B03 - ATTACHMENT 3 Question Format QA Final.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- Recipe Revision &Standardization Project Federal contract opportunity
- Solicitation number
- 12319823Q0058
About this file
This document contains questions and answers related to a solicitation for recipe revision and standardization services. Key details include: the contractor will work with the Food and Nutrition Service to format recipes in InDesign templates provided by FNS, with FNS determining the number of new recipes added annually; FNS will provide existing recipes and photos but the contractor must price new photography; four reviews are allotted for FNS with timelines in the Performance Work Statement; final deliverables include 508 compliance reports and InDesign files stored on an external hard drive with files shared via Microsoft Teams and CloudVault; analyses for 6, 25, 50, and 100 servings will be required for all recipes. The document provides clarification on various aspects of the services but does not include pricing or award details.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| B03 - ATTACHMENT 3 Question Format.xlsx | XLSX spreadsheet | |
| B02 - 12319823Q0058 New .pdf | ||
| B02 - ATTACHMENT 2 -RFQ- Pricing Sheet .xlsx | XLSX spreadsheet | |
| B03 - ATTACHMENT 4 - Past Performance Questionnaire.docx | DOCX document | |
| A02 ATTACHMENT 1 PWS-Recipe Revision Recipe Standardization Project.pdf |
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Text version
Question List Question Format
| Question # | RFQ Part & Section Reference | RFQ Page# | Question | Answer |
| 1 | PWS | 7 | Will USDA provide the InDesign File Template with recipe text as opposed to a generic Word file for the recipes to be formatted and exported to a pdf to prevent duplication of efforts in multiple software platforms? | Yes |
| 2 | PWS | 5 | Is the contractor responsible for the new format of the recipe design layout, or will the formatting of the recipes already be provided? Will FNS be providing NEW recipes in the InDesign template or is it the contractor’s responsibility? | The contractor will work with FNS on the format of the recipe design. FNS will provide an existing format in the InDesign template. |
| 3 | PWS | 7 | Would FNS like the contractor to provide X number of NEW recipes per year based on trends popularity and cultural preferences? | FNS will determine the number of new recipes per year, but the recipes may be based on other categories. |
| 4 | PWS | 5 | I understand that FNS is providing 15 recipes. Are they coming from the prior recipe standardization projects that have occurred in the last 10 years? If so, will you continue to use the same photos? | The recipes will be new and from prior recipe standardardization projects that have occurred in the last 10 years. FNS does plan to use the existing photos but will need new photos for any new recipes. |
| 5 | PWS | 7 | Should the contractor provide a base price for new photography on an as-needed basis? | Yes |
| 6 | PWS | 7 | Will there be a time in the 12-month period to also do food photography? If so when is this due as part of the deliverable? | Yes, there will be time in the 12-month period to do food photography. This will be due with the completed InDesign files as part of the final deliverable. |
| 7 | PWS | 7 | What will be the timeline ( 3 days or 5 days) for feedback when documents are submitted weekly and monthly from the contractor to the COR and the FNS team to keep the project moving in a timely way? | The timeline for feedback will vary depending on the type of documents. The timeline for feedback will be between 2 and 5 business days and is detailed in the Deliverables Chart in the PWS. |
| 8 | PWS | 6 | What preferred or approved nutrient analysis software is desired? Is ESHA an option or Nutritics? | FNS prefers software from the USDA approved nutrient analysis software list: https://www.fns.usda.gov/tn/usda-approved-nutrient-analysis-software |
| 9 | PWS | 2 | Will FNS provide the prior RAW from the Food buying guide or will the contractor need to reconstruct the RAW? | FNS will provide the prior RAW used in the previous recipes. The contractor may use those to revise. |
| 10 | PWS | NA | Will the contractor be able to see prior files for historical purposes? | The contractor may see prior RAW and previous recipes resulting from the RAW as well as photo files. |
| 11 | PWS | 6 | Will all ingredient statements be produced for the COR or just the ones that are in question? | Just the ingredient statements for the recipes identified as needing revision and the new recipes will need to be produced for the COR. |
| 12 | PWS | NA | How many new photos for food photography do you predict? How can you anticipate the pricing for this if all the photos are updated and you may not need any? Should a photo price per new recipe be provided? | FNS anticipates needing new photos for new recipes and using existing photos for existing recipes that will be revised. Please provide a photo price per new recipe. |
| 13 | PWS | 8 | When the recipe is submitted as a final, is it ok to submit the Adobe 508 compliance and also the Indesign file as the final deliverable? | Yes, it is ok to submit the Adobe 508 compliance and InDesign file as part of the final deliverable. |
| 14 | PWS | NA | How many internal reviews for the recipe by FNS allotted and confirmed as complete? Is FNS limited to 2 or 3 reviews? Please confirm the quantity and timeline of internal reviews. Are the reviews based on the multiple milestones and if so what’s the allotted time frame per milestone? | FNS is allotted four internal reviews. The specific timelines for each review for both FNS and the contractor are in the PWS Deliverables Table. |
| 15 | PWS | 8 | Please explain the 508 compliance report as a final deliverable | The 508 compliance report with the final deliverable is the report as generated from Adobe. The report should be clear from errors. |
| 16 | PWS | NA | As updates are sent for the older recipes, do you foresee the language and style of writing the recipe changing? | If necessary, yes, the language and style of writing could change. FNS just requests consistency and clarity. |
| 17 | PWS | 8 | Please explain what the GPO form 952 provides and whether is it needed per recipe or at the end of the project. | The GPO form will be provided by FNS with an explanation of what needs to be filled in. |
| 18 | PWS | NA | Is it preferred by the contractor that all files be sent on a Master external hard drive every year for the completed deliverables? | Yes, as a backup to CloudVault |
| 19 | PWS | NA | Will the contractor provide the naming convention for the new and old recipes? | The new recipes, the contractor should provide the naming convention. The existing recipes, the contractor should not change the name. |
| 20 | PWS | NA | What is the preferred portal for filesharing? | MS Teams (access provided by FNS) for the working files and CloudVault for the final files (access provided by FNS) |
| 21 | PWS | 5 | Will an analysis and RAW for 6,25, 50, 100 servings be required for all recipes? | Yes |
| 22 | PWS | NA | According to the timeline how will FNS handle contingency timelines for government shut down delays, and holidays, and or FNS inability to meet with the contractor. Does FNS have a contingency plan to handle changes in deadlines and not incur penalties to the contractor. | Yes. The contractor will not incur penalties if the government has a shutdown or other delay. |
| 23 | N/A | N/A | We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. | No, this is not a new contract. |
| 24 | N/A | N/A | If not brand new, could you please provide the current / previous contract number? | No. |
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