1202SC24RFI0001 2025-29 National MFSU IDIQ RFI 12.15.23.pdf

United States Forest Incident Procurement 3833 S. Development Ave Department of Service Operations Boise, ID 83705-5354 Agriculture Logistics Contracting Branch

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USDA FOREST SERVICE

NATIONAL INTERAGENCY FIRE CENTER (NIFC)

20##-20## NATIONAL MOBILE FOOD SERVICE UNIT (MFSU) SUPPORT

REQUEST FOR INFORMATION (RFI)

B.1 GENERAL INFORMATION

(a) This Request for Information (RFI) for National Mobile Food Services will not result in awards. A solicitation for commercial, performance based, multiple-award, Indefinite Delivery- Indefinite Quantity (IDIQ) contracts with fixed-price Contract Line Item Numbers (CLINs) for meal services may be posted at a future date should it be determined in the government’s best interests. The potential services this RFI describe would be acquired under the authority of Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Products and Commercial Services in conjunction with FAR Part 15, Contracting by Negotiation. The effective period of the resultant contract(s) could potentially be 3/1/2025-2/28/2026. At the Government’s option, the contract(s) could be renewed for additional one-year periods, not to exceed four renewal periods (5-year maximum potential contract plus an additional six months if Option to Extend Services FAR 52.217-8 is exercised). Please note pricing for Option Year 4 would be evaluated and utilized for the additional 6 months of performance if FAR 52.217-8 Option to Extend Services was exercised.

(b) Estimating the total overall contract quantity is difficult. To date the total quantities purchased for all mobile food services ordered through the National Interagency Coordination Center (NICC) from 2015 through 2018 was $203,755,169.70. The incidents ranged from 1 day to 30 days and on average each Contractor received 4 total dispatches per year. These quantities are not a representation to an Offeror that the same quantities will be required or ordered, or that conditions affecting requirements will be normal or stable.

(c) The National Mobile Food Services acquisition will be 100% set aside for small business concerns. The primary NAICS Code is 722310 – Food Service Contractors with a $41.5M Size Standard.

(d) The following table provides the historical National Mobile Food Services orders by Geographical Area Coordination Center (GACC). The number of orders in each GACC represents the ordering activity level. This activity level correlates to the respective Designated Dispatch Point (DDP) locations in each GACC and represents the historical activity for DDPs and where activity is anticipated to be higher. The DDPs with the historical highest activity in their GACC, represents the opportunities where the Government may receive greater benefit through selecting the lowest total evaluated pricing from Offerors at those specific DDPs.

2014 2015 2016 2017 2018 5 Yr Avg 5 Yr High Geographic Area Coord Center Orders Orders Orders Orders Orders Orders Orders Great Basin 4 10 20 24 32 18.0 32 Northern California 15 15 5 14 16 13.0 16 Northern Rockies 5 19 8 22 11 13.0 22 Northwest 39 33 12 38 32 30.8 39 Rocky Mountain 1 1 13 9 25 9.8 25 Southern California 15 10 27 10 10 14.4 27 Southwest 9 4 15 22 13 12.6 22 Totals 88 92 100 139 139

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(e) The following graphic shows the locations of the GACCs.

(f) The following graphic shows the Western United States and the locations of all National Mobile Food Services orders from 2014 through 2018.

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(g) The Government is required to place Mobile Food Services orders for, and the Contractor to furnish, at least the stated minimum quantity identified in Section C.9 Minimum and Maximum Contract Amounts. If ordered, the Contractor must furnish any additional quantities required, not to exceed the stated maximum. The minimum and maximum quantity may include any combination of assignments for Fire Suppression or emergency support. Determination of quantities ordered by Government and delivered by the Contractor will be based on the cumulative orders accepted during the base period and each potential option period. (See Sections C.13 and C.14 FAR 52.217-8 Option to Extend Services and FAR 52.217-9 Option to Extend the Term of the Contract).

(h) Offerors may propose a Mobile Food Service Unit (MFSU) for any or all of the 30 Designated Dispatch Points (DDPs) for which they wish to be considered. Offerors shall state the minimum and maximum number of locations they will accept. The DDP will be the contractually approved physical location for the complete MFSU and personnel to be kept within the defined Mandatory Availability Period (MAP). A physical address (no PO Boxes) must be provided within 30 calendar days of contract award for each location awarded. The proposed physical address provided must be within a 75-mile radius from the DDP listed. The DDP will become the physical address proposed by the awarded Offeror for each location. For example, Boise, ID is a DDP in the Schedule of Items. Offeror “A” proposes to be located at 123 Hillcrest Lane, Caldwell, ID 83605 for this DDP. If Offeror “A” is determined to be the best value to the Government and awarded this line item; the DDP will be 123 Hillcrest Lane, Caldwell, ID 83605 for the life of the contract or until changed by the CO in writing. The Offeror/awardee is responsible for providing, in writing, the Contracting Officer (CO) with changes and the CO must approve any changes in writing.

(i) Offerors shall prioritize their preferred DDP(s) in Section B.5 Schedule of Items – MFSU - Unit Item Details below for award. The Government reserves the right to award MFSU contracts to any of the Offeror’s proposed DDPs, based on Section E.4 EVALUATION – COMMERCIAL ITEMS (FAR 52.212-2) (OCT 2014) of this solicitation. The Government will select the Contractors by comparing the acceptable offers on the basis of the evaluation factors identified in Section E.4 and the Government may make tradeoffs in order to determine which offers are determined to represent the best value to the Government. The Government intends to award contracts to the offers that represent the best value at the DDP locations with the historical highest activity (see Section B.1(d) the table above for historical GACCs activity), providing the overall best value to the benefit of the Government. Offerors are encouraged to provide their best pricing for each DDP proposed.

(j) Offerors that receive an award at one of the 30 locations listed in Section B.2 will have the opportunity to have any additional MFSUs awarded on a Call When Needed (CWN) basis. The CWN MFSU may be offered at any location (physical address (no PO Boxes)) the Offeror chooses and must be at that location when orders are accepted. CWN MFSUs will be utilized after all 30 National MFSUs with DDPs have been either utilized, unavailable or have declined the order. These optional CWN MFSUs will not have an annual guaranteed Mandatory Availability Period. They will be ordered on a call when needed basis with no annual guarantee.

Offerors with multiple units shall indicate their units are to be considered for CWN pricing by checking the box in Section B.5. Offerors shall include a separate and complete CWN pricing schedule in Section B.5 Schedule of Items – MFSU Item Details and Schedule of Prices for consideration and evaluation, if applicable.

(k) The Government anticipates awarding no more than 30 DDP MFSU’s and an unlimited number of CWN MFSUs. Reference Section E, Evaluation Factors for Award.

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(l) Offerors shall complete Section B.5 Schedule of Items – MFSU Item Details and Schedule of Prices below for all five (5) years for all equipment and services they propose to offer. At a minimum, Offerors must provide at least one complete MFSU system and meet minimum capability requirements. The Total Estimated Quantities are for evaluation purposes only.

(m) Some charges will be credited on a price reimbursable basis. In addition, the contractor may provide optional additional refrigeration storage space, additional tents and seating, and supplemental foods and beverages. These are optional items the contractor is not required to provide, nor is the Government required to order. The prices proposed for these optional items will be evaluated for price reasonableness. Optional items will not be included in the total evaluated price specified in Section E.4.

(n) Each DDP MFSU awardee is annually guaranteed orders equal to the amount of $1,000 per day for each MFSU for each day of MAP, this is called the minimum annual guarantee. For example, awardee X has two MFSUs, one has a 90-day MAP and the other has a 120 day MAP, the awardee is entitled to minimum annual guarantees of $90,000 and $120,000 for each MFSU respectively (See Section C.9 for minimum annual guarantee details). In order to have a binding Indefinite Delivery Indefinite Quantity type contract, the contract must require the Government to order and the Contractor to furnish at least a stated minimum quantity of services in accordance with FAR 16.504. Therefore, an Offeror must be awarded at least one of the 30 locations in Section B.2 to also be awarded a CWN Unit since there are no minimum annual guarantees for the CWN Units.

(o) The Offeror shall provide 24-hour contact information.

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B.2 DESIGNATED DISPATCH POINTS (DDP)

Contractor personnel and equipment shall be physically located and available to perform services at the following locations between the beginning and ending MAP specified. Offerors may propose a MFSU for multiple locations. Only one MFSU will be awarded at each location listed below. The Government may not award all locations if it is not in the Government’s best interest.

STATE CITY RADIUS

MILES

MANDATORY

AVAILABILITY

PERIOD

Arizona Flagstaff 75 Miles April 01 – August 31 Tucson 75 Miles April 01 – June 30 California Corona 75 Miles May 01 – November 15 Redding 75 Miles May 01 – October 31 Santa Maria 75 Miles May 01 – November 15 Fresno 75 Miles May 01 – October 31 Lancaster 75 Miles May 01 – November 15 Bakersfield 75 Miles May 01 – November 15 Colorado Grand Junction 75 Miles May 01 – September 30 Idaho Boise 75 Miles June 01 – October 15 Idaho Falls 75 Miles June 01 – September 30 Montana Billings 75 Miles June 15 – September 30 Butte 75 Miles June 15 – September 30 Missoula 75 Miles June 15 – September 30 Nevada Las Vegas 75 Miles May 01 – November 15 Reno 75 Miles June 01 – October 31 Elko 75 Miles June 01 – October 31 New Mexico Albuquerque 75 Miles April 01 – June 30 Farmington 75 Miles April 01 – June 30 Oregon Bend 75 Miles June 15 – September 30 Lakeview 75 Miles June 15 – September 30 Medford 75 Miles June 15 – September 30 Pendleton 75 Miles June 15 – September 30 Utah Kanab 75 Miles May 15 – September 30 Salt Lake City 75 Miles June 01 – September 30 Washington Goldendale 75 Miles July 01 – September 30 Okanogan 75 Miles July 01 – September 30 Wenatchee 75 Miles July 01 – September 30 Wyoming Lander 75 Miles June 01 – September 30 Cody 75 Miles June 01 – September 30

Note: All proposed physical addresses must be within a 75-mile radius from the DDPs listed above. See Section B.1(h) and (j) for more information.

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B.3 MAP OF DESIGNATED DISPATCH POINTS

B.4 MOBILE FOOD SERVICE UNIT (MFSU)

Offerors are required to completely fill out a copy of Section B.5 Schedule of Items – MFSU Item Details and Schedule of Prices for each MFSU for each DDP offered for the base year and all option years. However, if you are proposing a MFSU with the same price for multiple DDPs, submit the pricing information on one set of forms only. List all DDP’s below for which the same price applies. Offerors with multiple units that desire to be considered for CWN awards (provided they have at least one MFSU awarded a DDP), shall provide a separate and complete copy of

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Section B.5 Schedule of Items – MFSU Item Details and Schedule of Prices Schedule of Items for each CWN MFSU, check the CWN box and provide a dispatch location.