Amendment 01 Q and A -Cash-CLOC-.pdf
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- Solicitation number
- 12319821Q0007
About this file
This document contains questions and answers regarding a federal contract for commodity monitoring and program support services. The incumbent contractor provides commodity letter of credit and cash in lieu of commodity program support for the National School Lunch Program to the Food and Nutrition Service of the US Department of Agriculture. Services include maintaining a commodity purchase tracking database, distributing commodity letters of credit, collecting and reviewing purchase reports from school districts, and consolidating purchase documentation for submission to USDA. Commodities are grouped into 12 categories and there are currently 191 specific products available. The solicitation seeks vendors to continue providing these monitoring and support services on a firm fixed price basis.
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Other files
| File | Type | Posted |
|---|---|---|
| B02 Attachment 4 PPQ.docx | DOCX document | |
| B02 Attachment 1 PWS.pdf | ||
| B02 Attachment 6 Pricing.xlsx | XLSX spreadsheet | |
| B02_RFQ 12319821Q0007 -Cash-CLOC.pdf | ||
| B02 Attachment 2- Demonstration Procedures Compressed.pdf | ||
| B02 Attachment 5 QA.docx | DOCX document | |
| B02 Attachment 3 Changes in Operational CLOC Procedures SY90-91.pdf |
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ATTACHMENT 5 – QUESTIONS AND ANSWERS
QUESTIONS AND ANSWERS
# RFQ Section # / Page # Question Government Response
1 1. Who is the incumbent? Ender York, Inc. Contract number AG-3198-C-15-0014
2 2. What type of database is currently being used?
Microsoft Excel
3 3. How are CLOCs distributed? (Exhibit II)
The Commodity Letter of Credit (CLOC) is formal documentation authorizing use of entitlement funds for purchase of specific commodities. Most SFAs receive CLOCs by email; however, there are some that receive a hard copy per district preference and available technology. The letter itself isn’t presented at time of purchase. SFAs receive quarterly entitlement payments by direct deposit from the US Department of Treasury. This amount is calculated by USDA using reported meal counts from the previous year. CLOC SFAs must use these funds to make purchases per the guidance in the CLOCs.
4 4. How is the reporting form provided? (Exhibit III)
The SFA provides documentation of purchase to Contractor (report form, copies of receipts) by email or hard copy, depending on district preference. Please note that Exhibit III is a generic sample form; many districts use their own reporting form, which is acceptable as long as it has all the required data elements.
Contractor does not send CLOC purchase reporting forms directly to USDA. These forms are used to collect information from the SFAs to be consolidated in the CLOC purchase tracking file, which is provided to USDA along with purchase documentation at the end of the SY. The Contractor reviews the information in the forms and works with SFAs to resolve incomplete or inaccurate information (e.g. wrong ratio used for processed product) before logging purchases in the tracking file.
5 5. How many commodities are there? USDA Foods commodity purchases are grouped into 12 categories: Beef, Bison, Dairy Products, Egg Products, Fish &
ATTACHMENT 5 – QUESTIONS AND ANSWERS
Seafood, Fruits, Grain & Oilseed Products, Lamb, Nuts, Pork, Poultry, and Vegetables. This list of commodities changes from year to year for each program. There are currently 191 specific USDA Foods products on the SY2020-2021 Foods Available List specifically for the National School Lunch Program.
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