Attachment 1 PWS Utility Locating Services Rev 1.pdf

Attachment 1

Performance Work Statement

Prepared By

The U.S. Department of Agriculture (USDA)

Agricultural Research Services (ARS), Beltsville Agricultural Research Center (BARC)

TO PROVIDE

UNDERGROUND UTILITY LOCATING SERVICES

At

BARC and The U.S. National Arboretum (USNA)

Revision 1

February 2022

1.0 BACKGROUND

The Beltsville Agricultural Research Center (BARC) located at 10300 Baltimore Ave in Beltsville, MD; and the U.S. National Arboretum (USNA) located at 3501 New York Ave NE in Washington D.C., are administered by the Agricultural Research Service (ARS) the chief, scientific research agency under the U.S. Department of Agriculture (USDA). The Facilities Services (FS) Office is responsible for a wide-range of repairs and/or facilitating repairs from broken water lines to planting trees and shrubs. FS requires underground utility locating services throughout BARC and the USNA, as existing historical records aren’t complete in noting their exact location. These services will require a contractor to coordinate, locate, and document findings on the grounds of BARC and the USNA.

1.1 SCOPE OF WORK

The Contractor shall furnish all labor, materials, supervision, equipment, and transportation necessary to locate, identify, mark and digitize in Computer Aided Design (CAD) format the underground utilities located on the grounds at BARC and the USNA, for areas noted by the Contracting Officer’s Representative (COR).

2.0 REQUIREMENT

The Contractor shall provide the following services:

1. Research the area in which the utility locating service is to be performed referencing existing BARC and USNA drawing archives, local utility plans, as well as visual inspection of the site to determine which types of utilities are likely to be present. Access to the archives and plans shall be coordinated through the COR.

2. Locate underground cable, piping, valves, tanks, utilities, etc., identified in project when provided by the COR to within 18 horizontal inches of the actual location and mark the buried utility using a color-coded, lead-free marking paint designed for use on soil grass and pavement and using color-coded 5”x 4” marking flags (color conventions are listed below). In the event snow is present at the time of the request, marking flags only will be accepted.

UTILITY

SYMBOL

COLOR

Electric

-E-

Red

Gas / Steam

--G-- --S--

Yellow

Telephone / Fiber Optic

--TEL-- -F-

Orange

Water

--W-

Blue

Sewer / Storm Drain

--SS-- -S--

Green

3. In the event a utility line is mismarked and struck (outside the 18 inch tolerance provided for in the above paragraph) the contractor will be held responsible for all costs resulting from the damage and its repair. This will be directed by the Contracting Officer after a review of the circumstances arising from the event.

3.0 DELIVERABLE SCHEDULE - Deliverables and submittal due dates are as follows;

Digital drawing files (pdf) as well as the above referenced CAD files of the area of interest when requested. Drawings shall be submitted to the TPOC within (2) two working days of marking.

Estimated number of scheduled visits is 100 per year. The COR will initiate service visits. The contractor shall provide service within two (2) working days after Government’s request.

4.0 PERIOD OF PERFORMANCE

Base Year - March 1, 2022 – February 28, 2023 1st Option Year – March 1, 2023 – February 29, 2024 2nd Option Year – March 1, 2024 – February 28, 2025 3rd Option Year – March 1, 2025 – February 28, 2026 4th Option Year – March 1, 2026 – February 28, 2027

5.0 Miscellaneous information

A. TIMEKEEPING DUCUMENTATION: The contractor shall maintain an accurate and current logbook indicating dates and times of site visits to BARC/USDA for billing purposes. The contractor shall make the logbook available to the Technical Point of Contact (TPOC) upon request and shall notify the TPOC prior to any site visits expected to last longer than 4 hours or site visits to be made during other than normal working hours which are defined as Monday through Friday 8:00 am to 4:00 pm.

B. COORDINATION: The contractor shall coordinate its activities with other contractors working in the affected areas as well as any Government personnel who will be inconvenienced by the work.

C. INSPECTION AND ACCEPTANCE: The contractor shall coordinate its activities with other contractors working in the affected areas as well as any Government personnel who will be affected by the work.

D. Government/Federal Holidays: The following federal holidays listed below shall be observed by the contractor unless otherwise stated by the COR and/or the Contracting Officer.

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas

**Any other day(s) declared by the U.S. President as a federal holiday.

E. Government furnished property, equipment or data: The contractor shall furnish its own equipment used in the accomplishment of required tasks. The contractor will be provided access to BARC and USNA archived data.

F. SPECIAL CONDITIONS: Refer to “Special Conditions” document for additional requirements while performing on the grounds of BARC.

6.0 Invoicing

1. Invoices shall clearly note the period of performance the contractor is billing for. In addition, the invoice must reflect the pricing off Exhibit A for each task completed within that period and be within the correct option period for the period of performance indicated. Invoices may be submitted at the contractors discretion but shall not be more frequent than monthly.

2. Invoices must be submitted thru the Invoice Processing Platform (IPP) at https://www.ipp.gov.

7.0 ATTACHMENTS, APPENDIXES AND EXHIBITS

Special Conditions – Attachment 1 https://www.ipp.gov/