1205M618Q0008.pdf

SOL NO. 1205M618Q0008

PROJ NAME: Timber Marking Services -SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF 61

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

1205M618Q0008

DATE 02/15/2018

a. NAME b. TELEPHONE NUMBER(No collect 8. OFFER DUE DATE/

7. FOR SOLICITATION Jorge Somoza calls) 425-783-6053 LOCAL TIME 03/05/2017

INFORMATION CALL: 2:00 PM

9. ISSUED BY CODE 10. THIS ACQUISITON IS

Mt. Baker-Snoqualmie National Forest 2930 Wetmore Avenue Suite 3A.

Everett, WA 98201

UNRESTRICTED OR SET ASIDE: 100 % FOR

SMALL BUSINESS EMERGING SMALL

BUSINESS

HUBZONE SMALL

NAICS: 115310 BUSINESS

SERVICE-DISABLED VETERAN- 8(A)

SIZE STANDARD: $7.5 Million OWNED SMALL BUSINESS

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

Colville National Forest 765 Main St.

Colville, WA 99114

16. ADMINISTERED BY CODE

See Block 9

17a. CONTRACTOR/ CODE FACILITY

OFFEROR CODE

18a. PAYMENT WILL BE MADE BY CODE

Invoice Processing Platform (IPP): All invoices must be submitted electronically through the IPP system via www.ipp.gov .

DUNS_________________

TELEPHONE N0._______________ Email ________________________

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Timber Marking Services Insert your prices on page 3.

Technical Point of Contact is Cesar Ramirez at 509-738-7765 or email cesarramirez@fs.fed.us

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED .. YOUR OFFER ON SOLICITATION ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.3/2005)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 http://www.ipp.gov/ mailto:cesarramirez@fs.fed.us

PROJ NAME: Timber Marking Services

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Timber Marking Services Colville National Forest

Enter your price on page 3.

When submitting your proposal, return:

pages 1 through 3; pages 42 through 59;

and the 4 pages of the Experience Questionnaire.

Return to the address in block 9 or email to jsomoza@fs.fed.us or fax to 425-783-0129.

Technical Point of Contact is Cesar Ramirez at 509-738-7765 or email cesarramirez@fs.fed.us

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

|PARTIAL | |FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECD (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV.3/2005) BACK

mailto:jsomoza@fs.fed.us mailto:cesarramirez@fs.fed.us

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

ITEM

NO.

SUPPLIES AND

SERVICES

DESCRIPTION

EST.

QTY UNIT UNIT

PRICE

TOTAL

PRICE

A1 Tree Marking --- --- --- ---

A1.1

Tree Marking 12-30

TPA

10-60% Slope Mark, Leave or Cut Trees

344 Acres $

A1.2

Tree Marking 31-60 10-60% Slope Mark, Leave or Cut Trees

729 Acres $ $

For units or areas of work that require a walk-in distance greater than 1 mile round trip from the nearest road to the edge of the unit, the following hourly rates are provided. The quantity (hours) or time will be calculated and mutually agreed upon based on the nearest ½ hour of time for the walk-in and paid times the rate indicated below:

A5 Walk-In Rate Per Crewperson Per Hour $

System of Award Management Requirement

No award will be made to a Contractor not registered in the System of Award Management (SAM). In addition, the Contractor’s Representations and Certification must be listed in the SAM database.

Reference https://www.acquisition.gov or https://www.sam.gov/portal/public/SAM/.

Note: There is no fee to register and use this site.

During the contract, the Contractor must always have an active status in SAM during the life of this contract. Invoices will be paid using the financial information provided in the Contractor’s SAM profile. Failure to keep an active status may result in payment delays and other administration delays.

Incorporation of Technical Proposal

The Contractor’s technical proposal, including revisions and amendments made prior to contract award, will be incorporated into this contract upon award.

The Contractor’s personnel shall meet or exceed the qualification standards, experience levels and trade background as set forth in the technical proposal and contract.

https://www.acquisition.gov/

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

C.1 STATEMENT OF WORK

This project consists of marking units to a silvicultural prescription and tree quality in the Sherman Project area. This project work area is located on the Three Rivers Ranger Districts, Colville National Forest in Ferry County, Washington State. Work should be completed by 01 November 2018

Directions to the project area from Three Rivers Ranger District are as followed: take U.S. Highway 395 northwest across the Columbia River to Highway 20, and about 10 miles up highway 20 on the South side of the road is the Sherman Project Area.

Potential work areas in the Sherman project area are all of portions of T36N, R35E, sections 22, 23, 25,26,27,29,31,33,36. T36N, R36E, sections 2,33,34,35. Slopes range from 0% to 80% with most on the slopes being 10% to 50%.

Contractor shall furnish equipment, supplies, labor, and tools necessary for compliance with field procedures herein. Suggested items include, but are not limited to the following.

(1) Paint guns.

(2) Note Book/writing instrument.

(3) GPS receiver.

(4) Diameter tape.

C.2 TECHNICAL SPECIFICATIONS - TREE MARKING

Tree marking shall involve designation of Leave Trees Marked (LTM) and will be identified based on a marking guide included with each task/work order. Any variation to the following specifications will be noted in the task order. The Contractor shall only use Government Furnished paint.

A. All trees in LTM harvest units shall be marked with orange tracer paint. Leave trees shall be painted with a band of paint which encircles the tree. The band shall be horizontal, 2 inch wide and between 5 and 7 feet above the ground as measured on the uphill side and encompass 100% of the tree circumference. The stump mark shall be a concentration of paint in the form of a horizontal or vertical stripe approximately 6 inches long and 2 inches wide on the base of the tree at ground level on the downhill side. Stump marks shall be concentrated in cracks or crevices on the stump as much as possible and the paint mark shall make contact with the ground.

B. Paint marks shall be highly visible.

C. Where it is necessary for the Contractor to make changes in trees originally marked, the Contractor shall completely obliterate any blue or orange markings with black aerosol paint as supplied by the Government, with no pay adjustment.

PROJ NAME: Timber Marking Services

D. Trees previously marked, that require black out, shall completely obliterate any blue or orange or yellow marks including stump marks.

E. The Contractor shall keep count of the total number of trees marked and number of cans and batch number of paint used by treatment unit. This information shall be turned into the Contracting Officer when the marking has been completed on each unit. Reference clause titled “Time of Delivery and Contractor’s Responsibility of Government Furnished Property”.

F. Diameter limit marking includes marking trees within specified diameter classes. Diameter tapes will be used to determine if the tree is to be marked.

C.3 PERSONNEL QUALIFICATIONS

The following MINIMUM combinations of experience and education are required for crew leaders and inspectors.

(1) The following MINIMUM combinations of experience and education are required for crew leaders*.

A season equates to greater than 90 days.

(a) Minimum 2 seasons experience with no additional Forestry education.

(b) Minimum 1 season experience with 1 year Forestry technician student.

(c) Minimum 0 seasons experience with 3 years Forestry student.

*A “crew leader” is the individual responsible for field operations in accordance with the accuracy standards. A crew leader may also serve as the inspector as required for Contractor self-inspection (see Section E).

An “inspector” is the individual responsible to insure contract specifications are being met.

A. Government Furnished Property

For a list of Government Furnished Property, see Clause C.7.

B. Contractor's Supplied Equipment and Supplies

Contractor shall furnish equipment, supplies, labor, and tools necessary for compliance with field procedures herein. Suggested items include, but are not limited to the following.

(2) Paint guns.

(2) Note Book/writing instrument.

(3) GPS receiver.

(4) Diameter tape.

C.4 NOTICE TO PROCEED

A Notice to Proceed will be issued in writing by the Contracting Officer or Contracting Officer's Representative (COR). The Notice may also be on the Task Order. No work shall begin until receipt of this notice. Contract time shall commence on the day indicated on the Notice to Proceed.

C.5 PRE-WORK CONFERENCE

The Contractor shall meet with the Government to discuss contract terms and work performance requirements, Work Progress Schedule, and Fire Prevention and Suppression plans (reference clause AGAR 452.215-73. Post Award Conference.

The Contractor designated representative or foreman (whomever the Contractor will have on the site) shall be present at the pre-work conference.

C.6 GOVERNMENT-FURNISHED PROPERTY

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Property” FAR clause contained elsewhere in the contract.

Property Description:

(1) Paint for tree marking and paint for corrections (black) will be furnished in aerosol cans. Paint will be issued to the Contractor for periods up to, but not exceeding 7 days. Paint will be transferred to the Contractor using the Forest Service inventory form. See Time of Delivery and Contractors Responsibility below.

C.7 TIME OF DELIVERY AND CONTRACTOR’S RESPONSIBILITY OF GOVERNMENT

FURNISHED PROPERTY

All blue, orange, black, yellow, white or pink tracer paint will be transferred to the Contractor for periods not to exceed (7) seven days. Paint will be issued by agreement, either by Forest Service delivery to a point with vehicle access and/or the Contractor may make arrangements to pick up paint at the appropriate Ranger Station. It is expected that marking paint will only be issued to the Contractor when active tree marking is planned by the Contractor.

Paint will be issued to, and signed for, by a Contractor designated paint custodian. The Contractor will be required to designate this paint custodian prior to receiving the first delivery of paint. The Contractor shall not change paint custodian designation on a bid item until all paint transferred to a custodian has been returned to the Forest Service and the paint transfer form has been filled out and all paint accounted for. The form shall be used to document ALL paint transfers, to and from, the Contractor’s paint custodian, which shall include transfers to and from the Contractor’s employees to accomplish work under this contract, and to and from the Forest Service.

The Contractor shall keep any paint, not in use, secured by a locking system agreed to by the Forest Service. All full, partial, and empty paint cans shall be returned to the Contractor’s lock security facility at the end of each day, and to the Forest Service at the end of each check out period. The Contractor shall fill in the appropriate slots of the form, each time paint is checked in or out, and will be accountable for all cans of paint on a daily basis.

PROJ NAME: Timber Marking Services

The Forest Service will conduct and document inspections on the Contractor’s compliance with the daily accounting requirements and paint security during each site inspection. A minimum of one inspection per week will be made when there is active tree marking. This inspection is in addition to those made when paint is checked out and returned. A search for any missing paint will be conducted immediately by the Contractor and the Forest Service. Failure to daily account for and/or return the correct amount of full, partial, or empty paint cans will result in immediate suspension of work, until paint accountability is resolved. The Contractor will return all paint (full, partial and empty cans) to the Forest Service if the Contractor has a changes of plans by which no tree marking work is planned for periods exceeding (4) four consecutive days. Failure to properly account for paint shall be considered contract default and cause for termination and may be cause for criminal investigation.

All items, except item (2) Paint, listed above shall be furnished by the Contracting Officer as designated for each task order with three work day advance notice in writing by the Contractor to the Contracting Officer. All items shall be picked up by the Contractor at the Ranger Station so designated in each individual task order or as agreed to by the Government.

SECTION E – QUALITY ASSURANCE SURVEILLANCE PLANS

E.1 CONTRACTOR QUALITY CONTROL PLAN

A. Quality Control Plan. The Contractor shall provide a Quality Control Plan (QCP) as part of this Technical Proposal. The Plan must demonstrate how the Contractor will assure that quality of performance meets the objectives and requirements of the contract. The QCP shall specify:

1. How quality will be monitored to assure performance standards are met.

2. How the work will be supervised.

3. How results of the monitoring will result in quality performance.

4. Identify the personnel responsible for performing quality control.

B. Contractor Quality Control Inspection. The Contractor shall assure them that performance meets contract specifications, in accordance with Inspection of Services (FAR 52.246-4) paragraph (b), prior to requesting the Government to inspect for payment or acceptance. The Contractor shall contact the Contracting Officer to set a mutually agreed upon date for inspection of completed work.

E.2 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN AND ACCEPTANCE

REQUIREMENTS

A. Government Quality Assurance Inspection. The Government will, at its convenience, make periodic inspections of the work to assure itself of contract compliance and to perform Quality Assurance Inspections to determine confirm that the Contractor is performing quality control in accordance with its QCP and that Contractor monitoring results in quality performance of contract objectives.

B. Acceptance. Acceptance of the work under the contract will be made after steps in (a) above have been taken and the Contracting Officer has made the determination of satisfactory compliance with the specifications. Acceptance has occurred once all work and final payment on the task order has been Acceptance will not be made for segments broken by unacceptable portions of work.

PROJ NAME: Timber Marking Services

E.3 INSPECTION, REINSPECTION AND ACCEPTANCE

A. Compliance Inspection

The Contracting Officer may, by formal inspection, determine if the specified methods of work have been used. Failure to use specified methods shall require prompt corrective action. Failure to take prompt and satisfactory corrective action may be cause for termination of Contractor’s right to proceed and the contract considered in default.

1. Work shall be inspected as Treatment Unit or groups of Treatment Units. Quality and pay rate shall use the same groups.

B. Inspection Procedures

1. Tree marking will be accepted on the basis of formal or visual inspection by the Contracting

Officer through the Contracting Officer’s Representative, or designated inspector. The Contractor’s inspection data will be provided to the Contracting Officer before the Forest Service begins their inspection. A minimum of five (5) percent of the marking unit will be inspected. This will constitute a minimum inspection for determining satisfactory performance.

2. Whenever administratively practical, inspections will be done weekly as the work progresses.

3. All handwritten work will only be accepted if completely legible.

4. The Contractor shall notify the Contracting Officer when work commences and shall keep the

Contracting Officer informed of any changes in the Contractor’s work schedule. Government inspection will take place after Contractor’s self-inspection.

5. Contractor self-inspection shall be done in accordance Contractor’s Quality Assurance Plan and

FAR Clause 52.246-4, Inspection of Services.

a. Contractor shall provide and use an inspection system acceptable to the Government.

b. The Contractor shall make periodic inspections while marking is in progress to assure work is proceeding satisfactorily. Records of the inspection shall be maintained for the life of the contract and shall be available to the Contracting Officer upon request.

C. Unsatisfactory Work

Work not meeting specification shall be reworked prior to payment.

D. Re-Examination Upon Contractor’s Request

If the original inspection results are not acceptable to the Contractor, a reinspection may be requested in writing. The same inspection procedures will be followed, but different will be inspected. If the reinspection confirms the original inspection, the Contractor shall reimburse the Government for actual costs incurred for making reinspection. The Contractor shall redo all the work that does not meet standards.

PROJ NAME: Timber Marking Services

E.4 MEASUREMENT AND PAYMENT

a. Measurement

1. Marking: The unit of measure will be per acre.

b. Payment

The price listed in the Schedule of Items will be the basis for payment for accepted work. No payment will be made for unacceptable work.

E.5 DEFINITIONS

Administrative Terms

Acceptable Service. A job performed to the standard and within the acceptable quality level. The Contractor must do the specific job, and meet the standard, and meet the acceptable quality level before one can say that performance is acceptable for payment.

Acceptable Quality Level (AQL). The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a Contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

Best Value. One criterion used for selecting a service contractor for award, based on comparison of the service price offered, with the quality of service offered.

Biobased. Products determined by the U.S. Secretary of Agriculture to be commercial or industrial product (other than food or feed) composed, in whole or in significant part, of biological products, including renewable domestic agricultural material (including plant, animal and marine materials, or forestry materials.

Biodegradable. Products that are non-toxic, non-petroleum, and have low VOC levels. Typically originating from plant or animal sources, which may be broken down by other living organisms.

BioPreferred. Biobased items the USDA has designated as “preferred” for purchase. It meets or exceeds USDA – established minimum biobased content requirements.

Calendar Days. Every day shown on the calendar, Saturdays, Sundays, and holidays included.

Change Order – An order issued to the Contractor by the Contracting Officer, pursuant to the “Changes” clause included in Section I of this contract, requiring work to be performed within the general scope of the contract.

Contract Item – A pay item designated on the bid schedule and described by a specification.

Contracting Officer (CO). – A Government employee with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR). A Government person appointed by the Contracting Officer (CO) to help the CO with the contract administration and surveillance. The duties and responsibilities of a COR are defined in the letter of designation by the CO.

Crew Foreman – The individual responsible for ensuring the contract specifications are met on the ground and that the proper inspection plots have been taken.

Defective Service. A block of service that contains one or more defects, or nonconformance with specified requirements.

Federal Acquisition Regulations (FAR). The Federal Regulations that govern Forest Service acquisitions of property and services, also supplemented by the FSAR (Forest Service Acquisition Regulations).

Forest Supervisor – The person responsible for administration of a National Forest, including his authorized representative.

General Provisions – Those provisions of an administrative nature applicable to the contract.

Government. Title used to represent the United States Federal Government and its designated employees acting within their delegated contract authority. Throughout this contract the titles United States, USDA- Forest Service, Forest Service, and USFS may be used interchangeably as synonymous with Government.

Government Inspector. A Government person appointed by the CO to help the COR with the contract administration and surveillance. The duties and responsibilities of a Government Inspector are defined in the letter of designation. The Inspector’s authorities are strictly limited, not to exceed the authority to issue a Contractor a Notice of Non-compliance.

“Green” purchasing: Green Purchasing is the method wherein environmental and social considerations are taken with equal weight to the price, availability and performance criteria that are used to make purchasing decisions. Green Purchasing is also known as “environmentally preferred purchasing (EPP), green procurement, affirmative procurement, eco-procurement, and environmentally responsible purchasing” particularly within the US Federal government agencies. Green Purchasing minimizes negative environmental and social effects through the use of environmentally friendly products. Green purchasing attempts to identify and reduce environmental impact and to maximize resource efficiency. Examples include: Recycled content products, also known as Comprehensive Procurement Guideline (CPG) Items; Energy Star. And energy-efficient products; standby power devices; Alternative fuel vehicles/alternative fuels; Biobased products; Non-ozone depleting substances, as well as Environmentally preferable products (EPP), etc

Indefinite – Delivery Contract – A type of contract in which the delivery is unspecified in the original contract but established by the Contracting Officer during performance.

Indefinite Quantity Contract – A contract providing for an indefinite quantity, within stated maximum or minimum limits of specific supplies or services to be furnished during a fixed period with deliveries to be scheduled by placing orders with the contractor.

Labor Standards Provisions – Those statutory and regulatory requirements pertaining to the Contractor’s employees and employment practices.

PROJ NAME: Timber Marking Services

Performance Based Service Contract (PBSC). A service contract that (1) Describes requirements in terms of results required rather than the methods of performance of the work; (2) Use measurable performance standards (i.e., terms of quality, timeliness, quantity, etc.) and quality assurance surveillance plans; (3) Specifies procedures for reductions of fee or for reductions to the price of a fixed-price contract when services are not performed or do not meet contract requirements; (4) May include performance incentives where appropriate.

Performance Requirements Summary (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Period of Performance (also Performance Period or Contract Time). The number of calendar days allowed in this contract for completion of the contract work. Once begun on the official start date, the period of performance will be counted in consecutive calendar days, including Sundays and holidays.

This time may be suspended by Government issuance of one or more written Suspend Work Order/s.

Quality Assurance. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS). Government inspection for quality assurance does not substitute for the Contractor’s quality control.

Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

Quality Control. Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS. The methods for inspecting for quality control are described in the Contractor’s Quality Control Plan (QCP).

Random Sampling. A sampling method in which each service output in a unit has an equal chance of being selected. A method of inspecting a few individual items in a lot to determine the quality of that lot against the standard.

Specifications – That portion of the contract comprising a description of the general and technical requirements for materials, products or services to be furnished under the contract.

Standard. An acknowledged measure of comparison.

Task Order – An order for services issued under a Task Order contract.

Work Order – An order written by the COR, which directs the Contractor to correct deficient performance. It may also be used to document satisfactory completion of units and give permission for the Contractor to begin work on additional work units.

Technicial Definitions

100% - The cruise code for a 100% cruise, where every tree is measured and graded.

3P Cruising - System of cruising where each tree is visited and has height or volume estimated. Using that estimate the Probability Proportional to Prediction method is used to identify cruise trees.

Area Based Cruise - Any cruise system that uses acreages for volume expansion, such as PCMTRE or fixed plot.

PROJ NAME: Timber Marking Services

Average Spacing - The average distance between all leave trees necessary to provide the desired number of leave trees per acre.

Basal Area - The square foot of a tree, based on its DBH.

BAF: Each tree, regardless of its diameter, represents a constant basal area per acre. Basal Area Factor is used to convert stem count per acre to basal area per acre.

Bole – A tree stem that has grown to substantial thickness; generally capable of yielding sawtimber, veneer logs , large poles or pulpwood.

Borderline Tree: When it is difficult to visually determine whether a tree is “In” or “Out” of a plot, the tree is referred to as “borderline”. For an accurate determination limiting distance measurements may be required.

Check Cruiser - A designated qualified cruiser selected to inspect timber sale cruises and recommend acceptance or identify necessary corrective action.

Conifers - Douglas-fir, ponderosa pine, lodgepole pine, western larch, Englemann spruce, subalpine fir, western redcedar, western hemlock, white pine and grand fir.

Conk – The fruiting body of a fungus denoting the presence of rot. The conk may be of various shapes and sizes.

Crooked Trees - Trees with a sharp crook on the main bole which is less than 13 feet from the ground and offset more than three inches from the longitudinal axis.

Cruise Card - Pre-printed form used to record cruise data.

Cruise Plan - The plan of the cruise which defines populations to sample, sampling methods to use, strata’s, sampling groups, and the timber sale sampling error

Cull – Any tree or log not meeting specified product requriements which is less than 40% sound.

Cultured Superior Tree - Tree that has had the vegetation and trees cut and cleared in a circular area surrounding the Superior Tree. Also refered to as “Genetic Tree” or “Select Tree”.

Damage - Includes any defect or deformity of a tree resulting from agents such as wind, snow, animals, insects, disease, and equipment, and evidenced by such things as dead or broken tops or trunks, crooks, deep scars, abnormal swelling of the bole, or conks.

DBH (Diameter Breast Height) - Diameter of the trunk measured at a point 4-1/2 feet above the ground level on the uphill side of the tree.

Diameter - The average diameter, inside the bark, at the upper end of the tree length or log segment.

PROJ NAME: Timber Marking Services

Diameter Tape - A circumference tape measure graduated so that the diameter may be read directly when the tape is placed around a tree bole. This measurement is rounded to the next lower tenth of an inch.

DIB - Diameter Inside Bark

Defect - Any imperfection or void occurring in and affecting the quantity of products for which the log is being cruised.

Diseased trees: include but are not limited to the following:

A) Mistletoe-infected trees B) Trees with one or more visible infections on the live crown or stem.

C) Trees with off-color foliage D) Trees infected with root rot E) White pine infected with blister rust F) Trees otherwise exhibiting a generally unhealthy appearance

DOB - Diameter Outside Bark.

FIX - The cruise designation for a fixed plot cruise.

Forked Tree – A division in a tree that results in two or more stems growing from a single stump.

FS Cruiser – The software in the National Cruise System used to process collected cruise data.

GPS - Global Positioning System is a method using signals transmitted from satellites to GPS ground receivers to determine acres.

Green Biomass – Trees or portions of trees that do not meet sawlog specifications.

Gross Volume - Total volume including defects.

Half log – The top log of a tree equal to 8.5 feet (8 feet plus 0.5 feet of trim) in length.

Hardwoods - alder, aspen, birch, cottonwood.

Healthy tree - a tree free of insects, disease, physical or mechanical damage which exhibits a vigorous crown, straight stem, and vigorous growth.

Height – The measured length of the stem from a specified point at or near the ground to a specified point higher on the the stem.

Incidental Work - Any work required as a result of thinning, such as but not limited to bucking, pullback, scattering, girdling, fence repairs, etc.

ITM - Individual tree mark

PROJ NAME: Timber Marking Services

Leave Strip - An area within a thinned unit in which no cutting shall be done to create a fuels break and/or wildlife screen.

Leave Tree - Any tree that is selected or required to be left standing as provided in the specifications.

Limiting Distance – The maximum distrance a tree can be from the plot center and still be considered “IN” on the plot.

Live Stream Channel - Stream channel with water in it, or a channel which shows evidence of washing.

Log - A segment of a tree equal to 16 feet in length plus 0.5 ft of trim.

Log Products - There are three log product designations:

(Grade) 1 = saw timber (Grade) 8 = non-saw timber

Log Height - The measured length of the bole from 1-foot above the forest floor (stump height) to the merchantable top and recorded in number of 16’ logs. Top log my be entered as an 8-foot half log.

Record the actual feet below the log height for inspection purposes. This requirement will only work if Contractor is using cruise cards and not an FDR.

LTM - Leave tree mark

Minor Damage - Crooks in the trunk which are offset less than three inches from the long axis and within 13 feet of the ground, no forks, broken or scarred top or bark damage extending more than 1/4 the circumference of the tree.

NCS – Computer program which creates timber sale reports.

Net Volume - The final volume remaining after all deductions for defects from gross volume have been made.

Non-Saw Timber - Trees or logs that do not meet the requirements for saw timber but still meet requirements for Firm-Wood Fiber or better logs. Each log must have a minimum of 40% sound wood content to meet non-saw requirements.

PCMTRE - The cruise acronym for Point Count/Measure Tree; a variable plot cruise, where some of the trees on the plots are measured and others are only counted.

Plot - Term used with fixed area or point sampling where tree tally is determined.

PNT - The cruise acronym for a variable plot cruise (Point), where all of the plots are measured.

Relaskop - Instrument used to measure tree heights, slope angles, and as an angle gauge in point sampling.

PROJ NAME: Timber Marking Services

Riparian Zone - The area approximately 100 feet from the edges of all perennial streams, lakes and other bodies of water.

Road Prism - The area between the outside edges of the fillslope and the backslope.

Sample Tree Cruising - System of cruising where each tree is visited and compared to a random number table to identify cruise trees.

Saw Timber -: Any tree or log which is suitable for the production of lumber or veneer to an amount of not less than 40% of the gross cubic foot volume.

Stand: An aggregation of trees or other growth occupying a specific area and sufficiently uniform in composition (species), age arrangement and conditions as to be distinguishable from the Forest or other growth on adjoining areas.

Stump Height - Considered to be 1-foot above the natural forest floor on the high side of the tree.

STR - The cruise acronym for a Sample Tree cruise, where all of the trees are counted, but only some are measured.

Spacing - The horizontal distance from the trunk of one leave tree to the trunk of the next nearest leave tree [measured from the middle (not the outside) of the base of each tree].

Thinning - The cutting of trees in excess of those to be left for management.

Total Tree Height - The measured length of the bole from 1-foot above the forest floor (stump height) to the tip of the leader.

TPA - Trees per acre.

Treatment Units (Also called Units)- Areas where work will be performed. They may include sawlogs and biomass removal units, hand thinning units, under-burning units or areas of other treatment shown on the project treatment maps.

Visible Defect -Defect that is proven by the existence of visible indicators.

Continuation of SF1449 Block 27: The full text of a clause or provision may be accessed electronically at www.aquisition.gov or http://farsite.hill.af.mil/

CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (JAN 2017)

ADDENDUM TO FAR 52.212-4

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/browsefar www.usda.gov/procurement/policy/agar.html

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.232-11 Extras (APR 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984) 52.242-15 Stop Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984) 52.244-6 Subcontracts for Commercial Items (NOV 2017) 52.245-1 Government Property (JAN 2017) Alternate I (APR 2012) 52.245-9 Use and Charges (APR 2012) 52.253-1 Computer Generated Forms (JAN 1991)

AGRICULTURE ACQUISITION REGULATION (48 CFR CHAPTER 4) CLAUSES

452.236-72 Use of Premises (NOV 1996) 452.236-73 Archaeological or Historic Sites (FEB 1988) 452.236-74 Control of Erosion, Sedimentation, and Pollution (NOV 1996) 452.237-70 Loss, Damage, Destruction or Repair (FEB 1988) 452.237-75 Restrictions against Disclosure (FEB 1988) 452.236-77 Emergency Response (NOV 1996)

I.2 INVOICE PROCESSING PLATFORM (IPP)

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from USDA and Treasury. All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

http://www.aquisition.gov/ https://www.acquisition.gov/browsefar http://www.usda.gov/procurement/policy/agar.html https://www.ipp.gov/index.htm https://www.ipp.gov/vendors/enrollment-vendors.htm

I.3 FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 01 November 2018. The time stated for completion shall include final cleanup of the premises.

I.4 NOTICE OF SUBCONTRACTING

The Contractor shall promptly notify the Contracting Officer upon entering into any subcontract arrangement.

The subcontractor shall have the experience and be equipped for such work. The written notification shall include as a minimum:

A. The name, address and telephone number of the subcontractor.

B. The date upon which the subcontract was entered into and its duration.

C. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate.

D. Documentation of the subcontractor's representative authority.

Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract.

I.5 FAR 52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

I.6 DAMAGES

If the Contractor does not complete the work within the designated contract time, actual excess costs will be assessed, such as - but not limited to, additional COR and Inspector time and travel.

I.7 USE OF PREMISES

A. The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform this contract in such a manner as not to interrupt or interfere with the conduct of Government business.

PROJ NAME: Timber Marking Services B. Before any camp, quarry, borrow pit, storage, detour, or bypass site, other than shown on the drawing, is opened or operated on Forest Service land or lands administered by the Forest Service, the Contractor shall obtain written permission from the appropriate Ranger District. A camp is interpreted to include a campsite or trailer parking area of any employee working on the project for the Contract. If permission is granted, a work order will specify all conditions and requirements. Sanitation facilities shall be provided for all employees of the Contract and members of the campsite.

C. It is further stipulated that in addition to clean-up of any campsites, the Contractor shall remove his equipment from National Forest Service land before final acceptance and payment of the contract.

D. The Contractor shall provide and maintain sanitary facilities. There shall be a minimum of one toilet for each ten employees. Solid waste shall be dispose of in accordance with applicable Federal, State and local regulations.

I.8 EMERGENCY CONTROL

A. Contractor's Responsibility for Fighting Fire.

1. The Contractor, under the provisions of FAR clause 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements, shall immediately extinguish all fires on the work site other than those fires in use as a part of the work.

2. The Contractor may be held liable for all damages and for all costs incurred by the Government for labor, subsistence, equipment, supplies and transportation deemed necessary to control or suppress a fire set or caused by the Contractor or the Contractor' agents or employees.

B. Contractor's Responsibility for Notification in Case of Fire.

The Contractor shall immediately notify the Government of any fires sighted on or in the vicinity of the work site.

C. Contractor's Responsibility for Responding to Emergencies.

When directed by the Contracting Officer, the Contractor shall allow the Government to temporarily use employees and equipment form the work site for emergency work (anticipated to be restricted to firefighting).

An equitable adjustment for the temporary use of employees and equipment will be made under the Change clause, or under an Emergency Equipment Rental Agreement. Payment will be made at not less than the current area rates established by the Government. Employees and equipment will be released from emergency operations when other labor and equipment adequate for the protection of the area are obtained.

NOTE: See Fire Plan Requirements referenced in Section J.

I.9 SAFETY

Tree Marking paint is a hazardous material. The Material Safety Data Sheet (MSDS) containing information about the tree marking paint will be provided. Prior to allowing any work to commence on this project, the Contractor shall submit a Safety Plan to the Contracting Officer that is in accordance with OSHA Regulations.

Such safety plan shall include all tasks and related activities anticipated to successfully compete the work. The

PROJ NAME: Timber Marking Services plan shall specifying Contractor’s plans how to minimize hazards to their employees and shall include required personal protective equipment/clothing.

I.10 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

END OF ADDENDUM TO 52.212-4

FAR 52.212-5 -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (JAN 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN

2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and 108-78

(19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1158787 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1146366 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113344 http://uscode.house.gov/

PROJ NAME: Timber Marking Services

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009

(June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of

Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016)

(Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013)

(41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT

2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved] _X_ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

_X_ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Nov 2016) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1137622…