121834 OR Solicitation Notice Intent to Award.docx

The document is a Solicitation Notice of Intent to Award issued by the Nebraska Department of Administrative Services (DAS), Materiel Division, State Purchasing Bureau (SPB) for a comprehensive three-year commodity contract for Light Bulbs, Ballasts, and Retrofit Kits. The solicitation (Bid Number 121834 OR) will utilize a two-phase reverse auction process, with unpriced solicitation responses due by May 8, 2025, and an online reverse auction scheduled for May 21, 2025. The contract will cover 84 repetitively purchased lighting products, including fluorescent tubes, LED bulbs, metal halide lamps, and electronic ballasts, with estimated annual quantities ranging from 3 to 17,334 units. Deliveries will span multiple Nebraska Department of Corrections facilities in cities like Lincoln, Omaha, Beatrice, and Grand Island, with a contract term that includes potential two-year renewal options.

The procurement process includes evaluation criteria focusing on price, location, quality, delivery time, and vendor qualifications, with vendors required to provide percentage discounts off manufacturer's current price lists. A 2.5% transaction fee will be payable to eBridge for awarded contracts, and pricing will remain fixed for the initial 180 days. The State reserves the right to award contracts to multiple vendors and is not establishing an exclusive arrangement, allowing flexibility in procurement. The solicitation includes potential preferences for resident disabled veterans and businesses in designated enterprise zones. Political subdivisions within Nebraska will be permitted to utilize this contract, expanding its potential scope and impact. The contract structure accommodates both a core list of frequently purchased items and a catalog/non-core list of additional products to enable broader vendor participation.