12319826Q5016.pdf

Solicitation No. 12319826Q5016

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12 and additional information included in this notice. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION AND A SEPARATE

SOLICITATION SHALL NOT BE ISSUED. The solicitation number for this acquisition is 12319826Q5016 and is being issued as a Request for Quote (RFQ). The NAICS Code for this solicitation is 339950. The Small Business Size Standard is 500 employees. The requirement shall be awarded as Firm-Fixed Price and 100% small business set-aside. Prospective Offerors are responsible for downloading the solicitation and any amendments from Sam.gov. The Government reserves the right to award an order without discussions if the Contracting Officer determines that the initial offer is providing the best value to the Government and discussions are not necessary.

The Government intends to issue a Firm-Fixed Priced Task Order.

BACKGROUND AND OVERVIEW

The United States Department of Agriculture (USDA), Food and Nutrition Administration (FNA) on behalf of Dairy Forage Research Farm in Prairie du Sac, WI seeks to procure new road/street signage to clearly identify roads and property.

STATEMENT OF WORK

The Statement of Work (SOW) defines the requirements for a Contractor to provide all necessary materials, labor, tools, equipment, and supervision for the fabrication, delivery, and installation of new reflective road signage and access signage. All work shall be performed at the government 2,200-acre agricultural and dairy nutrition research facility. The purpose of the project is to enhance road safety, improve navigation, and clearly delineate access points and restrictions for visitors and personnel at the facility.

SCOPE OF WORK

The Contractor shall be responsible for the complete provision and installation of specified road and access signs, including:

a. Fabrication of all signs according to detailed specifications.

b. Delivery of all signs and associated installation hardware to the designated sites at the Prairie du Sac facility.

c. Installation of all designated signs at the specified locations.

d. Delivery of specified unmounted "extra" access signs.

e. Ensuring all work is performed safely and in accordance with applicable federal, state, and local regulations, including the Manual on Uniform Traffic Control Devices (MUTCD) standards (https://mutcd.fhwa.dot.gov/).

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DELIVERABLES: The Contractor shall provide and install a total of 30 each (ea.) Road Signs (24 ea mounted, 6 ea unmounted extra) and provide 31 (ea) Access Signs (23 ea mounted, 8 ea unmounted spare/extra).

Road Signs (Mounted):

The Contractor shall provide and install a total of 30 (ea) road signs with 24 (ea) mounted at the following locations, with quantities as specified and 6 (ea) signs to be provided as unmounted spare/extra, as detailed below:

Location Total Signs Signs to be Mounted Signs Provided Unmounted (Extra)

Badger Plant Road 4 ea 3 ea 1 ea

Waterworks Drive 3 ea 2 ea 1 ea

Moraine Crossing 7 ea 6 ea 1 ea

Bluffview Ave 2 ea 1 ea 1 ea

Bluffview Lane 2 ea 1 ea 1 ea

Hillside Prairie Road 2 ea 2 ea 0

Apple Valley 2 ea 2 ea 0

Short Way 2 ea 2 ea 0

Heifer Way 5 ea 4 ea 1 ea

SUBTOTAL ROAD SIGNS 29 ea 23 ea 6 ea

Access Signs (Mounted and Unmounted):

The Contractor shall provide a total of 31 (ea) access signs, with 23(ea) signs to be mounted and 8 (ea) signs to be provided as unmounted spares/extras, as detailed below:

Sign Type Total Signs Signs to be Mounted Signs Provided Unmounted (Extra)

No Public Access 8 ea 6 ea 2 ea

Public Access Left 6 ea 4 ea 2 ea

Public Access Right 6 ea 4 ea 2 ea

Public Access Straight Ahead 8 ea 6 ea 2 ea

Sign Type Total Signs Signs to be Mounted Signs Provided Unmounted (Extra)

Dead End 2 ea 2 ea 0

No Trucks 1 ea 1 ea 0

SUBTOTAL ACCESS SIGNS 31 ea 23 ea 8 ea

GRAND TOTAL ALL SIGNS: 60 ea 46 ea Mounted 14 ea (Unmounted)

MATERIAL SPECIFICATIONS

Road Signs

All road signs provided under the SOW shall meet the following minimum specifications:

a. Dimensions: 6 inches (height) by 36 inches (width).

b. Configuration: Double-sided.

c. Material: High-quality reflective sheeting permanently affixed to an aluminum substrate.

d. Color: Green background with white reflective lettering/symbols. The reflective sheeting shall meet or exceed ASTM D4956 Type III or higher (e.g., Type IV, VIII, IX, or XI) for green and white retroreflective sheeting, ensuring high visibility day and night.

e. Thickness: 0.080 inches (approximately 2mm) thick aluminum substrate.

f. Durability: Signs shall be weather-resistant and designed for long-term outdoor exposure.

g. Mounting Holes: Signs shall come pre-drilled with standard mounting holes suitable for post-installation.

Access Signs

All access signs provided under the SOW shall meet the following minimum specifications:

a. Dimensions: 24 inches (height) by 30 inches (width).

b. Configuration: Single-sided.

c. Material: High-quality reflective sheeting permanently affixed to an aluminum substrate.

d. Color: White background with black lettering. The reflective sheeting shall meet or exceed ASTM D4956 Type III or higher for white retroreflective sheeting, ensuring high visibility day and night. Black lettering shall be non-reflective or a high-contrast matte finish.

e. Thickness: 0.080 inches (approximately 2mm) thick aluminum substrate.

f. Durability: Signs shall be weather-resistant and designed for long-term outdoor exposure.

g. Mounting Holes: Signs to be mounted and unmounted shall come pre-drilled with standard mounting holes suitable for post-installation.

INSTALLATION REQUIREMENTS

a. Mounting Hardware: The Contractor shall provide all necessary posts, mounting brackets, fasteners, and concrete (if required for post foundations) suitable for the specified signs and locations. All hardware shall be galvanized or made of corrosion-resistant materials.

b. Placement: All signs shall be mounted on poles at US standard roadway height (typically 7 feet from the bottom of the sign to the ground in rural areas, unless otherwise specified by the Contracting Officer’s Representative (COR) based on MUTCD guidelines for specific conditions). Exact installation points for all mounted signs shall be designated by the COR. The Contractor shall coordinate with the COR to mark exact installation points prior to any excavation or installation work.

c. Standards: All sign installations shall conform to the latest edition of the (MUTCD) for sign height, offset, orientation, and clear zones, unless otherwise directed in writing by the COR.

d. Delivery of Unmounted Signs: The 8 ea specified "extra" unmounted access signs shall be delivered to a designated storage location at the facility as directed by the COR. These signs shall be packaged to prevent damage during transport and storage.

e. Site Restoration: Upon completion of installation, the Contractor shall remove all debris, excess materials, and restore the work area to its original condition or better.

f. Traffic Control: The Contractor shall be responsible for implementing temporary traffic control measures during installation to ensure the safety of workers and the traveling public, in accordance with MUTCD standards. This includes, but is not limited to: cones, barricades, and flaggers as necessary.

CONTRACTOR RESPONSIBILITIES

The Contractor shall:

a. Obtain all necessary permits, licenses, and approvals required to perform the work on Government property. The Contractor is responsible for contacting 811 Free National “Call Before You Dig” to ensure safety of possible underground utilities.

b. Provide all labor, supervision, materials, tools, and equipment necessary to complete the project, including the fabrication, delivery, and installation of all signs, and the delivery of unmounted signs.

c. Coordinate all work activities with the COR.

d. Ensure quality control for all fabricated signs and installation work.

f. Provide a project schedule and regular bi-weekly progress updates.

GOVERNMENT/AGENCY RESPONSIBILITIES

The Government will:

a. Designate COR for project oversight and coordination.

b. Provide specific sign content (text, symbols) for each road sign face.

c. Provide access to work sites and the designated storage location for unmounted signs as necessary.

d. Review and approve submittals before finalized (e.g., material samples, installation plans, traffic control plans).

e. Process payments upon completion of work that are accepted by the COR.

PERIOD OF PERFORMANCE

The work described in the SOW shall be completed within 90 calendar days from award.

ACCEPTANCE CRITERIA

a. All signs (both road and access) meet the specified material and fabrication requirements.

b. All mounted signs are installed at the correct locations, orientations, and heights as per MUTCD standards and COR direction, to include the US standard roadway height.

c. In addition to the required above-mentioned mounted signs and poles, FNA requests 8 ea spare/extra poles with hardware.

d. Work sites are clean and restored to the original condition.

e. All necessary documentation (e.g., as-built drawings for mounted signs, warranties) is provided.

f. Final inspection by the Program COR confirming completion of all work.

SAFETY AND ENVIRONMENTAL REQUIREMENTS

a. The Contractor shall comply with all applicable Occupational Safety and Health Administration (OSHA) regulations while working on the agricultural and research facility( https://www.osha.gov/laws-regs).

b. The Contractor shall manage and dispose of all waste materials in an environmentally responsible manner, in accordance with federal, state, and local regulations.

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WARRANTY

Contractor shall include at a minimum of one (1) year materials and installation warranty from the date of install and acceptance.

PLACE OF PERFORMANCE

Dairy Forage Research Farm S8822 Sunset Dr.

Prairie du Sac, WI 53578

The address provided is the main farm complex address. Installation of the signs shall be around the location. The COR shall work with awarded Vendor to ensure accurate placement of all signage.

Please see aerial map provided labeled Attachment: “USDFRC and Former Badger Landowners”.

The delivery or services shall be during regular business hours (Monday-Friday) during the times of 8:00 AM – 4:00 PM Central Daylight Time, excluding holidays.

INSPECTION/ACCEPTANCE:

FOB: Destination Inspection/Acceptance: Destination

PRICING SCHEDULE

The Contractor shall provide the following pricing for the SOW deliverables as Contract Line Item (CLIN) 0001. Each requested item shall be priced individually with an aggregate total for the CLIN as a whole.

CLIN 0001 FY26 PDS Farm Signage Project Services includes the following:

1. Access Signs $_____ EA X 31EA = $_____

2. Mounting hardware $_____ *Please provide actual price for each mounting hardware based on type of signage being provided for number 2. For example (following industry standards): this may include c-clamps, drilled clamps, and multiple holed pole hardware, pending contractor determined signage/pole quoted items.

3. Installation services for sign/pole $_____ EA X 22EA = $_____

4. Poles $_____ EA X 30EA = $_____

5. Road Signs $_____ EA X 29EA = $_____

AGGREGATE TOTAL FOR CLIN 0001: $_____

NOTE: The Contractor shall complete the pricing table above in order to be considered responsive.

Provide a fixed price quote in accordance with the specifications identified in the solicitation.

GOVERNMENT HOLIDAYS

a. The Government hereby provides notification that Government personnel observe the listed days as holidays:

(1) New Year's Day (7) Labor Day

(2) Martin Luther King's Birthday (8) Columbus Day

(3) President’s Day (9) Veterans' Day

(4) Memorial Day

(5) Juneteenth (10) Thanksgiving Day

(6) Independence Day (11) Christmas Day

b. In addition to the days designated as holidays, the Government observes the following days:

(1) Any other day designated by Federal Statute

(2) Any other day designated by Executive Order

(3) Any other day designated by the President’s Proclamation

c. When any such day falls on a Saturday, the following Monday is observed. Except for designated around-the-clock or emergency operations, Contractor personnel shall not be able to perform on-site under this contract with FNA on holidays set forth above. The Contractor shall not charge any holiday as direct charge to the award.

d. It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation except as set forth within the award.

e. Nothing in this clause abrogates the rights and responsibilities of the parties relating to stop work provisions as cited in other sections of this contract.

EVALUATION AND AWARD

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (JUL 2026)

Lowest Priced, Technically Acceptable (LPTA)

INSTRUCTIONS TO OFFEROR FOR PROPOSAL SUBMISSION

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (JUL 2026)

Proposal Submission Format

***Proposal shall be in 2 volumes: 1 Technical and 2 Price. The volumes shall be separate and complete. The volumes shall be separate and complete, so that evaluation of one may be accomplished independently of, and concurrently with, the evaluation of the other. No pricing information shall be provided in volume 1. Please follow the volume instructions or the quote may be considered non-responsive. ***

The technical volume shall provide the specifications of the equipment and the warranty. The total number of pages for the technical quote shall not exceed ten (10) pages, using 1” margins, single spaced, font type Time New Roman, and a font size of 12.

***The solicitation does not commit the Government to pay any cost for the preparation and submission of a quote or proposal. It is also advised that the Contracting Officer (CO) is the only individual who can legally commit and obligate the Government to the expenditure of public funds in connection with the proposed acquisition. ***

QUESTIONS DEADLINE

Interested Offerors shall submit questions electronically to Monifa.coleman@usda.gov and victor.stinerjr@usda.gov no later than August 28, 2026, 10:00 a.m. Eastern Time. Please include the company name, FNA solicitation number, and “Question(s)” in the subject line.

No Phone Calls Please.

QUOTES DUE

All quotes are due electronically via email to Monifa.coleman@usda.gov and victor.stinerjr@usda.gov no later than September 3, 2026, 10:00 a.m. Eastern Time.

PROVISIONS AND CLAUSES

FAR 52.252‐2 Solicitation Provisions Incorporated by Reference (FEB 1998) The award incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer shall make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far and https://www.acquisition.gov/hhsar.

FAR

The following provisions and clauses apply: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (JUL 2026); FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (JUL 2026); FAR 52.212-4, Contract Terms and Conditions- Commercial Products and Commercial Services (JUL 2026), Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items; FAR 52.219-6, Notice of Total Small Business Set-Aside (JUL 2026); FAR 52.219-8, Utilization of Small Business Concerns (JUL 2026); FAR 52.219-13 Notice of Set-Aside of Orders (Mar 2020); FAR 52.222-3, Convict Labor (JUL 2026);FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JUL 2026); FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2026); FAR 52.225-1 Buy American-Supplies (JUL 2026); FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018); 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)

52.222.90 Addressing DEI Discrimination by Federal Contractors (JUL 2026) Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

mailto:victor.stinerjr@usda.gov https://www.acquisition.gov/far https://www.acquisition.gov/hhsar Victor.StinerJr Inserted Text

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor shall not engage in any racially discriminatory DEI activities;

(2) The Contractor shall furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor shall report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer;

and

(5) The Contractor shall inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

FOOD AND NUTRITION ADMINISTRATION (FNA) CLAUSES

FNA INVOICE PROCESS

Submission of Invoice:

USDA and the Invoice Processing Platform (IPP) – http://www.ipp.gov/Contractors/index.htm. The benefits of registering with IPP include the ability for your company to create invoices directly from a contract award and submit electronically. The IPP Customer Support Desk is available to assist users Monday through Friday (excluding bank holidays) from 8:00AM - 6:00PM ET, including answering any questions related to accessing IPP or completing the registration process. The toll-free number is 866-973-3131 or email:

IPPCustomerSupport@fms.treas.gov.

Invoices shall be submitted in accordance with the “Authorized Payment Schedule” for each contract/task/order. The contractor shall submit a monthly progress update at a monthly interval with the monthly progress invoice throughout the life of the project. The submission of an acceptable progress update to the Government is a condition precedent to processing of the Contractor’s pay request for the monthly invoice.

To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

1. Name and address of the business concern;

2. Invoice number and invoice date;

3. Contract number, Delivery Order number, Purchase Order number, Task Order number, or other authorization for delivery of property or services actually delivered or rendered;

4. Description, unit price, extended price, and quantity of property and services actually delivered or rendered with supporting documentation (i.e. travel receipts, etc.).

5. Shipping and payment terms;

6. Name, title, phone number, and complete mailing address of responsible official to whom payment is to be sent;

7. A certification statement saying that the funds have only been used for work for this contract;

8. Name, title, phone number, and mailing address of person to notify in the event of a defective invoice;

9. Taxpayer Identification Number (TIN); and

10. Offerors MUST note FINAL INVOICE on the final invoice when submitted upon final delivery of all supplies/equipment or completion of the contract.

***NOTE TO VENDOR***

Parties responding to this solicitation may submit their offer in accordance with the company’s standard commercial practices (e.g. on company letterhead, formal quote form, etc) but shall include the following information: 1) company’s complete mailing and remittance addresses 2) discounts for prompt payment if applicable; 3) Unique Entity Identifier 4) Taxpayer ID number; 5) Catalog or Published Price Listing applicable to the service; 6) Offerors shall meet specifications as noted in the synopsis. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications/Commercial Items with their offer. Note: Contractor shall be registered and active in the System for Award Management (SAM) prior to the award of a contract. A company may register by going to www.sam.gov.

http://www.sam.gov/