Solicitation-Powell_RS_&_Lolo_Pass_Visitor_Center_Janitorial.docx

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

957114

2. CONTRACT NO.

3.AWARD/EFFECTIVE DATE

12034319Q0141

6. SOLICITATION ISSUE

DATE

06/17/2019

Vicki Meisner, Purchasing Agent Della Wicks, Technical Contact

b. TELEPHONE NUMBER (No collect calls)

208-983-4024 208-942-0333

8. OFFER DUE DATE/

LOCAL TIME

06/28/2019 10:00 a.m.

9. ISSUED BY CODE | 0295

USDA Forest Service

10. THIS ACQUISITION IS

[ ] UNRESTRICTED

[ X ] SET ASIDE 100 % FOR

[ ] EMERGING SMALL BUSINESS

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

[ ] SEE SCHEDULE

12. DISCOUNT TERMS

ORDER UNDER DPAS (15 CFR 700

104 Airport Road Grangeville, ID 83530

[ ] HUBZONE SMALL BUSINESS

[ ] SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS

[ ]8(A)

13B. RATING

NAICS: 561720

SIZE STANDARD: $18 Million

14. METHOD OF SOLICATION

[ X]RFQ [ ] IFB [ ] RFP

Nez Perce-Clearwater National Forests Grangeville Office 104 Airport Road FAX 208 983-4024 Grangeville, ID 83815

17a. CONTRACTOR/ OFFEROR

ADDRESS

CODE

FACILITY

CODE

DUNS: _____________________________________________

TIN: _____________________________________________

EMAIL: _____________________________________________

PHONE:

Invoice Processing Platform (IPP) All invoices must be submitted electronically through the Invoice Processing Platform via www.ipp.gov.

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUMBIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Powell Ranger Station & Lolo Visitor Center Janitorial Services Nez Perce-Clearwater National Forests

Insert pricing in the Schedule of Items on Page 2-11.

Instructions to Offerors on Page 31 -32.

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

[X ] 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5. [ X ] ARE [ ] ARE NOT ATTACHED.

[ ] 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA [ ] ARE [ ] ARE NOT ATTACHED

[X]28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 Copy TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN [ ] 29. AWARD OF CONTRACT: REFERENCE _ OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH A11

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (Signature Of Contracting Officer)

30b. NAME AND TITLE OF SIGNER

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (Rev. 3/2005) Prescribed by GSA-FAR (48CFR 53.212

SCHEDULE OF ITEMS

Powell Ranger District Janitorial Services

BASE YEAR July 1, 2019 – June 30, 2020

6 Months

6 Months

8 Months

BASE YEAR July 1, 2019 – June 30, 2020 continued…

ITEM

Transient Bunkhouse (Larch 1312) – Clean only as requested by the COR.

4 EA

Quad No. 1360 – Full cleaning of any of the 4 apartments, only as requested by COR.

4 EA

Quad No.1360 – One time only spring cleaning between March and April

1 EA

Lolo Pass Visitor Center – Dust, sweep, and mop floor in Visitor Center every other week on either Tuesday or Wednesday all year.

12 Months

Lolo Pass Visitor Center – one time spring cleaning in April.

1 EA

Lolo Pass Restrooms – Clean weekly on Tuesday and Wednesday, October thru May.

8 Months

Lolo Pass Restrooms – wipe and disinfect walls, and scrub floors once a month first Tuesday or Wednesday of the month October thru May.

8 Months

Bldg 1009 West Loop of Powell Rd - one time spring cleaning between March and April.

1 EA

Janitorial Services

OPTION YEAR 1 - July 1, 2020 through June 30, 2021

6 Months

8 Months

OPTION YEAR 1 - July 1, 2020 through June 30, 2021 continued…

Transient Bunkhouse (Larch 1312) – Clean only as requested by the COR.

4 EA

Quad No. 1360 – Full cleaning of any of the 4 apartments, only as requested by COR.

4 EA

Quad No.1360 – One time only spring cleaning between March and April.

1 EA

Lolo Pass Visitor Center – Dust, sweep, and mop floor in Visitor Center every other week on either Tuesday or Wednesday all year.

12 Months

Lolo Pass Visitor Center – one time spring cleaning in April.

1 EA

Lolo Pass Restrooms – Clean weekly on Tuesday and Wednesday, October thru May.

8 Months

Lolo Pass Restrooms – wipe and disinfect walls, and scrub floors once a month first Tuesday or Wednesday of the month October thru May.

Bldg 1009 West Loop of Powell Rd - one time spring cleaning between March and April.

1 EA

Janitorial Services

OPTION YEAR 2 - July 1, 2021 through June 30, 2022

6 Months

6 Months

8 Months

OPTION YEAR 2 - July 1, 2021 through June 30, 2022 continued…

Transient Bunkhouse (Larch 1312) – Clean only as requested by the COR.

4 EA

Quad No. 1360 – Full cleaning of any of the 4 apartments, only as requested by COR.

4 EA

Quad No.1360 – One time only spring cleaning between March and April

1 EA

Lolo Pass Visitor Center – Dust, sweep, and mop floor in Visitor Center every other week on either Tuesday or Wednesday all year.

12 Months

Lolo Pass Visitor Center – one time spring cleaning in April.

1 EA

Lolo Pass Restrooms – Clean weekly on Tuesday and Wednesday, October thru May.

8 Months

Lolo Pass Restrooms – wipe and disinfect walls, and scrub floors once a month first Tuesday or Wednesday of the month October thru May.

Bldg 1009 West Loop of Powell Rd - one time spring cleaning between March and April.

1 EA

Janitorial Services

OPTION YEAR 3 - July 1, 2022 through June 30, 2023

6 Months

8 Months

OPTION YEAR 3 - July 1, 2022 through June 30, 2023 continued…

Janitorial Services

OPTION YEAR 4 - July 1, 2023 through June 30, 2024

6 Months

OPTION YEAR 4 - July 1, 2023 through June 30, 2024 continued…

Transient Bunkhouse (Larch 1312) – Clean only as requested by the COR.

4 EA

Quad No. 1360 – Full cleaning of any of the 4 apartments, only as requested by COR.

4 EA

Quad No.1360 – One time only spring cleaning between March and April.

1 EA

Lolo Pass Visitor Center – Dust, sweep, and mop floor in Visitor Center every other week on either Tuesday or Wednesday all year.

12 Months

Lolo Pass Visitor Center – one time spring cleaning in April.

1 EA

Lolo Pass Restrooms – Clean weekly on Tuesday and Wednesday, October thru May.

8 Months

Lolo Pass Restrooms – wipe and disinfect walls, and scrub floors once a month first Tuesday or Wednesday of the month October thru May.

Bldg 1009 West Loop of Powell Rd - one time spring cleaning between Mar and April.

1 EA

Quote prices for all items (base year and 4 option years ). The Forest Service anticipates award of a firm fixed price order for a base year of performance and 4 – 1-year optional years of performance. The right to exercise the option to extend the performance of the contract is at the discretion of the Forest Service.

Please see “Technical Specifications” for duties to perform for each area.

Changes in the schedule will be negotiated between the Contractor and the Contracting Officer, Vicki Meisner.

ONLY ONE CONTRACT WILL BE AWARDED FOR ALL ITEMS.

FAR 52.237-1 Site Visit. (APR 1984) A pre-bid site visit will be scheduled upon request. The contact person is Della Wicks, 208-942-0333.

Quoter’s are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim upon contract award.

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Scope of Work: This contract requires janitorial services and related work in compliance with its terms, specifications, and provisions. This includes furnishing management, supervision, labor, personnel, transportation, materials, equipment, operating supplies, and incidentals, except as otherwise specified, necessary to provide janitorial services at the Powell Ranger Station and Lolo Pass Visitor’s Center located approximately 33-45 miles west of Lolo, MT. All work shall be performed in accordance with all federal, state and local laws and regulations.

This work is being solicited as a performance based service contract. Performance based means the Contractor is responsible for an end product. If an end product is not provided in compliance with the contract specifications, an adjustment to the payment will be made.

Location: Facilities are located in sixteen (16) buildings located at the Powell Ranger District, 45 miles west of Lolo, MT on Highway 12 and one building located at Lolo Pass Visitor Center, 33 miles west of Lolo at the Montana/Idaho border on Highway 12. The distance between the Lolo Pass Visitor Center and Powell Ranger District is 12 miles.

Areas Covered by the Contract:

1. Main Office Building No. 2014 0 - 8483 SF

2. Warehouse Office and Bathrooms No. 2206 – 300 SF

3. Wannigan No. 2613 – 480 SF

4. Staff Quarters (Duplex) No. 1372B – 1525 SF

5. Engineering Building No. 1313 – 600 SF

6. Bathhouse No. 1604 – 330 SF

7. Exercise Room No. 2016 – 533 SF

8. Cookhouse No. 1401 – 2660 SF

9. Women’s Bunkhouse No. 1311 – 1760 SF

10. Men’s Bunkhouse No. 1312 – 1760 SF

11. Women’s Bunkhouse No. 1334 – 1260 SF

12. Men’s Bunkhouse No. 1335 – 1260 SF

13. Quad No. 1360 (Lower apartments and laundry area) – 690 SF

14. Lolo Pass Visitor Center- 1490 SF

15. Lolo Pass Visitor Center Restrooms – 408 SF

16. West Loop of Powell Rd – House – 1248 SF

Hours of Operation Lolo Pass Visitor Center During the summer (May through October) the Lolo Pass Visitor Center is opened 7 days a week, so janitorial services will be perform between 5:30 PM and 7:00 AM every other week on either Tuesday or Wednesday. November through April, Lolo Pass Visitor Center is closed on Tuesday and Wednesday and janitorial services will be performed between the hours of 7:00 AM and 10:00 PM every other week on either Tuesday or Wednesday. The contractor will be responsible for maintaining Building Security during the hours of janitorial services.

Powell Ranger Station Perform janitorial service for the months of May through October at the Powell Office Building and Warehouse between the hours of 6:30 pm and 7:00 am Sunday through Saturday. All other janitorial services at Powell Ranger Station may be performed between the hours of 8:00 am through 10:00 pm Sunday through Saturday.

Janitorial Services for the months of November through April for the cleaning of the Powell Office Building and the Warehouse will be performed between the hours of 5:30 pm and 7:00 am Monday through Friday or between the hours of 8:00 am and 10:00 pm Saturday through Sunday. All other janitorial services at Powell Ranger Station can be performed between the hours of 8:00 am and 10:00 pm Sunday through Saturday.

Standard of Cleanliness: Provide janitorial services using the best commercial standards and practices that result in the removal of dirt, grime and other foreign matter so that the facility presents a pleasant, healthy and safe work environment for employees. The interior and exterior of facility is clean to touch and site, disinfected and all visible foreign is removed.

a. Cleaned floors, baseboards, corners, kick plates result in a uniform appearance free from dirt, debris, dust, scuff marks, heel marks, stains and other foreign matter. Underneath chairs, trash receptacles, and moveable items are free from dirt, debris, stains and other foreign matter. If items are moved during cleaning they are returned to their original and proper position. Cleaning methods include vacuuming, mopping (dust, damp or wet), and sweeping. This includes facility entryways (interior and exterior).

b. Trash receptacles are empty, odor free, new bags inserted and returned to their initial location. This includes trash receptacles inside and directly outside the facility. Trash may be deposited in the nearest outside trash collection container.

c. Drinking fountains are clean and disinfected eliminating germs, streaks, stains, spots, smudges, scale, mineral build-up and other obvious debris.

d. Interior/exterior windows and screens have all film, dirt, smudges, water and other foreign matter removed from frames, casings, sills and glass.

e. Washed walls have a uniform appearance with no streaks, detergent residue, smudges, fingerprints, marks, streaks, spills or other debris.

f. Bathrooms and showers are completely cleaned and disinfected to include sinks, toilets, urinals, showers, shower mats, plumbing fixtures, benches, partitions, dispensers, doors, walls and other surfaces. Surfaces are free of deposits, dirt, streaks and odors.

g. Light coverings have all dirt, debris, bugs and dust removed.

h. Kitchen surfaces and appliances have all dirt, grime, grease, food and other debris removed. Surfaces and appliances are disinfected and siped clean resulting in no streaks, grease, fingerprints, other debris or odors.

All work shall be performed in accordance with the best commercial janitorial standards for cleanliness and the requirements of this performance work statement. Work is subject to inspection and acceptance by the COR, Any failures in performance shall be corrected immediately upon notification. Deficient work that cannot be corrected may be subject to an equitable adjustment in contract price.

Technical Specifications:

MAIN OFFICE BUILDING NO. 2014

ITEM 0001, FULL CLEANING ONCE A WEEK MAY THROUGH OCTOBER, 1st and 2nd FLOOR

4. Clean bathrooms thoroughly (including counters, toilets, mirrors, and sinks using disinfectant. Restock soap, paper towels and toilet paper as needed.

5. Sweep all outdoor landings and stairs.

6. Clean drinking fountains.

ITEM 0002, FULL CLEANING EVERY OTHER WEEK NOVEMBER THRU APRIL.

4. Clean bathrooms thoroughly (including counters, toilets, mirrors, and sinks using disinfectant. Restock soap, paper towels and toilet paper as needed.

5. Sweep all outdoor landings and stairs.

6. Clean drinking fountains.

ITEM 0003, ONE TIME ONLY- SPRING CLEANING (MARCH THRU APRIL)

1. Wash all windows and screens inside and out (including any door windows and screens). Dust windowsills.

2. Remove and clean all light coverings.

WAREHOUSE NO. 2206 – BATHROOM AND SHOWERS

ITEM 0004, Clean bathroom and shower stalls every week May thru October.

1. Empty all wastebaskets. Replace garbage bags as needed.

2. Sweep and mop.

3. Clean bathroom thoroughly (including counters, toilets, sinks, and mirrors) using disinfectants. Restock soap, paper towels and toilet paper as needed.

4. Clean shower stalls using disinfectants.

ITEM 0005, Clean bathroom (no showers) every other week November thru April.

1. Empty all wastebaskets. Replace garbage bags as needed.

2. Sweep and mop.

3. Clean bathroom thoroughly (including counters, toilets, sinks, and mirrors) using disinfectants. Restock soap, paper towels and toilet paper as needed.

ITEM 0006, ONE TIME ONLY SPRING CLEANING (MARCH THRU APRIL)

1. Remove and clean all light coverings.

2. Replace shower curtains with Forest Service purchased new ones.

WANNIGAN NO. 2613

ITEM 0007, FULL CLEANING ONCE A MONTH (MARCH THRU OCTOBER)

1. Empty all wastebaskets. Replace garbage bags as needed.

2. Vacuum all carpeted areas (including floor mats).

3. Sweep and/or mop all non-carpeted floors.

4. Clean bathrooms thoroughly (including counters, toilets, mirrors, sinks and showers) using disinfectant.

5. Restock soap, paper towels, toilet paper as needed.

6. Sweep outdoor landing and stairs.

7. Dust windowsills and blinds. Dust counters, furniture and remove any mouse tracks.

8. Clean refrigerator, sinks, and microwave in kitchen.

ITEM 0008, ONE TIME ONLY SPRING CLEANING (MARCH THRU APRIL)

1. Wash all windows and screens inside and out (including any door windows and screens).

2. Remove and clean all light coverings.

3. Wash all mattress pads.

EXERCISE ROOM NO. 2016

ITEM 0009, FULL CLEANING ONCE A MONTH ALL YEAR.

1. Vacuum all carpeted areas (including floor mats).

2. Sweep all outdoor landings and stairs.

ITEM 0010, ONE TIME ONLY SPRING CLEANING (MARCH THRU APRIL)

1. Wash all windows and screens inside and out (including any door windows and screens).

2. Remove and clean all light coverings.

BATH HOUSE NO. 1604

ITEM 0011, NO CLEANING EXCEPT AS REQUESTED BY THE COR, SERVICES INCLUDE:

1. Empty all wastebaskets. Replace garbage bags as needed.

2. Sweep and/or mop all non-carpeted floors.

3. Clean bathrooms thoroughly (including counters, toilets, mirrors, sinks and showers) using disinfectant. Restock soap, paper towels and toilet paper as needed.

ITEM 0012, ONE TIME ONLY – LIGHT SPRING CLEANING AND RESTOCKING (Coordinate schedule with COR)

1. Clean toilet and sink, sweep floor, and stock with supplies.

COOKHOUSE NO. 1401

ITEM 0013, FULL CLEANING ONCE A MONTH (MAY THRU OCTOBER)

1. Empty all wastebaskets. Replace garbage bags as needed.

2. Vacuum all carpeted areas (including any floor mats).

3. Sweep and/or mop all non-carpeted floors.

4. Clean bathrooms thoroughly (including toilets, mirrors, sinks and showers) using disinfectant. Restock soap, paper towels and toilet paper as needed.

5. Remove any garbage from unoccupied bedrooms.

6. Sweep all outdoor landings and stairs.

ITEM 0014, ONE TIME ONLY SPRING CLEANING (MARCH THRU APRIL)

1. Wash all windows and screens inside and out (including any door windows and screens.

2. Remove and clean all light coverings.

3. Wash all mattress pads.

4. Clean refrigerators, stove tops, ovens inside and out sinks, countertops, microwaves and other appliances in kitchen

STAFF HOUSE (DUPLEX) NO. 1372B

ITEM 0015, FULL CLEANING ONCE A MONTH (APRIL THRU NOVEMBER)

1. Empty all wastebaskets. Replace garbage bags as needed.

2. Vacuum all carpeted areas (including any floor mats).

3. Sweep and/or mop all non-carpeted floors.

4. Clean bathrooms thoroughly (including toilets, mirrors, sinks and showers) using disinfectant. Restock soap, paper towels and toilet paper as needed.

5. Dust windowsills and blinds. Dust counters, furniture and remove any mouse tracks.

6. Clean refrigerator, stove top, sinks, and microwave in Kitchen.

7. Sweep all outdoor landings and stairs.

ITEM 0016, ONE TIME ONLY SPRING CLEANING (MARCH THRU APRIL)

1. Wash all windows and screens inside and out (including any door windows and screens.

2. Remove and clean all light coverings.

3. Wash all mattress pads.

4. Clean refrigerators, stove tops, ovens inside and out sinks, countertops, microwaves and other appliances in kitchen.

MISSION (ENGINEERING) BUILDING NO. 1313

ITEM 0017, FULL CLEANING ONCE A MONTH (APRIL THRU OCTOBER)

1. Empty all wastebaskets. Replace garbage bags as needed.

2. Vacuum all carpeted areas (including any floor mats).

3. Sweep and/or mop all non-carpeted floors.

4. Clean bathrooms thoroughly (including toilets, mirrors, sinks and showers) using disinfectant. Restock soap, paper towels and toilet paper as needed.

5. Dust windowsills and blinds. Dust counters, furniture and remove any mouse tracks.

6. Clean refrigerator, stove top, sinks and microwave in Kitchen.

7. Sweep all outdoor landings and stairs.

ITEM 0018, ONE TIME ONLY SPRING CLEANING (MARCH THRU APRIL)

1. Wash all windows and screens inside and out (including any door windows and screens.

2. Remove and clean all light coverings.

3. Wash all mattress pads.

4. Clean refrigerators, stove tops, ovens inside and out sinks, countertops, microwaves and other appliances in kitchen.

BUNKHOUSES NO. 1311, 1312, 1334, 1335

ITEM 0019, ONE TIME ONLY SPRING CLEANING (MARCH THRU APRIL)

1. Empty all wastebaskets. Replace garbage bags as needed.

2. Vacuum all carpeted areas (including any floor mats).

3. Sweep and mop all non-carpeted floors. Scrub floors and remove all scuff marks.

4. Clean bathrooms thoroughly (including counters, toilets, mirrors, sinks and showers) using disinfectant. Restock soap, paper towels and toilet paper as needed.

5. Dust window sills and blinds and was all curtains and rehang.

6. Clean refrigerators, stove tops, sinks and microwaves in kitchen. Clean ovens inside and out.

7. Dust inside cupboards and drawers in kitchen.

8. Dust counters and furniture and remove mouse tracks.

9. Wash mattress pads and replace.

10. Remove and clean all light coverings.

11. Wash all windows and screens inside and out (including and door windows and screens).

12. Sweep all outdoor landings and stairs.

13. Sweep, vacuum and mop floors of laundry area and empty wastebaskets, wipe clean inside and outside of washing machine and dryer and clean out laundry sink.

TRANSIENT BUNKHOUSE NO. 1312

ITEM 0020, CLEAN ONLY AS REQUESTED BY THE COR. IF REQUESTED, SERVICES INCLUDE:

1. Empty all wastebaskets and replace garbage bags as needed.

2. Vacuum carpeted areas. Sweep and/or mop non-carpeted floors.

3. Sweep and/or mop all non-carpeted floors.

4. Clean bathrooms thoroughly (including toilets, mirrors, sinks and showers) using disinfectant. Restock soap, paper towels and toilet paper as needed.

5. Clean refrigerator, stovetop, sinks, and microwave in Kitchen.

6. Sweep outdoor landings and stairs.

QUAD NO. 1360

ITEM 0021, FULL CLEANING OF ANY OF THE 4 APARTMENTS. CLEAN ONLY AS REQUESTED BY THE COR. IF REQUESTED, SERVICES INCLUDE:

1. Empty all wastebaskets and replace garbage bags as needed.

2. Vacuum carpeted areas. Sweep and/or mop non-carpeted floors.

3. Clean bathrooms thoroughly (including toilets, mirrors, sinks and showers) using disinfectant. Restock soap, paper towels and toilet paper as needed.

4. Clean refrigerator, stovetop, sinks, and microwave in Kitchen.

5. Sweep outdoor landings and stairs.

6. Clean floor area of laundry room (foyer), empty wastebaskets, wipe clean inside and outside of washing machine and dryer.

ITEM 0022, 0049, ONE TIME ONLY SPRING CLEANING (MARCH THRU APRIL)

1. Wash all windows and screens inside and out (including any door windows and screens.

2. Remove and clean all light coverings.

3. Wash all mattress pads.

4. Clean refrigerators, stove tops, ovens inside and out, sinks, countertops, microwaves.

5. Wipe down fronts and insides of kitchen cupboards.

6. Dust windowsills, blinds and furniture.

LOLO PASS VISTOR CENTER

ITEM 0023, ONCE EVERY OTHER WEEK INSIDE MAIN VISITOR CENTER BUILDING ON TUESDAY OR WEDNESDAY (ALL YEAR)

1. Vacuum all carpeted areas (including floor mats).

2. Sweep and mop all non-carpeted floors.

3. Remove all scuff marks.

4. Dust.

ITEM 0024, ONE TIME ONLY SPRING CLEANING (APRIL)

1. Wash all windows and screen inside and out (including any door windows and windowsills.

ITEM 0025, LOLO PASS RESTROOMS- CLEAN WEEKLY ON TUESDAY AND WEDNESDAY (OCTOBER THRU MAY)

1. Wipe down and disinfect toilets, urinals, and sinks; scrub inside of toilets and urinals with brush and disinfectant, and disinfect floors under urinals

2. Clean mirrors, hand dryers, hand rails, and soap dispensers.

ITEM 0026, CLEAN FIRST TUESDAY OR WENESDAY OF EVERY MONTH (OCTOBER THRU MAY)

1.) Scrub down floors.

2.) Wipe down walls.

WEST LOOP of POWELL ROAD BUILDING #1009

ITEM 0027, ONE TIME SPRING CLEANING MARCH THRU APRIL

1. Wash all windows and screens inside and out (including any door windows and screens).

2. Remove and clean all light coverings

3. Wash mattress pads and replace.

4. Clean inside of ovens and refrigerators.

5. Dust windowsills, blinds, furniture, and counters.

Holidays: Work scheduled for performance on a federal holiday may be completed either the day before or the day immediately following the holiday.

QUALIFICATION OF CONTRACTOR AND EMPLOYEES

The Contractor and his/her employees shall be capable and experienced in janitorial work. The on-site supervisor shall have experience and demonstrated ability in both supervision and custodial work. The Contractor shall provide a list of employees authorized to work under this contract, and will also provide copies of full background checks on these employees, as well as any replacement employees to the Contracting Officer prior to work proceeding, and in accordance with AGAR 452.204-71 and FAR 52.204-9 Personal Identity Verification of Contractor Employees.

Subcontracting: The government reserves the right to approve or disapprove any subcontractors selected. The Contractor shall obtain approval from the CO for all subcontractors prior to entering into any subcontracts. The Contractor’s request for approval shall be in writing and include the specific work to be accomplished by the subcontractor.

Standards of Conduct: The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

Removal From Contract Work:

a) The Contracting Officer may require the Contractor to remove any employee(s) from Forest Service controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on Forest Service controlled property. This shall include, but not limited to, instances where an employee is determined, in the Government’s sole discretion, to be incompetent, careless, insubordinate, unsuitable or otherwise objectionable.

b) A Contractor employee may also be removed where the continued employment of the Contractor employee in connection with the Forest Service work is deemed, in the Government’s sole discretion, contrary to the public interest, inconsistent with the best interests of security, or a potential threat to the health, safety, security, general well being or operational mission of the facility and its population.

c) Where a Contractor employee is granted a temporary suitability determination, and an unfavorable final suitability determination is later rendered, the Forest Service may insist on the employee’s removal from the work site and from other work in connection with the Contract.

d) The Contractor shall be responsible for providing replacement employees in cases where contract employees are removed at no additional cost to the Government.

Supervision: The Contractor shall have adequate supervision on-site during the scheduled hours of contract performance to ensure that all cleaning functions are performed as scheduled by the Contractor to the standards set forth in the contract.

GOVERNMENT FURNISHED PROPERTY

a. The Government shall provide to the Contractor the following listed material, supplies, property, or services (hereinafter referred to as “Government furnished property”) for use in the performance of this contract, until completion and final acceptance of the work. If the Government fails to make timely delivery of such Government furnished property for its intended use, and upon written request from the Contractor, the Contracting Officer shall make an equitable adjustment of contract delivery or performance dates or contract price, or both, pursuant to the FAR 52.212-4(c) Changes (MAY 2015).

b. Electrical power will be furnished by the Forest Service at existing power outlets to operate such equipment as is necessary for contract performance. If any floor outlets are utilized, they are to be left in a condition that will not constitute a tripping hazard, i.e., lids tightly closed when no longer in use. Under no circumstances will Contractor's employees unplug Government equipment in order to access electrical power. Hot and cold water will also be made available to the Contractor as needed.

c. Coordinate with the COR for access to the supplies and for replenishment when the GFP stock needs replenishing. Provide a two week notice to the COR for replenishment of stock, before they reach minimum level to insure an adequate stock at all times.

d. The Contractor is responsible for any loss or damage to GFP once the Contractor takes possession of the property until the property is incorporated into the work.

e. Dumpsters located around the facilities are available for the contractor to dispose of PRD waste excluding biochemical.

f. The Government will provide door keys and alarm codes as required for facility access for the Contractor after office hours. The contractor shall be responsible for the facility security if unauthorized entry to the building is gained by the use of the keys or codes. Keys shall be returned to the Contracting Officer’s Representative (COR) prior to final payment.

g. List of Government Furnished Property and Resources:

CONTRACTOR-FURNISHED EQUIPMENT AND SUPPLIES

The Contractor shall furnish all other necessary cleaning supplies, materials and equipment (except for the items identified as GFP) of a suitable type and quality for the job to be accomplished. Cleaning supplies may be stored on site at a location designated by the COR. Cleaning supplies stored on site must be labeled with Contractor’s name and the ingredients in the container. The Contractor shall maintain this space in a neat and orderly condition. NO flammable or explosive liquids such as gasoline shall be stored in the building. The Government will not be responsible for damage or loss to the Contractor’s stored supplies or equipment.

BIO-BASED CLEANING PRODUCTS

a) The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer or designated representative. The following is a list of products that may be used in this contract for custodial services for which biobased products are available.

b) Biobased products that are designated for preferred procurement under USDA’s Bio-Preferred program must meet the required minimum biobased content as stated in the USDA final Rule available at www.biopreferred.gov.

QUALITY CONTROL PROGRAM

The Contractor shall ensure that all of the requirements of the contract are addressed in a Quality Control Plan (QCP). The QCP shall be a system for identifying and correcting deficiencies in the quality of service before the level of performance becomes unacceptable or the Contracting Officer’s Representative (COR) points out the deficiencies. The importance of a QCP that covers all services is critical to the successful performance of the custodial program. The QCP shall include, but is not limited to the following:

(a) An inspection system tailored to the specific building(s) which covers all services stated in the Performance Standards and Guideline Requirements of this contract. The Contractor shall devise a checklist for use during inspections and provide the name of each management individual who will perform the inspections. The checklist must be signed and dated by the inspector at the time the inspection is completed. This inspection shall be conducted at the end of each work shift. It is not permissible for the person who performs the work to inspect and accept the work. The Contractor or his/her employees who will complete inspections should be identified by name.

(b) An on-site file of all inspections conducted by the Contractor and the corrective action required and subsequently taken. This file shall be located in an area agreed to by the COR and shall be available to the Government at all times in order that the COR may compare inspections performed by the Contractor’s inspector against the actual conditions which exist at the time of the inspection by the COR.

(c) A description of how tasks will be performed in order to achieve the identified quality standards.

(d) A survey system for evaluating the quality of service performed by the Contractor. The Contractor shall develop a system to obtain and monitor customer satisfaction (i.e., monthly surveys, complaint boxes, etc). Building tenants shall be surveyed no more than quarterly, but will have the capability to offer complaints/input at any time.

INSPECTION AND ACCEPTANCE

Quality Assurance Inspections:

a) The Contractor shall only tender for acceptance those items that conform to the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The government may require repair or replacement of nonconforming suplies or reperformance of nonconforming services at no increase in contract price.

b) Quality Assurance Inspections will be made by random sampling or entire inspection of the work, and follow up of customer comments. When validating customer comments, the possible cause of unacceptable performance will be determined. If any Government action or lack of action was the cause, the complaint is not valid and deficiencies shall not be counted against the Contractor.

c) Periodic means one (1) review each month, but may be done more frequently if necessary.

d) Work that does not meet the contract requirements will be brought to the Contractor's attention. Repetitive or continuous failure to meet contract requirements may result in a quality adjustment to payment or the Contract may be terminated.

e) The Government must exercise its post-acceptance rights (1) within a reasonabe time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Additional Inspection and Acceptance Requirements: The COR will note any non-compliance on the daily inspection form and will inform the Contractor of the deficiency immediately. The Contractor and his/her employees will have one opportunity when next on the premises to correct the deficiency. If the correction does not occur to the satisfaction of the COR, a deduction for the area in which the services were not satisfactorily performed will be made from that month’s invoice at a per day cost.

DELIVERIES OR PERFORMANCE

AGAR 452.211-74 Period of Performance. (FEB 1988) The Base Year period of performance of this contract is from July 1, 2019 through June 30, 2020.

Option Year 1 is July 1, 2020 to June 30, 2021.

Option Year 2 is July 1, 2021 to June 30, 2022.

Option Year 3 is July 1, 2022 to June 30, 2023.

Option Year 4 is July 1, 2023 to June 30, 2024.

SPECIAL CONTRACT REQUIREMENTS

Use of Premises: The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business.

Security of Building: The Contractor shall be responsible for locking outside doors, closing windows, and turning off fans and lights when night cleaning is finished in any area, unless otherwise directed by Forest Service personnel then in attendance. During the time the cleaning is being done, lights shall be on only in the portion of the building where the work is being done.

The Contractor shall be responsible for locking the outside doors on all contract area buildings before he/she leaves the premises at the completion of each night's cleaning operation. A key will be issued to the Contractor. Such key is the property of the Government and will be returned upon the expiration of the contract, or sooner if requested.

Under no circumstances shall the Contractor or Contractor’s employees allow outside doors to be propped open and unattended while cleaning is being performed. The Contractor and Contractor’s employees shall exercise care when entering and exiting the building, making sure that the outside doors used are securely closed when not in immediate use.

The Contractor shall be responsible for seeing that Contractor's employees do not disturb papers on desks, tamper with computer terminals, open drawers or cabinets, or use telephones except for emergency calls to the police or fire department. Use of Government photocopiers, fax machines, typewriters, and other Government office equipment by Contractor's personnel is strictly prohibited. Government office equipment shall not be unplugged, bumped, or disturbed in any manner unless specifically authorized by Government personnel.

The Contractor shall report hazardous conditions and items in need of repair to the COR.

Pre-work Conference: Prior to commencement of work, the Contracting Officer will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements. Also at this meeting such things as work progress schedule and fire prevention and suppression plans shall be developed and established in writing.

AGAR 452.215-73 Post Award Conference. (NOV 1996) A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held either telephonically or at a site to be determined.

CONTRACT ADMINISTRATION

Measurement and Payment: Measurements will be based on the total number of days, weeks, or months for which janitorial services have been satisfactorily provided.

Basis of Payment: Payment will be made monthly. If work has not been satisfactorily performed, a deduction will be made based on the number of days, weeks, or months the work is not satisfactory in the manner defined in ADDITIONAL INSPECTION AND ACCEPTANCE REQUIREMENTS (see page 22).

FAR 52.217-5 Evaluation of Options. (JULY 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

FAR 52.217-8 Option to Extend Services. (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to…