobile, with access to all previous revisions as well.

ii. Automatic hyperlinking capability for detail callouts.

iii. Drawing markup capabilities on web and mobile.

iv. Ability to link RFIs, Submittals, Punchlist Items, Photos and Project Documents to the drawings.

v. Drawing Markups should be carried forward when new revisions are uploaded.

vi. Markups and linked documentation should be able to be public or private based on desired level of user accessibility.

g. Financial Management

i. Manage contracts, payment applications and change orders through the software.

ii. View contracts and change orders from web and mobile.

h. Inspections

i. Create inspections from web and mobile.

ii. Create a deficiency item from an inspection that can be assigned and tracked to completion.

i. Meetings

i. Create, edit and view meeting minutes from web and mobile.

ii. Create action items with assignees and due dates from a meeting item.

j. Mobile Accessibility

i. Native mobile applications for iOS and Android phones at a minimum that provide access to relevant project documentation, including as-built versions of Drawings and Specifications, even when there is no internet access.

k. Photos

i. Upload and view photos from web and mobile.

ii. Markup photos from mobile to clarify anything important in the photo.

iii. Link photos to specific locations on drawings.

l. Punchlist

i. Create punch-list items from web and mobile and link them to specific locations on the drawings.

ii. Distribute punch-list items to all Proposers, for Proposers to mark them as resolved with photographic proof of resolution via mobile, and for the items to be marked as complete via mobile or web.

m. Requests for Information (RFIs)

i. Create RFIs with assignees, due dates and attachments.

ii. Assignees can respond to RFIs both via the software and by responding to the system generated email.

iii. Auto-generated log of all RFIs.

n. Schedule

i. Display schedules from typical scheduling software such as Microsoft Project, Primavera P3, Primavera P6 or Asta Powerproject.

o. Specifications

i. Upload project specifications and manage them at the individual specification level.

ii. View and search specifications on web and mobile.

iii. Upload revisions to individual specifications and maintain all revision history.

iv. Auto-generated current specification log that provides access to the current version of each specification.

v. Link specifications to submittals and view the specification from the submittal.

p. Submittals

i. Upload a submittal register of all expected submittals.

ii. Create multi-step approval workflows for submittals, with reminder notifications for the current assignee.

iii. Upload any file type without size restrictions.

iv. Auto-generated submittal log.

3. TECHNOLOGY

a. Fully web based with mobile apps for Windows, iOS and Android phones.

b. Accessible without logging in through a virtual private network (VPN).

c. Works on the current version of Internet Explorer, Google Chrome, Mozilla Firefox and

Apple Safari browsers.

d. Can generate emails automatically, and all attachments are included in the emails via download links to avoid emails not being delivered due to size.

e. PDF output of forms such as RFIs, Submittals, Meetings, Change Orders, etc. should be available and customizable.

4. TRAINING AND SUPPORT

a. Support to all parties via email, phone and live chat at no additional charge.

b. Training in the form of self-paced learning videos as well as interactive webinars

c. The Proposer shall hold a kickoff meeting with the Owner and applicable consultants at the beginning of the project to discuss how the software will be used, routing & naming protocols, etc.

5. PROCEDURES

a. RFIs and Submittals

i. The Proposer will be responsible for submitting all RFIs and Submittals through the software and assigning them to the appropriate parties.

ii. The SWBNO’s Architects, Engineers, Consultants, etc. are responsible for reviewing, approving, and posting all responses to RFIs and submittals via the software, including all relevant attachments.

iii. Responses to all RFIs shall be reviewed, accepted, or rejected by the SWBNO or representative.

iv. The Proposer will distribute approved and accepted responses to all affected subProposers and confirm agreement with the response by closing the item.

b. Construction Documentation

i. The Engineer will manage Drawings, Specifications and Documents in the software to ensure that the current version of all applicable construction documentation is available to the entire team via web and mobile.

ii. The Engineer will ensure that…