Lafourche Parish Sheriff’s Office Bid LPSO139-2026

July 31, 2026

Addendum No. 01

Your reference is directed to LPSO139-2026 for the Invitation to Bid (ITB) on Lafourche Parish Sheriff’s Office uniforms, which is currently scheduled to open at 2:00 PM on August 17, 2026.

The following are the Vendor’s inquiries received by the deadline date of July 24, 2026 and the Lafourche

Parish Sheriff’s Office Responses.

Vendor Question #1:

Attachment B - Specifications

Reference: Bid Specifications/Page 2 – Cotton Alternate Deputy/Civil Deputy 4 Pkt Trousers-

Men/Women/Design and Construction item 14

Page 53 – Women’s Trousers-Class A/Style

Page 57 – Men’s Trousers-Class A/Style

Please confirm the piggy back stripe color of ½” navy on ¾” lemon yellow.

Lafourche Parish Sheriff’s Office Response #1:

Bid Specifications on pages: Page 2/Design and Construction item 14 is revised to read:

Piggy back stripe down seam of legs beginning at base of pocket. Striping: The striping is ½” Mariners navy polyester on ¾” Yellow gold polyester.

Bid Specifications on pages 53/Style, and Page 57/Style, the stripping descriptions are revised to read:

Piggy back stripe color is ½” Mariners navy on ¾” lemon yellow.

Vendor Question #2:

Reference Documents: Attachment C – Bid Sheet and Attachment B – Uniform Specifications

Please confirm Brand for items 13 through 16, ordering of items 17 through 21, and brand for item 42 and 43.

Lafourche Parish Sheriff’s Office Response Question #2:

Attachment C – Bid Sheet; items 13 through 16 are revised to include: Flying Cross 57500 2-IN-JACKET or equivalent.

Attachment B-Bid Specifications page 3 is revised to include: Flying Cross 57500 2-IN-JACKET or equivalent.

COLOR: LAPD Navy

Attachment C – Bid Sheet, items 17 through 21, are revised to include strike through marks on each line signifying the removal from the bid.

Attachment B-Bid Specifications pages 5 through 10 are revised to include strike through marks on each page signifying the item’s removal from the bid.

Attachment C – Bid Sheet, items 42 and 43, are revised to remove Brand A+ Supply, and include Cobmex

4018.

Attachment B-Bid Specifications page 18 is revised to remove Brand A+ and include Cobmex 4018.

Vendor Question #3:

LPSO139-2026 - Uniforms

Reference Document: Uniforms – 2026 page 5/Delivery

Please clarify the eight-hour emergency delivery requirement. Uniforms must first be ordered in the correct size and often embroidered, making that timeframe impractical. Most agencies keep a small stock of common sizes for emergencies. Would that be acceptable, or would the eight-hour delivery requirement apply only to undecorated items already in stock?

Lafourche Parish Sheriff’s Office Response Question #3:

On Page 5/Delivery – Delivery section is revised to read:

Delivery shall be on an as needed basis, and shall be delivered within ten working days from the date of order.

Lafourche Parish Sheriff’s Office may make emergency purchases with delivery requested within an eight-hour period. While Vendor is responsible for making timely deliveries in accordance with bid proposal delivery terms, exceptions will be evaluated for events, disruptions, or delays that occur outside of the vendor’s control.

Vendor Question #4:

Reference Document: Uniforms – 2026 page 5/Delivery

Is there an exception for an out-of-state vendor that cannot meet the eight-hour emergency delivery requirement?

Lafourche Parish Sheriff’s Office Response Question #4:

Please see Lafourche Parish Sheriff’s Office Response to Question 2

Vendor Question #5:

Reference Document: Uniforms – 2026 page 5/Prices

Must renewal-year pricing remain unchanged for the full potential four-year term?

Lafourche Parish Sheriff’s Office Response Question #5:

Bid Documents now include the addition of Attachment D – Price Adjustment Clause

LPSO139-2026 – Uniforms, page 13/Bid Checklist

Bid Checklist is revised to read:

*AT A MINIMUM, THE BELOW FOUR (4) ITEMS MUST BE RETURNED WITH THE BID OR

YOUR BID WILL BE DISQUALIFIED. *

And the addition of box 4:

Signed Price Adjustment Form.

LPSO139-2026 – Uniforms-page 5/Prices – Prices section is revised to read the following and add sections:

Price Structure and Price Review below:

Bid prices must be complete and shall include delivery of all items F.O.B. destination or as otherwise provided.

Unit shall be inclusive of freight charges and/or fuel surcharge.

Bids containing “Payment in advance” or C.O.D. requirements may be rejected. It shall be agreed and understood that the price quoted must be a firm price for the original contractual period of twenty-four (24) months, and shall not be subject to change at the time of shipment or delivery. Prices shall be quoted in the unit (each, box, case, etc.) as specified in the bid.

PRICE REVIEW

• Periodically throughout the term of the contract, LPSO has the right to conduct market research, review pricing indexes, and use other resources to review and verify contract pricing, vendor requested increases, and vendor provided information.

• If a price increase is requested by the vendor, LPSO will consider the request, provided the vendor can supply ample justification and market-based evidence to support the requested price increase. LPSO shall have the right to require additional documentation and evidence from the vendor pertaining to the requested increase, and the vendor must comply with any LPSO request.

• Increases solely to increase profit or margins shall not be considered.

• LPSO, at its sole discretion, has the right to approve or deny the request based on LPSO’s verification and has the right to negotiate with vendor on the requested increase. Vendor may include in their documentation evidence of price impacts on any component of contract delivery including but not limited to materials, transportation, labor, unforeseen statutory or regulatory mandates, or other impacts. Inclusion by the vendor DOES NOT guarantee an approved price adjustment. Approval in part or in total will be at LPSO’s sole discretion.

• In the event a price change is authorized by LPSO, said prices must remain firm for a period of not less than twelve (12) months.

• In the event of a price decrease, LPSO shall be guaranteed full benefit of the price reduction for all orders on the effective date of the decrease and thereafter.

PRICE STRUCTURE

• If, during the contract term, the vendor is unable or unwilling to meet contractual requirements in whole or in part based on the price structure of the contract, the vendor shall immediately notify the LPSO

Procurement Department in writing. The notification shall specify the contractual requirements which cannot be met and the offending price. Such notification shall not relieve the vendor of its responsibilities under the contract. LPSO may, but is not required to, consider an equitable adjustment in the contract terms and/or pricing.

• If LPSO, in its sole discretion, determines during the contract term that (i) the contract price structure is unworkable, detrimental, or injurious to the utility, or (ii) the contract price structure results in prices which are unreasonable, excessive, or not truly reflective of current market conditions, and no adjustment in the contract terms and/or pricing is mutually agreeable, LPSO may terminate the contract upon not less than five days’ written notice to the vendor. The effective date of termination shall be as specified in the written notification.

and the addition of Attachment D – Price Adjustment Form

Vendor Question #6:

Reference Document: Uniforms page 4/Use of Brand Names and Stock Numbers

Is catalog evidence required for every quoted product for only equivalents and the reversible jacket?

Lafourche Parish Sheriff’s Office Response Question #6:

Please see requirements on page 4-Section: Use of Brand Names and Stock Numbers. “If bidder proposes to supply an equivalent product, then the bidder must provide, with bid submittal, the name of the brand, make, manufacturer, complete product specifications, and sufficient literature, brochures, etc. needed to prove equality.”

Vendor Question #7:

Per FOIA, can you provide the current catalog pricing?

Lafourche Parish Sheriff’s Office Response Question #7:

There is no current contract due to market volatility during COVID and recovery from hurricanes Ida and

Francine. Prior bid was in 2018.

Vendor Question #8:

Can you provide the current vendor providing services?

Lafourche Parish Sheriff’s Office Response Question #8:

Services are currently provided by Vinson Uniforms.

Vendor Question #9:

Can you provide the current prices paid on the present contract?

Lafourche Parish Sheriff’s Office Response Question #9:

Please see response to question 7.

Vendor Question #10:

How many employees are served under this contract?

Lafourche Parish Sheriff’s Office Response Question #10:

We currently have 389 active employees, and 74 reserve members.

Vendor Question #11:

LPSO139-2026 – Uniforms

Reference Document: Uniforms – 2026 page 8/Estimated Quantity

What are the total expenditures for the current contract over the last three years?

Lafourche Parish Sheriff’s Office Response Question #11:

Lafourche Parish Sheriff’s Office does not have an active contract for uniforms. Purchases over the last three years total $232,141.92.

Vendor Question #12:

LPSO139-2026 – Uniforms

Reference: Attachment B - Specifications

Are on-site uniform measuring and fitting services needed?

Lafourche Parish Sheriff’s Office Response Question #12:

No. All measurements and fitting services are handled internally.

Vendor Question #13:

Reference Document: Attachment B - Specifications

Are services such as sewing, hemming, an alteration required?

Lafourche Parish Sheriff’s Office Response Question #13:

Please see Attachment B – Specifications for the sewing, hemming, and/or alterations required for each bid item.

Vendor Question #14:

Reference Document: Attachment B - Specifications

Do you require screen printing for any of these items?

Lafourche Parish Sheriff’s Office Response Question #14:

Screen printing is not used for any item listed on this bid.

Vendor Question #15:

Reference Document: Uniforms – 2026 page 8/Estimated Quantities

Are the quantities estimated for annual usage or full the full term?

Lafourche Parish Sheriff’s Office Response Question #15:

Quantities are estimates for annual usage.

All else remains as on original Invitation to Bid.

This addendum is hereby officially made a part of the referenced solicitation.

Acknowledgement: If you have already submitted your bid and this Addendum does not cause you to revise your bid, you should acknowledge receipt of this Addendum by identifying your business name and by signing where indicated. You may return this Acknowledgement by mail to: Lafourche Parish Sheriff’s Office, Purchasing Department, P.O. Box 5608, Thibodaux, LA 70302, or by hand to delivery to: 404 Green St., Thibodaux, LA 70301. Lafourche Parish Sheriff’s Office reserves the right to request a completed

Acknowledgement at any time. Failure to execute an Acknowledgement shall not relieve the bidder from complying with the terms of its bid.

Addendum Acknowledged/No changes:

For: ________________________ By: __________________________

Revision: If you have already submitted your bid and this Addendum requires you to revise your bid, you must indicate any change(s) below, identify your business name and sign where shown. Revisions shall be delivered prior to bid opening by mail to: Lafourche Parish Sheriff’s Office, Purchasing Department, P.O. Box

5608, Thibodaux, LA 70302, or by hand delivery to: 404 Green St., Thibodaux, LA 70301. Electronic transmissions are not being accepted at this time.

Revisions received after bid opening shall not be considered and you shall be held to your original bid.

Revision:

For: ________________________ By: __________________________

By: Venita Dantin

Lafourche Parish Sheriff’s Office

Purchasing Department

Telephone No. 985-449-4438 e-mail: venita.dantin@lpso.net

LAFOURCHE PARISH SHERIFF’S OFFICE

Bid # LPSO139-2026

UNIFORMS

Bid Designation: ELECTRONIC BID

Revised per Addendum No. 1 dated 07/31/26

Bid LPSO139-2026

UNIFORMS

Bid Number LPSO139-2026

Bid Title UNIFORMS

Bid Start Date July 17, 2026

Bid End Date August 17, 2026

Bid Contact Venita Dantin

Purchasing Manager

Finance Department

985-449-4438 venita.dantin@lpso.net

Bid Comments

The Lafourche Parish Sheriff's Office is requesting electronic bids for the purchase of UNIFORMS. Pricing for this bid will be effective for a period of twenty-four (24) months with two (2) twelve (12) month renewal options.

ELECTRONIC RESPONSES will be received until August 17, 2026, AT 2:00 PM CST at which time they shall be opened at Lafourche

Parish Sheriff’s Office, 1300 Lynn St, Thibodaux, LA 70301 (985) 449-4438.

NO RESPONSES WILL BE RECEIVED AFTER 2:00 pm CST.

The attached document contains a description of the products and specifications that are required to be met.

Uniforms bids are to be submitted ELECTRONICALLY online at www.publicpurchase.com.

By submitting an electronic response, you MUST attach required forms listed on the RFQ

Checklist form.

RESPONSES WILL NOT BE ACCEPTED IN PAPER FORMAT.

Bids submitted electronically must, when required, include a digital signature as required by

Louisiana State Law.

Before submittal of your bid, verify all required forms on the RFQ Checklist are completed and included with submission. (Checklist can be found on the last page of the solicitation.)

Attachments:

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Attachment A – Insurance Requirements, Pages 1-2

Attachment B – Specifications, Pages 1-84

Attachment C - Pricing sheet, Pages 1-24

Publish Dates:

July 17, 2026

July 24, 2026 mailto:venita.dantin@lpso.net http://www.publicpurchase.com/

General Terms and Conditions

Electronic bids for Uniforms are to be received by the Lafourche Parish Sheriff’s Office Purchasing Department, 1300 Lynn St, Thibodaux, LA 70301, until the date and hour specified on the “Bid Comment” section of the bid packet, at which time they will be publicly opened. Late bids will not be accepted.

Read the entire bid. All bids submitted are subject to these general terms and conditions and any special conditions and specifications contained herein, all of which are made part of the bid. Prices are to be typed on the Excel

Spreadsheet and returned as an Excel document. Handwritten prices scanned to the bid will NOT be accepted.

By utilizing the Bid Checklist, provided within the bid packet, you will ensure that your bid is in compliance with the Lafourche Parish Sheriff’s Office’s requirements.

Submittal of Bids

In accordance with LRS 38:2212.1(4) (a), the Lafourche Parish Sheriff’s Office offers bidders the ability to respond to this bid electronically. Bids will be accepted in electronic form online at www.publicpurchase.com.

Vendors interested in submitting bids electronically must register through publicpurchase.com (fees may apply).

Bids submitted electronically must include a digital signature as required by Louisiana State Law.

This bid has been designated as an Electronic Bid only. BIDS WILL NOT BE ACCEPTED IN PAPER

FORMAT. Prices are to be typed on the Excel spreadsheet and returned as an Excel Spreadsheet.

Handwritten prices scanned to the bid will NOT be accepted.

Proper Form and Authorization

Bids are to be electronically signed by a member of the firm or authorized representative. In the event that a correction needs to be made, the correction should be initialed by the vendor and made in such a manner that the information contained on the bid form can be fairly and reasonably discerned and ascertained. The Lafourche

Parish Sheriff's Office shall have the right to reject any bid in the event that it is unable to reasonably determine the information and quotations supplied by the bidder as a result of the manner and method by which the bidder has completed the bid form.

Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid opening date & time shall result in rejection of the bid.

Calendar of Events:

Deadline to receive written inquiries: July 24, 2026

Deadline to answer written inquiries: July 31, 2026

Bid Opening Date and Time: August 17, 2026 2:00 PM CST

NOTE: Lafourche Parish Sheriff’s Office reserves the right to revise the calendar. Revisions before the bid opening date and time, if any, will be formalized by the issuance of an addendum to this bid.

Bidder Inquiries:

The Sheriff’s Office shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted delay in the procurement cycle and operations of our agency customers. The Sheriff’s Office reasonably expects and requires responsible and interested bidders to conduct their in-depth bid review and submit inquires in a timely manner.

An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid documents and to submit any written inquiries relative thereto. Without exception, all inquiries MUST be submitted in writing by an authorized representative of the bidder, clearly cross-referenced to the relevant bid section. All inquiries must be received by the Inquiry Deadline date set forth in the Calendar of Events section of this bid.

Only those inquiries received by the established deadline shall be considered by the Sheriff’s Office.

Inquiries concerning this bid may be delivered by mail, express courier, e-mail, hand, or fax to:

Lafourche Parish Sheriff’s Office

Attention: Venita Dantin

PO Box 5608

Thibodaux, LA 70302 e-mail: venita.dantin@lpso.net Phone: (985) 449-4438

Only the person identified above or their designee has the authority to officially respond to bidder’s questions on behalf of the Sheriff’s Office. Any communications from any other individuals are not binding to the Sheriff’s

Office.

An addendum will be issued and posted on www.publicpurchase.com, to address all inquiries received and any other changes or clarifications to the bid. Thereafter, all bid documents, including but not limited to the specifications, terms, conditions, plans, etc., will stand as written and/or amended by any addendum. No negotiations, decisions, or actions shall be executed by any bidder as a result of any oral discussions with any

Sheriff’s office employee or consultant. It is the Bidder’s responsibility to check the Public Purchase website frequently for any possible addenda that may be issued. The Lafourche Parish Sheriff’s Office is not responsible for a bidder’s failure to download any addenda documents required to complete the bid.

Use of Brand Names and Stock Numbers

The product specifications set forth by this bid invitation are described and made pursuant to LRS 38:2212.1 (C)

(1) and (2). Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is utilized, it is only to denote the quality standard of product desired, and does not restrict bidders to the specific brand, make, manufacturer or specification name. The named brand, make, manufacturer or definite specification is utilized only to set forth and convey to prospective bidder’s the general style, type, character, and quality of product desired; and that equivalent products will be acceptable. If a bidder proposes to supply an equivalent product, then the bidder must provide, with bid submittal, the name of the brand, make, manufacturer, complete product specifications, and sufficient literature, brochures, etc. needed to prove equality.

mailto:venita.dantin@lpso.net http://www.publicpurchase.com/

LAFOURCHE PARISH SHERIFF’S OFFICE RESERVES THE RIGHT TO PURCHASE ANY ITEM

FROM STATE CONTRACT.

Louisiana Preferences

As directed under Louisiana Revised Statute Title 38:2251, a preference is hereby given to materials, supplies and provisions, produced, and manufactured in LOUISIANA, quality being equal to articles offered by competitors outside the State. In order to receive consideration for Louisiana preference, the Louisiana Preference

Claim Form included in bid packet must be completed, signed, and submitted with bid proposal, if applicable. If submitting bid electronically the web form must be completed.

Taxes

In accordance with LA R.S. 47:301(8) (c), the Lafourche Parish Sheriff’s Office is exempt from State and local sales tax.

Payment Terms

LPSO payment terms are Net 30 after receipt of order.

Insurance Requirements

See Attachment A for insurance requirements. You may submit your certificate of insurance with your bid, or upon notification that you will win an award you will have five (5) business days to get the certificate to the

Purchasing Department.

Errors or Omissions

LA R.S. 38:2214 (C) allows for the withdrawal of bids that contain patently obvious, unintentional, or substantial mechanical, clerical or mathematical errors or omissions. The bidder may withdraw the bid if convincing sworn, written evidence of such errors is furnished to the Lafourche Parish Sheriff’s Office within forty-eight (48) hours of the bid opening, excluding weekends and legal holidays. Any bidder who attempts to withdraw a bid under this provision will not be allowed to resubmit a bid under same bid proposal.

Prices

Bid prices must be complete and shall include delivery of all items F.O.B. destination or as otherwise provided.

Unit shall be inclusive of freight charges and/or fuel surcharge.

Bids containing “Payment in advance” or C.O.D. requirements may be rejected. It shall be agreed and understood that the price quoted must be a firm price for the original contractual period of twenty-four (24) months, and shall not be subject to change at the time of shipment or delivery. Prices shall be quoted in the unit (each, box, case, ect.) as specified in the bid.

Price Review

• Periodically throughout the term of the contract, LPSO has the right to conduct market research, review pricing indexes, and use other resources to review and verify contract pricing, vendor requested increases, and vendor provided information.

• If a price increase is requested by the vendor, LPSO will consider the request, provided the vendor can supply ample justification and market-based evidence to support the requested price increase. LPSO shall have the right to require additional documentation and evidence from the vendor pertaining to the requested increase, and the vendor must comply with any LPSO request.

• Increases solely to increase profit or margins shall not be considered.

• LPSO, at its sole discretion, has the right to approve or deny the request based on LPSO’s verification and has the right to negotiate with vendor on the requested increase. Vendor may include in their documentation evidence of price impacts on any component of contract delivery including but not limited to materials, transportation, labor, unforeseen statutory or regulatory mandates, or other impacts. Inclusion by the vendor DOES NOT guarantee an approved price adjustment. Approval in part or in total will be at LPSO’s sole discretion.

• In the event a price change is authorized by LPSO, said prices must remain firm for a period of not less than twelve (12) months.

• In the event of a price decrease, LPSO shall be guaranteed full benefit of the price reduction for all orders on the effective date of the decrease and thereafter.

Price Structure

• If, during the contract term, the vendor is unable or unwilling to meet contractual requirements in whole or in part based on the price structure of the contract, the vendor shall immediately notify the LPSO

Procurement Department in writing. The notification shall specify the contractual requirements which cannot be met and the offending price. Such notification shall not relieve the vendor of its responsibilities under the contract. LPSO may, but is not required to, consider an equitable adjustment in the contract terms and/or pricing.

• If LPSO, in its sole discretion, determines during the contract term that (i) the contract price structure is unworkable, detrimental, or injurious to the utility, or (ii) the contract price structure results in prices which are unreasonable, excessive, or not truly reflective of current market conditions, and no adjustment in the contract terms and/or pricing is mutually agreeable, LPSO may terminate the contract upon not less than five days’ written notice to the vendor. The effective date of termination shall be as specified in the written notification.

Delivery

Delivery shall be on an as needed basis, and shall be delivered within ten working days from the date of order.

Lafourche Parish Sheriff’s Office may make emergency purchases with delivery requested within an eight-hour period. While Vendor is responsible for making timely deliveries in accordance with bid proposal delivery terms, exceptions will be evaluated for events, disruptions, or delays that occur outside of the vendor’s control.

Failure to deliver as promised including shorted deliveries will be considered a default by the vendor and may cause cancellation of the contract. Lafourche Parish Sheriff’s Office reserves the right to purchase any or all products covered by the contract on the open market and to charge the contractor with the cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.

Vendor shall promptly notify Lafourche Parish Sheriff’s Office Purchasing Department of any unforeseen delays beyond its control. Deliveries must be available to Lafourche Parish Sheriff’s Office located at 1300

Lynn St, Thibodaux, LA 70301.

Non-Discrimination

By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:

Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal

Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, The Veteran’s Readjustment Assistance

Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its employment practices, and will render services under any contract entered into as a result of this solicitation without regard to race, color, religion, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by bidder, or failure to comply with these statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

Any person requiring special accommodations must notify the Lafourche Parish Sheriff’s Office Purchasing

Department, in writing, not later than seven (7) days prior to the bid opening date of their special accommodations.

Award of Contract

The Lafourche Parish Sheriff’s Office reserves the right to award items separately, grouped or on an all-or-none basis. Every contract shall be awarded to “Lowest Responsible and Responsive Bidder”, taking into consideration the conformity with the bid proposal specifications and requirements that were advertised.

Vendor Access

Before an award can be made to you, you will need to register as a vendor with Lafourche Parish Sheriff’s

Office through Vendor Access. If you are contacted to register, you will have five (5) days to register and supply all documentation requested.

https://lafourcheparishshfdeptla.tylerportico.com/va/vendor-access/registration

LAFOURCHE PARISH SHERIFF’S OFFICE RESERVES THE RIGHT TO PURCHASE ANY ITEM

FROM STATE CONTRACT.

Upon acceptance of your bid, the Lafourche Parish Sheriff’s Office will issue a Contract to the successful bidder. No materials or supplies should be shipped or considered purchased under this bid until receipt of a Purchase Order.

https://lafourcheparishshfdeptla.tylerportico.com/va/vendor-access/registration

Right to Reject

The Lafourche Parish Sheriff’s Office reserves the right to reject any and all bids in whole or in part and to waive any and all formalities in the best interest of the Lafourche Parish Sheriff’s Office. Lafourche Parish Sheriff’s

Office has the right to prohibit awards of procurement with individuals convicted of certain felony crimes.

LA R.S. 38:2212.3 authorizes the Lafourche Parish Sheriff’s Office to reject the lowest bid if received from a bidder domiciled in a Communist country, or if the materials or supplies are manufactured in a Communist country, including but not limited to the Soviet Union, China, North Korea and Vietnam, and to award the contract to the next lowest bidder, provided this Section shall not apply to any country having established trade relations agreements or approvals from the government of the United States.

Cancellation of Contract

Lafourche Parish Sheriff’s office has the right to terminate the contract immediately for any of the following reasons: (A) Misrepresentation by the contractor, (B) Contractor’s fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the Lafourche Parish Sheriff’s Office; (C) Conflict of contract provisions with constitutional or statutory provisions of State or Federal Law; (D) Abusive or belligerent conduct by contractor towards an employee or agent of the Sheriff’s Office; (E) Contractor’s intentional violation of the public bid law and its corresponding regulations, or (F) any reason for debarment.

Lafourche Parish Sheriff’s Office or the contractor may terminate the contract for convenience at any time by giving (1) thirty (30) days written notice to the other; or (2) by negotiating with the contractor an effective date.

The Sheriff’s office will pay contractor for, if applicable, transaction-based services up to the date of termination to the extent the work has been performed satisfactorily.

Lafourche Parish Sheriff’s Office has the right to terminate the contract for cause by giving thirty (30) days written notice to the contractor of such termination for any of the following non-exclusive reasons: (A) Failure of the service to meet specifications or (B) any other breach of contract.

Governing Law, Venue

All Bid disputes will be governed in accordance with the laws of the State of Louisiana. All issues shall be resolved in the 17th Judicial District Court, Lafourche Parish, Louisiana.

Indemnity

Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action, or take other appropriate measure, to indemnify, and hold harmless, the Sheriff’s Office, its officers, its agents or its employees from and against all claims and actions for bodily injury, death, or property damages caused by the fault of the contractor, its officers, its agents, or its employees.

Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees. However, the contractor shall have no obligation as set forth above with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the Sheriff’s Office, its officers, its agents or its employees.

Anti-Lobbying and Debarment Act

The contractor will be expected to comply with federal statutes in the anti-lobbying act and the debarment act.

Certification of no federal suspension or debarment.

By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any

Subcontractors, or principals are not suspended or debarred by the general services administration (GSA) in accordance with the requirements in "audit requirements in Subpart F of the Office of Management and

Budget's uniform administrative requirements, cost principles, and audit requirements for federal awards"

(formerly OMB Circular A-133).

A list of parties who have been suspended or debarred can be viewed via the internet at https://www.sam.gov.

In accordance with Louisiana Law, all corporations (see LA R.S. 12:262.1) and Limited Liability Companies

(see LA R.S. 12:1308.2) must be registered and in good standing with the Louisiana Secretary of State in order to hold a Purchase order and/or contract over $25,000.

All bid amounts shall be submitted in United States Dollars.

Estimated Quantity: The listed quantities are estimated to be the amount needed. In the event a greater or lesser quantity is needed, the right is reserved by Lafourche Parish Sheriff’s Office to increase or decrease the amount at the unit price and terms stated in the bid.

Freight Charges: Unit price shall be inclusive of any freight charges. Bid shall be F.O.B. Destination agency

– title passing upon receipt of goods. Failure to comply with this requirement may disqualify your bid.

Payment

Payment will be made on the basis of unit price as listed in the bid; such price and payment will constitute full compensation for furnishing and delivering the service. Payment terms are Net 30 days after receipt of order.

Payment will not be made in advance. Invoices should be sent to accounts-payable-dept@lpso.net.

Contractual Period

The Lafourche Parish Sheriff’s Office intends to award this contract for an initial period of twenty-four (24) months.

Renewals:

At the option of Lafourche Parish Sheriff’s Office and acceptance by the contractor, this contract may be extended for two (2) additional twelve (12) month periods at the same prices, terms and conditions. Total contract time may not exceed forty-eight (48) months.

https://www.sam.gov/ mailto:accounts-payable-dept@lpso.net

Instructions to Vendors

Note: This form is to be signed and returned with the bid.

Vendors are required to use the current product spreadsheet included within the packet.

Important:

• All fields on quote spreadsheet are to be completed. Vendor is not required to quote on every item. Please respond “no quote” on the items you do not wish to quote.

• Brand and model number of product must be provided. If brand and model number is not provided, it shall be understood that the price submitted adheres to specifications of requested item.

• Prices must include all shipping/fuel charges.

• Products will be ordered on an “as-needed” basis and quantities may vary.

• Minimum order requirements will NOT be accepted.

• Awarded product not delivered on time and up to Lafourche Parish Sheriff’s Office standards will be forfeited and award given to the next lowest proposer.

• Only one quote per line item shall be accepted. Multiple quotes per line item shall result in rejection of that item.

• Quotes must be signed by an individual with signature authority and is authorized to bind the vendor.

• Proposer confirms that its quote will be considered valid until award is made.

Vendors electing to claim Louisiana preference, as defined by La RS 38:2251, et. seq., must complete the attached Louisiana Preference Claim Form and present it as part of the quote.

By signing and submitting bid, vendor certifies that this is the lowest bid prices for quality products or at prices no greater than the wholesale rate of the same item. Vendor cannot raise prices after bid has been awarded. If vendor does so, it will result in loss of entire bid awarded.

By signing below, I am verifying that I have read and understand the above instructions.

Signature Date

Signature Form

In compliance with the Request for Quotes and subject to conditions thereof, the undersigned offers and agrees that the bid be accepted and to furnish any and all items at the prices set opposite each item. Bidder agrees that offer is valid for sixty (60) days.

Please PRINT the below information –

Legal Company Name: ________________________________________________________________

Individual with Signature Authority: ________________________________________________________________

Written Authority to Sign Bid:

Signature on the bid is that of any corporate officer listed on the most current annual report on file with the Secretary of

State, or the signature on the bid is that of any member of a partnership, limited liability company, limited liability partnership, or other legal entity listed in the most current business records on file with the Secretary of State.

Signature on the bid is that of an authorized representative as documented by the legal entity certifying the authority of the person.

The legal entity has filed in the appropriate records of the Secretary of State of this state, an affidavit, resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public contracts.

Such document on file with the Secretary of State shall remain in effect and shall be binding upon the principal until specifically rescinded and canceled from the records of the office.

Signature: ___________________________________________ Date: ___________________ (Individual with Signature Authority)

Printed Name of Individual: ________________________________

Title: ___________________________________________

Mailing Address: _____________________________________

Email Address: _______________________________________

Phone Number: ______________________________

Louisiana Preference Claim Form

Louisiana Revised Statue 38:2251, et seq., details the conditions and requirements by which the preference claims may be made for certain materials, supplies and provisions, produced, manufactured, grown or assembled in Louisiana.

Specify percent of preference claimed (7% OR 10%), name of the Louisiana product offered, name of the producer or supplier to you, and the location within Louisiana where the product(s) is/are grown, produced, harvest, processed and/or manufactured as appropriate to the item.

% of

Preference

Claimed

Name of Louisiana

Product Name of Producer /Supplier

Louisiana

Location

I certify that the above information is true and accurate and that the above products meet the criteria of Louisiana products.

Signature:___________________________________________________________________________

To qualify for a preference, the proposer must supply all the above information & sign form.

BID CHECKLIST

Check off each line. Items in bold are required to be returned as part of your Bid submission.

AT A MINIMUM, THE BELOW FOUR (4) ITEMS MUST BE RETURNED

WITH THE BID OR YOUR BID WILL BE DISQUALIFIED.*

Completed Pricing Sheet in Excel format

Signed Instructions to Vendors form.

Signed Bid “Signature Form” and proof of signature authority.

Signed Price Adjustment Form.

Vendor may include a copy of “Certificate of Insurance” naming Lafourche

Parish Sheriff’s Office as an additional insured and the certificate holder.

Vendor has read the “General Terms and Conditions”.

The Louisiana Preference Form is completed and attached, if applicable.

Bid LPSO139-2026 Attachment B –Revised per Addendum No. 1 dated 07/31/26 Uniforms Specifications Page 1 of 84

UNIFORM SPECIFICATIONS

LONG SLEEVE COTTON ALTERNATE DEPUTY/CIVIL DEPUTY SHIRTS-MEN/WOMEN

5.11 46122 or Equivalent

SHORT SLEEVE COTTON ALTERNATE DEPUTY/CIVIL DEPUTY SHIRTS-MEN/WOMEN

5.11 46123 or Equivalent

SHELL FABRIC

1. 100% cotton 5.6 oz. twill, machine washable and dry cleanable.

TRIM

2. 100% cotton twill weave for comfort

3. Full zipper closure in front with working top and bottom buttons.

4. Collar stays are along the front edge of collar for professional appearance

5. 5 military style creases stitched in front and back

6. 2 mitered pleated pockets with scalloped flaps, pencil opening in left pocket, hook and loop closure. Remove sewn on button and replace with button opening for gold metal buttons.

Gold metal buttons on epaulets and front pocket flaps.

7. Badge eyelets with internal support strap, bottom buttonhole placed 1.75” above top of pocket flap to accommodate the award bar.

8. Pocket flaps to be MERROWED with True Navy .40 weight MERROW floss

9. Extra-long shirt tails.

10. Seams are durable with 10-12 stitches per inch on all operations

11. 2 vertical BARTACKS on each of the pocket flaps, spaced 1.5” apart for the pen pocket Opening

12. BARTACKS at top corners of pocket flaps and chest pockets

13. 20 LIGNE buttons

14. Long sleeves have 2 buttons on each cuff, 1 on each sleeve placket, and 1 spare button

15. Epaulets tacked at corners of points for security to allow for placement of black shoulder boards.

COLORS: White or Medium Blue

STANDARD SIZE RANGE

16. Men’s: XS – 3XL, regular and tall lengths.

17. Women’s: XS – 3XL, regular length

Uniforms Specifications Page 2 of 84

COTTON ALTERNATE DEPUTY/CIVIL DEPUTY 4 PKT. TROUSERS-MEN/WOMEN

SHELL FABRIC

1. 8-12 oz. 100% Cotton with exclusive “Low Fade” dye technology for superior colorfastness to washing. Machine washable and dry cleanable. Color: Dark Navy

2. Pocketing: self fabric

3. Interlining: 100% polyester

4. Binding: self fabric bias cut

5. Waistband: self fabric ¾” cotton full tape with sewn-in silicone shirt grip

6. Waistband Elastic: 2” Polyester dry cleanable elastic.

7. Fly zipper: brass zipper with nomex, size #5, auto-lock slider

8. Snap: 24-ligne prim spring snap.

9. Buttons: melamine, 22 lignin, matching shell fabric

10. Thread: 100% cotton

DESIGN AND CONSTRUCTION

11. 2 Front quarter pockets, 2 rear hip pockets.

12. All pocket secured with bar tacks.

13. Partial elasticized fold over waistband with silicone beaded twill tape stitched inside.

14. Piggyback stripe down seam of legs beginning at base of pocket. Striping: The striping is 1/2" Mariners Navy polyester on 3/4" Yellow Gold polyester.

15. Interlined wide belt loops inserted in bottom of waistband and tacked at top.

16. Double hook and eye closure.

17. Outlet in waistband (back).

18. Tandem needle seat seam.

19. 10-12 stitches per inch (all seams).

20. Men's: Regular Length: even waist sizes 28 - 54; odd sizes 31 – 37

21. Women's: Regular Length: even dress sizes 6 – 22

Uniforms Specifications Page 3 of 84

DEPUTY JACKET

Flying Cross 57500 2-IN-1 JACKET COLOR: LAPD Navy

1. RIPSTOP- 3 L-Stretchable RIPSTOP. (Color: see specified garment color).

2. Dobby- 2L- Dobby 350mm w/light coating. (Color: see specified garment color).

3. Eyelets: 8mm aluminum. (Color: black)

4. Hook and loop: woven nylon base. (Color: black)

5. Reflective trim: 1 inch wide, silver crosswalk.

6. Seam tape: waterproof seam-sealing tape (Color: grey).

7. Snaps: 20 LIGNE prong style with closed backs, gunmetal finish on brass, heavy-duty closure, 24 LIGNE nylon cap.

8. Brushed Pocketing: 100% Polyester brushed tricot. (Color: black)

9. Zippers:

a. Front: VISLON, one way, double pull, size #5, 27 1/2 inches. (Size L/Regular, black)

b. Side seam: coil, one way, size #5, 11.5 inches. (Size L/Regular, black)

c. Liner zipper: VISLON, size #5, one way double pull, 25 1/2 inches (Size L/Regular, black)

d. Sleeve zipper: coil, one way, size #5, 10 inches (Size L/Regular, black)

e. Napoleon Pocket zipper: coil, one way, size # 3, 7 inches (Size L/Regular, black)

f. Collar zipper: coil, one way, size # 3, 9 1/2 inches (Size L/Regular, black)

10. Embroidered badge: DIMENSION: H: 2 1/4" W: 2"

ALL COLORS ARE MADEIRA 40 POLYNEON

1: 1895

2: 1801

3: 1624

4: 1758

5: 1800

6: 1801

7: 1742

8: 1742

9: 1624

10: 1742

Total stitch count: 19,847

11. Emblem: 4.5" Tall, 4" Wide, 100% Embroidery

Uniforms Specifications Page 4 of 84

12. B.DRY waterproof, windproof, breathable waist length jacket.

13. Optional zip-out liner.

14. Double entry lower pockets with flaps.

15. Double storm flaps cover VISLON zipper.

16. Hidden napoleon mesh pocket.

17. Crosswalk reflective trim inside cuffs and on collar.

18. Sleeve zippers for added ventilation.

19. Side zippers with snap tabs for access to equipment.

20. Three-piece sleeve with sleeve tab adjustment.

21. Front and back yoke flaps with pull down panels.

22. Epaulets and badge tab.

23. MIC tab on front STORMFLY.

24. Detachable hood in collar with zipper.

25. (2) LPSO arm emblems.

26. 3M Silver Reflective "SHERIFF" on the back pull down panel.

27. LPSO embroidered badge logo on the front left pull down panel.

SIZE RANGE

28. Unisex:

Regular: XS - 4XL Long: M - 4XL

MEASUREMENTS

29. Unisex regular length: Size: Large

a. Chest: 53.5 (plus or minus 0.75 inches)

b. Sweep: 50.5 (plus or minus 0.75 inches)

c. Back Length: 27.25 (plus or minus 0.75 inches)

d. Sleeve Length from CB: 36 (plus or minus 0.5 inches)

Uniforms Specifications Page 5 of 84

PUBLIC SAFETY GORE-TEX JACKET & LINER – UNISEX

Flying Cross by Fechheimer Item: F1 79900GTXA or Equivalent

STYLE

Waist length style with 6 snap storm flap overlapping a 2 way zipper. Side vents for access to equipment.

Front and back flapped yokes to accommodate drop down panels.

Utility shoulder straps. Hide-away hood. Shoulder epaulettes to accommodate rank insignia.

OUTER SHELL

100% Nylon, 3 ply Supplex, 3.7 oz per sq. yd., with water and stain repellency, uncoated.

COLOR

Navy

DROP LINING

Made from waterproof, breathable, windproof 2 layer Gore-Tex.

Face fabric: 100% Black Polyester.

Membrane layer: bi-component PTFE membrane.

Drop lining shall have following minimum physical properties:

CHARACTERISTIC

REQUIREMENT

TEST METHOD

Moisture Vapor

Transmission Rate (g/m²/24hr)

Procedure B

Procedure BW

600 Minimum

6,000 Minimum

ASTM E 96-93 1/

ASTM E 96-93 2/

Hydrostatic Resistance (psi) 110 Minimum FED-STD-191A 5512 3/

Low Pressure Water

Permeability:

Initial No Leakage FED-STD-191A 5516 4/

Uniforms Specifications Page 6 of 84

After Cold Flex

Warp

Fill

No Leakage

No Leakage

ASTM D 2097-69 (1980)

5/

After 10 Hours of laundry cycles

No Leakage FED-STD-191A 5516 6/

After Dry Cleaning No Leakage FED-STD-191A 5516 7/

High Pressure Water

Permeability:

Initial No Leakage BS3424:Part 26: 1990

Method 29A8/

After exposure to Unleaded

Gasoline, Deet insect repellent, Hoppes #9 Gun Cleaner, Motor Oil

SAE 15W-40

No Leakage BS 3424:Part 26:1990

Method 29A 9/

TEST METHODS

1. The film side of the laminated cloth shall face the water. The free stream air velocity shall be 550 ± 50 fpm as measured at least 2 inches from any surface. The test shall be for 24 hours and weight measurements shall be taken only at the start and completion of the test.

At the start of the 24 hour test period, the air gap between the water surface and the back of the specimen shall be 3/4 ± 1/16 inch. Five specimens shall be tested. The test chamber shall be 73.4 ± 1°F and relative humidity shall be 50 ± 2%. The face of the rim of the test dish shall project 1/32" into the tunnel.

2. The film side of the laminated cloth shall face the water. The free stream air velocity shall be 550 ± 50 fpm as measured at least 2 inches from any surface. The test shall be for 2 hours and weight measurements shall be taken only at the start and completion of the test.

Five specimens shall be tested. Specimens shall be sealed in any manner which prevents wicking and/or leakage of water out of the cup. The test chamber shall be 73.4 ± 1°F and relative humidity shall be 50 ± 2%. The face of the rim of the test dish shall project 1/32" into the tunnel.

3. The water pressure shall be applied to the film side of the laminated cloth.

4. The film side of the laminated cloth shall contact the water. The hydrostatic head shall be

30 inches (1.1 psi) and shall be held for 3 minutes. Leakage is defined as the appearance of water any place within the 4.5 inch diameter test area. The test may be performed using any device which tests the same specimen area at the equivalent pressure. In case of dispute, the apparatus described in FED-STD-191A Method 5516 shall be used.

5. Ten warp and ten fill specimens 3.25" x 4.5" shall be selected from each sample unit. The

3.25" dimension is the test direction. Specimens shall be flexed for 20,000 cycles as

Uniforms Specifications Page 7 of 84 specified in ASTM-D 2907 and as follows. Mark the film side of each specimen with two lines 1.7 inches apart and perpendicular to the test direction. The area between the lines is the test area and shall be centered on the film side of the specimen. Wrap the specimens around fully extended pistons with the film side out. The test area lines shall meet evenly and shall line up with the edges of the pistons.

Clamp in place making sure the clamps are not in the test area. Check specimen for smoothness and tautness (wrinkles cause improper flexing). The distance between the pistons shall be 1.7" in the open position and 0.5" in the closed position as measured from the bottom of the upper piston and top of the lower piston. Place the test apparatus with mounted specimens in a test chamber at -25 ± 2°F for a one hour conditioning period and then flex in the test chamber at -25 ± 2°F. After flexing, test for water permeability as in footnote 4/ except that the orifice of the tester shall be modified to accommodate the smaller specimen size as shown in Attachment 1.

6. One 1 yard by full width specimen shall be selected from each sample unit. The specimens shall be tested after ten (10) home laundry cycles. Laundry testing should be performed in accordance with the procedure specified in Machine Cycle 3, Wash Temperature III, and Drying Procedure Aiii of AATCC 135. The specimen shall be tested for water permeability at three sites across the width of the specimen according to footnote 4/.

7. One 1 yard by full width specimen shall be selected from each sample unit. The specimens shall be professionally dry-cleaned ten (10) times with a pure distilled solvent rinse. The specimens shall be tested for water permeability at three sites across the width of the specimen according to footnote 4/.

8. The water pressure shall be applied to the film side of the laminated cloth from below the test specimen. The maximum pressure of 25 psi shall be attained in 2 minutes ± 20 seconds and shall be applied for 5 minutes. Leakage is defined as the appearance of water any place within the test area.

9. Place a 6" x 6" piece of blotting paper on a flat surface and cover with a 10" x 10" test specimen with the film side up. Weigh out 2.0 ± 0.1 grams of solid contaminant or pipette

2.0 ml of liquid contaminant. Place the contaminant on the center of the specimen and cover with a 6" x 6" piece of glassine paper. Place a 4 pound weight on the glassine paper directly over the contaminated area. Allow the weight to remain on the specimen for 30 minutes. Remove the weight and glassine paper and allow the specimen to sit undisturbed for an additional 30 minutes. Wipe off any excess contaminant using a fresh piece of blotting paper and test for water permeability as in footnote 8/ except that the water pressure shall be applied for 3 minutes.

10. One specimen per sample unit shall…