12241 - PWS.pdf

i

PERFORMANCE-BASED WORK STATEMENT (PWS)

Group: 402nd Software Engineering Group (SWEG) Project/Requirement Title: Install Access Control ii

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 BASIC SERVICES

3 ADDITIONAL REQUIREMENTS

3.1 Base Access

3.2 Obtaining Identification

3.3 Display of Identification

3.4 Removal of Contractor Personnel

3.5 Security Requirements

4 SECURITY

5 CONTRACTOR TRAINING

5.1 Training Requirement

5.2 Training Courses

6 CONFLICTS OF INTEREST

7 GENERAL INFORMATION

7.1 Period of Performance (PoP)

7.2 Place of Performance

7.3 Delivery

7.4 Installation

7.5 Warranty

7.6 Hours of Operation

7.7 Conservation of Utilities

8 ENVIRONMENTAL CONTROLS

8.1 Hazardous Work Environment

8.2 Contractor Safety Program

9 GOVERNMENT OBSERVATIONS

10 DATA DELIVERABLES

10.1 Table of Contract Data Requirements List (CDRL)

1 DESCRIPTION OF SERVICES

The contractor shall add two card readers to the existing access controls system for Building 229 North in room 118. The contractor shall provide and install a 150-Watt UPS power supply and enclosure, an iStar G2 Edge Controller, and an enclosure housing a 10-Port POE Switch with an LC OM1 SFP onto the wall inside room 118. The contractor shall provide and install EMT conduit from the breaker panel in the room, to power the panels. The contractor shall run EMT conduit up to the server room, through existing cores and will pull a six strand OM1 Fiber and terminate each end into a LC connector bulkhead. In the server room upstairs (Comm room 207), there is an existing enclosure, with an existing unused switch, power supply and SFP to which the contractor will connect and tie the new fiber link into the CCure server network. The contractor will run conduit from the iStar Edge panel over to the two door locations in room 118 and provide/install a PIV Keypad Card reader, an egress PIR, Emergency Egress Pushbuttons, and a magnetic lock with a built-in door position sensor for each door.

2 BASIC SERVICES

2.1 Provide and install GSTAR Edge w/ Enclosure Supports four readers (up to two Wiegand), with enclosure, 12/24VDC input.

2.2 Provide and install 150W Power Supply with two 7-amp hour batteries.

2.3 Provide and install Surge Suppression 110VAC.

2.4 Provide and install two HID Signo 40 Reader, Wall Mount w/Keypad.

2.5 Provide and install two Surface Mount Door Position with 36” armor.

2.6 Provide and install two Alarm Controls 1200LB Single Door Magnetic Lock with LED Status Indicator, Bond Sensor, and Door Status Sensor

2.7 Provide and install two STI SS2428EX-EN Indoor Only Flush or Surface Pneumatic, Illuminated, Stopper Station with EMERGENCY EXIT

2.8 Provide and install a 240-watt DIN rail power supply.

2.9 Provide and install a Managed Hardened 10-Port, L2+, 90W PoE, 1G Industrial Ring

2.10 Provide and install two wall mount enclosures for Industrial Connector Housing (ICH), holds 2 CCH connector panels.

2.11 Program and test new readers into the CCure access controls system.

2.12 Provide Shop Drawings, Product Submittals & As-Builts (CDRL A001)

2.13 Provide a 1-year warranty.

3 ADDITIONAL REQUIREMENTS

3.1 Base Access

3.1.1 Contractor shall schedule all visits and coordinate Base entry by contacting Kenneth Brock 478-926-7581 or Sherman Gore 478-926-9701. Contractors will be escorted by the Government at all times.

3.1.2 When contractor employees are inside a secure work area within Robins AFB, they shall wear visible Government-provided identification either as a part of or attached to their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

3.2 Obtaining Identification

3.2.1 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel. Upon the termination or completion of the contract, or in the case of an employee who no longer requires access to the work site, the contractor shall be responsible for promptly returning credentials to the Security Forces Pass and Registration Office. Lost badges shall be reported to the Maintenance TPMoup Security Officer within one (1) working day of the badge being lost.

3.2.2 Contractor Badges: All employees to enter Robins AFB shall have government provided badges. Contact the Project Manager/Badge Agent for the current badge application form. Badge request shall be submitted a minimum of 10 days prior to the employee’s arrival.

3.3 Display of Identification

3.3.1 When contractor employees are inside a secure work area within Robins AFB, they shall wear visible Government-provided identification either as a part of or attached to their outer clothing. The identification shall clearly identify the individual as being a contractor employee.

3.4 Removal of Contractor Personnel

The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

3.5 Security Requirements

The contractor shall comply with all Security, Force Protection, and Antiterrorism requirements enforced at each installation. The contractor shall comply with local unit in and out-processing procedures for all contractor personnel to ensure proper security-related briefings and debriefings are accomplished.

3.5.1 Security Incidents

Should a security incident occur, the contractor shall:

3.5.1.1 Immediately report to the site location Group Security Manager all available facts related to each instance.

3.5.1.2 Take such precautions as the Security Manager may reasonably require for security purposes.

3.5.1.3 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

3.5.1.4 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

3.5.1.5 Participation shall last until the investigation is complete.

3.5.2 Keys, Building Access Cards, and Building Badge Control

3.5.2.1 The Contractor shall establish and implement methods of making sure that all keys, vindicator cards, and building badges issued to the Contractor by the Government are not lost, misplaced, or used by unauthorized persons.

3.5.2.2 The Contractor shall not duplicate any keys issued by the Government.

3.5.2.3 The Contractor shall immediately report the occurrence of a lost key to the appropriate building Facility Manager, and vindicator cards and building badges to the appropriate Security Managers.

3.5.2.4 The Contractor shall prohibit the opening of locked areas by the Contractor employees to permit entrance of persons other than the Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Security Managers.

3.5.3 Communications Security

3.5.3.1 All communications with DoD organizations are subject to Communications Security (COMSEC) review.

3.5.3.2 The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

3.5.3.3 The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

3.5.3.4 The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

3.5.4 Operations Security (OPSEC)

3.5.4.1 Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for our adversaries.

3.5.4.2 No photography, or videotaping, is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

3.5.4.3 Critical Items/Information shall not be discussed outside normal contract conditions. A Critical Items/ Information List (CIL) can be provided and should not be considered all inclusive.

3.5.5 Controlled Unclassified Information (CUI

Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it’s provided to the public in accordance with DoDD 5230.09, Reference J.

3.5.5.1 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

3.5.5.2 Contractors shall comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

4 SECURITY

4.1 Contractor employees who have access to Robins Air Force Base, government facilities or critical information shall be trained on Operations Security (OPSEC), human relations, and security education and motivation within 90 days after initial assignment of the contract IAW AFI 10-701 Para. 4.1-4.2.

4.2 During performance of the contract and at the termination or completion of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel, and for prompt return of credentials to the SWEG Security Manager, 478-926- 9361, for any employee who no longer requires access to the work site. Lost badges shall be reported to the Maintenance Group Security Officer within one working day of loss.

4.3 If a security violation occurs, the contractor shall immediately report to the SWEG Security Manager all available facts relating to each instance. The contractor shall take such precautions as the Security Manager may reasonably require for security purposes.

The contractor shall take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority. The contractor shall cooperate fully and assist government personnel as the government conducts an investigation of the violation. Participation shall last until the investigation is completed.

5 CONTRACTOR TRAINING

5.1 Training Requirement

The Contractor shall ensure employees complete required block training before performing any services. The Contractor will not be penalized for hours spent attending these required courses. The Contractor shall also ensure that annual training is completed before expiration date and that new mandatory training is completed within time frames designated by the Air Force.

5.1.1 The Contractor shall ensure contractor personnel receive adequate training (safety, security, etc.). The Government will provide training on a space available/no charge basis when it is the only source of such instruction.

5.1.2 The Contractor shall maintain training and briefing records for all personnel attending Government furnished training and briefings and provide the Contracting Officer and a roster of trained personnel upon request.

5.1.3 Mandatory Training. The Contractor shall ensure Contractor personnel attend at Contractor expense all applicable training required by law, Office of Personnel Management, Department of Defense (DoD), and/or AF policy (including command and local policy).

5.2 Training Courses

5.2.1 Environmental Management System (EMS).

Environmental Management Systems (EMS) Awareness Training: All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

5.2.1.1 EMS training is provided by Environmental Management at (478) 327- 8104 or (478) 926-9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

5.2.1.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the miscellaneous tab. This option is only available to contractors who have a CAC and takes approximately 10 minutes to complete.

5.2.1.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management.

The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil.

Once the presentation is received, the contractor is responsible for ensuring that all his/her employees view the training.

5.2.2 ISO 50001-Energy Management. System Due to the WR-ALC being ISO 500001 certified, all contractors are subject to the Energy Management System mailto:78ceg.cev.FrontOfc@us.af.mil

(EnMS) requirements and shall abide by certification guidelines whenever applicable.

5.2.2.1 EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

5.2.2.2 EnMS training is provided by the Energy Assurance Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

5.2.2.3 Notification of training completion shall be sent to the Energy Assurance Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

6 CONFLICTS OF INTEREST

The Contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

7 GENERAL INFORMATION

7.1 Period of Performance (PoP)

7.1.1 The PoP shall be twelve (12) weeks.

7.2 Place of Performance.

The Contractor shall perform on-site services at the designated site location in building 229N at Robins AFB. If applicable, all performance under the warranty shall be accomplished by certified technicians at the authorized Contractor’s service facility.

mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil mailto:402MXSG.MXDEA.EnergyAssurance@us.af.mil

The Contractor shall ensure perform the access control installation services at the designated location below:

402 SWEG402 SWEG

280 Byron Street Building 229N, Room 118 Robins AFB, GA 31098-1640

7.3 Delivery

7.3.1 Government Representatives.

The following individuals will serve as Government Representatives:

Primary Government Representative Alternate Government Representative

Name: Kenny Brock Name: Brian Ledden Unit: 402 SWEG/MXDES Unit: 402 SWEG/MXDES Phone: 478-926-7581 Phone: 478-926-1970 Email: kenneth.brock.1@us.af.mil Email: brian.ledden@us.af.mil

7.3.2 The Contractor shall coordinate the delivery schedule, installation, and associated accessories with the Government Representative(s) in writing within five (5) days via email before delivery date. Also, the Contractor shall notify the Government Representative(s) listed below within one (1) day via email if the required delivery terms will not be met.

7.3.3 Shipping/Delivery. The Contractor shall deliver all items and accomplish the incidental services within 12 weeks after date of award to the following address:

7.3.4 Ship to Address

Ship To: 402 SWEG 280 Byron Street Building 229N, Room 118 Robins AFB, GA 31098-1640

Attention: Kenny Brock

7.4 Installation

The Contractor shall perform the installation of the Access Control system and associated items as listed in para. 2 at the designated location in building 229N at Robins AFB.

7.4.1 In the event that the Contractor must re-schedule the said services, the Contractor shall notify the Government Representative and the Contractor Officer within one (1) day of knowledge in writing via email. When rescheduling the said services occurs, the cost shall be at the expense of the Contractor.

7.4.2 In the event that the installation is not fully complete and/or requires deviations and/or product damages have occurred, the Contractor shall coordinate with the Government Representative(s) and the Contracting Officer via electronic email within 48 hours to provide a remedy to implement full completion of said start-up activity.

7.5 Warranty

The Contractor shall provide a twelve (12) month manufacturer’s warranty coverage for the access control system, which shall be free of defect(s) in material and workmanship to include repair and/or replacement of any defective part(s) or replacement of the product(s) from the date of inspection/acceptance.

7.5.1 The Contractor shall provide a 90-day warranty for installation coverage where the Contractor shall troubleshoot any issues with the door and associated components to include emergency service visit(s) at the expense of the Contractor to ensure the door is operational.

7.6 Hours of Operation

7.6.1 Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0600- 1600 – EXCEPT FEDERAL HOLIDAYS and other base closures.

7.6.2 Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the contractor shall not generally be required to work, and the Government shall not be billed for work not performed.

7.6.3 Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

7.6.4 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

7.7 Conservation of Utilities

The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

8 ENVIRONMENTAL CONTROLS

8.1 Hazardous Work Environment

8.1.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Robins AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 78th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

8.1.2 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

8.2 Contractor Safety Program

The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

(See Appendix A, Part II, Para 7), (CDRL A002, DI-SAFT-82080/T NOT 1, Contractor's Safety Plan).

8.2.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO.

8.2.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

8.2.3 In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to Vincent Stone 478-222-7588.

http://www.osha.gov/dcsp/vpp/index.html mailto:402mxw.se.wf@us.af.mil

9 GOVERNMENT OBSERVATIONS

During the period that the contractor is working on the Access Controls, Government personnel, other than CO, may, from time-to-time, observe contractor operations. However, these personnel may not interfere with contractor performance.

10 DATA DELIVERABLES

Documentation deliverables shall be delivered IAW this SOW and the Department of Defense (DD) Forms 1423 (CDRLs) attached to the contract unless otherwise specified by the CO through a contract modification or CO letter. Due dates falling on non-working days (Saturdays, Sundays, and recognized national (legal) holidays) shall be construed to mean the next regular working day. All due dates [i.e., 30 Days ARO] are calendar counted unless designated otherwise.

The Government has the inherent right to disapprove any data item. Therefore, the Government COR will have the right to reject or require correction of any deficiencies found in deliverables.

In the event of rejection of any deliverable, the COR, in coordination with the CO, will notify the Contractor in writing of the specific reasons why the deliverable was rejected. Rejected deliverables shall be resubmitted to the COR for re-inspection no later than COR suspense date.

The Government must approve final versions of data deliverables.

10.1 Table of Contract Data Requirements List (CDRL)

CDRL

Data

Item # Description Sow Paragraph

A001 Product Drawing and Associated Lists 2.12 A002 Contractor’s Safety Plan 8.2 A003 Accident/Incident Report App A, par 5

APPENDIX A

INDUSTRIAL SAFETY AND HEALTH REQUIREMENTS

PART I

INSTRUCTIONS

The contractor Safety and Health Plan (required IAW AFI 91-202, The US Air Force Mishap Prevention Program) shall address in detail the items listed in Part II through Part III as applicable. Repeating the referenced standard without addressing the company’s specific processes or procedures will not suffice. If task specific procedures are incorporated into a company local document, those procedures must be attached to the submitted Safety and Health Plan. Referencing the company's local procedure/document in the Safety and Health Plan is not adequate. If the company's local procedure/document is not attached; the submitted Safety Plan will be returned NOT ACCEPTED.

PART II

1. ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH (ESOH): The contractor is solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable, and the protection of their employees.

Additionally, the contractor is responsible for the safety and health of all subcontractor employees. The contractor must comply with all Federal, State, Air Force, Department of Defense, and Robins Air Force Base permits, laws, and requirements outlined in the Civil Engineering Specifications, 01560-Environmental Requirements.

2. VOLUNTARY PROTECTION PROGRAMS (VPP): The Air Force is part of the OSHA VPP. All contractors are required to familiarize themselves with the requirements of VPP.

Information on VPP can be accessed at http://www.osha.gov. The intent of the Air Force Safety Program is to prevent injuries and to communicate our safety expectations with potential offerors as well as those contractors awarded a government contract. The Air Force’s interest is to protect personnel working in or around contractor operations, and to protect Air Force equipment/property.

3. CONTRACTOR EMPLOYEES: Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: The Air Force Occupational Safety, Fire and Health Standards (DAFMAN 91-203) is frequently annotated because many of the Air Force standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, `which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant http://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=0 http://www.osha.gov/ standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

4. INSPECTIONS: Air Force Environmental, Safety, Occupational Health and Fire protection officials or responsible Quality Assurance Evaluator (QAE) may periodically enter a contractor’s workplace to verify working conditions of Air Force personnel. If an Air Force employee observes improper procedures or unsafe conditions exits which place Air Force personnel or equipment/facilities in jeopardy, the contractor will remove personnel and/or equipment from the unsafe condition and immediately notify the Contracting Officer and the Installation Safety Office. Department of Labor, OSHA inspectors are authorized right of entry to inspect any place of employment operated by an Air Force contractor. They are for the most part, “NO NOTICE” inspections. NOTE: Notify the Safety Office at (478)-222-0043 if an OSHA inspector visits your site unescorted by an Air Force Safety Technician. Noncompliance with safety requirements can result in work stoppage, inexcusable delays, and/or costly fines issued by the DOL. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. Fines and additional costs for violations levied against the contractor as a result of OSHA findings, and/or installation safety, fire, health or environmental are the sole responsibility of the contractor and shall not be passed through to the Government.

5. MISHAP NOTIFICATION: The contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-2838 during duty hours and (478)-926-3567 after hours, within four

(4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap.

Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information (CDRL A003, DI-SAFT-81563 NOT 2, Accident/Incident Report)

Note: If requested by Government Personnel (PCO/ACO), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the investigating safety office. If the government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the government personnel until the investigation is finalized and closed out.

*A CLASS A mishap is: A fatality or permanent total disability and property damage cost totaling 2 million dollars or more.

*A CLASS B mishap is: An injury resulting in permanent or partial disability or property damage cost totaling of 500,000 dollars or more but less than $2,000,000.

*A CLASS C mishap is: An injury or occupational illness resulting in lost workdays or property damage cost totaling of 60,000 dollars or more but less than $500,000.

*A CLASS D mishap is: An injury or occupational illness resulting in restricted days, transfer days, or property damage cost totaling of 25,000 dollars or more but less than $60,000.

* These numbers are subject to change.

*A CLASS E event is: An unplanned occurrence, or series of occurrences, that does not meet the reporting criteria of a mishap.

6. IMPOUNDMENT PROCEDURES: The contractor shall establish written impoundment procedures, as part of their Safety and Health Plan. Impound data must be included in the Mishap Notification Procedures as applicable. As a minimum, the procedures must address:

a. Appointment of Impound Authority in writing (copy faxed to QAP and Safety Office)

b. Impound Authority e-mail address and phone numbers.

c. Specific instructions (cordon, facility locked facility, etc.) to secure the site or government asset, to prevent tampering with the aircraft, site or government assets.

d. Specific instructions or measures to ensure only authorized personnel directly involved in management, SAFING, troubleshooting, or repair of aircraft or equipment gain access to the impound site

e. Additional guidance is located within AFI 21-101, AFMC Supplement 1 and WR-ALC I 91-204

7. CONTRACTOR SAFETY AND HEALTH PROGRAM: The contractor shall establish and maintain an acceptable safety and health program.

a. Contractor Safety and Health Manager. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation.

b. Contractor’s Safety and Health Plan. Contractor shall prepare a safety and health plan in accordance with PART I, PART II, and PART III; incorporating the listed elements above, and the flagged items below in PART II and PART III of this Appendix, prior to award. The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan. The plan must be accepted by the government prior to work commencing and will be incorporated into the awarded contract. Should a master safety and health plan remain on file with the Installation Safety Office; the contractor must ensure that it is current, updated, and includes all elements below. An addendum to the plan must include the processes noted below:

(1) Changes to the Plan. If, during the performance of this contract, changes to the contractor’s Safety and Health Plan are required, the contractor shall submit a revised Safety and Health Plan to the following Contracting Monitor: 402 MXSG/OB, (478) 926-8579. The accepted revised Safety and Health Plan shall then be incorporated by contract modification as an attachment or by reference.

(2) Tracking Rates. The Contractor’s Safety and Health Plan shall identify how their Total Case Incident Rate (TCIR) & Days Away, Restricted and/or Transferred (DART) rates, or comparable insurance rates or compensation injury rates will be tracked, and the corrective measures to be used if these rates begin to decline. The contractor must also describe the processes and procedures to be used to track their compliance with their Safety and Health Plan and how they will correct any deviations from the plan, when and if identified.

PART III

The following checked items are required elements for performance of this contract. The contractor’s safety and health plan shall address how compliance with these requirements will be ensured. The safety plan shall clearly define company procedures on specific tasks/processes, personnel qualifications, how facilities comply with fire requirements to include the electrical wiring and fire protection systems installed (i.e., fire suppression, fire detection, fire extinguishers, firewall ratings, etc.) required equipment used to accomplish tasks and other necessary requirements to fulfill the checked items for the protection of government personnel and property. The contractor’s safety and health plan shall meet but may exceed the referenced standards. The contractor must ensure AF Civil Engineering Support Agency (AFCESA) Engineering Technical Letters (ETL) are incorporated into their safety and health plan as applicable.

Note regarding Motor Vehicles: Installation Commanders of all DOD installations in the United States and over which the United States has exclusive or concurrent legislative jurisdiction are delegated the authority to establish additional vehicular and pedestrian traffic rules and regulations for their installations. All persons on a military installation shall comply with locally established vehicular and pedestrian traffic rules and regulations. A person found guilty of violating, on a military installation, any State vehicular or pedestrian traffic law or local DoD 5525.4, paragraph 3 – 4: Pursuant to the authority established in Enclosure 1, installation vehicular or pedestrian traffic rule or regulation made applicable to the installation under the provisions of this directive is subject to a fine of not more than $50 or imprisonment for not more than 30 days, or both, for each violation (40 U.S.C., Section 318c (reference d).

X, Yes, does apply to this contract

Note: MANDATORY for on installation services.

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic-controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

X, Yes, does apply to this contract

MOTOR VEHICLES: Contractor shall comply with the standards in: DAFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards, *, Chapter 32, DoD Directive 5525.04, Enforcement of State Traffic Laws on DoD Installations", *, DoDI 6055.04, DoD Traffic Safety Program, *, AFI 91-207, USAF Traffic Safety Program, *, and AFI 91-207, AFMC Supp 1, *.

Each applies to all persons at any time on an Air Force installation and includes all leased, owned, or privatized property including housing areas. In addition, DAFI 13-213, Airfield Driving, *, and applicable local guidance applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on an Air Force installation, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission. Note: Installation commanders of all DoD installations in the United States and over which the United States has exclusive or concurrent legislative jurisdiction are delegated the authority to establish additional vehicular and pedestrian traffic rules and regulations for their installations. All persons on a military installation shall comply with locally established vehicular and pedestrian traffic rules and regulations. IAW DoD Directive 5525.04, paragraph 3.4.; a person found guilty of violating, on a military installation, any State vehicular or pedestrian traffic law or local installation vehicular or pedestrian traffic rule or regulation made applicable to the installation under the provisions of this Directive is subject to a fine of not more than $50 or imprisonment for not more than 30 days, or both, for each violation (40 U.S.C., Section 318c (reference d).

X, Yes, does apply to this contract

WALKING – WORKING SURFACES: Contractor shall comply with the standards in:

DAFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards, *, Chapter 7, 29 http://www.e-publishing.af.mil/shared/media/epubs/AFOSHSTD91-501.pdf http://www.dtic.mil/whs/directives/corres/pdf/605501p.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFI91-207.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFOSHSTD91-501.pdf http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10112

CFR 1910, Subpart D and NFPA 101, Life Safety Code. All interior walking and working surfaces which are part of the means of egress shall remain clear at all times and comply with the requirements of NFPA 101. Floors shall be kept in good condition and free of defects that can endanger workers or interfere with the handling of materials. Housekeeping – methods and controls are in place to minimize tripping hazards, the accumulation of flammable/combustible materials, etc. Portable metal ladders – methods and controls are in place to ensure inspection and safe use. Open-sided floors/platforms/runways must be protected and not left uncovered to prevent injury.

X, Yes, does apply to this contract

POWERED PLATFORMS, MANLIFTS AND VEHICLE-MOUNTED WORK

PLATFORMS: Contractor shall comply with the standards in: DAFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards, *, Chapter 16, and 29 CFR 1910 Subpart F.

Manlifts are used for the purpose of allowing workers to perform duties at elevated levels. A competent and qualified person must be onsite to make decisions on manlift operations.

Note: Fall restraint is the preferred method for fall protection. Contractor’s Safety Plan shall also address:

- Personal Fall Arrest Systems (PFAS) {body harness, lanyard, lifeline, etc., inspections}

- Manlift – maintenance, inspection, and operation

X, Yes, does apply to this contract

CRANES, DERRICKS, HOISTS, ELEVATORS, AND CONVEYORS: Contractor shall comply with the standards in: 29 CFR 1926 Subpart N – Cranes are used to move material, simplify materials handling and heavy or bulky supplies and equipment. Load capacities and operating speeds must be posted; special hazard warnings and instructions – visible to operator;

hand signals – per ANSI standard for type of crane in use and inspections are performed by a competent person. Personnel must be trained/qualified/certified by a nationally recognized crane certification league to operate these items.

X, Yes, does apply to this contract

MATERIALS HANDLING AND STORAGE: Contractor shall comply with the standards in:

DAFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards, *, Chapter 12, 29 CFR 1926.250, 953, 957 and 29 CFR 1910.101, Subparts F, H & N; and 29 CFR 1910.178, Powered Industrial Truck. Contractor’s Safety Plan shall also address:

- Storage and handling of materials http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10112 http://www.e-publishing.af.mil/shared/media/epubs/AFOSHSTD91-501.pdf http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10115 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10928 http://www.e-publishing.af.mil/shared/media/epubs/AFOSHSTD91-501.pdf http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10928 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10928 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10117

- Disposal of trash from elevations

- Personnel lifting techniques--proper storage to prevent shifting, for stability, etc.

- Rigging (requirements, inspection, components, and qualifications)

- Equipment (use in handling materials)

- Industrial trucks (training, inspection, maintenance, and safe use)

X, Yes, does apply to this contract

PERSONAL PROTECTIVE EQUIPMENT: Contractor shall comply with the standards in:

DAFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards, *, Chapter 14, 29CFR1910.132, 134, 136 Subpart I and 29 CFR 1926, 28, 95, 100, 101, 102, & 951.

Personnel protective equipment is required to be worn when employees are exposed to a potential hazard, working overhead, falling objects, etc. Contractor’s Safety Plan shall also address:

- Eye and face protection

- Head protection

- Foot Protection

- Electrical protective equipment

- Hand protection

- Safety harnesses, lifelines, and lanyards.

X, Yes, does apply to this contract

ELECTRICAL: Contractor shall comply with the standards in 29 CFR 1910 Subpart S, 29 CFR 1926 Subpart K, DAFMAN 91-203 Air Force Occupational Safety, Fire and Health Standards, 24 April 2023, Chap 8, Electrical Safety and NFPA 70/70E. All electrical wiring must be IAW National Electrical Codes (NEC) 70/70E. Electrical wiring and equipment shall be a type listed by UL or another recognized listing agent. Contractor’s Safety Plan shall also address:

- Selection and use of work practices

- Training (basic electrical safety knowledge)

- Use of equipment (handling, visual inspection, rating of equipment)

- GFCI Protection for outside contractor drops and wet/damp areas

- Arc Flash

X, Yes, does apply to this contract http://www.e-publishing.af.mil/shared/media/epubs/AFOSHSTD91-501.pdf http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10118 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10909 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10135 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10915 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10915

HAZARDOUS ENERGY CONTROL PROGRAM ELEMENTS (LOCKOUT-TAGOUT):

Contractor shall comply with the standards 29 CFR 1910 Subpart S, 29 CFR 1926 Subpart K, DAFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards, 24 April 2023, Chap 21, Hazardous Energy Control and WR-ALC OI 91-203 Control of Hazardous Energy (Lockout and Tag out) and NFPA 70. Contractor’s Safety Plan shall also address:

- Purpose of hazardous energy control program

- Employee training

- Lockout/tagout procedures-Removal of locks and tags

- Periodic inspections

- Restoring equipment to normal operations

- Arc Flash

- Portable Fire Extinguishers (proper type, inspection, maintenance, testing, and training)

X, Yes, does apply to this contract

HAND AND PORTABLE POWERED TOOLS AND OTHER HAND-HELD

EQUIPMENT: Contractor shall comply with the standards in: DAFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards, *, Chapter 11, 29 CFR 1910 Subpart P and 29 CFR 1926 Subpart I. Contractor’s Safety Plan shall also address:

- Inspection

- Proper use

- Guarding

- Maintenance

- Control of rotating parts, flying chips, and sparks

X, Yes, does apply to this contract

MEDICAL AND FIRST AID: Contractor shall comply with the standards in 29 CFR 1910 Subpart K and 29 CFR 1926 Subpart C. Contractor’s Safety Plan shall also address:

- Adequate first aid supplies

- Trained employee to render first aid

- Recordkeeping

- Reporting and investigating accidents/incidents

- Off-site physician(s)

- Maintenance of and employee access to exposure monitoring data and medical records

X, Yes, does apply to this contract http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10135 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10915 http://www.e-publishing.af.mil/shared/media/epubs/AFOSHSTD91-501.pdf http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10132 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10913 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10913 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10122 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10122 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id=10907

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced. Refuse, trash, and debris will be collected daily and not left on site to prevent hazards during high winds and inclement weather.

X, Yes, does apply to this contract

FIRE PROTECTION FOR FACILITIES: Contractor’s procedures shall comply with:

DAFMAN 91-203, Air Force Occupational Safety, Fire and Health Standards, *, Chapter 6, NFPA 10, Portable Fire Extinguishers, 2010 Edition; NFPA 13, Installation of Sprinkler Systems, 2013 Edition; NFPA 33, Spray Application Using Flammable or Combustible Materials, 2013 Edition; NFPA 70, National Electrical Code, 2014 Edition; NFPA 72, National Fire Alarm Code, 2013 Edition; NFPA 91, Exhaust Systems for Air Conveying of Vapors, Gases, Mists, and Noncombustible Particulate Solids, 2010 Edition; NFPA 409, Aircraft Hangars, 2011 Edition; NFPA 410, Aircraft Maintenance, 2010 Edition; NFPA 418, Fire protection for Heliports, 2011 Edition; NAS 3306, Facility Requirements for Aircraft Operations, May 00 and RAFBI 32-2001, The Fire Protection Operations and Fire Prevention Program, 6 June 16, and Air Force Civil Engineer Support Agency (AFCESA) Engineering Technical Letters (ETL) listed in PART III.

PART IV

Air Force Civil Engineering Center (AFCEC) Engineering Technical Letters (ETLs).