Questions_and_Answers_1232SA26Q0249.pdf
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- Solicitation number
- 1232SA26Q0249
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This document is a Questions and Answers addendum (Amendment 2) to RFQ# 1232SA26Q0249 for construction of a Necropsy House in Fayetteville, Arkansas. The project involves new construction of a Pre-Engineered Metal Building (PEMB) with an estimated magnitude between $500,000 and $1,000,000. The building will feature metal siding and a standing seam metal roof, with a single-pitch roof design, 10-foot peak ceiling height, and a footprint adjacent to existing colony houses. The necropsy room requires one-pass air capability during operations while functioning as traditional HVAC for climate control otherwise. The facility will include a chain-operated, non-insulated coil overhead door, manual roll-up doors, and a three-phase 200-amp electrical panel compliant with commercial construction codes.
The contractor is responsible for all utilities including sanitary connections to existing lines, manholes, site restoration to original condition, gravel parking (6 inches total with specified base layers), and obtaining all required permits with associated fees. Submissions must include a detailed price breakdown, building footprint relative to existing structures, interior layout, and plan views demonstrating compliance with the Statement of Work requirements. A contract-specific Quality Assurance/Quality Control Plan and Safety Plan are required. The single Superintendent must be on-site and may fulfill dual roles as Safety Officer and QAQC Manager. On-site work commencement is to be determined based on award date and Notice to Proceed, with the government and contractor to coordinate the start date. No phasing is required, and the site contains no asbestos or lead. Any unforeseen site obstructions discovered during excavation must be addressed through differing site condition modification requests.
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Amendment 2
RFQ# 1232SA26Q0249 – Construction of Necropsy House (Fayetteville, AR)
Questions and Answers:
1. Could you provide the magnitude for this project as we need to provide it to our surety for the bond.
ANSWER: Between $500,000 and $1,000,000.
2. There is a discrepancy between the plans and specs on the OH Door:
a. Will it be Sectional or Coil?
i. ANSWER: Coil
b. Additionally, will it be Insulated?
i. ANSWER: No
c. Will it be Manual Push/Pull, Chain operated or controlled via power?
i. ANSWER: Chain Operated
3. Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?
ANSWER: No. Superintendent has to be on site and can function as Safety Officer and QAQC manager.
4. Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?
ANSWER: Quoters should not anticipate a change in Period of Performance (PoP) for the purposes of quote submission and evaluation. Any changes to the contract’s terms and conditions will be pursuant to clause 52.212-4(c) Changes
5. Please provide the site visit attendee sign in sheet.
ANSWER: A copy of the Site Visit Sign-In Sheet was publicized in Amendment 1.
6. (If building is occupied) Are there any phasing requirements? How many people will be in the building? Are there any temporary heating/cooling requirements?
ANSWER: New construction building from ground up. Govt and contractor will coordinate start date.
7. Is there a bulk water fill i.e. a hydrant or water source we can pump from for grading operations in close proximity?
ANSWER: Close proximity is a relative term however there are fire hydrants available for use.
8. Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.
ANSWER: New Construction so no asbestos or lead.
9. Does this project require phasing?
ANSWER: No
10. Is this project tax exempt?
ANSWER: Information regarding contractor tax liability in Arkansas is found at https://www.dfa.arkansas.gov/
11. When do you anticipate on site work starting?
ANSWER: TBD based on award date and Notice to Proceed.
12. Are third party inspections required?
ANSWER: All work must comply with all applicable codes. Any permitting agency may chose to inspect at their leisure however I wouldn’t expect any inspections base of prior construction operations on the site in that area but there is no guarantee there won’t be a regulatory interaction.
13. Is permitting required?
ANSWER: Contractor is responsible for determining any required permits and for obtaining them including any fees associated with permitting actions.
14. Are partitioning, dust containment, and/or negative air machines required for this project?
ANSWER: The necropsy room requires the ability to turn on one-pass air as necessary during necropsies otherwise the unit will function as traditional HVAC unit for climate control.
15. Is any landscaping restoration required for this project? For example; topsoil, seeding, and fertilizer.
ANSWER: Contractor is responsible for restoring any site damage in area to original state after construction is completed and prior to acceptance of project completion.
16. What is the type of Fire alarm existing and smoke detection system?
ANSWER: None. New construction.
17. What is the Peak ceiling height? Shows a FRP ceiling w/ attic area above ceiling.
ANSWER: 10’
18. Will EMT conduit w/ watertight fittings & devices be acceptable?
ANSWER: All electrical will conform to commercial construction local, state, and federal codes/requirements.
19. Are the Roll up doors, manual or electric?
ANSWER: Manual
20. Does the 200amp panel need to be single phase or 3phase (Weather proof?)
ANSWER: 3 phase
21. Are the electrical specs on the HVAC units available?
ANSWER: No. HVAC units to be submitted for approval but should be same as existing in the colony houses for ease of maintenance and reliability.
22. What is the Eave height at low side?
ANSWER: Same as in original drawing. Detailed building specifications for proposed building to be submitted for approval before fabrication.
23. What is the Roof pitch?
ANSWER: To be determined when submitting Contractors proposed building to meet square footage requirements in SoW
24. What is the Standing seam spec./type?
ANSWER: See original drawings and use in guidance for code compliant building to be submitted for approval.
25. What is the Wall panel spec./type?
ANSWER: See SoW for internal. Metal for external. Prepare submittal for approval for both.
26. What is the Roof color?
ANSWER: Match existing colony houses. Color selection to be a formal submittal for approval by ARS and University leadership.
27. Are contractors required to issue a contract specific QA/QC Plan?
ANSWER: Yes
28. Are contractors required to issue a contract specific Safety Plan?
ANSWER: Yes
29. Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions.
ANSWER: No boring reports are available. No obstructions are anticipated as it’s in the same area of past constructions. You are free to assume anything you please however should any be discovered, they will have to be dealt with by submitting a differing site condition modification request.
30. Are there any design requirements for this project?
ANSWER: Please take the time to read the SoW and look at the design drawings. Clearly the proposed building has to meet all required local, state, and federal building codes/requirements in addition to meeting our requirements for a necropsy building
31. Will a PEMB Building suffice?
ANSWER: Yes, that is essentially what we are expecting to be proposed and erected and finished out upon approval that meets our specified requirements.
32. Is the contractor to price this project based off the plans provided?
a. ANSWER: The contractor is expected to price out the project to meet the requirements and specifications in the SoW. Any proposal has to include a very detailed price breakdown of the project as well as clearly showing the footprint relative to the other buildings, interior layout, and plan views of the building that will be built to show that the contractor understands the requirements of the SoW. The design that has been provided is what will be functionally modified to meet the space and layout requirements with a single pitch roof, etc.
33. The statement of work calls out the building to be metal siding and roof , however section cuts provided show split face CMU and asphalt shingles. Please advise which document governs pricing.
a. ANSWER: Follow the instructions in the SoW as we make it clear that the original design is to be used as the base model to me modified per the requirements of the SoW. Therefore, the building will be metal siding and standing seam metal roof in this particular case.
34. Is contractor responsible for Manholes and sanitary connection to to existing line?
a. ANSWER: Yes, the contractor is responsible for delivering a fully functional building in all respects including utilities.
35. Can you provide drawings to show which ultiities are already installed?
a. ANSWER: Any drawings would be at location. Utilities are connected to the colony houses that the necropsy building will be constructed adjacent to.
36. Please provide desired thickness for gravel parking.
a. ANSWER: 6” total. Compact the base soil, install geotextile fabric, minimum
3” of sub-base gravel on top of geotextile, minimum 2” of base course gravel over sub-base gravel, minimum 1” gravel over base course gravel.
37. Please provide the specifications for this project.
a. ANSWER: See question 30.
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