121-040225BB.pdf

STATE OF NORTH CAROLINA

Rowan-Cabarrus Community College

Request for Proposal #: 121-040225BB

Waste Management Services

Date of Issue: April 2, 2025

Proposal Opening Date: April 29, 2025

At 2:00 PM ET

Direct all inquiries concerning this RFP to:

Ben Brown

Facilities Operations & Maintenance Director

Email: ben.brown@rccc.edu

Phone: 704-216-3453

Proposal Number: 121-040225BB Vendor: __________________________________________

Request for Proposal #

121-040225BB

For internal State agency processing, including tabulation of proposals in the Interactive Purchasing System (IPS), please provide your company’s Federal Employer Identification Number or alternate identification number (e.g., Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection.

This page is to be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

ID Number:

Federal ID Number or Social Security Number

Vendor Name

Rowan-Cabarrus Community College

Emailed responses ONLY will be accepted for this solicitation.

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this response to the RFP, the undersigned certifies, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization.

Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED. Late proposals cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR: FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*: DATE: EMAIL:

*If submitting an electronic response Vendor has two options:1) Vendor may apply a wet signature, scan, and then upload this attestation page as an attachment for submission through NC BIDS; or 2) Vendor may apply a digital/electronic signature in the designated box, scan, and then upload as an attachment along with its proposal

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days.

ACCEPTANCE OF PROPOSAL

If any or all parts of this proposal are accepted by the State of North Carolina, an authorized representative of Rowan-Cabarrus Community college shall affix his/her signature hereto and this document and all provisions of this Request for Proposal along with the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

Refer ALL Inquiries regarding this RFP to:

Ben Brown ben.brown@rccc.edu 704-216-3453

Request for Proposal # 121-040225BB Proposals will be publicly opened: April 29, 2025 at 2:00 PM Via Zoom (link to be provided via Addendum on April 22, 2025)

Contract Type: Open Market Using Agency: Rowan-Cabarrus Community College Commodity No. and Description: Requisition No.: N/A mailto:ben.brown@rccc.edu

FOR STATE USE ONLY: Offer accept, and Contract awarded this________ day of __________, 20____, as indicated on the attached certification, by ____________________________________________________________________

(Authorized Representative of Rowan-Cabarrus Community College

Table of Contents

1.0 PURPOSE AND BACKGROUND

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS

2.3 RFP SCHEDULE

2.4 NON-MANDATORY PRE-PROPOSAL CONFERENCE

2.5 PROPOSAL QUESTIONS

2.6 PROPOSAL SUBMITTAL

2.7 PROPOSAL CONTENTS

2.8 ALTERNATE PROPOSALS

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS

3.1 METHOD OF AWARD

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

3.3 PROPOSAL EVALUATION PROCESS

3.4 EVALUATION CRITERIA

3.5 PERFORMANCE OUTSIDE THE UNITED STATES

3.6 INTERPRETATION OF TERMS AND PHRASES

4.0 REQUIREMENTS

4.1 PROPOSAL FORMAT

4.2 CONTRACT TERM, ADDITIONS/DELETIONS and TERMINATION/CANCELLATION

4.3 PRICING

4.4 INVOICES

4.5 PAYMENT TERMS

4.6 FINANCIAL STABILITY

4.7 VENDOR EXPERIENCE, HISTORY AND QUALIFICATIONS

4.8 REFERENCES

4.9 BACKGROUND CHECKS

4.10 VENDOR’S REPRESENTATIONS

5.0 SCOPE OF WORK

5.1 GENERAL

5.2 OBJECTIVES

5.3 TASKS

5.3.1 CONTAINERS/DUMPSTERS

5.3.1.1 Roll Off Dumpsters

5.3.1.2 Roll Off Dumpsters

5.3.1.3 Trash Dumpsters

5.3.1.4 Other Dumpsters and Recycling Containers

5.4 PROJECT ORGANIZATION

5.5 TECHNICAL APPROACH

5.6 ACCEPTANCE OF WORK

5.7 TRANSITION ASSISTANCE

6.0 CONTRACT ADMINISTRATION

6.1 PROJECT MANAGER, CONTRACT MANAGER AND CUSTOMER SERVICE

6.2 DISPUTE RESOLUTION

6.3 CONTRACT CHANGES

ATTACHMENT B: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS

ATTACHMENT C: PRICING

ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR

ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION

ATTACHMENT F: SUPPLEMENTAL VENDOR INFORMATION

1.0 PURPOSE AND BACKGROUND

Rowan-Cabarrus Community College is a community college located within Rowan and Cabarrus Counties with five campuses.

The purpose of this request for proposal is to establish an all-inclusive service contract for the provision of waste management and recycling services. This will exclude any hazardous wastes, oil, antifreeze or Information Technology related equipment disposal. The services will be provided on an agreed upon schedule between the College and the Bidder awarded the contract.

Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

The RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award.

All attachments and addenda released for this RFP in advance of any Contract award are incorporated herein by reference.

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions, the College/State’s terms and conditions, all relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may be issued in connection with this RFP.

If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFP, those must be submitted as questions in accordance with the instructions in Section 2.5 PROPOSAL QUESTIONS. If the State determines that any changes will be made as a result of the questions asked, then such decisions will be communicated in the form of an RFP addendum. The College/State may also elect to leave open the possibility for later negotiation and amendment of specific provisions of the Contract that have been addressed during the question and answer period. Other than through this process, the College/State rejects and will not be required to evaluate or consider any additional or modified terms and conditions submitted with Vendor’s proposal. This applies to any language appearing in or attached to the document as part of the Vendor’s proposal that purports to vary any terms and conditions or Vendors’ instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor’s proposal shall constitute a firm offer. By execution and delivery of this RFP Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and will be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to reject Vendor’s proposal as nonresponsive.

If a Vendor desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during the question period, in accordance with the instructions of this RFP, about whether a specific, proposed language modification is acceptable to or will be considered by the College/State. Identification of objections or exceptions to the College/State’s terms and conditions in the proposal itself shall not be allowed and shall be disregarded or the proposal rejected. A Vendor may, however, attach a separate page to its proposal, titled “Request for Proposed Modifications to Terms and Conditions,” and identify specific modifications that it requests the College/State to consider. The College/State will evaluate all proposals without regard to any proposed modifications. Once a proposal has been identified as the one for which an award recommendation has been made but prior to approval of the recommendation, the College/State, in its sole and absolute discretion, may consider any proposed modifications attached to the proposal.

Any modification(s) to the terms and conditions agreed to by the College/State will be identified in the Certification of Award. Any ambiguity, vagueness, inconsistency or conflict, either internal to such modification(s) or arising when read in conjunction with other portions of the Contract, shall be construed strictly in favor of the College/State. Only those proposed modifications identified in the award certification shall be part of the Contract, and the College/State may ignore all proposed modifications, accept one or more and ignore others, accept all or, through negotiations prior to certification of award, agree to compromise language concerning one or more proposed modifications. By executing and submitting its proposal in response to this RFP, Vendor understands and agrees that the College/State may exercise its discretion not to consider any and all proposed modifications Vendor(s) may request.

Contact with anyone working for or with the College/State regarding this RFP other than the College/State Contract Specialist named on the face page of this RFP in the manner specified by this RFP shall constitute grounds for rejection of said Vendor’s offer, at the College/State’s election.

2.3 RFP SCHEDULE

The table below shows the intended schedule for this RFP. The College/State will make every effort to adhere to this schedule.

Event Responsibility Date and Time Issue RFP College/State April 2, 2025 Non-Mandatory Pre-Proposal Meeting College/State April 15, 2025 Submit Written Questions Vendor April 17, 2025 Provide Response to Questions College/State April 22, 2025 Submit Proposals Vendor April 29, 2025 @ 2:00 PM Contract Award College/State May 15, 2025 Contract Effective Date State July 1, 2025

2.4 NON-MANDATORY PRE-PROPOSAL CONFERENCE

The College will have a non-mandatory pre-proposal meeting on April 15, 2025 at 10:30 AM via Zoom. A link to the meeting is on page 35 of this document.

The purpose of this Zoom meeting is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Request for Proposals. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this proposal.

Vendors are cautioned that any information released to attendees during the meeting, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Request for Proposal, must be confirmed by written addendum before it can be considered to be a part of this proposal

2.5 PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the above due date.

Written questions shall be emailed to ben.brown@rccc.edu by the date and time specified above. Vendors should enter “RFP # 121-040225BB Questions” as the subject for the email. Questions submittals should include a reference to the applicable RFP section and be submitted in a format shown below:

Reference Vendor Question

RFP Section, Page Number Vendor question …?

Questions received prior to the submission deadline date, the College/State’s response, and any additional terms deemed necessary by the College/State will be posted in the form of an addendum to the North Carolina Electronic Vendor Portal (eVP) , https://evp.nc.gov , and shall become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any College/State personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative or binding. Vendors shall rely only on written material contained in an Addendum to this RFP.

https://evp.nc.gov/

2.6 PROPOSAL SUBMITTAL

Sealed proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the email address indicated in the table below, for furnishing and delivering those items or services as described herein.

Mailing address for delivery of proposal via US Postal Service

Office Address of delivery by any other method (special delivery, overnight, or any other carrier).

PROPOSAL NUMBER: 121-040225BB

College.Environment@rccc.edu

EMAIL SUBMISSIONS ONLY

PROPOSAL NUMBER: 121-040225BB

College.Environment@rccc.edu

EMAIL SUBMISSIONS ONLY

IMPORTANT NOTE: Submit one (1) electronic copy of the submittal package in Adobe.pdf format. E-mailed submissions are encouraged (Read Receipt Requested) and paper copies are discouraged. All proposals shall be transmitted via emailed to the email address listed above on or before the proposal deadline in order to be considered timely. This is an absolute requirement. All risk of late arrival due to unanticipated delay – whether delivered by hand, U.S. Postal Service, courier or other delivery service, is entirely on the Vendor. It is the sole responsibility of the Vendor to have the proposal physically in this Office by the specified time and date of opening. Any proposal received after the proposal submission deadline will be rejected. Sealed proposals, subject to the conditions made a part hereof, will be received at the address indicated in the table in this Section for furnishing and delivering the commodity as described herein.

NOTE: The U.S. Postal Service generally does not deliver mail to a specified street address but to the College’s Mail Room. Vendors are cautioned that proposals sent via U.S. Mail, including Express Mail, may not be delivered by the College’s Mail Room on the due date in time to meet the proposal deadline. All Vendors are urged to take the possibility of delay into account when submitting a proposal.

2.7 PROPOSAL CONTENTS

Vendors shall populate all attachments of this RFP that require the Vendor to provide information and include an authorized signature where requested. Vendor RFP responses shall include the following items, and those attachments should be arranged in the following order:

a) Cover Letter

b) Title Page: Include the company name, address, phone number and authorized representative along with the

Proposal Number.

c) Company Profile, Qualifications, Staffing Plan and Policies, Operations Plan and Policies

d) Completed and signed version of EXECUTION PAGES, along with the body of the RFP and signed receipt pages of any addenda released in conjunction with this RFP (if required to be returned).

e) Completed version of ATTACHMENT A: INSTRUCTIONS TO VENDORS

f) ATTACHMENT B: NORTH CAROLINA GENERAL CONTRACT TERMS AND CONDITIONS

g) ATTACHMENT C: PRICING

h) Completed and signed version of ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR

i) Completed and signed version of ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION

j) Completed and signed version of ATTACHMENT F: SUPPLEMENTAL VENDOR INFORMATION

2.8 ALTERNATE PROPOSALS

Vendor may submit alternate proposals for various methods or levels of service(s) or that propose different options.

Alternate proposals must specifically identify the RFP requirements and advantage(s) addressed by the alternate proposal. Any alternate proposal, in addition to the marking described above, must be clearly marked with the legend:

“Alternate Proposal #121-040225BB [for ‘name of Vendor”]. Each proposal must be for a specific set of Services mailto:College.Environment@rccc.edu and must include specific pricing. If a Vendor chooses to respond with various service offerings, each must be offered with a separate price and be contained in a separate proposal document. Each proposal must be complete and independent of other proposals offered.

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

a) BAFO: Best and Final Offer, submitted by a Vendor to alter its initial offer, made in response to a request by the issuing agency.

b) BUYER: The employee of the College/State or Other Eligible Entity that places an order with the Vendor.

c) COMMUNITY COLLEGE: Any of the fifty-eight (58) public North Carolina Community Colleges.

d) CONTRACT LEAD: Representative of Rowan-Cabarrus Community College who corresponds with potential

Vendors in order to identify and contract with that Vendor providing the greatest benefit to the College/State and who will administer this contract for the College/State.

e) E-PROCUREMENT SERVICE(S): The program, system, and associated Services through which the College/State conducts electronic procurement.

f) FOB-DESTINATION: Title changes hand from Vendor to purchaser at the destination point of the shipment; Vendor owns commodity in transit and files any claims, and Vendor pays all freight and any related transportation charges. A solicitation may request Vendors to separately identify freight charges in their proposal, but no amount or charge not included as part of the total proposal price will be paid.

g) LOT: A grouping of similar products within this RFP.

h) ON-TIME DELIVERY: The delivery of all items within a single order to the receiving point designated by the ordering entity within the delivery time required.

i) QUALIFIED PROPOSAL: A responsive proposal submitted by a responsible Vendor.

j) RFP: Request for Proposal

k) SERVICES or SERVICE DELIVERABLES: The tasks and duties undertaken by the Vendor to fulfill the requirements and specifications of this solicitation.

l) STATE: The State of North Carolina, including any of its sub-units recognized under North Carolina law.

m) STATE AGENCY: Any of the more than 400 sub-units within the executive branch of the State, including its departments, boards, commissions, institutions of higher education and other institutions.

n) VENDOR: Supplier, bidder, proposer, company, firm, corporation, partnership, individual or other entity submitting a response to a Request for Proposal.

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS

3.1 METHOD OF AWARD

Contracts will be awarded in accordance with G.S. 143-52 and the evaluation criteria set out in this solicitation.

Prospective Vendors shall not be discriminated against on the basis of any prohibited grounds as defined by Federal and College/State law.

All qualified proposals will be evaluated, and awards will be made to the Vendor(s) meeting the RFP requirements and achieving the highest and best final evaluation, based on the criteria described below.

The selection of a contractor is planned to be finalized and announced by May 15, 2025 Evaluation of proposals will be as noted in Section 3.4 below. All material, equipment and supplies must comply fully with all safety requirements as set forth by all applicable agencies and recognized professional and building standards. Safety Guidelines of Rowan-Cabarrus Community College must be followed and can be found at https://www.rccc.edu/environservices/college-construction-safety-guidelines/ .

While the intent of this RFP is to award a Contract(s) to single Vendor, the College/State reserves the right to make separate awards to different Vendors for one or more line items, to not award one or more line items or to https://www.rccc.edu/environservices/college-construction-safety-guidelines/ cancel this RFP in its entirety without awarding a Contract, if it is considered to be most advantageous to the College/State to do so.

The status of a Vendor’s E-Procurement Services account(s) shall be considered a relevant factor in determining whether to approve the award of a contract under this RFP. Any Vendor with an E-Procurement Services account that is in arrears by 91 days or more at the time of proposal opening may, at the College/State’s discretion, be disqualified from further evaluation or consideration.

The College/State reserves the right to waive any minor informality or technicality in proposals received.

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

During the evaluation period—from the date proposals are opened through the date the contract is awarded—each Vendor submitting a proposal (including its representatives, sub-contractors and/or suppliers) is prohibited from having any communications with any person inside or outside the using agency, issuing agency, other government agency office, or body (including the purchaser named above, department secretary, agency head, members of the general assembly and/or governor’s office), or private entity, if the communication refers to the content of Vendor’s proposal or qualifications, the contents of another Vendor’s proposal, another Vendor’s qualifications or ability to perform the contract, and/or the transmittal of any other communication of information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of proposals and/or the award of the contract. A Vendor not in compliance with this provision shall be disqualified from contract award, unless it is determined in the College/State’s discretion that the communication was harmless, that it was made without intent to influence and that the best interest of the College/State would not be served by the disqualification. A Vendor’s proposal may be disqualified if its sub-contractor and supplier engage in any of the foregoing communications during the time that the procurement is active (i.e., the issuance date of the procurement to the date of contract award). Only those discussions, communications or transmittals of information authorized or initiated by the issuing agency for this RFP, or general inquiries directed to the purchaser regarding requirements of the RFP (prior to proposal submission) or the status of the contract award (after submission) are excepted from this provision.

3.3 PROPOSAL EVALUATION PROCESS

The College/State shall review all Vendor responses to this RFP to confirm that they meet the specifications and requirements of the RFP.

The College/State will conduct a One-Step evaluation of Proposals:

Proposals will be received from each responsive Vendor according to the method of submission specified in Section

2.5 of this RFP.

All proposals must be received by the issuing agency not later than the date and time specified on the cover sheet of this RFP.

At that date and time, the proposal from each responding firm will be opened publicly and the name of the Vendor and total cost offered will be announced. Interested parties are cautioned that these costs and their components are subject to further evaluation for completeness and correctness and therefore may not be an exact indicator of a Vendor’s pricing position.

At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to amplify the materials presented in any part of the proposal. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification—and often do not. Therefore, all proposals should be complete and reflect the most favorable terms available from the Vendor.

Proposals will generally be evaluated according to completeness, content, and experience with similar projects, ability of the Vendor and its staff, and cost. Specific evaluation criteria are listed in 3.4 EVALUATION CRITERIA, below.

Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the College/State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the College/State.

At their sole option, the evaluators may request oral presentations or discussions with any or all Vendors for the purpose of clarification or to amplify the materials presented in any part of the proposal. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification—and often do not;

therefore, all proposals must be complete and reflect the most favorable terms available from the Vendor.

Proposals will generally be evaluated according to completeness, content, experience with similar projects, ability of the Vendor and its staff, and cost. Specific evaluation criteria are listed section 3.4 EVALUATION CRITERIA, below.

Vendors are cautioned that this is a request for proposals, not a request to contract, and the College/State reserves the unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the College/State.

The College/State reserves the right to reject all original offers and request one or more of the Vendors submitting proposals to submit best and final offers (BAFOs), prepared in collaboration with the College/State after the initial responses to the RFP have been evaluated.

The College/State reserves the right to reject all original offers and request one or more of the Vendors submitting proposals within a competitive range to submit a best and final offer (BAFO), based on discussions and negotiations with the College/State, if the initial responses to the RFP have been evaluated and determined to be unsatisfactory.

Upon completion of the evaluation process, the College/State will make Award(s) based on the evaluation and post the award(s) to IPS under the RFP number for this solicitation. Award of a Contract to one Vendor does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous and represented the best value to the College/State.

3.4 EVALUATION CRITERIA

All qualified proposals will be reviewed and the lowest bid meeting the required specifications will be awarded.

3.5 PERFORMANCE OUTSIDE THE UNITED STATES

Vendor shall complete ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR. In addition to any other evaluation criteria identified in this RFP, the College/State may also consider, for purposes of evaluating proposed or actual contract performance outside of the United States, how that performance may affect the following factors to ensure that any award will be in the best interest of the College/State:

a) Total cost to the College/State

b) Level of quality provided by the Vendor

c) Process and performance capability across multiple jurisdictions

d) Protection of the College/State’s information and intellectual property

e) Availability of pertinent skills

f) Ability to understand the College/State’s business requirements and internal operational culture

g) Particular risk factors such as the security of the College/State’s information technology

h) Relations with citizens and employees

i) Contract enforcement jurisdictional issues

3.6 INTERPRETATION OF TERMS AND PHRASES

This Request for Proposal serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought by the Department; and (2) to provide (together with other specified documents) the terms of the Contract resulting from this procurement. As such, all terms in the Request for Proposal shall be enforceable as contract terms in accordance with the General Contract Terms and Conditions. The use of phrases such as “shall,” “must,” and “requirements” are intended to create enforceable contract conditions. In determining whether proposals should be evaluated or rejected, the Department will take into consideration the degree to which Vendors have proposed or failed to propose solutions that will satisfy the Department’s needs as described in the Request for Proposal. Except as specifically stated in the Request for Proposal, no one requirement shall automatically disqualify a Vendor from consideration. However, failure to comply with any single requirement may result in the Department exercising its discretion to reject a proposal in its entirety.

4.0 REQUIREMENTS

This Section lists the requirements related to this RFP. By submitting a proposal, the Vendor agrees to meet all stated requirements in this Section as well as any other specifications, requirements and terms and conditions stated in this RFP. If a Vendor is unclear about a requirement or specification or believes a change to a requirement would allow for the College/State to receive a better proposal, the Vendor is urged and cautioned to submit these items in the form of a question during the question and answer period in accordance with Section 2.4.

4.1 PROPOSAL FORMAT

Proposal must be submitted in the form outlined below. See Section 2.6 for Proposal Contents for the order. The materials submitted must be in sequence and related to this Request for Proposal. Each category must be included with the item requested within that category. Rowan-Cabarrus Community College will make no reimbursement for the cost of developing or presenting proposals in response to the request. Proposals are to be brief and to the point.

a) Company Profile History of company, year founded, philosophy or mission statement, description of types and number of accounts served, number or employees, ownership of company and business classification (corporation, partnership, LLC, sole proprietorship).

b) Qualifications

1. Each vendor shall submit evidence of qualifications which would influence the ability to perform satisfactorily the waste disposal and recycling services defined elsewhere in this document. Vendor must have been in business for a minimum of five (5) years.

2. Vendor must submit, along with contact name and phone number, at least three (3) accounts serviced by the vendor that are similar in size, type and quality of service to this proposal. Rowan-Cabarrus Community College reserves the right to contact these businesses, institutions, etc. and requires that contact information be included for each account. Failure to comply will result in rejection of proposal.

3. Rowan-Cabarrus Community College wishes to maintain the highest possible standards of cleanliness while also serving our community and students as responsible stewards to our environment. Therefore, responders should provide documentation of their efforts to comply with recycling practices and the proper disposal of waste.

4. Vendor is required to list all contracts lost in the last three (3) years along with reason for cancellation or non-renewal. Rowan-Cabarrus Community College reserves the right to contact these businesses, institutions, etc. and requires that contact information be included for each account. Failure to comply will result in rejection of proposal.

5. Vendor is required to provide ATTACHMENT E: Certificate of Financial Condition.

6. Vendor is required to provide certificate of liability insurance that meets the requirements outlined in the attached contract and in these instructions to contractors within 15 days of award.

4.2 CONTRACT TERM, ADDITIONS/DELETIONS and TERMINATION/CANCELLATION The Contract shall have an initial term of one (1) year, beginning on the date of contract award (the “Effective Date”).

The Vendor shall begin work under the Contract within three (3) business days of the Effective Date.

At the end of the Contract’s current term, the College/State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for up to a total of two additional one-year terms. The College/State will give the Vendor written notice of its intent whether to exercise each option no later than thirty (30) days before the end of the Contract’s then-current term. In addition, the College/State reserves the right to extend a contract term for a period of up to 180 days in 90-day-or-less increments.

Additions or Deletions of Buildings or areas are possible, and College will give a Thirty (30) day notice to vendor. Pricing for additional areas will be based on the same costs as quoted for other similar type and size/room buildings or areas. The College has buildings under renovation now and also wants the option to add others if others are constructed or removed it, they are being renovated.

In the event Contractor is non-compliant with any portion of the contract, the State/College will give Contractor 30 days written notice to comply. If compliance is unsatisfactory after 30 days, then final written notice may be given to terminate contract 30 days thereafter. Termination may be in whole or in part.

4.3 PRICING

Proposal price shall constitute the total cost to Buyer for complete performance in accordance with the requirements and specifications herein, including all applicable charges handling, administrative and other similar fees. Vendor shall not invoice for any amounts not specifically allowed for in this RFP. Complete ATTACHMENT C: PRICING FORM and include in Proposal.

4.4 INVOICES

a) The Vendor must submit one monthly invoice within fifteen (15) calendar days following the end of each month in which work was performed.

Invoices must be submitted to the following address:

Rowan-Cabarrus Community College Attn: Accounts Payable - Contracts P.O. Box 1595 Salisbury, NC 28145-1595

Or emailed to: ap-contracts@rccc.edu

b) Invoices must be submitted on the Contractor’s official letterhead stationery and must be identified by a unique invoice number. All invoice backup reports and spreadsheets must be provided.

c) Invoices must bear the correct contract number and purchase order number to ensure prompt payment.

d) The Vendor’s failure to include the correct purchase order number may cause delay in payment.

e) Invoices must include an accurate description of the work for which the invoice is being submitted, the invoice date, the period of time covered, the amount of fees due to the Vendor.

4.5 PAYMENT TERMS

a) The Vendor will be compensated at the rates quoted in the Vendor’s cost Proposal. Vendor will not be paid a flat rate per month but will be prorated for days the College is closed and the Vendor is not working on campus.

b) The Vendor will be paid net thirty (30) days after the Vendor’s invoices is approved by the College/State.

4.6 FINANCIAL STABILITY

Each Vendor shall certify it is financially stable by completing the ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION. The College/State is requiring this certification to minimize potential issues from Contracting with a Vendor mailto:ap-contracts@rccc.edu that is financially unstable. From the date of the Certification to the expiration of the Contract, the Vendor shall notify the College/State within thirty (30) days of any occurrence or condition that materially alters the truth of any statement made in this Certification.

4.7 VENDOR EXPERIENCE, HISTORY AND QUALIFICATIONS

In its Proposal, Vendor shall demonstrate experience with public and/or private sector clients with similar or greater size and complexity to the College. Vendor shall provide information as to the qualifications and experience of all executive, managerial, legal, and professional personnel to be assigned to this project, including resumes citing experience with similar projects and the responsibilities to be assigned to each person.

4.8 REFERENCES

Vendors shall provide at least three (3) references for which your company has provided Services of similar size and scope to that proposed herein. The College/State may contact these users to determine the Services provided are substantially similar in scope to those proposed herein and Vendor’s performance has been satisfactory. The information obtained shall be considered in the evaluation of the proposal.

COMPANY NAME CONTACT NAME TELEPHONE NUMBER EMAIL ADDRESS

4.9 BACKGROUND CHECKS

Vendor and its personnel are required to provide or undergo background checks at Vendor’s expense prior to beginning work with the College/State. As part of Vendor background, the details below must be provided to the State:

a) Any criminal felony conviction, or conviction of any crime involving moral turpitude, including, but not limited to fraud, misappropriation or deception, of Vendor, its officers or directors, or any of its employees or other personnel to provide services on this project, of which Vendor has knowledge or a statement that it is aware of none;

b) Any criminal investigation for any offense involving moral turpitude, including, but not limited to fraud, misappropriation, falsification or deception pending against Vendor of which it has knowledge or a statement it is aware of none;

c) Any regulatory sanctions levied against Vendor or any of its officers, directors or its professional employees expected to provide services on this project by any state or federal regulatory agencies within the past three years or a statement that there are none. As used herein, the term “regulatory sanctions” includes the revocation or suspension of any license or certification, the levying of any monetary penalties or fines, and the issuance of any written warnings;

d) Any regulatory investigations pending against Vendor or any of its officers, directors or its professional employees expected to provide services on this project by any state or federal regulatory agencies of which Vendor has knowledge or a statement that there are none.

e) Any civil litigation, arbitration, proceeding, or judgments pending against Vendor during the three (3) years preceding submission of its proposal herein or a statement that there are none.

Vendor’s responses to these requests shall be considered to be continuing representations, and Vendor’s failure to notify the College/State within thirty (30) days of any criminal litigation, investigation or proceeding involving Vendor or its then current officers, directors or persons providing services under this contract during its term shall constitute a material breach of contract. The provisions of this paragraph shall also apply to any subcontractor utilized by Vendor to perform services under this contract.

4.10 VENDOR’S REPRESENTATIONS

a) Vendor warrants that qualified personnel shall provide Services under this Contract in a professional manner.

“Professional manner” means that the personnel performing the Services will possess the skill and competence consistent with the prevailing business standards in the industry. Vendor agrees that it will not enter any agreement with a third party that may abridge any rights of the College/State under this Contract. Vendor will serve as the prime contractor under this Contract and shall be responsible for the performance and payment of all subcontractor(s) that may be approved by the College/State. Names of any third-party Vendors or subcontractors of Vendor may appear for purposes of convenience in Contract documents; and shall not limit Vendor’s obligations hereunder. Vendor will retain executive representation for functional and technical expertise as needed in order to incorporate any work by third party subcontractor(s).

b) If any Services, deliverables, functions, or responsibilities not specifically described in this Contract are required for Vendor’s proper performance, provision and delivery of the service and deliverables under this Contract, or are an inherent part of or necessary sub-task included within such service, they will be deemed to be implied by and included within the scope of the contract to the same extent and in the same manner as if specifically described in the contract. Unless otherwise expressly provided herein, Vendor will furnish all of its own necessary management, supervision, labor, facilities, furniture, computer and telecommunications equipment, software, supplies and materials necessary for the Vendor to provide and deliver the Services and Deliverables.

c) Vendor warrants that it has the financial capacity to perform and to continue perform its obligations under the contract; that Vendor has no constructive or actual knowledge of an actual or potential legal proceeding being brought against Vendor that could materially adversely affect performance of this Contract; and that entering into this Contract is not prohibited by any contract, or order by any court of competent jurisdiction.

5.0 SCOPE OF WORK

The intention of this proposal is to establish an all-inclusive service contract for waste disposal and recycling services for all locations listed in this RFP and any new ones that the College may add during the contract. The Vendor will furnish dumpster containers, recycle carts and recycle bins to collect waste and recycling materials. The services will be provided on an agreed upon schedule between the College and Bidder awarded the contract.

It will be the responsibility of the vendor to provide waste removal services in keeping with high standards for an educational institution from the perspectives of sanitation and public relations. All containers must be kept in good condition and will be replaced or repaired upon request at no additional charge.

To the extent possible, detailed information on locations and containers has been furnished in Section 5.1.12. However, through site visits, actual measurements, use of existing drawings and/or other means, it shall be the responsibility of the vendor to verify locations as deemed applicable for the submission of a proposal.

5.1 GENERAL

5.1.1 Services: The awarded vendor will provide an all-inclusive service contract for waste removal services for all Rowan-Cabarrus Community College campus locations on an agreed scheduled between the College and the vendor. The College reserves the right to award more than one vendor, but preference is an all-inclusive service contract with one vendor.

5.1.2 Recycling: Rowan-Cabarrus Community College strives to recycle as much waste as possible. We are mandated by the state to use recycled products and to recycle the products that we use. The vendor will provide monthly reports that provide evidence of recycling waste materials. This report shall include the quantities of recycled materials versus general waste as detailed as possible.

Are you able to provide the reporting? Yes _____ or No _____

5.1.3 Mixed Recycling: The recycling bins will have mixed products, and it will be the contractor’s responsibility to recycle properly.

5.1.4 Materials, Supplies and Equipment: The procurement and maintenance of all equipment required for the successful execution of this contractual obligation will be the contractor’s responsibility. It will be the responsibility of the vendor to furnish drivers and vehicles capable of emptying all the containers and dumpsters mentioned in this RFP. The vendor will provide waste removal services in keeping with high standards for an educational institution from the perspectives of sanitation and public relations.

5.1.5 Maintenance and Cleaning: The vendor will be responsible for maintaining the dumpster including broken doors, lids, holes and all other repairs necessary to keep dumpsters in clean, presentable working condition. All containers must be kept in good condition and will be replaced or repaired upon request at no additional charge.

The vendor shall be responsible for cleaning the dumpster area from loose debris and/or trash after every service.

5.1.6 Changes to Waste Removal Services Required: Rowan-Cabarrus Community College reserves the right to add and/or delete containers, carts, bin and specialized service from the contract at any time during the contract with a Thirty (30) day notice to vendor.

5.1.7 Emergencies: All emergency conditions must be promptly reported to College Security. Acts of vandalism and malicious damage must be reported to College Security for investigation and documentation.

5.1.8 Scheduling: A current schedule by location is included in the RFP. The College may either add or remove service to the schedule as needed. The College will work with the appropriate representative of the contractor to revise the schedule. Any changes must be invoiced at the rates in this proposal. There will be no extra charges for deliver or pickup of containers.

5.1.9 Inspections: The College will perform routine and continuous inspections of waste removal services and inform vendor of any issues.

5.1.10 Term: The contract shall begin on July 01, 2025 and end on June 30, 2026, with the option to renew for two

(2) additional one-year terms, if mutually agreeable to both parties.

5.1.11 Award of Proposal: The award will be made to the most responsive Vendor who offers the lowest responsible bid that is most advantageous to the College/State in accordance with the proposal requirements in the RFP.

Any and all awards to the successful Vendor(s) as described herein are dependent upon and subject to the availability of appropriate funding to the College/Sate for the purposes set forth in this contract. The College/State reserves the right to accept or reject any proposal offered.

5.1.12 Locations and type of Containers:

Type of Dumpster

Location

How Often Days Emptied

Bldg N110 – 8 Cu Yd Dumpster North 2 days per week – Tuesday, Thursday

Bldg N110 – Four (4) All-In-One Recycling 96 Gallon Bins North Pickup 4 bins per 1 time per month

Bldg N110 – 8 Cu Yd Recycle Container North 1 per week

Bldg N105- 8 Cu Yd Dumpster North 5 pickup per week

Bldg N105 – Twelve (12) All-In-One Recycling 96 Gallon Bins North

Pickup 12 bins 1 time per month

Bldg N105 – 8 Cu Yd Recycle Container North 1 per week

Bldg N115 – 30 Cu Yd Roll Off Dumpster North pickup upon request

Fire Training Grounds – 8 Cu Yd Dumpster North 1 per week

Fire Training Grounds – Three (3) All-In-One Recycling 96 Gallon Bins North

Pickup3 bins 1 time per month

Fire Training Grounds - 20 yard Roll Off

Material: Solid waste/ashes North Pick up upon request only

Bldg S203 – 8 Cu Yd Dumpster South

4 days per week –

M-Tu-W-Th

Bldg S203 – 8 Cu Yd Recycle Container South 1 per week

Bldg S208 – 30 Cu Yd Roll Off Dumpster South pickup upon request

Bldg S203 10 All-In-One Recycling 96 Gallon Bins South Pickup 10 Bins 1 time per month

Bldg S210 – 30 Cu Yd Roll Off Dumpster South Pickup upon request

Main Bldg – 8 Cu Yd Dumpster CBTC 2 per week – Tuesday, Friday

Main Bldg - 8 Cu Yd Recycle Container CBTC 1 per week

Gated Enclosure – Two (2) - 2 yd wheeled Dumpster NCRC 1 per week

2 Cu Yd Recycle Container NCRC 1 per week

Two (2) - 8 Cu Yd Dumpsters College Station 1 per week

4 Cu Yd Recycling Container College Station 1 per week

8 Cu Yd Dumpster ATC 1 per week

8 Cu Yd Recycle Container ATC 1 per week

Location Addresses:

Rowan County

North Campus 1333 Jake Alexander Blvd. South Salisbury, NC 28146

Cabarrus County

South Campus 1531 Trinity Church Road Concord, NC 28027

Cabarrus Business and Technology Center (CBTC) 660 Concord Parkway North Concord, NC 28027

CBTC Annex 650 Concord Parkway North Concord, NC 28027

North Carolina Research Campus (NCRC) 399 Biotechnology Lane Kannapolis, NC 28081

Advanced Technology Center (ATC) 525 John Snow Dr.

Kannapolis, NC 28081

College Station 489 N. Cannon Blvd.

Kannapolis, NC 28081

5.2 OBJECTIVES

Contractor will provide a schedule and pricing to provide the tasks below for waste services at all campuses listed. Any additional services needed in the future during this contract will be based on the prices found in the pricing section.

5.3 TASKS

5.3.1 CONTAINERS/DUMPSTERS:

5.3.1.1 Roll Off Dumpsters: These 30 yard dumpsters are used for renovation or construction type debris.

There will be a pickup fee each time a representative of the College requests disposal.