Questions_and_Answers_(Attendance_Sheet_Included).pdf

August 21, 2019

Site Visit to the La Grande Forestry and Range Sciences Lab for the showing La Grande Lobby & Security

Upgrades

Individuals present for the site visit:

Valley Metal & Heating (HVAC Sub.)

Steve Hardrath valleymetalandheating@gmail.com

Molina Contractors Co. / CMGC

Dave Molina/ 971-279-2586 david@molinas.co

Emiliano Anguiano EMI Dry wall

(503)438-6238 emilio@emidrywall.com

All Air HVAC (HVAC Sub.)

Ryan Baxter/ 541-962-0452 office@allairhvac.

Emtech

David Reich/ 360-748-4891

PNW Employees:

Robert Avila – Station Engineer

Yvonne Santiago – LFSL Operations Specialist mailto:valleymetalandheating@gmail.com mailto:david@molinas.co mailto:emilio@emidrywall.com

Robert Avila started the site visit by introducing himself as the COR for this project and handed his business cards to all. Each of the participant sign the sheet with their business name, their name and phone and email address as well. Walk around was conducted in the premises of the project and the following questions were asked and answers were provided too for this project.

Q & A:

Q1: What area of work on this project?

A1: The area of work are: the reception area, office next to reception, and lobby lighting.

Base bid is for demolition portion of the existing interior wall for a new transaction window with a ledge, install remote release button that provided access into the building and tie into the existing security system to unlock the door. Demolition of portion of the interior wall for new door location. Demolition of exterior wall for new extra windows to provide visibility to the frontliner be able to see who (m) is coming up the stairs and ramp and part of front parking lot.

Additive Item 1 is demolition of the existing built-in counter and desk, demolition the interior wall, remove power panel board, and construct a private office.

Additive Item 2 demolition the existing light fixtures in the lobby and upgrade the lighting fixtures in the lobby, airlock.

*** remove portion of the existing roof and modified with a new gable roof (called Option 3 in attachments)*** This work is not part of this contract.

Q2: What time we would have access into the building?

A2: Our business hours are from 0800 to 1630.

Q3: Could we have copy of the sign-up sheet?

A3: Yes we would make copies for everyone.

Q4: What type of window would be install where the interior wall would be demo?

A4: The type of window would be a transaction window with sliding door.

Q5: What about the card reader? Would it stay in the same location?

A5: There would be a small counter that would go across the width of the window, it all depend the space whether or not would the card reader would be relocate the other wall across of the new.

Q6: What location would the exterior window would be install?

A6: There are 2 exterior windows that would be locate at the W & NW exterior wall next to each other.

The first window (W) would be directly looking into the stairs, the second window (NW) would be looking toward the parking lot and the ramp.

Q7: What about Surveillance Cameras?

A7: They are not part of this project.

Q8: What about HVAC ducts? Where we can access them?

A8: Access location is from the copier room to get into ducts in the office as well in downstairs computer room for the reception area.

Q9: Where would the power panel board and the fire alarm junction box move to?

A9: The drawings called for the electrical panel to be move to the adjacent wall. Fire alarm panel shall remain in the current location as called out on the drawings.

Q10: What about the carpet tiles do you have extra tiles? How old are this carpet?

A10: This carpet tile was installed in back in September 2014 from Baker City Carpet Express In Baker

City, Oregon, and the carpet installed in the foyer and the office were installed in 2015 from Next Step

Carpet in La Grande, OR. We do not have extra tiles.

Q11: Are the upgrades of the lighting in the lobby part of the base, option 1 or option 2?

A11: The lighting upgrade for the lobby is part of Additive Item 2 (referred to as option 2 in the specifications).

Q12: Where are the panel for the access control system and the electrical power panel?

A12: The access control system is enclosed in the computer room right under the reception area.

Q13: Are the Fire Alarm Panel in the computer room too?

A13: Yes the Fire Alarm Panel was relocated to the computer room.

Q14: Would the smoke detector be cover while working upstairs?

A14: Yes they should be cover as they are really sensitive, and we need to be sure the Fire Alarm Panel is set to testing mode.

Q15: What’s the name of the contractor that install the security system and work with the wiring?

A15: The subcontractor is Safeguard Security of Oregon – Brian Perren from Enterprise, OR. Apex from

Boise, Idaho was the primary contractor for the Security System installation and the Lenel System and software and the card readers.

Q16: When is the dateline to submit the Bid for this project and can we submit questions?

A16: Quotes are due by August 30th at 1700 Pacific Time.