C05_SolicitationAmendment_1232SA26Q1000.pdf

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Supply and Install Greenhouse Evaporative Cooling System, Stoneville, Mississippi
Solicitation number
1232SA26Q1000
Issued by

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This document is Amendment 1 (dated 08/31/2026) to Solicitation No. 1232SA26Q1000 issued by USDA ARS Acquisition and Property Division, located at 5601 Sunnyside Avenue, Beltsville, MD 20705. The amendment must be acknowledged with quotes, and the time and date for quote submission remain unchanged from the original solicitation.

The amendment includes eight Requests for Information (RFIs) that seek clarifications on greenhouse cooling and ventilation system specifications. Key RFI topics include: confirmation that all eight exhaust fans are single-speed units (or specification of mixed single and dual-speed units); verification that cooling pads are 2 feet tall per specifications rather than 3 feet as they appear in pictures, with dimensions of 10' x 2' x 4"; clarification on whether Kool-Cel pad systems should be 10 feet or 12 feet long based on apparent discrepancies between specifications and pictures; confirmation regarding replacement of old wooden wall mounts with new wooden wall mounts to support the top and bottom of new Kool-Cel pad systems; and authorization for one superintendent to fulfill supervision, safety, and QAQC roles if the person's qualifications are submitted. The amendment also confirms that contractors must issue contract-specific QA/QC and Safety Plans, and clarifies that contractors are responsible for including any applicable state taxes in contract pricing, with USDA declining involvement in state tax exemption processes and rejecting equitable adjustment requests based on state tax requirements.

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(x)

1232SA26Q1000

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

ARS-1232SA

BELTSVILLE MD 20705

RM 3-2102

5601 SUNNYSIDE AVENUE

USDA ARS ACQUISITION AND PROPERTY D

08/31/20260001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/31/2026

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 1 must be acknowledged with the quote.

Time and date quotes are due remains unchanged.

RFIs are below.

1. Confirm all (8) Exhaust fans are single speed? **Or is there is (1) 1 speed Exhaust

Fan unit and (1) 2 speed Exhaust Fan Unit in each of the four greenhouses Single Speed

2. Please confirm Cooling Pads are 2' tall as shown on specs and not 3' tall as they look in pictures? 10' x 2'x4"

3. Based on pictures there appears to be (12) 12' wide Kool-Cel pads in each system.

Specs say 10' long system - should these systems be 10' or 12' long? 10'x 2'x4"

4. Confirm to replace old wooden wall mounts with new wooden wall mounts to support top and

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ERIN M. RIFFEY

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1232SA26Q1000/0001

bottom of new Kool-cel pad systems. Per the SOW, old wall mounts removed, new wall mounts installed.

5. In executing this project, can one superintendent fulfill the supervision, safety and QAQC? Allowed with the qualifications of the person to fill all roles submitted.

6. Are contractors required to issue a contract specific QA/QC plan Yes.

7. Are contractors required to issue a contract specific Safety Plan Yes.

8. Is the project Tax Exempt? The Contractor is responsible to include any state taxes into the contract pricing as necessary and is responsible for knowing the state tax exemption process for the state in which they are proposing. The contracting officer will limit their involvement in the state exemption process to simple signature approval of documents and/or submission of contractor completed documents to an email address, etc. Contractor shall include the state taxes in pricing if necessary, and USDA will not entertain a request for equitable adjustment based upon state tax requirements.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

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