120990-event.pdf

Awarded To: Helo-Wood Helicopters, Inc.

Awarded to Helo-Wood Helicopters as the responsible, responsive bidder.

Aerial Application of Herbicide with Helicopter Division of Wildlife Resources: Helicopter, herbicide, application, spraying, Phragmites

Open 7/14/2016 12:00 AM MST Type Invitation for Bid Close 7/21/2016 2:00 PM MST Number AS17012 Sealed Until 7/21/2016 2:00 PM MST Currency US Dollar

Contacts

Ann Schliep aschliep@utah.gov

Phone

Commodity Codes

Commodity Code Description

70140 Crop production and management and protection including ariel applications and crop dusting and seeding and fertilizer and herbicide application

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Aerial Application of Herbicide with Helicopter

SOLICITATION #AS17012

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: aerial application of herbicide with helicopter in the Northern Utah marshes, Box Elder County, Weber County, and Davis County to spray for Phragmites.

This PO contract will result in one contract award to the lowest cost responsive and responsible bidder.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is mailto:aschliep@utah.gov

Solicitation #AS17012. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.●

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments

Section.

5. The proposed Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

Prerequisites Required to View Event Required to Enter Bid

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids can be submitted electronically, through SciQuest, or by submitting a hard copy to the address provided below.

10. The cost for this IFB will be evaluated as described in this prerequisite.

Buyer Attachments

1. Terms and Conditions for Services (Purchase Orders)

2. Scope of Work - Attachment B

3. References - Attachment C

4. Claim of Business Confidentiality Form

5. Map - Aerial Spray Units

6. Map - FBWMA Overview

7. Map - HCWMA Aerial Treatment Overview

8. Map - OBWMA HSWMA Aerial Treatment

9. Map - State Overview of WMAs

10. Map - Salt Creek & Public Aerial

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Does your firm assert a claim of business confidentiality, as outlined in the Prerequisite Section, for any of the following information submitted in response to this solicitation?

If yes, Bidder must attach the business confidentiality claim as part of its bid. In addition, please attach a redacted copy of any document that contains confidential information. Bidder acknowledges that notations in the header, footer and/or watermark of the bid will not be considered sufficient to constitute a request for non-disclosure of protected/proprietary information.

If no, Bidder understands that, by deciding against the submission of a redacted copy, the State will respond to a GRAMA request with Bidder’s bid, which will result in our submitted information being made public.

1.2. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.3. Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.4. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.5. Offeror acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

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Questions Required Questions

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

2.7. Identify your firm's type of business.

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 Herbicide Application 3,600 AC - Acre

70140 - Crop production and management and protection including ariel applications and crop dusting and seeding and fertilizer and herbicide application

Per acre application of herbicide via helicopter.

21 July 2016