FBO_8_Amendment_001_Attachment_1_Pre-Conference_Agenda_08_30_2018_COR_CI_Contractors.pdf

Pre-Teleconference/Site Visit (SERVICES)

WELCOME

References:

• FAR Clause 52.236-27 Site Visit (Services)

• FAR Clause 52.236-2 Differing Site Conditions

• FAR Clause 52.236-3 Site Investigations and Conditions Affecting the Work

INTRODUCTIONS

USDA NRCS Representatives:

• Danny Mandell, Contracting Officer,

• Ronald Young, Contracting Officer Representative (COR),

• Elizabeth Marks, Construction Inspector (CI)

PLAN OF ACTIVITIES

1. Short meeting to discuss Solicitation

2. Planned/Organized Site Visit (Services)

3. Anticipated Duration: 2 – 3 hours

TYPE OF CONTRACT AND SET ASIDE

SOLICITATION NO. 121A2318Q0043

PROJECT DESCRIPTION: Seagreen, LLC WRPO Restoration

REQUEST FOR QUOTATION (RFQ):

TOTAL SMALL BUSINESS SET-ASIDE

NAICS CODE: 115112, Soil Preparation, Planting, and Cultivation, SIZE STANDARDS $7.5 Million (3 years average receipts)

ESTIMATE PRICE RANGE: $25,000 - $100,000

GENERAL STATEMENT: SOLICITATION REQUIREMENTS

System for Award Management Registration (CO) FAR PART 52.204-7 System for Award Management (SAM).

1. Requires that a prospective awardee shall be registered. Meaning, in an “ACTIVE” status, in the SAM Database prior to award, during performance of the contract, through final payment of any contract resulting from this solicitation.

2. Go directly to www.sam.gov, registration is FREE!

ATTACHMENT 1 to Amendment 001, dated 08 30 2018 Solicitation 121A2318Q0043 Seagreen, LLC WRPO

Restoration, County of Columbia, State of New York http://www.sam.gov/

Note: If you google it, instead of going directly to www.sam.gov, you will get a different entity that will be more than happy to register your company in SAM, but there is a catch, they will charge you anywhere from $500 to $1000, so don’t “google” go directly to www.sam.gov.

3. Annual Representations and Certifications The NAICS code for this requisition is 237990, small business size standards is $36.5 million.

52.264-4 Inspection and Acceptance.

• The COR/CI will inspect and accept the services to be provided under this contract.

52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984) The performance time for this project is …….. 90 calendar days. Contractor is required to commence work under this contract within 5 calendar days.

• Performance time begins when the Notice to Proceed (NTP) is issued. This time includes, the start date and all the way through completion of the work to include final site clean-up of the premises.

52.242-12 Stop Work Order (Aug 1989)

• The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or part, of the work called for by this contract.

MAXIMUM WORK WEEK:

(1) Include Holidays that you are not allowed to work on

(2) Holidays that you are permitted to work on (NOTE: If you wish to work on one of these days, then you must submit a letter to CO through the COR requesting to work on these holidays at least 5 calendar days in advance of that holiday)

52.249-70 Time Extensions for Unusually Severe Weather (Nov 2013)

Contract Administration Data

• Authority, Duties, and Responsibility of the Contracting Officer’s Authority and Contracting Officer

Representative

Designated Payment Office

• Electronic Invoicing and Payment Requirements – Invoice Payment Platform (IPP).

Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) Invoices must be submitted electronically through the United States (US) Department of Treasury’s Invoice Processing Platform (IPP) or the Contractor must be willing to accept payment by Government Purchase Card.

Contractor must use the IPP website at https://www.ipp.gov, to register, access, and use IPP for submitting invoices. Contractor can call (866) 973-3131 for assistance.

NOTICE. Under this contract, invoices submitted by means other than IPP will not be accepted by the Contracting Officer, unless the CO have authorized alternate procedures in writing

ATTACHMENT 1 to Amendment 001, dated 08 30 2018 Solicitation 121A2318Q0043 Seagreen, LLC WRPO

Restoration, County of Columbia, State of New York http://www.sam.gov/ http://www.sam.gov/ https://www.ipp.gov/

1. PROCESS OF SUBMITTING INVOICES:

a. When submitting an invoice for payment, whether progress/partial or final, invoices must first be submitted to the Contracting Officer Representative (COR) for review and approval before entering it in IPP.

b. CO will be the final approval of any invoice submitted in IPP, only when the COR has approved and certify the invoice and which constitutes acceptance of work completion.

c. Method/Submission of Payments will be in accordance with each item of work as stated in the Specifications, SECTION H – SPECIAL CONTRACT REQUIREMENTS

• 52.236-13 Accident Prevention (Nov 1991),

• 452.236-72 Use of Premises (Nov 1996),

• 452.236-73 Archaeological or Historic Sites (Feb 1988),

• 452.236-74 Control of Erosion, Sedimentation, and Pollution (Nov 1996).

Contractors are responsible for erosion, sedimentation, and pollution control requirements to include obtaining all the required permits.

PART II – CONTRACT CLAUSES

• By reference, but have the same force and effect as if they are given in full text.

Clauses that are incorporated in FULL TEXT:

• 52.204-21 Basic Safeguarding of Covered Contractor Information System (Jun 2016)

• 52.222-36 Equal Opportunity for Workers with Disability (Jul 2014),

• 52.225-1 Buy American – Supplies (May 2014).

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

• Attachments to the solicitation and the contract packet

PART IV – REPRESENTATIONS AND INSTRUCTIONS

• 52.204-8 Annual Representations and Certifications (Jan 2017) o READ paragraphs (a) through (b) especially (b)(2) last sentence…..The offeror shall indicate which option applies by checking one of the following boxes:

(i) Paragraph (d) applies;

(ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

• 52.204-5 Certification Regarding Responsibility Matters (Oct 2015)

• 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

NOTE: All the above clauses need to be completed and included with your quote submission.

ATTACHMENT 1 to Amendment 001, dated 08 30 2018 Solicitation 121A2318Q0043 Seagreen, LLC WRPO

Restoration, County of Columbia, State of New York

SECTION L – Instructions, Conditions, and Notices to Offerors or Respondents

• 52.216-1 Type of Contract (Apr 1984),

• 52.233-2 Service of Protest (Sep 2006),

• 52.233-70 Protest to the Agency (Mar 2016),

• 452.204-70 Inquires (Feb 1988),

• 452.219-70 Size Standard and NAICS Code Information (Sep 2001),

• 452.237-71 Pre-Bid/Pre-Postal Conference (Feb 1988), SECTION M – Evaluation Factors for Award

• 4I-52.214-1 Award Restrictions (NRCS, AMB, Aug 1987).

Items of Work for Selected Specifications

NRCS Quality Assurance (COR) See FAR 52.246-12 Inspection of Services which will describe the types of inspection NRCS may make during contract performance.

Surveying/Site Layout (COR) FAR Part 52.236-17 Layout of Work

Explain who will be responsible for surveys related to original site layout, quantity determinations, construction control and final inspection, i.e,

- Identify the reference markers that will be used to establish line and grad for the work

- describe any qualifications required for Contractor’s surveying personnel, Ingress/Egress Roads (COR) Identify the official ingress/egress roads and the conditions of these roads expected on completion of the project.

NOTE. Contractor is expected to leave the ingress/egress roads in “as good or better” condition than they found them.

Work Limits (COR) Show the approximate work limits and explain that they are to confine all work, storage and parking to the identified work limits (if applicable).

Clearing Limits (COR) Identify how the clearing limits will be marked in the field. Identify any specific areas that are not to be cleared and how they will be protected (if applicable)

Borrow Areas (COR) (if applicable) Identify the location of the borrow areas and any notable requirements for borrowing materials.

Waste Areas (COR) Identify the designated waste are and any special requirements

ATTACHMENT 1 to Amendment 001, dated 08 30 2018 Solicitation 121A2318Q0043 Seagreen, LLC WRPO

Utilities (COR) Point out any known underground or overhead utilities within the work area and point out any contractual or state/local requirements for contracting utility owners or a one-call notification system.

NOTE. Contractors are responsible for all permits and dig test requirements.

Any Other Site Specific Concerns (If applicable)

CONCLUSION (CO)

Quote Preparation Summary

- Estimated Price Range $25,000 to $100,000

ADDITIONAL INSTRUCTIONS - PREPARATION OF QUOTES

In order to receive complete consideration for award of a contract, prospective Quoters are requested to submit quotes consisting of the following:

1. Completed STANDARD FORM (SF) 1449, sign and date

2. Completed PRICING SCHEDULE, page 3;

3. Complete all other representations and certifications required by Section K and not already completed in the System for Award Management (SAM), page 20;

4. Provide evidence of registration in SAM and that status is “Active”.

5. Complete 52.204-8 Certification Regarding Responsibility Matters. (OCT 2015), page 22;

6. 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law (FEB 2016), page 24.

Failure to provide any of the documents required above will result in a non-responsive quote.

Prospective Offerors shall mail and/or email one copy of their quote packet, applicable clauses, and/or provisions to:

USDA NRCS, Attention: Danny Mandell, Contracting Officer, W.R. Poage Federal Building, 101 South Main Street, Suite 200, Temple, Texas 76501. Quote packets may be hand-delivered or mailed in (USPS/UPS/FedEX) but must arrive no later than September 12, 2018, 1:00 pm (CDT)

Please write down the solicitation no. 121A2318Q0043, on your quote packet, if you plan to mail your quotes.

EMAIL QUOTES WILL BE ACCEPTED.

ATTACHMENT 1 to Amendment 001, dated 08 30 2018 Solicitation 121A2318Q0043 Seagreen, LLC WRPO