Performance Work Statement.docx

Solicitation: 12046W20Q0008

PART B–-DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Zigzag Ranger District

A. GENERAL INFORMATION AND BACGROUND

This contract involves pumping and cleaning services to portable toilets and vault toilets located at recreation fee sites throughout the Mt Hood National forest Zigzag ranger district. Cleaning of facilities, pumping of two 800-gallon vault units (as needed) and trash removal are also included.

This contract has option years. The Government at its option may renew this contract not to exceed four, one-year renewal periods, at the same terms and conditions. The Government shall notify the Contractor of its intent to renew not less than 60 calendar days prior to the beginning of the new option year (May) *The bidding contractor must bid on all Base Items and Optional Items to be considered for award.

B. Performance work Statement

1. Contractor Furnished supplies and materials

· The Contractor is required to supply all toilet paper, trash bags, deodorizers, cleaning solutions and cleaning supplies required to complete the work to be performed in this contract.

· The contractor is responsible for providing supervision, transportation, labor, operating supplies, all necessary toilet pumping equipment and incidentals necessary to pump and dispose of all waste products removed from the toilets in accordance with State and Federal regulations

· All supplies and materials utilized in the performance of the work shall be of a quality and type customarily utilized by other contractors engaged in the profession of providing portable toilet services. The use of caustics (acid-based cleansers) is prohibited unless prior approval is granted by the Contracting Officer. If requested by the Contracting Officer, the Contractor shall submit samples of the materials proposed for use.

· Materials or supplies shall not be used in performance under this contract (or placed or stored on government property) until the applicable Material Safety Data Sheets for all hazardous materials (products containing CAUTION or WARNING labels) have been furnished to the COR and approved by the Safety Committee.

2. Rentals and delivery

· The contractor shall provide and install eleven chemical type portable toilets and install them on site at the recreation fee site locations listed.

3. Securing of Portable toilets

· Portable toilets must be set on a flat solid surface and must be anchored in a way that will make them stable and resistant to tipping. Portable Toilet locations are along roads and in relatively flat road-side terrain at trailheads.

4. Portable toilet specification requirement:

· ADA accessible toilets shall meet the requirements of the Americans with Disabilities Act and are required at all locations except: Top Spur, Paradise Park, Glacier View and Frenches Dome.

· Toilets must be neutral in color to blend with the environment.

· All locking mechanisms, door, toilet paper dispensers, and other hardware must be fully functional.

5. Units Per site

· See the schedule of Items. Note how many units are required at each location.

6. Vault Toilets

· Two 800-gallon vault toilets are located at Mirror Lake trailhead. These vaults are to be pumped “As Needed”

· The vault facilities will still need to be cleaned to the same requirements on the same days as the portable toilets.

7. Maintenance requirements

· Portable toilets must be properly maintained as needed to ensure good operational function, maintenance and upkeep.

· Graffiti and vandalism that may occur throughout the season should be removed or repaired immediately.

· The Contractor shall be responsible for all repairs to the units as needed

8. Pumping Requirements

· All toilets shall be emptied completely of all liquid and solid sewage.

· All pumped sewage and debris shall be removed from the premises and shall be disposed of in accordance with applicable laws and regulations.

9. Cleaning Requirements

· All surfaces of the units shall be cleaned inside and out to include the removal of all dirt, cobwebs, and other debris.

· All of the unit’s interior surfaces shall be cleaned with a mild detergent and disinfectant.

· The Contractor shall be responsible for supplying and filling the toilet paper dispensers. Any emptied rolls shall be changed out for a new roll.

· The unit shall have sufficient deodorizing chemicals placed into the unit’s storage compartment to assist in eliminating odors.

· Emptying trash receptacles and replacing bin liners must be done at all locations. Trash can be disposed of at the Zigzag Ranger Station North Compound, located on E Lolo pass rd. (across hwy 26 from Zigzag ranger station)

· Bio-based Products - All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased products. The Contractor shall utilize the greatest number of bio-based products available that meet applicable health and environment specifications. All cleaning supplies shall be approved by the COR

10. SERVICING SCHEDULE

· All units shall be delivered according to the contract schedule of items following the issuance of contract Award.

· Portable Toilets must be cleaned and serviced twice a week on Mondays and Fridays

· Vault Toilets must be pumped “As Needed” Trash can be removed at time of pumping.

· Vault Toilet Facilities must be cleaned twice a week on Mondays and Fridays.

· Servicing shall be between the hours of 5 A.M. and 6 P.M., unless specifically authorized by the COR.

11. ESTIMATED START DATE AND LENGTH OF CONTRACT

· May 15, 2020 is the estimated start date. Installation of the portable toilets may begin as early as May 15th. All portable toilets capable of being installed must be delivered, in place and ready for customer use no later than the Thursday before memorial Day weekend, provided the site is free of snow. Installation at higher elevation sites may not be possible until mid-June.

· Toilets may be removed as early as October 1st and no later than October 15th.

· Base year period will run from May 15th, 2020 through October 15, 2020.

· There are four Option Years that run from May 2021- October 15, 2024. The total contract time will not exceed 5 years.

12. PROJECT LOCATION AND DESCRIPTION

The Zigzag Ranger Station is located at: 70220 US-26, Zigzag Oregon 97049.

All units and related pumping and cleaning services will be performed within the Mt. Hood National Forest, Zigzag Ranger District. Specifically, at recreation fee stations at various locations. The approximate location for placement of units at each work area can be located on the provided map. Approximate mileage to each location has also been provided as reference only.

Fee Stations locations

1. North Compound

2. Old Salmon River

3. Salmon Butte Trailhead

4. Ramona Falls Trailhead

5. Paradise Falls Trailhead

6. Frenches Dome

7. Burnt Lake North

8. Top Spur Trailhead

9. Paradise Park Trailhead

10. Glacier View

11. Mirror Lake Trailhead

13. LICENSES AND INSURANCE

The Contractor shall obtain necessary licenses and insurance needed to perform this contract. Contractor shall be licensed to work within the State of Oregon and shall have all necessary permits as required by County, State and Federal Regulations.

14. Site Visit

· Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

15. Technical Contact

· Please call Ben Watts at 503-630-8811 for technical questions. It is the responsibility of the contractor to visit all sites before providing a bid. Offers are final.

16. Equipment and Personnel

· The Contractor will be required to furnish qualified personnel to use its equipment and adequately supervise their activities, while performing under the contract. Due to the nature of the work to be performed under the contract, the Contractor and employees will, to some extent, represent the Forest Service to the public. They will be expected to keep themselves and equipment reasonably neat at all times and to conduct themselves in a manner that will not bring discredit to the Forest Service. Failure to conduct themselves in satisfactory manner may be considered cause for termination of the contract. All equipment will be operational for the duration of the contract. All equipment shall be in full accordance with any local, State, and County Regulations.

17. INTERFERENCE WITH NORMAL USE OF RECREATION AREAS

· The Contractor and his employees will make every reasonable effort to prevent interference with the normal use and occupancy of recreation areas while engaged in the performance of this contract. General,

18. DAMAGE TO GOVERNMENT PROPERTY OR RESOURCES

· Any damage or defacement that occurs to Government property or land resources during the Contractor’s operations shall be repaired at the Contractors expense to its original condition. Onsite inspection will be made by the COR prior to the acceptance of work.

PART 11I INSPECTION AND ACCEPTANCE

1. PERFORMANCE REQUIREMENTS SUMMERY

It is intended to ensure that the Government receives the services for which it contracted. The Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the contractor is delivering the results specified in the contract. Government contract quality assurance will be performed at such times and/or places as may be necessary to determine the services conform to contract requirements.

2. Performance Objective Performance Standard:

Units are free of graffiti and vandalism. The unit's are not full, interior and exterior are clean, graffiti free, stocked, deodorized in accordance with PWSB and all locking mechanisms are in good working order.

A. Allowed Number of Discrepancies: Not to exceed 1 per year B. Surveillance Method: Periodic surveillance by the COR in addition to complaints received.

C. Validated Complaints: 0 Validated Complaints Allowed If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount .When the defect(s) in services cannot be corrected by re-performance, the Government may:

1. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

2. Reduce the contract price to reflect the reduced value of the services performed.

3. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

4. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

5. Issue Cure Notice 6.. Terminate the contract for Cause

3. OTHER REQUIREMENTS

A. MATERIAL SAFETY

The Contractor shall not use or apply any chemicals that may be hazardous or have environmental concerns, without prior approval of the COR. Examples of chemicals: insecticides, pesticides and harsh cleaning agents. Contractor must have on site, MSDS (Material Safety Data Sheets) sheets for all chemical products utilized.

B. SAFETY STANDARDS

The Contractor shall comply with applicable Occupational Safety and Health Act (OSHA) standards. The OSHA standards are subject to change and such changes may affect the Contractor in his performance under the contract. It is the Contractor's responsibility to know such changes and effective dates of changes.

C. PUBLIC SAFETY

The Contractor shall maintain the public use areas to provide the best possible conditions for safe use by visitors. All areas in which the Contractor performs work shall be cleaned and disinfected in such a manner that no person entering the area will be subject to exposure to any contaminates held within the sewage containment tank. Furthermore, no solid waste products from sewage containment tanks, including but not limited to, cans, bottles and recreational type trash, shall be disposed of in refuse cans within the area. The fore mentioned trash shall be placed in plastic bags by the contractor, and disposed of by the contractor at an offsite location approved by the COR. All sewage, liquid and solid, removed from sewage storage tanks shall be removed from the National Forest and shall be disposed of as dictated by federal, state and local laws at a facility properly licensed for such disposal.

D. ACCIDENTS

In the event that an accident or injury should occur to either Contractor personnel or the public on Government lands, the Contractor shall first notify the appropriate emergency agency, the appropriate local authorities, and then the COR

E. EQUIPMENT

All equipment and vehicles used in the performance of this contract shall be in good operable condition and meet the local, state, and federal safety requirements. Equipment and vehicles found to be unsafe and unable to function as designed, shall be removed from the site and replaced at the Contractor’s expense. The COR may inspect the Contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle form the installation.