1202SA21Q9507 Region 5 LEI EU Type 3 Helicopter Services Soliciation.pdf

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

PROPOSAL INSTRUCTIONS

This solicitation will be limited to existing Small Business contractors who have an established Type III Call When Needed (CWN) agreement in place with the USDA, Forest Service. The award methodology to fill these requirements will be Lowest Price Technically Acceptable. The Price will be defined as the 120-day Availability tied to the Mandatory Availability Period (MAP). The helicopter must meet the additional technical requirements as listed below.

▪ You must include in your pricing the pre-season cost to mobilize your helicopter, personnel, fuel truck and any ancillary equipment to the designated home base(s) you offer on. Likewise, the cost to de-mobilize at the end of the season shall be included.

▪ A Section A.1 (pages 2 and 3 of the solicitation) shall be filled out and submitted for the helicopter you offer in response to this solicitation. Also include applicable Weight and Balance

Data, documentation on the last time the helicopter was weighed and a signed load calculation.

In addition, you shall provide documentation pertaining to required item No’s 5, 6 and 7 defined in the solicitation.

▪ Your pricing shall include your Daily Availability Rate for the 120 day MAP and 200 hours of flight time based on the Hourly Flight Rate Chart for your Make/Model helicopter as called out in

Exhibit 12. In addition, you shall provide Availability pricing for an Option for a 120 Day MAP for the 2022 season.

▪ By signing the SF1449, you are assenting to required additions (as spelled out below) in addition to the basic requirements of your existing CWN BOA agreement.

▪ Offer shall provide a cover letter that spells out any limitations on your offer.

▪ You shall identify your current CWN Agreement with your offer.

▪ Your offer shall remain in effect for up to 45 days after the closing date of the solicitation.

▪ The determination of the overall total price will be made by adding together the 120 day

Availability total and 200 hours of flight time for both the base year and option year.

▪ The award of this solicitation will be made to the offeror who meets all of the technical requirements defined for this solicitation and has the lowest overall price.

Your response to this solicitation shall be submitted to me no later than April 7, 2021 by 14:00 MDT. Please e-mail your offer to robert.hoffman@usda.gov. In the subject line of your e-mail, please identify Solicitation No. 1202SA21Q9507. Please take note that no hand-delivered or mailed offers will be accepted since we are currently working remotely. If you have any questions, you can e-mail me at this address or phone me at 208-387-5681.

mailto:robert.hoffman@usda.gov

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF XX

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

1202SA21Q9507

6. SOLICITATION ISSUE

DATE

03/17/2021

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ROBERT HOFFMAN

b. TELEPHONE NUMBER (No collect calls)

Phone (208) 387-5681

8. OFFER DUE DATE/

LOCAL TIME

04/07/2021

14:00 MDT

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100% FOR:

U.S. FOREST SERVICE, CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

OWYHEE BUILDING – MS 1100

3833 S DEVELOPMENT AVE

BOISE, ID 83705-5354

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

NAICS: 481212

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A)

SIZE STANDARD:

1500 Employees

11. DELIVERY FOR FOB DESTINA-

TON UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

NATIONAL INTERAGENCY FIRE CENTER

U.S.FOREST SERVICE—CONTRACTING

OWYHEE BUILDING—MS 1100

3833 S. DEVELOPMENT AVE

BOISE, ID 83705-5354

See Block 9

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

ALBUQUERQUE SERVICE CENTER

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

TELEPHONE NO. NINE-DIGIT DUNS NO. .

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

LE&I Law Enforcement-Exclusive Use Type-III Helicopter Services California (USFS Region 5)

See Schedule of items Section A.1

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 .

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ __ OFFER

DATED _______________ . YOUR OFFER ON SOLICITATION (BLOCK

5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNED (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE STANDARD FORM 1449 (REV. 5/2011)

Prescribed by GSA - FAR (48 CFR) 53.212

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

OBJECTIVE: One (1) Standard Category, Light (Type III) Helicopter

One (1) Standard Category, Light (Type III) Helicopter fully operated, with Fuel Servicing Vehicle(Exhibit 8), meeting the requirements of this Schedule and the specifications for operation at various bases, and during the periods shown below.

It is the intent of the US Forest Service, Law Enforcement & Investigation, USFS, LE&I, to solicit one Type-III helicopter to be utilized by the USFS, LE&I for outdoor marijuana eradication, investigations, reclamation, medical extractions/transport, Law Enforcement short haul and rescue operations in support of the USFS, LE&I program.

Potential bidding vendors also need to consider that there is a potential threat of retaliation against the vendor’s aircraft, personnel, or facilities due to merely being associated with supporting counter-drug operations.

It is the intent of this solicitation to secure a Fixed Price with Economic Price Adjustment contract not to exceed 1 base year and 1 option period for the daily availability rate. The flight rate will be an indefinite quantity with no guarantee of flight hours given by the Government. The Government reserves the right to award any combination of items and/or number of items.

Helicopter Inspections (carding) -- all equipment needing to be inspected shall be available for inspection at least 14 days prior to the start of work for the initial base year and at least 3 days prior to the start of work for each option year. Inspections may take place at the vendor’s facility or host base or at a location agreed to with the Agency Maintenance Inspector.

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

A.1 SCHEDULE OF ITEMS

ITEM NO. 1 Standard Category Helicopter equipped for Short Haul and Long Line with bucket.

(Type III –Light) and Fuel Servicing Vehicle (Exhibit 8).

Host Base: Redding, CA North Ops

Name: Redding, CA, North Ops

Location: Redding North Ops

Mandatory Availability Period: Net Days:

May 17th through September 13th 120 Days

Daily Availability Offer Rate for Standard Category Type III (Light)

SERVICES QUANTITY UNIT PRICE TOTAL YEAR

Daily Availability for 2021 120 DAYS $ $ 2021

Hourly Flight Rate 200 Hours $ $

Availability (Option for 2022) 120 DAYS $ $ 2022

Hourly Flight Rate 200 Hours $ $

Grand Total (both years): $

ITEM NO. 1

Make:

Model:

Series:

N Number:

1 Category: Indicate the category the aircraft is offered as: Standard = S, Limited (Standard Category offered in a Limited Capacity) = L, and Restricted = R

ITEM NO. 1

Contracted Helicopter Equipped Weight

CAPABILITY OF:

At 5,000 feet pressure altitude and 30°C with ☐ non-jettisonable ☒ jettisonable

☒Hovering out of ground effect (HOGE)

The payload of 900 pounds, as determined by Exhibit 13, Standard Interagency Load Calculation form, using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes (01+30) as determined by Exhibit 12, Hourly Flight Rates, Fuel Consumption, and Weight Reduction Chart

Equipped Weight (see definition) ______________lbs is required (Note: Does not include bucket and associated suspension hardware)

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

Approved HOGE non-jettisonable Performance

HOGE (enter allowable payload) ______________lbs

Includes all doors and cowlings installed.

Bucket Weight

Bucket Weight _ lbs

(Includes any associated suspension hardware, 150 long line (cables, connectors, etc). Shall provide a permanent weight label)

Make and Model of bucket____________________________________________

Note:

Performance shall be based on minimum engine specification. Aircraft performance capabilities shall be determined by using the Standard Interagency Helicopter Load Calculation Method. (Exhibit 13, Interagency Helicopter Load Calculation) Only FAA approved charts based on minimum specification engine performance shall be used. As an example, Kaman K-1200 helicopters shall only use minimum specification engine performance data calculated from Rotorcraft FMS NO. 1, (USFS Fire Fighting).

Use (Exhibit 13, Interagency Helicopter Load Calculation and Exhibit 12, Hourly Flight Rates, Fuel consumption, and Weight Reduction Chart) per aircraft type and the appropriate Hover Ceiling Charts (HOGE and HIGE) from the approved Rotorcraft Flight Manual with current supplements and changes as applicable. For field operations use current temperature and elevation for performance planning purposes.

For the purpose of evaluating helicopter performance and computing the Interagency Load Calculation, only current, applicable FAA approved Performance Charts shall be used.

Relief Crew Costs Per Person (Round Trip)

Travel cost from Contractors Principle Base of Operation to Host Base for contract relief crew costs, per person, (Round Trip) $________________ (see C-41/C-42). The relief crew costs will be reviewed prior to award and prior to each renewal option period.

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

REQUIRED ADDITIONS TO THE CWN BOA SPECIFICATIONS

#1 Aircraft Minimum Performance

The minimum performance of the helicopter shall exceed 900 lbs. payload (non-jettisonable) at 7,000 feet pressure altitude and 30 Degrees Celsius. This payload is using a standard pilot weight of 200 pounds and fuel for one hour and 30 minutes.

#2 2022 Option for an additional 120 Day MAP

This solicitation includes a 2022 Option for a 120 Day MAP period. The price of this extension will be included in the evaluation of the overall price to determine the lowest overall price for each location.

The Forest Service will have the unilateral right to exercise this option no later than 30 days prior to the start date of the 2022 Option Period.

#3 Helicopter pilots must be qualified to perform short haul operations.

EXHIBIT 27 - LAW ENFORCEMENT SHORT HAUL SPECIAL MISSION QUALIFICATIONS &

REQUIREMENTS APPLICABLE TO TYPE 3 EU LEI ONLY

Some Law Enforcement and Investigations (LEI) personnel utilize a short haul program for short term airborne operations of qualified personnel suspended from helicopters to move law enforcement officers into and from drug trafficking/growing sites, or other locations and LEI missions as needed, in terrain not readily accessible by other means.

The following additional requirements apply to contractors who desire to provide Law Enforcement Short Haul capability. Any special equipment required for Short Haul special missions is supplied by the Law Enforcement personnel, which typically consists; suspension ropes/lines in lengths of 60, 100, and 150 feet; and, personnel attachment hardware and harnesses, etc.

(a) Helicopter Selection. Helicopters shall be capable of hovering out‐of‐ground‐effect (HOGE) with a standard pilot weight of 200 lbs, with 1.5-hour fuel (including reserve) at 7,000 feet pressure altitude (PA) and 30 degrees Celsius (ºC) with a 900 lbs. non-jettisonable payload after applying the increased weight reduction (download) from (e) Additional Operational Requirements, below. Aircraft performance capabilities shall be computed by using the above information and documented on the Standard Interagency Helicopter Load Calculation form (Exhibit 13, Interagency Helicopter Load Calculation). An example load calculation for each aircraft offered shall be submitted with the offer to the contract solicitation.

(b) A dual cargo hook system, certified by the FAA for Human External Cargo (HEC) operations, mounted externally to the airframe.

(1) The vendor must provide a Y-Lanyard or Y-Rope that is compatible with the equipped FAA STC’d Dual HEC Hook system to connect the cargo and HEC hooks respectively.

(c) Helicopter must have manufactures or FAA approval for flight with all doors removed, Or doors that can be slid back and locked for flight.

(d) Pilot Qualification Requirements. A safe and effective short-haul program is highly dependent upon a pilot’s precision long-line skills. Accordingly, pilots must comply with the following additional minimum requirements:

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

(1) Pilots shall be qualified in accordance with 14 CFR 133 for Class A and B external load operations and must meet requirements identified in the contract.

(2) 50 hours Pilot-In-Command (PIC) in aircraft make/models/series, Exhibit 11.

Verification of flight hours shall be determined by a certified pilot log. Note, 50% reduction of flight hours by completion of the manufacturer’s approved flight and ground procedures training does not qualify for the 50 hours Pilot-In-Command experience for this supplement.

(3) 25 hours total time in vertical reference experience within the last twelve months, requiring precision placement.

(4) Approved for long-line, vertical reference operations.

(5) Attend an agency approved short-haul training session.

(i) Training will include instruction in the Law Enforcement and Investigations Short Haul Operations Plan and short haul equipment. Pilot flight instruction is the responsibility of the contractor to meet the objectives of the Pilot Proficiency Test, below.

(ii) Additional requirements of the Short haul Operations Plan

(A) The training sessions are generally conducted in the months of April, May and June in conjunction with the law enforcement personnel short haul qualification and re-qualification training sessions in several locations in Region 5.

(B) Information about dates and locations can be requested by writing or calling Regional Law Enforcement and Investigations, 1323 Club Drive, Vallejo, CA 94592, 707-562-8648.

(6) Understand short-haul techniques, short haul master signals, and operational concerns.

(7) Demonstrate ability to work with the short haul master.

(8) Successfully complete the LEI Short Haul Pilot Proficiency Test.

(c) Re-qualification and Proficiency (Currency) Requirements

(1) The pilot shall participate in annual operational training and complete the following requirements to the satisfaction of the Short Haul Master and Helicopter Inspector Pilot.

Annual short-haul training shall include the following:

(i) Participation in helicopter safety refresher training.

(ii) Review and discussion of the local Short-haul Operations Plan, emergency procedures and risk assessment.

(iii) Review of known short-haul related mishaps and incident critiques.

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

(iv) Review of the contract.

(v) The pilot shall successfully complete the Pilot Proficiency Test annually.

(2) Pilot Short Haul Proficiency (currency) requirements.

(i) Pilot currency is maintained by performing at least one operational short haul mission every 90 days.

(ii) If more than 90 days has elapsed since the last operation short haul mission was performed the pilot will demonstrate short haul proficiency to a short haul master or a helicopter inspector pilot before performing an operational short haul mission.

(iii)At any time a pilot may be required to demonstrate short haul proficiency to a short haul master or an agency helicopter inspector pilot before performing an operational short haul mission at the discretion of a short haul master or a helicopter inspector pilot.

(iv) If a pilot’s short haul proficiency does not meet the requirements of this Exhibit the pilot’s short haul qualification will be suspended in accordance with Section B-14, Suspension and Revocation of Personnel.

(d) SHORT-HAUL PILOT PROFICIENCY TEST

(1) The short-haul pilot proficiency test consists of four phases. All four phases of the test must be successfully completed to pass. Pilots will have three chances to successfully complete the four phases of the test. The proficiency test is based on "normal" weather conditions encountered at the flight operations area. Variations from these standards resulting from weather conditions outside of "normal" will be discussed by the Inspector Pilot, Short-Haul Check Short haul master and the Pilot to be tested prior to the test.

(i) PHASE I - Precision Long-line

(A) Objective: Observe and evaluate the pilot's skills and ability for vertical reference flight. Observe the pilot's control of the helicopter as well as the load. Observe the pilot's response to variable weather elements that may be present.

(B) Procedure: With a line length appropriate for the terrain and obstacles (minimum 50 feet) and a load 6-8 foot long, weighing 150-200 pounds, and bridle rigged in the upper one-third of object for vertical suspension (e.g., tires arranged in a pyramid or an anthropological dummy), the pilot will depart and fly a normal traffic pattern. Upon return, the pilot will place the load over a designated area (10 foot diameter circle or 10 foot square) at a load altitude not to exceed 6 feet and hold it in position for 2 out of 3 minutes. If the load contacts the ground and such contact causes the load to tilt, failure of this Phase will occur.

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

The helicopter should be rigged so the load is suspended as it would be during normal short-haul operations.

This provides an accurate simulation of the placement of a rescuer at a short-haul site. A short-haul master may or may not be used. The short-haul line may or may not be completely pilot-jettisonable.

(ii) PHASE II - Load Control and Placement

(A) Objective: To observe and evaluate the pilot's ability to control and precisely place loads. To observe the pilot's reaction to "normal" weather conditions and their effects on the ability of the pilot to maneuver the helicopter.

(B) Procedure: With the same line and load, the pilot will demonstrate load control and placement by flying the load through a predetermined ground course. This may be in typical terrain, or, a square, triangle or other defined course (e.g., road slalom) easily identified at the test site.

Typical terrain may include the following types of features: confined areas, cliff areas, narrow or confined ridge crests, confined pinnacles, areas of moving water, and areas such as snowfields or glaciers. Altitude of the load will not exceed 6 feet above the ground throughout the maneuver with placement occurring at designated locations with a tolerance of not more than 4 feet. All load placements must be done in a manner that demonstrates that the pilot has complete control of the vertical rate of descent at touchdown in order that a short haul qualified human would be placed in a standing position, without being dragged or causing a loss of balance, and not sustaining any injury during the sequence.

(iii) PHASE III – Pilot/Short haul master Crew Coordination

Note: Completion of this Phase is dependent on the installed short haul equipment.

(A) Objective: To observe the interface between the pilot and short haul master. To evaluate the pilot's ability to conform to short haul master instructions.

(B) Procedure: The objectives of PHASE II, emphasizing precision placement on predetermined targets, will be repeated with the addition of placement in the type of terrain that is typically encountered during operations.

The last objective for this phase will be for the pilot and short haul master to demonstrate and communicate emergency procedures by releasing the primary and secondary anchors (i.e. cargo hook and HEC hook).

Emergency procedures will be accomplished using a “dummy load” of at least 150 lbs. attached to hardware and line that will not be used for actual short-haul purposes.

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

(iv) PHASE IV - Human Short-Haul

Note: "HUMAN" is a qualified short-haul person.

(A) Objective: To observe the pilot during a human short-haul operation.

To evaluate the pilot’s control of the aircraft and the load control during the operation.

(B) Procedure: Upon successful completion of the above three phases, the pilot will demonstrate the ability to work with a human on the end of the short-haul line. The pilot must demonstrate the ability to place a human at a predetermined target with the same tolerance as outlined in Phase II. The pilot shall always demonstrate total control of the load. All load placements must be done in a manner that demonstrates that the pilot has complete control of the vertical rate of descent at touchdown in order that the human would be placed in a standing position, without being dragged or causing a loss of balance, and not sustaining any injury during the mission.

(e) Additional Operational Requirements, supplements Exhibit 13, Interagency Helicopter Load Calculation.

(1) “Use the established weight reduction on the HOURLY FLIGHT RATES, FUEL CONSUMPTION AND WEIGHT REDUCTION CHART, for aircraft make and model.

During all short haul operations that involve human external load”.

(2) An Out of Ground (OGE) power check will be performed for either the takeoff or landing, whichever is most restrictive. Refer to Tech Bulletin No. IATB 17-01, dated November 10, 2016. Bulletins can be found at:

http://www.fs.fed.us/fire/av_safety/promotion/Technical_Bulletins/index.html

#4 Pilot must be able to see the human load at the end of the line.

The spotting for this operation is done by the pilot. Acceptable helicopters to allow for this are all Bell model helicopters. Alternately, an A-Star model helicopter would be acceptable if it is configured with a left-hand drive.

#5 Helicopter must have a dual cargo hook system for short haul operations.

A dual cargo hook system, certified by the FAA with an STC for Human External Cargo (HEC) operations, mounted externally to the airframe.

#6 Helicopter must be equipped with a y-Lanyard for short haul.

Vendor must provide a Y-Lanyard or Y-Rope that is compatible with the equipped FAA STC’d Dual HEC Hook system to connect the cargo and HEC hooks respectively.

http://www.fs.fed.us/fire/av_safety/promotion/Technical_Bulletins/index.html

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

#7 Internal medical litter capability, with litter.

Litter Kit must be designed to facilitate rapid conversion of the helicopter to an air ambulance configuration. The Litter Kit shall provide for transporting one or two litter patients as well as one or two attendants. The kit shall consist of a minimum one folding litter and support structure, attaching hardware, and one special door. The special door shall incorporate provisions for quick installation which will permit high speed and/or long distance transportation of patients and attendants in comfort.

Included in the kit may be a basic shape door window glass panels for quick interchange with a bubble glass panel for normal operation.

Operations:

With litters installed, operations must be conducted in accordance with the rotorcraft flight manual supplement.

Equipped Weight and Gross Weight Limitations:

Equipped weight of the helicopter with kit and litter shall be computed and listed on the running weight charts. Center of Gravity Limitations:

Before each flight with a liter patient a weight and balance shall be computed.

Provide a schematic of the litter you will provide.

#8 Coverage Requirements

In addition to the pilot, the helicopter must come with a full time mechanic who also may serve as a fuel truck driver. Acceptable work schedule could either be 12/2 or 12/12 with no deviations.

#9 Reimbursement for Mobilization and Demobilization Costs

B.35 REIMBURSEMENT FOR MOBILIZATION AND DEMOBILIZATION COSTS

The Contractor is responsible for all mobilization and demobilization costs to the initial host base and from the final host base location. When the initial dispatch is to an alternate base, the Government shall be entitled to the equivalent of one round trip at no cost from the Contractor’s home base to the initial host base and return from the final host base.

#10 Payment for Costs Away from the Host Base

B.41 PAYMENT FOR COSTS AWAY FROM THE HOST BASE

(a) When Contractor's aircraft is dispatched away from the host base, the Government will authorize payment for additional necessary and reasonable costs involved in transporting authorized relief crewmembers to and from alternate bases when approved in advance by the Contracting Officer. Examples of acceptable expenses are airline tickets; car rentals; privately owned vehicle (POV) at the government mileage rate (Internet site http://www.gsa.gov/mileage) and charter airplane showing aircraft make/model, flight time, hourly rate and departure and destination locations. Unless authorized in advance by the CO, the expense for charter resources shall not exceed reasonable costs by common carrier and are only authorized for mandatory relief exchanges resulting from duty limitations. The Government will not reimburse the Contractor for salary and subsistence costs for Contractor personnel in travel status. The Contractor shall be reimbursed for the total cost of transportation as authorized above minus the Relief Crew Cost Per Person amounts proposed and accepted in the Schedule of Items.

http://www.gsa.gov/

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

Payment for relief exchanges will be limited to required relief exchanges every 12 days (may be 12 & 2 or 12 & 12).

(b) The Contractor must complete and submit the Transportation Worksheet Exhibit, attach supporting transportation invoices to the Transportation Worksheet, and enter the total dollar amount as a line entry on the invoice for payment (SC pay item code). Claims that do not include these items or other documents necessary to verify incurred costs will be returned to the Contractor for proper completion

(c) See Exhibit 3 for Alaska dispatches

#11 Payment for Overnight Allowance

B.42 PAYMENT FOR OVERNIGHT ALLOWANCE

(a) The Contractor shall receive an overnight allowance for each crewmember for each night that the Government requests the crewmembers to stay at a location other than the Host Base.

The Government will pay the Contractor the actual cost of lodging up to the current standard maximum rate that is allowed as established by the Federal Travel Regulations (FTR). Rates are available at: www.gsa.gov/perdiem.

(b) Overnight allowance will not be paid when the aircraft is assigned to its Home Base.

(c) If partial overnight allowance is provided by the Government, the Contractor will be reimbursed at current FTR rates for the portion that is Contractor provided.

(d) The appropriate rate for meals and incidental expenses will be paid unless the Government makes three meals available to the Contractor.

(e) The Contractor's lodging will be paid only when lodging is not furnished by the Government.

If the Contractor elects to not utilize Government provided lodging, there is no reimbursement for lodging or transportation costs incurred by the Contractor. When the FTR rate changes, the change in overnight allowance to the Contractor will become effective on the effective date of the FTR change.

(f) The Contractor may claim overnight expenses using following method:

(1) Reimbursement of actual lodging cost up to the Standard Rate including lodging taxes shall require lodging receipts to be submitted with the Flight Use Report. M&IE rate shall be based on the FTR rate. If lodging rates are not available at the FTR rate, the flight use report shall be documented accordingly. Lodging receipts must be kept on file by the contractor and made available to the CO upon request.

(g) The Flight Use Report shall clearly show the county or city where the overnight occurred.

High rate claims for subsistence that do not include this information will be reduced to the standard rate.

(h) In the event that FTR rate(s) are not available, the Government shall be notified and the Flight Use Report documented accordingly.

http://www.gsa.gov/perdiem

Solicitation No. 1202SA21Q9507 U.S. Forest Service LE&I Exclusive Use Type-III Helicopter Services Region 5

#12 Miscellaneous Costs to the Contractor

B.43 MISCELLANEOUS COSTS TO THE CONTRACTOR

(a) Housing, subsistence, ground transportation, and other expenses will be the responsibility of the contractor or its employees at the host base.

#13 Option to Extend the Term of the Contract

D.16 OPTION TO EXTEND THE TERM OF THE COTRACT (FAR 52.217-9) (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30_ days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _60_ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years.