Attachment 4 Questions and Answer 08102023.pdf
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- Solicitation number
- 12319823R0007
About this file
This document contains questions and answers related to solicitation number 12319823R0007 for the Child Nutrition Access and Accountability through Technology (CNAAT) National Training opportunity with the Department of Agriculture Food and Nutrition Service. Key details include that the training will have approximately 325 in-person attendees with an unknown number of virtual attendees. Presentations can be held in hotel ballrooms or conference rooms and the cost of venues should be included in pricing. The contractor will provide location options in five cities and be permitted to suggest alternative locations. Two planning meetings must be attended in-person. The proposal deadline has been extended to August 21, 2023 to allow partner collaboration.
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Attachment 4: Question Format
Question # RFQ Part & Section
Reference
RFQ
Page# Question Answer
1 Section 7.
Deliverables, 5.1.3 p20 Can the Government clarify if labor hours and itemized direct costs for each task is necessary for the monthly written project status report given that the contract type is
Firm Fixed Price?
Labor hours and itemized direct costs for each task is not necessary for the monthly written project status report. The monthly progress report must include work accomplished during that period.
2 N/A N/A Onsite Presentations: Could you provide an estimate of the number of attendees for the onsite presentations?
Additionally, could you give an indication of the size of the venue where these presentations would be held (e.g., a hotel ballroom, a larger conference center, etc.)?
An estimate for the total number of onsite attendees for the conference is 325. The number attending each onsite presentation could vary from around 10 attendees for the breakout sessions to 325 attendees for the general sessions. In past years the presentations have been held in hotel ballrooms and/or smaller hotel conference rooms. FNS is open to exploring other options for the 2024 conference.
3 N/A N/A Cost of Venue: Would the cost of the venue be built into the pricing of the contract, or would attendees be expected to pay a fee to cover this cost?
The cost of the venue should be built into the pricing of the contract.
4 N/A N/A
Location of Presentation: Does Govmind have the authority to decide the location of the presentation, or is the city predetermined by the U.S Government?
According to the PWS the contractor will provide
FNS with a cost summary for each of the 5 cities listed and FNS will have final approval of the training site location. The contractor is also permitted to offer a more economically affordable location.
5 N/A N/A Remote/Virtual Presentations: Are the remote/virtual presentations expected to be conducted via a specific platform like Zoom? If so, could you provide an estimate of the number of attendees expected for these virtual sessions?
The remote/virtual sessions can be conducted via a platform that is proposed by the contractor and approved by FNS. The estimated number of attendees for the virtual sessions is unknown.
6 RFQ Section 3. 4 Are the resumes and commitment letters considered to be a part of the 17 page limitation for the Technical Capability?
Yes. Resumes (restricted to two (2) pages) for Key
Personnel and statements of availability and letters of commitment for Key Personnel are part of the 17 page limitation for the Technical Capability.
7 RFQ Section 6. 7 The first paragraph appears to contradict section 5.1.1 of the PWS. Can the Government confirm if the post award conference/kick-off meeting will occur within two weeks or 7 calendar days after contract award?
The kick-off meeting will occur within 2 weeks after contract award.
8 PWS Section
5.2
8 It is understood that there will be approximately 325 in-person attendees. What is the approximate number of virtual attendees?
FNS anticipates approximately 325 in-person attendees. The approximate number of virtual attendees is unknown.
9 PWS Section
5.2
8 The eighth bullet states that the training webcasts will be broadcasted. Can the Government confirm that the broadcast will be one-way, meaning that attendees will not be allowed to share information or speak (unless possibly via chat)?
The virtual trainings at CNAAT will be one-way.
The virtual attendees will not have the ability to share information or speak. However, FNS would like to explore possibilities of having attendees participate via chat.
10 PWS Section
5.2
9 The second bullet mentions alternating in-person and virtual sessions each year. Can the Government confirm that the in-person training meeting will occur in the base year, option year 2, and option year 4?
It is the intent of FNS to have the in-person training in the base year, option year 2, and option year 4.
11 PWS Section
5.2
11 The last paragraph mentions the CNAAT planning team.
How many planning team meeting will the Contractor have to attend in-person?
PWS Section 3.1. states the contractor may have to travel for up to 2 in-person meetings with the
CNSSW for planning purposes.
12 General N/A Because partnering/subcontractor relationship are allowable, can the Government extend the proposal submission deadline by one week, allowing time for a more collaborative submission by partners?
FNs will extend the proposal submission deadline through noon on August 21, 2023.
File details come from the government source that posted it. Updated .