RFIs.pdf

Requests for Information Solicitation 1232SA26Q0949

Question 1: Can you provide the project estimate?

Answer 1: Estimated magnitude of construction is no longer provided.

Question 2: Can you provide a copy of the pre-bid sign-in sheets?

Answer 2: Included as an attachment.

Question 3: Building 56 currently does not have an external disconnect. 2026 NEC requires a disconnect on the outside of all buildings. Where would you like to install it?

Answer 3: New mast/weather head with external weather rated disconnect to feed new 200-amp panel. Locate near Southeast corner of building, then run conduit to panel box inside building.

Question 4: The scope of work includes replacing all outlets and switches and they must be grounded. There currently is NOT a ground wire inside the conduits. Do you want to add a ground wire or rely on the conduit for the ground?

Answer 4: Can rely on the conduit for the ground. Contractor will need to confirm continuity between outlet box back to panel.

Question 5: Is there a specific brand and type for the electric heaters?

Answer 5: No, but must be US made.

Question 6: Are all raceways required to be EMT conduit, or is MC cable permitted?

Answer 6: EMT conduit

Question 7: The current panel slated for replacement is rated at 150 amps. Major brands no longer manufacture 150-amp equipment. What amp rating would you like to use for the replacement?

Answer 7: 200 amp Square D Panel

Question 8: The HVAC is calling out for 2 new mini-split units. Can we use a dual zone single unit?

Answer 8: No

Question 9: The flooring is calling for a "commercial grade" vinyl sheet flooring. Do you have a brand/model preference? Can a commercial grade glue down LVT be used instead?

Answer 9: No glue down plank LVT due to slope to floor drains.

Question 10: The exterior walls have exposed rough concrete instead of wood baseboard. How do we "finish" this?

Answer 10: Paint exposed concrete to match baseboard color

Question 11: On the vinyl windows, you called out for horizontal blinds. Are these supposed to be "blinds between the glass"? In our experience, these blinds break and do not last. We would recommend not having this type of blinds.

Answer 11: No. Only standard “outside the glass” (not a component of the window) blinds may be used.

Question 12: On the solicitation it says Completion 120 days but in the statement of work it says 90 days. Which is correct?

Answer 12: 90 days.

Question 13: Can one individual serve simultaneously as the Superintendent, Site Safety and

Health Officer (SSHO), and Quality Control (QC) Manager for this project, or are separate personnel required for each role?

Answer 13: One person may serve.

Question 14: If material or equipment lead times are extended due to current market conditions, can the contract period of performance be adjusted after award? What is the process for requesting and obtaining such an extension?

Answer 14: Period of performance can be reviewed and discussed to address any material delays due to market conditions.

Question 15: Can the Government provide as-built drawings or additional photos of the current interior and exterior of Building 56, including utility, HVAC, and electrical panel locations, to support planning for demolition and retrofits?

Answer 15: As is drawings are not available. Photos are attached.

Question 16: If hazardous materials are discovered during demolition, what is the

Government’s protocol for testing, abatement, and consideration of schedule or cost impacts?

Answer 16: Stop work and notify the government. Any changes would be handled in accordance with FAR clause 52.236-2, Differing Site Conditions.

Question 17: Are any local or state permits required for this project beyond standard construction permits? Is the contractor responsible for obtaining and paying for all required permits?

Answer 17: None are required.

Question 18: Will the Government assist in expediting permits if delays are encountered?

Answer 18: None are required.

Question 19: Will the Government provide temporary water and electricity at no cost to the contractor during construction, or should the contractor include these costs in the proposal?

Answer 19: Yes, we can provide temporary water and electricity.

Question 20: Is there a secure, designated area on-site for storage of contractor materials and equipment, or will off-site storage be necessary?

Answer 20: As with previous projects, we have offered areas for storage. However, if the contractor is not satisfied with the sites offered, contractor is responsible for providing their preferred storage.

Question 21: Are there any special site access restrictions, background check requirements, or security protocols for contractor personnel? Will after-hours or weekend access be permitted if required for schedule recovery?

Answer 21: Contractor is required to follow site access and security/clearance procedures as designated by the agency. After hours, weekend, and holiday hours are allowed but must be approved by the agency in advance.

Question 22: Does the Government have a preferred Direct Digital Control (DDC) system or vendor for the new HVAC installations?

Answer 22: We are not requesting DDC system, the building is not automated.

Question 23: Is integration with an existing building automation or central control system required for the new ductless HVAC units? If so, please specify the system and integration requirements.

Answer 23: No, there are no building automation or central control systems in this building.

Scope does not require automation. Only asking for two thermostats, one for each unit.

Question 24: Are there any restrictions or preferences for the placement or mounting height of the new outdoor condenser units beyond standard manufacturer recommendations?

Answer 24: No

Question 25: What is the wall height for the areas being renovated?

Answer 25: Estimated height is 96” contractor will be required to verify all measurements.

Question 26: Can one person "triple hat" as Superintendent, SSHO and QC Manager?

Answer 26: Yes – see response to #13.

Question 27: Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

Answer 27: See response to #14.

Question 28: Please provide the site visit attendee sign in sheet.

Answer 28: Added as an attachment on sam.gov.

Question 29: Are there any phasing requirements? How many people will be in the building?

Are there any temporary heating/cooling requirements?

Answer 29: No. The building will be vacant until the project is completed. Limitations of contractor personnel in the building is set by the project supervisor. Building must be maintained at a temperature to ensure the plumbing will not freeze.

Question 30: Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.

Answer 30: USDA has report from 1988 that lists no asbestos or asbestos related materials in the building. Lead paint may be present but disturbance is below the threshold.

Question 31: Is this project tax exempt?

Answer 31: Yes

Question 32: When do you anticipate on site work starting?

Answer 32: Within 2 weeks after award notification.

Question 33: Are third party inspections required?

Answer 33: No

Question 34: Are partitioning, dust containment, and/or negative air machines required for this project?

Answer 34: No

Question 35: Can you confirm the grid pattern and exact sizes for the three replacement windows called out in the SOW?

Answer 35: Rough-in opening is approximately 40.5” (H) x 38” (W). Contractor will need to verify all measurements. Aesthetically appealing interior and exterior trim must be installed to cover minor gaps when fitting windows. Gaps in insulation or removed insulation must be filled/replaced