12318719R0003_Trail_Dozerspdf.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

32TD

1400 INDEPENDENCE AVE SW

STOP CODE 1138

AQM 7TH FI RPE

USDA FOREST SERVICE

CODE 16. ADMINISTERED BYCODE

X

X

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR32TD

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/03/2019 1600 ET

03/19/2019

703-605-4655NICOLE SCOTT

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12318719R0003

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

WASHINGTON DC 20250-1138

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

WASHINGTON DC 20250-1138

1400 INDEPENDENCE AVE SW

STOP CODE 1138

AQM 7TH FI RPE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Trail dozer purchased from this bid, properly maintained, must be able to perform trail-building operations, and park and recreation maintenance, without overheating or derating. Any machine purchased should be able to meet or exceed all specifications contained for the duration of the warranty period of the machine. Authorized dealer/warranty service shop within 50 miles of delivery location.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

USDA U.S. FOREST SERVICE

USFS FLEET MANAGEMENT

TRAIL DOZERS

REQUEST FOR PROPOSALS: 12318719R0003

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SECTION B - EQUIPMENT AND PRICES/COSTS

B.1 Types of Equipment

Forest Service – Trail Dozers Schedule of Items

Item No. Description Qty Price

01 Provide Trail Dozer, per Forest Service specifications, USFS Trail Dozer_83HP_7099_7926_7990, December 2017. Includes delivery to Flagstaff, AZ. Region 3 Coconino NF 7099

02 Provide Trail Dozer, per Forest Service specifications, USFS Trail Dozer_83HP_7099_7926_7990, December 2017. Includes delivery to Sugar Grove, VA. Region 8 George Washington- Jefferson NF 7926

03 Provide Trail Dozer, per Forest Service specifications, USFS Trail Dozer_83HP_7099_7926_7990, December 2017. Includes delivery to Lufkin, TX. Region 8 NFG in Texas 7990

04 Provide Trail Dozer, per Forest Service specifications, USFS Trail Dozer_83HP_8458, March 2018. Includes delivery to Prescott, AZ. Region 3 Prescott NF 8458

Total

All vehicles shall be delivered wheels-off-ground, no price per mile. Attached are specifications for all items listed above.

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SECTION C – DESCRIPTION, STATEMENT OF WORK

C.1 Supplies/Services The U.S. Forest Service requires (4) Trail Dozers for FOUR different locations per the attached specifications.

TRAIL Dozer EN 7099, 7926, 7990:

Trail dozer purchased from this bid, properly maintained, must be able to perform trail-building operations, and park and recreation maintenance, without overheating or derating.

Any machine purchased should be able to meet or exceed all specifications contained for the duration of the warranty period of the machine. Authorized dealer/warranty service shop within 50 miles of delivery location. More detailed specifications can be found in Section J.

TRAIL Dozer EN 8458:

Trail dozer purchased from this bid, properly maintained, must be able to perform trail-building operations, and park and recreation maintenance, without overheating or derating.

Any machine purchased should be able to meet or exceed all specifications contained for the duration of the warranty period of the machine. More detailed specifications can be found in Section J.

Award will be made to one vendor from for all items in the requirement. Award will not be made on an individual line item basis.

C.2 Requirements This requirement includes operational training and delivery to specific locations.

C.3 Further Instructions Please see attachment 1 – Specifications for a detailed list of all specifications regarding this purchase.

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SECTION D – PACKAGING AND MARKING

D.1 Packaging for Shipment

All material shall be packed for shipment in such a manner that will ensure acceptance by common carrier and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification rules, or regulations of other carriers as applicable to the mode of transportation. Damaged materials will be replaced by the Contractor at no cost to the Government.

D.2 Shipping Receipts

Receipts from common carriers for shipment of materials shall be retained by the Contractor and be made available to the Contracting Officer upon request.

D.3 Shipping Container Markings

All shipping containers shall be clearly marked with a delivery address.

D.4 Shipping Insurance

All shipments shall be Free On Board (FOB) Destination, insured against loss or damage, and shall carry sufficient insurance to cover the full replacement value of the item(s) being shipped.

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SECTION E – INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This delivery order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/far/index.html http://www.dm.usda.gov/procurement/policy/agar.html

(End of clause)

Clause Title FAR 52.246-2 Inspection of Supplies – Fixed Price (AUG 1996) FAR 52.246-4 Inspection of Services—Fixed-Price (AUG 1996)

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SECTION F – DELIVERIES/PERFORMANCE

F.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This delivery order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

F.2 DELIVERY TO THE GOVERNMENT ON VENDOR PREMISES

Federal employees of the USDA, US Forest Service are authorized to approve and accept delivery of equipment at the vendor’s office or work site. No other personnel is authorized to approve and accept delivery.

F.3 DELIVERY TO LOCATION

The vendor shall deliver equipment to various sites in the United States at the request of the U.S. Forest Service at the time of order placement. Packaging and shipping shall be in accordance with Section D and Government acceptance in accordance with Section E.

Specific delivery locations will be specified in Section H – Special Contract Requirements.

F.4 AGAR FAR SUP 452.211-74 Period of Performance (FEB 1988) The estimated period of performance of this contract is listed below but will be specified at time of award.

May 2018 – April 2019

(End of Clause)

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SECTION G – CONTRACT ADMINISTRATION

G.1 DELIVERY ORDER INFORMATION

Contracting Officer (CO):

Ms. Nicole Scott 703-605-4655 nscott@fs.fed.us

Contracting Officer’s Representative (COR):

Ms. Linda Keydeniers 909-929-7062 lkeydeniers@fs.fed.us

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer (CO) will appoint, in writing, a COR, who will have the responsibility of ensuring that the work conforms to the requirements of the delivery order and such other responsibilities and authorities as may be specified in the letter of authorization issued at time of award.

It is understood and agreed that the COR shall not have authority to make changes in the scope or terms and conditions of the contract unless, and only to the extent that, such authority is specified in the letter of authorization. The resultant Contractor is hereby forewarned that, absent the requisite authority of the COR to make any such changes, the Contractor may be held fully responsible for any changes not authorized in advance, in writing, by the CO; may be denied compensation or other relief for any additional work performed that is not so authorized;

and may also be required, at no additional cost to the Government, to take all corrective action necessitated by reason of the unauthorized change(s).

The COR will be responsible for: (1) monitoring the Contractor’s technical progress, including the surveillance and assessment of performance, and recommending to the CO changes in requirements; (2) interpreting the Scope of Work; (3) performing technical evaluation, as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the CO in the resolution of technical problems encountered during performance.

mailto:nscott@fs.fed.us mailto:lkeydeniers@fs.fed.us

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The CO has the sole authority for directing and/or negotiating any changes in the terms, conditions, or amounts cited in the contract. Increases in the scope of work shall be approved by the CO.

G.3 PAYMENT AND INVOICING

The Contractor may invoice upon shipment of the items. The invoice/voucher must match contract line items and price offered in Section B of this contract.

Each invoice shall be submitted electronically as a complete package containing all relevant and required supporting documentation. The Contractor shall not submit individual items of an invoice package using a piecemeal approach.

The Contractor shall submit all invoices with attachments to the Invoice Processing Platform at www.ipp.gov. All invoices must be submitted through this website for payment. No other payment method is approved or shall be accepted by the Government. Vendors should go to www.ipp.gov to register if not registered at this time.

http://www.ipp.gov/ http://www.ipp.gov/

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

AGAR 452.237-74 Key Personnel (FEB 1988)

a) The Contractor shall assign to this contract the following key personnel: Project Manager, as delineated in the SOW section C.3.6.

b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel.

H.1 DELIVERY REQUIREMENTS

All items must be delivered no later than 90 days after receipt of order. Delays beyond this timeframe will only be considered with at least sixty (60) days’ notice from the vendor and must be approved and accepted by a task order modification issued from the Contracting Officer. No other entity is authorized to modify or change the delivery period other than the Contracting Officer designated for the issued task order.

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H.2 DELIVERY LOCATIONS

Region Forest New

EN

Delivery POC Phone # Delivery Address

03 Coconino 7099 David Fritzsche

928-527-8251

5075 N Hwy 89, Flagstaff, AZ 86004

03 Prescott 8458 Ophelia Goatson-James 928-443-8172 344 South Cortez, Prescott, AZ 86303 08 George

Washington- Jefferson

7926 Rene VanDenHeuvel 540-265-5191 3714 Highway 1, Sugar Grove, VA 24354

08 NFG Texas 7990 Michael R Howarth 936-639-8575 2221 N Raguet St, Lufkin, TX 75904

H.3 DECALS

The Forest Service may provide decals/equipment tags to be placed on the items by the vendor.

H.4 ADDITIONAL EQUIPMENT

The Government reserves the right to order additional line item equipment during the performance of this delivery order. Quantity ordered shall not exceed twenty-five (25) percent of the total value of the delivery order.

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SECTION I – CONTRACT CLAUSES

52.217-7 Option for Increased Quantity—Separately Priced Line Item. (MAR 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within thirty (30) days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

52.217-9 Option to Extend the Term of the Contract. (MAR 2000) The Government may extend the term of this contract by written notice to the Contractor within 15 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least thirty (30) days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed six (6) months.

AGAR 452.209 – 71 Assurance Regarding Felony Conviction Or Tax Delinquent Status For Corporate Applicants Alternate 1 (Feb 2012).

a) This award is subject to the provisions contained in the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by accepting this award the contractor acknowledges that it –

1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and

2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government.

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b) If the awardee fails to comply with these provisions, the Forest Service may terminate this contract for default and may recover any funds the awardee has received in violation of sections 433 or 434.

(End of Clause)

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SECTION J ATTACHMENTS

J.1 SPECIFICATIONS

J.2 SCHEDULE OF ITEMS

J.3 DELIVERY ADDRESSES

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SPECIFICATIONS

December 2017 Trail Dozer

EN 7099, 7926, 7990

1. PERFORMANCE:

Trail dozer purchased from this bid, properly maintained, must be able to perform trail-building operations, and park and recreation maintenance, without overheating or derating. Any machine purchased should be able to meet or exceed all specifications contained for the duration of the warranty period of the machine.

Authorized dealer/warranty service shop within 50 miles of delivery location.

2. ENGINE:

• Diesel engine, Tier 3

• Minimum 83 net horsepower

• 4 cylinders

• Cooling medium; water

3. DRIVE TRAIN:

• Transmission type: Hydrostatic

4. UNDERCARRIAGE: Shall be of an extended or maximum life construction quality

• Width of track: minimum 11 inches

• Shoes per track: 30

• Track rollers: one (1) top, five (5) bottom

• Ground pressure, maximum 6.5 psi

• Rock guards

5. CHASSIS:

• Operating weight: minimum 9,000 lbs.

• Fuel tank: 28 gallon capacity

• All metal fuel lines

6. ROPS CAB:

• ROPS cab. ROPS (rollover protective structure) meeting SAE J397-OCT95, SAE J1040-MAY94 & ISO 3471-95, ISO 3164-95 requirements and FOPS (falling object protective structure) meeting

SAE J231-JAN81 & ISO 3449-92.

• Weather band radio w/auxiliary port

• Seat belt, 3 inch retractable and must not interfere with seat operation. Conforms to SAE J386.

• A minimum of one 12 volt outlet to be provided in cab

• Winch drive hydrostatic/variable speed

• Foot and arm rests

• Side brush screens

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7. BLADE:

• Hydraulic hose bundles wrapped for protection.

• 6 way with lift and tilt float

• Maximum lift, 24 inches

• Maximum blade drop, 24 inches

• Maximum angle, 30 degrees

• Maximum tilt, 25 degrees

8. ELECTRICAL SYSTEM:

• Warning light, magnetic mount, double flash strobe, mounted top of cab toward the rear.

• Three (3) LED flood lights

9. SAFETY ITEMS: Forestry Items

• Point-to-point limb risers, one (1) on each side.

• Self-adjusting volume backup alarm.

• Convex rear view mirror, mounted inside operator's compartment.

• Fire extinguisher, mounted in operator’s compartment, largest possible capacity, within space limitations

• Hydraulic winch, minimum 10,000 lbs. capacity

• Vandal protection kit

• Lockable caps on fuel and hydraulic tanks

10. OPTIONS:

EN 7099

• 3 shank rippers with float

• Sheeps foot roller

EN 7926

• Jackhammer, fittings and accessories

• Spade

• Flail mower

11. DELIVERY ADDRESSES:

• EN 7099 – Coconino NF, 5075 N Hwy 89, Flagstaff, AZ 86004

• EN 7926 - George Washington-Jefferson NF, 3714 Highway 1, Sugar Grove, VA 24354

• EN 7990 – National Forests & Grasslands in TX, 2221 N Raguet St, Lufkin TX 75904

Where necessary, factory parts and components shall be installed by the dealer if the parts or components are not available as factory installed.

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SPECIFICATIONS

USFS Trail Dozer EN 8458 March 2018

1. PERFORMANCE

Trail dozer purchased from this bid, properly maintained, must be able to perform trail-building operations, and park and recreation maintenance, without overheating or derating. Any machine purchased should be able to meet or exceed all specifications contained for the duration of the warranty period of the machine.

2. ENGINE:

• Diesel engine, Tier 3

• Minimum 83 net horsepower

• 4 cylinders

• Cooling medium; water

3. DRIVE TRAIN:

• Transmission type: Hydrostatic

• T-handle track control

4. UNDERCARRIAGE: Shall be of an extended or maximum life construction quality

• Width of track: minimum 11 inches

• Shoes per track: 30

• Track rollers: one (1) top, five (5) bottom

• Ground pressure, maximum 6.5 psi

• Rock guards

5. CHASSIS:

• Operating weight: minimum 9,000 lbs.

• Fuel tank: 28 gallon capacity

• All metal fuel lines

6. ROPS CAB:

• ROPS cab. ROPS (rollover protective structure) meeting SAE J397-OCT95, SAE J1040-MAY94 & ISO 3471-95, ISO 3164-95 requirements and FOPS (falling object protective structure) meeting

SAE J231-JAN81 & ISO 3449-92.

• Seat belt, 3 inch retractable and must not interfere with seat operation. Conforms to SAE J386.

• A minimum of one 12 volt outlet to be provided in cab

• Winch drive hydrostatic/variable speed

• Side brush screens

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7. BLADE:

• Hydraulic hose bundles wrapped for protection.

• 6 way with lift and tilt float

• Maximum lift, 24 inches

• Maximum blade drop, 24 inches

• Maximum angle, 30 degrees

• Maximum tilt, 25 degrees

9. SAFETY ITEMS: Forestry Items

• Point-to-point limb risers, one (1) on each side.

• Self-adjusting volume backup alarm.

• Convex rear view mirror, mounted inside operator's compartment.

• Fire extinguisher, mounted in operator’s compartment, largest possible capacity, within space limitations

• Hydraulic winch, minimum 10,000 lbs. capacity

• Vandal protection kit

• Lockable caps on fuel and hydraulic tanks

10. OPTIONS:

• 3 shank rippers with float

• Sheeps foot roller

• Jackhammer, fittings and accessories

11. DELIVERY ADDRESSES:

• Prescott National Forest, 344 S. Cortez St, Prescott AZ 86303

Where necessary, factory parts and components shall be installed by the dealer if the parts or components are not available as factory installed.

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SECTION K REPRESENTATIONS AND CERTIFICATIONS

K.1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

K.2 REPRESENTATIONS AND CERTIFICATIONS

Prior to submitting an offer, the vendor must:

Hold a valid GSA Schedule 23 with SIN 190 01 on its award Have sufficient period of performance, including options on its GSA contract Be registered in the System for Award Management (SAM) at www.sam.gov Have NO ACTIVE EXCLUSIONS and NO OUTSTANDING FEDERAL DEBT that will not allow the firm to work for the Federal Government.

http://www.sam.gov/

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L – INSTRUCTIONS TO OFFERORS

L.1 Submission Instructions

L.1.1 Proposals are due on May 6, 2019 no later than 4:00pm (EDT). All proposals are to be submitted via email to Nicole Scott at nicole.scott@usda.gov. Proposals submitted by any other method will not be accepted. Telephone calls will not be accepted.

L.1.2 Questions must be submitted by 12:00pm on March 29, 2019. A consolidated response will be posted on FBO on April 5, 2019. The Contracting Officer is the only point of contact for this RFP and its contents.

L.2 Proposal Preparation

L.2.1 The technical response and price proposal are two separate, distinct documents.

L.2.2 All vendors shall submit a technical proposal to respond to the issued specification.

No pricing information is to be included in the technical document. All technical proposals submitted with pricing in the technical document will be rejected.

L.2.3 All vendors shall complete the table in Section B.1 with their offered prices for evaluation. Additional narrative may accompany the proposal to confirm past experience with requirements of similar size and cost; adherence to delivery schedule and pricing structure. Submissions shall not exceed 10 pages in length.

L.2.4 Government will not pay cost incurred in submission of the proposal. This Request for Proposal (RFP) does not commit the Government to pay any cost incurred in the submission of the proposal or in making necessary studies of designs for the preparation thereof, nor to contract for services or supplies.

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M – EVALUATION FACTORS FOR AWARD

M.1 FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

M.2 Procedures for Award

Proposals shall be submitted in accordance with the instructions in Section L. A submission may be rejected if the Contracting Officer determines that the submission does not materially comply with the instructions.

M.3 Basis for Contract Award

The Government intends to award one delivery order based on the proposal that meets the Government’s requirements in regards to meeting the specifications, past performance, adherence to delivery within 90 days and price.

M.4 Award on Initial Submissions

The Government reserves the right to evaluate proposals and award a contract without discussions with the Offerors. Therefore, the initial proposal should contain the Offeror’s most advantageous proposal. However, the Government may enter into discussions if it is determined to be in the best interest of the Government in order to obtain the best value for the project.

M.5 Evaluation

Factor 1: Technical submission will be evaluated to determine:

Sub-factor 1 - The offerors technical approach displays a comprehensive understanding of the Government’s requirement and proposes a technical approach that poses a very low performance risk and can meet the issued specifications

Sub-factor 2 - If the vendor can meet the timeframe of a maximum of 90 days for delivery

Factor 2: Past Performance Volume In determining relevancy, the Government will consider the scope of the efforts to include the

20 | P a g e nature of the work, size of the efforts, complexity, and whether they are current.

(1) Past Performance on Similar Projects

(i) Provide a list of all similar contracts completed or begun during the past three years. Include the following information for each contract:

• Name of Contract

• Contract Number

• Total Contract Value

• Completion Date, or stage of completion if still in progress

• Contractor’s Officers Name, address telephone

• Name of any company if you subcontracted out this work, or if you acted as a subcontractor.

• Project location

• Whether the project was completed timely

• Brief narrative describing the past performance and its relevance to the RFQ.

NOTE: In the case where an offeror lacks Past Performance experience, the offeror will not be evaluated either favorably or unfavorably in this area, but will receive a neutral rating in the area of past performance. (FAR 15.305).

Factor 3: Price submission will be evaluated to determine:

If after meeting all of the technical requirements of the RFP, the Section B.1 price submission represents the best value for the Government.

Award will be made to the vendor who is capable of successfully fulfilling requirements to the Government’s approval and acceptance; and provides the best value to the Federal Government in regards to its evaluation of price and past performance.

The technical evaluation board will assign to each Factor a final adjective consensus rating of exceptional, very good, satisfactory, marginal, or unsatisfactory based on the narrative statements using the following descriptions:

ADJECTIVAL RATING SYSTEM

EXCEPTIONAL (E). The response exceeds the fullest expectations of the Government. The offeror has convincingly demonstrated an outstanding, effective, efficient, and economical solution. The response poses very low performance risk to the Government.

VERY GOOD (VG). The response fully meets the requirements and has produced, or could

Commented [JAK-1]: Is it possible to ask for evaluations from previous customers?

21 | P a g e produce, results which should prove to be substantially beneficial to the Government. The response poses low performance risk to the Government.

SATISFACTORY (S). The response meets the requirements. The response may contain weaknesses and/or significant weaknesses that are correctable. If any weaknesses and/or significant weaknesses are noted, they should not seriously affect the offeror’s performance. The response poses low to moderate performance risk to the Government.

MARGINAL (M). The response marginally meets the minimum evaluation standard. The response contains weaknesses and/or significant weaknesses and may contain deficiencies. If deficiencies, exist they may be correctable. A moderate risk exists that the offeror will not be successful.

UNACCEPTABLE (U). The response fails to meet a minimum requirement or contains a major deficiency or major deficiencies. The response is incomplete, vague, incomprehensible, or incorrect as to be unacceptable. The deficiency or deficiencies is/are uncorrectable without a major revision of the proposal.

Evaluation of Past Performance will use the same adjectival definitions. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance. A neutral rating or “NO PAST PERFORMANCE” will be utilized if no relevant past performance is available for evaluation.