Buy # 1214533

Buyer Organization: DOT Pipeline and Hazardous Materials Safety Administration Buyer Rep: La'Quise Durham Buy Description: Joint Pipeline Advisory Committees: Repair Criteria Review Internal Description: Joint Pipeline Advisory Committees: Repair Criteria Review Solicitation No.: 693JK327R1 Seller Pricing Requirement: Non-Priced Line Items Start Date / Time: 10/14/2026 16:26 ET End Date / Time: 11/02/2026 11:30 ET

Set-Aside Requirement: No Set-Aside Restriction Contract Vehicle: Open Market Seller Community: Marketplace Seller Community (All qualified Sellers can bid)

SAM Contract Opportunity: Yes

FAC: 2026-01

Purchase Description: Meet or Exceed Specialized Buy Type: No Contracting Method: Lowest Price Technically Acceptable (LPTA) Award Type: Purchase Order, Delivery Order, or Purchase Card Seller Question Deadline: 10/21/2026 11:00 ET Reverse Auction: Yes

Your Bid Summary

Total Sellers Notified: 1,109 Watch List: 0 Draft Bids: 0 Seller Question: 0 Total Sellers Bidding: 0 Number of Bids: 0 Number of No Bids: 0

Marketplace Results for: 1214533 Report generated 10/14/2026 16:27:30 ET

Buy Information

Target Price

Total Target Price: $50,000.00 - Target Price is Inactive Bid Decrement: $100

Suggested Sellers

Company Name Phone Sales Rep Email

No sellers added

Category

PSC V2 -- TRAVEL, LODGING, RECRUITMENT SVCS

Sub-category

PSC V231 -- TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL

NAICS

721110 -- Hotels (except Casino Hotels) and Motels

Delivery

Special Delivery Instructions - See Statement of Work/ Delivery Attachment

Shipping Address

La'Quise Durham

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Line Item(s)

Item No. Description Qty Unit Non-Priced Line Items

001 Meeting Space in Washington, D.C. Metropolitan Area for 2 days (December 2–3, 2026, 9:00 AM – 5:00 PM EST daily). Main Meeting Room requires U-shaped table setup with seating for 25 in front of audience seating. Includes 1 Breakout Room equipped with tables and seating for 20 people and screen/large monitor with HDMI cable. ** See attached SOW for full details **

1 JOB

002 Audio-Visual (AV) & IT Package: High-speed/VPN Wi-Fi; 2 large projection screens with digital projectors; 20 to 25 table push-to-talk microphones at U-shaped table setup; 3 6-foot power strips for table participants; dedicated power outlet and direct house audio feed for court reporter/transcription; hybrid video conferencing (Zoom/ Teams/Meet) with laptop audio integration; sound mixing and all cabling/hardware. ** See attached SOW for full details **

1 JOB

003 Lodging Accommodations Room Block (Zero-dollar contract liability, non-priced): Single room accommodations for up to 40 total room nights (Check-in: December 1, 2026; Check-out: December 4, 2026). Rooms offered at or below prevailing Federal Government Per Diem rate per night, extended 1 day prior/post-event. Billed directly to individual attendees. Subject to Zero Attrition Clause and Government right to cancel up to 5 rooms within 72 hours prior to event start at no cost. ** See attached SOW for full details **

40 Room Nights

Non-Priced

004 Beverage Service: Continuous water, coffee, and tea service throughout both days (9:00 AM – 5:00 PM EST daily) for all attendees. No additional food catering services required under this contract. ** See attached SOW for full details **

1 JOB

Seller Attachment(s): Required

Layout & Visual Requirements: > Please include the following with your quotation to evaluate technical acceptability: Floor Plans:

Detailed schematics of proposed spaces showing dimensions, ceiling heights, and any obstructions. Photos & Details: Current photos of spaces and partition setup.

Buy Attachment(s)

No. Document Name Document Size

001 SOW_Joint_Pipeline_Advisory_Committees_Repair_Criteria_Review.docx 26 KB

Bidding Requirements

Open Market: Open Market bids are accepted in this solicitation; however, please refer to the specifications below, including 'Set- Aside Requirement' provision, for additional requirements.

Contracting Method - Lowest Price Technically Acceptable (LPTA): The Government intends to select for award the one responsible quote which conforms to the Bidding Requirements and Buy Terms in the auction, proposes a price that is fair and reasonable, and provides the Lowest Priced, Technically Acceptable (LPTA) quote meeting the specifications of the requirement. If the lowest priced quote is not found to be Technically Acceptable, the government will evaluate the next lowest priced quote, and so on. Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.

Meet or Exceed: The Buyer is allowing Sellers to submit bids that either meet or exceed the requested specification. Sellers MUST enter exactly what they are bidding (including make, model, and description) into the blank description field in order for the bid to be considered.

Minimum Bid Decrement is $100: The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount.

The reduction is based on the total order and must be satisfied within the rebid minimum.

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Joint Meeting of the Liquid and Gas Pipeline Advisory Committees – Repair Criteria Rulemaking

PHMSA PIPELINE HAZARDOUS MATERIALS SAFETY ADMINISTRATION (PHMSA)

1.0 PROJECT SCOPE & LOCATION The Contractor shall be responsible for furnishing appropriate meeting space, audio-visual (AV) support, technical services, beverage service, and overnight lodging accommodations for the Joint Meeting of the Liquid and Gas Pipeline Advisory Committees to review the Repair Criteria rulemaking.

· Geographic Location: All proposed venues must be located within the Washington, D.C. metropolitan area.

· Performance Period / Event Dates: December 2 – 3, 2026 (2 consecutive days).

· Daily Operating Hours: 9:00 AM to 5:00 PM EST daily.

2.0 MEETING SPACE & CONFIGURATION REQUIREMENTS

2.1 Main Meeting Room (General Session)

· Capacity & Layout: Must comfortably accommodate all meeting participants with U-shaped table configuration with seating for 25 in front of seating for the audience.

· Technical Requirements: Electrical outlets (e.g. 3 6-foot power strips for participants at the table.) Dedicated, easily accessible electrical power outlets for court reporter equipment and real-time transcription setup with direct feed from house audio. Ability to accommodate PHMSA staff laptop that will present the slides from the U-shaped table with the capability of bringing audio into the room from Zoom while allowing Zoom participants to hear the audio inside the room.

· Schedule: Required for both days (December 2–3, 2026) from 9:00 AM to 5:00 PM daily.

2.2 Breakout Room (PHMSA Staff)

· Capacity & Layout: One (1) separate breakout room equipped with tables and seating for 20 people.

· Technical Requirements: Screen/Large monitor with HDMI cable.

· Schedule: Required for both days (December 2–3, 2026) from 9:00 AM to 5:00 PM daily.

3.0 AUDIO-VISUAL (AV) & TECHNICAL REQUIREMENTS

The Contractor shall provide a complete, turn-key Audio-Visual and IT infrastructure package, including:

· Internet Access: High-speed, VPN-capable Wi-Fi internet access dedicated for all meeting attendees and staff.

· Display Systems: Two (2) large projection screens along with contractor-provided digital projectors suitable for clear viewing throughout the main room. (Depending on visibility, may need two large monitors for the audience.)

· Microphone Package:

· 20 to 25 table [push to talk microphones arranged at a head table / U-shaped table setup with seating for 20-25.

· Sound System & Audio Integration: Complete integration with house sound system, sound mixing boards, amplifiers, and associated audio hardware.

· Hybrid / Virtual Capability: Integrated Video Conferencing and Live Streaming capabilities compatible with Zoom, Microsoft Teams, and Google Meet.

· Supporting Hardware: All necessary extension cords, power strips, surge protectors, and HDMI/video signal cabling.

4.0 FOOD & BEVERAGE (F&B) / CATERING SERVICES

· Beverage Service Only: The Contractor shall provide continuous water, coffee, and tea service throughout both days (9:00 AM – 5:00 PM) for all attendees.

· No Additional Catering: No other meal or food catering services will be ordered or provided under this contract.

5.0 LODGING ACCOMMODATIONS & ROOM BLOCK

The Contractor shall secure a sleeping room block for event participants under the following terms and conditions:

· Rate & Extension Requirement: Sleeping rooms must be offered at or below the prevailing Federal Government Per Diem rate per night, excluding tax. The Contractor agrees to extend this identical government rate one (1) day prior to and one (1) day after the official meeting dates based on space and room block availability.

· Billing Structure (Individual Pays): Room block billing must be handled directly by individual attendees via GSA SmartPay Travel Cards or personal payment methods. Room block utilization, individual reservations, and associated costs shall not be included in the final commercial price proposal or billed to the government master account (Zero-dollar contract liability).

· Zero Attrition Clause: The established room block shall not be subject to an attrition clause, minimum pickup requirements, or any financial penalties for under-allocation.

· Room Block Cancellation Policy: The Government retains the explicit right to cancel up to five (5) individual sleeping rooms within 72 hours prior to the event start date at zero cost or penalty to the Government.

· Confirmation: The finalized room block configuration and booking instructions must be confirmed via email directly to the designated meeting coordinator.

SOW_Joint_Pipeline_Advisory_Committees_Repair_Criteria_Review.docx

Bidding Requirements

Purchase Order, Delivery Order, or Purchase Card: Buyer intends to issue award using a purchase order, delivery order, or purchase card. If utilizing a purchase card, Buyer will communicate account information to Selected Seller outside of the Marketplace.

Set-Aside Requirement: There is no Set-Aside restriction for this Buy.

Use of Unison Marketplace: Buyers and Sellers agree to conduct this transaction through Unison Marketplace in compliance with the Unison Marketplace Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.

Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.

Default Terms: Unless otherwise specified in the Buy Terms, below, Bid must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)

Special Delivery Instructions: The Buyer has provided special instructions for delivery – See Statement of Work/Delivery Attachment.

Non-Priced Line Items: The Buyer is requiring interested Sellers submit Bids with pricing for certain Line Items and not for other Line Item(s).

Buy Terms

Name Criteria

52.217-10 Reverse Auction

(a) Definitions. As used in this provision— Reverse auction means the process for obtaining pricing, usually supported by an electronic tool, in which offerors see competing offerors'' price(s), without disclosure of the competing offerors'' identity, and have the opportunity to submit lower priced offers until the close of the auction.' Reverse auction service provider means a commercial or Government entity that provides a means for conducting reverse auctions when acquiring supplies or services to be used by the Government.' (b) Reverse auction. The Government intends to conduct a reverse auction under this solicitation to award a contract or blanket purchase agreement.' (c) Offeror agreement. By submission of a quote or proposal in response to the solicitation, the Offeror agrees to participate in the reverse auction and agrees that the Government may reveal to all Offerors the offered price(s) in the auction, without revealing any Offeror''s identity, except for the awardee''s identity subsequent to an award resulting from the auction. The Offeror may withdraw its agreement to further participate in the process by withdrawing its offer before the close of the auction by notifying the Contracting Officer via the contact method identified in the solicitation.' (d) Only one offer. If the reverse auction produces only one offer, the Government reserves the right to cancel the auction.' (e) Release of information. The Government may use a reverse auction service provider to conduct the reverse auction. Any price or proposal information or source selection information received by the reverse auction service provider in relation to the reverse auction shall not be released, outside of the Government, unless otherwise required by law. However, this does not prevent the Government from revealing to all Offerors the offered price(s) in the auction, without revealing any Offeror''s identity. Price or proposal information includes, but is not limited to—' (1) Contractor bid or proposal information, as defined at Federal Acquisition Regulation 3.104-1; and' (2) Information identified by the Offeror as restricted from duplication, use, or disclosure—in whole or in part—for any purpose other than to evaluate the Offeror''s price or proposal.' (End of provision)

Equipment Condition New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

Offer Period Bid MUST be good for 30 calendar days after close of Buy.

Shipping Condition Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

SAM Requirement This solicitation requires registration with the System for Award Management (SAM) at the time an offer or quotation is submitted, excluding the exceptions outlined in FAR 4.1102(a). Registration information can be found at www.sam.gov.

Commercial Items Terms and Conditions

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the

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Buy Terms

Name Criteria selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

PHMSA TAX

EXEMPTION STATUS

In accordance with Federal Acquisition Regulation (FAR) Part 29.302 (a), Application of State and local taxes to the Government, "Generally, purchases and leases made by the Federal Government are immune from State and local taxation."

Cancellation Room Policy

The government has the right to cancel up to 5 rooms, 72 hours prior to the event at no cost to the government.

Location Requirement The contractor shall be responsible for furnishing appropriate meeting space for the PHMSA Joint Pipeline Advisory Committees Repair Criteria Review within the Washington, D.C. metropolitan area.

All-Inclusive Pricing & Tax Exemption

Quotes shall be all-inclusive (inclusive of all applicable fees, service charges, labor, and equipment). No additional percentage fees, administrative fees, or separate service charge add-ons will be allowed post-quote. Federal Government purchases are tax-exempt per FAR 29.302; quotes shall not include any state or local taxes.

Bid Summary

Seller Bid # Delivery Days Total Price

Marketplace Past Performance

Awards Cancels Notes

You have no bid information

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Chronology

Buy # Status Status Date/ Time Solicitation #

Contract Type Set Aside

Start Date/Time

End Date/Time

1214533 Open 10/14/2026 16:26

693JK327R1 Open Market No Set- Aside Restriction

10/14/2026 16:26

11/02/2026 11:30

My Comments

Buy # Initiator Timestamp Note

No comments found.

Current Questions / Responses

Buy # 1214533 Seller Question Deadline: 10/21/2026 11:00 AM ET

Quest. # Timestamp Description Asked By Seller Organization

No questions found.

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