2018_SOW_Maricopa_Re-seam_and_Re-coat_Roof_on_Lab_Building_200_2018_07_30.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Re-seam and Re-coat Roof on Lab Building 200

U.S. Arid Land Agricultural Research Center Maricopa, Arizona

Date: 7/30/2018

STATEMENT OF WORK

Construction

1.0 CONTRACT PROJECT:

a. Project Number: ___TBD__________________

b. Project Title: “Re-seam and Re-coat Roof on Lab Building 200” at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona.

2.0 PROJECT CONTACT PERSONS:

2.1 LOCATION COORDINATOR (LC):

Naranjo, Steven E Tel. No.: 520-316-6333

Center Director 21881 North Cardon Lane Email: steve.naranjo@ars.usda.gov

Maricopa AZ 85138

2.2 FACILITIES OPERATONS SPECIALIST (FOS):

Harry Gardner Tel. No.: 520-316-6306 Facility Operations Specialist 21881 N. Cardon Lane Email: harry.gardner@ars.usda.gov Maricopa, AZ 85138

2.3 CONTRACTING OFFICER (CO):

Vinay Kaul Tel. No.: 510-559-6016 USDA ARS WBSC Albany Supervisory Contract Specialist / Team Lead Email: vinay.kaul@ars.usda.gov 800 Buchanan St Albany, CA 94710

2.3 ADMINISTRATIVE CONTRACTING OFFICER (CO):

Monte Jordan Tel. No.: 662-686-5361

USDA ARS WBSC

Contract Specialist Email: monte.jordan@ars.usda.gov 141 Experiment Station Road Stoneville MS 38776

2.4 ENGINEERING PROJECT MANAGER (EPM):

Brian Dean Tel. No.: (301) 504-1200

USDA, ARS, WBSC

2150 Centre Avenue, Bldg. D Suite 330 Fort Collins, CO 80526-8119 Email: brian.dean@ars.usda.gov

3.0 BACKGROUND:

a. The existing roof on Building 200 is an SBS Modified Bitumen System (rubber modified) hot mopped roof. The seams are curling and the roof needs to be recoated. Pictures below were taken of the roof and seams. Penthouse roof and clear story roof are included in this project.

b. Roofing refers to all areas covered in roofing material - parapet walls, flashings, etc.

c. Roof membrane guarantee will be required – see following sections for details.

d. Photo (1) – USDA ALARC Building 200 Roof

e. Photo (2) – USDA ALARC Building 200 Roof Seams

4.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

a. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a technical and cost proposal to complete the project as per project requirements.

[X] Provide and install all material to complete the project as per project requirements.

[X] Roof Membrane Guarantee: Upon successful completion of the project, and after all post installation procedures have been completed, furnish a manufacturer's minimum fifteen (15) year no-dollar-limit warranty from system manufacturer, and shall be issued at no additional cost.

5.0 PROJECT REQUIREMENTS:

Contractor shall furnish a technical and cost proposal to re-seam and re-coat the roof on the Lab Building 200 at USDA site in Maricopa, AZ. The contractor will provide a turn-key product to include but not limited to, all materials as specified and the proper installation of all material and equipment per manufacturer's recommendations.

Contractor shall furnish the following with Bid to be considered for award:

Submittals Prior to Contract Award:

1. Letter from the proposed primary roofing manufacturer confirming that the bidder is an acceptable Contractor authorized to install the proposed system and will be providing a minimum fifteen (15) year no dollar limit warranty.

2. Letter from roofing materials manufacturer stating proposed system meets USDA Bio- Preferred requirements, see www.biopreferred.gov for more information.

3. Statement Prime Contractor will be installing contractor and listed as such on the warranty.

4. Letter from the primary roofing manufacturer stating that the proposed application will comply with the manufacturer's requirements in order to qualify the project for the specified guarantee, minimum fifteen (15) year no dollar limit warranty from the system manufacturer.

5.1 Bid Schedule and Principal Features of Work:

a. Bid Schedule, Building 200 Roof:

BASE North Roof Area (from centerline of penthouse/clearstory to North edge of Building 200 Main roof) - 18,767 sq. ft.

ADDITIVE / ALTERATE 1 South Roof Area (from centerline of penthouse/clearstory to

South edge of Building 200 Main Roof) - 17,577 sq. ft.

ADDITIVE / ALTERATE 2 Penthouse and Clearstory Roof Areas - 4,325 sq. ft.

http://www.biopreferred.gov/

b. Principal Features of Work (includes but may not be limited to) for Building 200 Roof Re-seam and Re-coat for areas listed below:

i. Repair curling seams and prep roof (cleaning, primer, etc.) to be recoated per roof coating manufacturer’s specifications.

ii. Recoat roof with a roof coating system, TREMCO AlphaGuard BIO Base Coat and AlphaGuard BIO Top Coat, or equivalent, with minimum fifteen (15) year no dollar limit warranty from system manufacturer.

iii. Color to be white, or white granules to be applied per manufacturer’s recommendations.

iv. Roof size is estimated, contractor to verify exact square footage.

v. All materials to be stored per manufacturers recommendations.

vi. Moisture detection under existing roof is responsibility of the contractor and ability to obtain a minimum 15-year, no-dollar-limit warranty from the system manufacturer. If wet areas are found, they are to be cut out and filled in with new insulation and overlay membrane prior to coating or overlaying with a new surface at no cost to the Government.

vii. The work to be performed under this specification shall include but is not limited to the following: Attend necessary job meetings and furnish competent and full time supervision (30 Hours OSHA training required), experienced roof mechanics (10 Hour OSHA training required), all materials, tools, and equipment necessary to complete, in an acceptable manner, the roof membrane/flashing system/ coating system installation in accordance with this specification. Comply with the latest written application instructions of the manufacturer of the primary roofing products.

viii. Utilization of Bio-Based Products: The contractor shall utilize products and material based from bio- based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

c. Product Data/O&M Manuals:

i. Where applicable, contractor shall provide relevant illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, catalog data.

ii. O&M manuals shall be submitted upon completion and acceptance of the project, if applicable to project.

d. Final Inspection:

The Contractor shall notify the Contracting Officer and Contracting Officer Representative in writing 10 days prior to the date that the project will be ready for final inspection. An inspection of the project will be made by the Contracting Officer /Location Monitor/ Facilities Operation Specialist and Contractor at a mutually agreed upon time.

e. Warranty:

In addition to any other warranties set out elsewhere in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of one year from the date of final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

5.2 Description of Work:

5.2.1 General

a. Work shall conform to the applicable UFGS specification. The UFGS specifications can be found on the listed on the Whole Building Design Guide Construction Criteria Base UFGS page at https://www.wbdg.org/ccb/browse_cat.php?c=3.

b. All completed work shall comply with ARS Facilities Design Standards (ARS Manual 242.1,5-01-12), ARS Energy, Water, and Sustainability Policy (ARS Policy & Procedures 134.2, 11-12-13), ARS Energy, Water, and Sustainability Policy Bulletin (ARS Policy & Procedures Bulletin 15-134.2), governing Building Codes, and all applicable local, regional, State, and Federal regulations. Where one or more Codes or regulations conflict, the more stringent shall apply.

c. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction shall comply with applicable federal (USDA Natural Resources Conservation Services), state (Arizona), and local code requirements as well as current industry standards, (i.e.: UBC, IBC, ASTM, etc.) and health and safety codes, in effect at the time of contract award.

d. Oil and Hazardous Substances - Prevent oily or other hazardous substances from entering the ground, drainage areas, or local bodies of water. Take precautions to ensure that no oil or other hazardous material is released to the water, land, sanitary sewer system, or storm sewer system. Environmental requirements for the prevention of oil spills are contained in 40 CFR 112. For oil and hazardous substance spills which may be large enough to violate Federal, State or Local Regulations, the Contracting Officer shall be verbally notified immediately. Clean up any spills of oil or hazardous substances which result from the Contractor's operations. If the Contractor does not provide clean up in timely manner, the Government will perform cleanup at the contractor’s expense.

e. Davis Bacon Wage Rates apply to all construction contracts in excess of $2,000.

Employee payroll logs for the project will be required to verify wage rates are being adhered to.

f. Contractor shall furnish all labor, materials, equipment, transportation, and field supervision for the completion of this project as indicated in this Statement of Work.

https://www.wbdg.org/ccb/browse_cat.php?c=3

g. All debris and surplus materials resulting from this work shall be removed from the work area and disposed of properly after completion of the project or deposited on the station site where directed by the Contracting Officer's Representative (COR).

h. Contractor shall provide and maintain all necessary guards, lights, barricades, etc., to protect persons, property, and materials in and around the site.

i. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

j. Contractor shall schedule his work so that his working hours and the working hours of the field station coincide. Should it be necessary to work hours other than the normal, regular working hours, the contractor shall arrange for access to the area with the CO and COR at the site approximately seven days prior to this need.

k. Shutoff of utilities shall be scheduled no less than ten working days in advance.

l. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

5.2.2 Pre-Construction Phase Services

a. Pre-Construction Submittals

Prior to Construction NTP the following submittals must be submitted to the Contracting Officer (CO) for approval:

1. Work Hours, per Section H.30 entitled, MAXIMUM WORKWEEK –

CONSTRUCTION SCHEDULE. The work hours will include the daily start and stopping time, and days of the week the Contractor proposes to carry out the work.

2. CPM Scheduling.

3. Construction Cost Proposal presented in a cost break-out format resembling a Schedule of Values.

4. Submittal Register following 6.4 Submittals (below).

5. Quality Control Plan – Not Required.

6. Environmental Protection Plan - Not Required.

7. Submit resumes for key personnel to the CO for approval: Superintendent, Quality

Control Manager, and Safety Officer.

8. Accident Prevention Plan/Safety Plan – see 6.4 and 6.6.d.

9. The construction contractor (CC) shall provide to the CO a list of contract personnel of the general and subcontractors, who will be emergency contacts, including address, and telephone numbers for use in an emergency. As changes occur and additional information becomes available, the CC shall update the list.

10. Submit a completed manufacturer's application for roof guarantee form along with shop drawings of the roofs showing all dimensions, penetrations, and details. The project must receive approval by the membrane manufacturer, through this process, prior to shipment of materials to the project site.

5.2.3 Construction Phase Services

Construction Phase Services shall include, but not be limited to construction; administration of the construction contract and all sub-contracts; coordination of regular construction meetings;

CPM scheduling; maintaining construction records including daily logs and monthly reports;

monitoring of construction costs; administration of a Quality Control program and related inspection; close-out submittals, including record drawings and O&M at the completion of the project; and other required services specified in the Construction Documents (this Statement of Work & Attachments). The Contractor is responsible for the construction, including timely delivery and project cost control. Construction Phase Services beginning at the issuance of the NTP after the Contract is awarded through construction completion.

6.0 GENERAL REQUIREMENTS:

6.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

6.2 Existing Installations / Demolition:

Contractor shall modify existing installations as needed to accommodate the new installation. Contractor shall coordinate demolition / modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all equipment / materials removed that will not be retained.

Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating this and why diversion was not practical.

6.3 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

6.4 Submittals: Provide manufacturer’s descriptive literature/shop drawings for all materials to the

COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment or material s ordered without prior approval. See Section 6.6 for Safety Submittals required

6.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

6.6 Protection of Work and Property/Safety Requirements:

a. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

b. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

c. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

d. SAFETY SUBMITTALS

1. Contractor shall submit a Site Specific Safety Plan to the Contracting Officer that describes how the contractor is to comply with all applicable OSHA standards and NFPA codes pertaining to construction work to include, but not limited to: General Safety and Health Provisions, Occupational Health and Environmental Controls, Personal Protective and Life Saving Equipment, Hand and Power Tools, Welding and Cutting, Electrical, Scaffolds, Fall Protection, Excavations, Demolition, Stairways and Ladders, Toxic and Hazardous Substances, Confined Space Entry, Lockout/Tagout, Respiratory Protection, Hearing Protection. Safety Plan shall identify Contractor and sub-contractor employees who are authorized/qualified to perform electrical work. No work shall proceed until written approval of the Safety Plan by the Contracting Officer. Safety Plan shall describe how the Contractor and/or sub-contractors are to secure equipment, supplies, tools, and chemical products. Contractor and/or sub-contractor equipment, supplies, tools, and chemical products are to be under the control of the Contractor at all times, equipment, supplies tools, and chemical products found not to be under the control of the Contractor or sub-contractor may be confiscated and delivered to the Contracting Officer.

2. The Contractor shall inspect the entire construction site daily, including days without construction work if there are NFPA 101 Life Safety Code deficiencies existing while construction work is shut down, the results of that inspection shall documented on a “DAILY INSPECTION FORM”, and the form is to be signed and submitted to the Contracting Officer.

3. Contractor shall provide continuous monitoring for noise, dust, chemical vapor generation, volatile organic compounds, and vibration. At no time shall noise exposure to any ARS staff exceed 75 dB. Contractor shall provide to the Contracting Officer a written weekly update of the all test results and also for proposed work for the subsequent two weeks (a two week “look-ahead”)involving any construction activity that will produce loud noises, heavy vibrations, strong smells, or significant dust inside ARS staff occupied space.

4. Contractor shall notify in writing the Contracting Officer at least one week prior to executing high risk work (this may be included in the two week “look-ahead” update).

High risk work includes, but is not limited to, tasks requiring Lockout/Tag Out, live electrical work, hot work, work at heights, trenching/ shoring, crane operations, and confined space entry. Contractor’s Competent Person shall provide the Contracting Officer written weekly documented safety inspection results.

5. Contractor shall provide to the Contracting Officer for approval, copies of Material Safety

Data Sheets (MSDS) for EVERY CHEMICAL WITHOUT EXCEPTION prior to bringing such chemical on the work site.

6. HOT WORK PERMITS: The Contractor will not be permitted to work without this permit when performing hot work.

a. Hot Work Permit is required when cutting torch, welding, soldering and/or any other spark or heat producing equipment is to be used. A Hot Work Permit will be requested at least one work day in advance of the proposed work and will be issued only for the period necessary to perform such work. Hot Work Permit sample can be provided upon request.

6.7 Temporary and Sanitation Facilities:

a. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR fourteen working days prior to the need.

c. The contractor may use the government sanitary facilities during the execution of this project. It is required that the contractor use these facilities in a responsible manner.

6.8 Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

6.9 Cleanup: The construction site shall be kept clean and free of debris at all times. Disposal of the old electrical lighting equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

6.10 Warranty:

a. Submit data concerning the standard one year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

6.11 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO

FINAL PAYMENT (other documents may also be required):

a. General contractors one (1) year warranty on work.

b. Release of liens.

c. Employee payroll\time sheets

d. Invoice

e. Warranty and O&M Documentation

7.0 PROJECT SCHEDULE: The Contract time for this project is 120 calendar days after issuance of Notice to Proceed.