Janitorial Services 1232SA26Q0118 Questions and Answers.pdf
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- Solicitation number
- 1232SA26Q0118
About this file
This is a Questions and Answers (Q&A) document for a federal janitorial services contract at the DBNRRC (Department of Agriculture facility).
Operational Requirements and Facility Details: The facility operates Monday through Friday from 7:00 a.m. to 4:00 p.m., with janitorial services expected to commence March 1, 2026. The building comprises approximately 4,500 square feet of carpet in the auditorium, library, and offices, with the remaining space consisting of hard surface flooring. The facility includes four bathrooms equipped with 9 toilets, 10 sinks, 3 urinals, and two shower stalls. All work zones are identified in the provided floor plan and can be clarified during site visits. Access to certain zones requires employee instruction and training prior to entry, as specified in the solicitation. Special event cleaning (1-2 events annually) occurs during regular working hours and is addressed in section 8.4.1.1 of the performance work statement.
Performance Standards and Contract Terms: This is a new requirement with no incumbent contractor. The government will evaluate contractor performance based on results rather than specific frequencies or methods, providing flexibility in how contractors structure their schedules for miscellaneous cleaning items. Supply responsibility is outlined in the solicitation, with the USDA providing specific consumables. Performance standards and expectations are detailed in the Performance Work Statement. Potential contractors are encouraged to schedule site visits for walkthroughs and orientations before proposal submission, with visit information and coordination available through the solicitation's terms and conditions on page 10.
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Work Schedule Can you confirm the expected working hours for janitorial services (e.g., 8:00 AM to 4:30 PM), and whether there is any flexibility in start or end times? - The DBNRRC is open five days a week, Monday – Friday from 7:00 a.m. to 4:00 p.m.
Access Requirements Are there any zones within the building that require special clearance, escort, or restricted access during service hours? - As per the solicitation, Employees will be given proper instruction/training prior to entry.
Building Layout Does the provided floor plan reflect all areas that must be serviced under this contract? Are there any excluded areas or external zones not shown? - All work zones are in the floor plan, this can be clarified at the site visit.
Supply Responsibility Will the contractor be responsible for providing consumables such as toilet paper, paper towels, hand soap, trash liners, etc., or will those be government-furnished? The solicitation annotates what is provided by the USDA.
Floor Care Expectations Are services like strip-and-wax or floor polishing required regularly, or is the expectation limited to standard sweeping and mopping? - The expectations are listed in the performance work statement.
Performance Standards Are there specific inspection checklists or government performance standards that will be used to evaluate service quality? - The performance standards are listed in the Performance work statement.
Current Contractor Is this a new requirement, or is there an incumbent contractor currently performing this work? If so, are their rates or performance records publicly available? - There is not an incumbent
Transition Period Will there be a transition period between award and start of service? If so, how long is expected? Service is expected to start 03/01/2026, as indicated in the solicitation.
Site Visit Opportunity Will there be a chance to schedule a walkthrough or virtual site orientation before proposal submission or prior to the start of performance? - The site visit information is listed in the solicitation, terms and conditions, page 10.
Is this a new requirement? Yes
If not please provide incumbent contract # - N/A
Can you please provide square footage for each type of flooring through out the building?
Approximately 4500 ft2 of carpet in auditorium, library and offices. The balance is hard surface flooring.
8.4.1.1 states additional cleaning as necessary during special events (1 to 2 per year) Are these events held on the weekend/nights/regular working hours? During regular work hours.
Can you please provide the number of toilets, sinks, urinals for each of the 4 bathrooms?
There are 9 toilets, 10 sinks, 3 urinals and two shower stalls
It seems to me after reading that the contractor is to decide and provide schedule and frequencies for Miscellaneous Cleaning items. Please confirm. Performance will be based on the government’s evaluation of results, not the frequency or method of performance.
With the impending storm is it possible to reschedule the site visit to another date? New date/time being scheduled now
File details come from the government source that posted it. Updated .