2026 Onboarding Package for 1202RZ22Q0002-007 - New Vendor 1449.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

02RZ

BOISE ID 83705-5354

3833 S DEVELOPMENT AVE

USDA-FS AT-INCIDENT MGT SVCS BRANC

CODE 16. ADMINISTERED BYCODE

X

X

X

562991

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR02RZ

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/17/2026 1200 MT

01/15/2026

385-441-2764KENNETH MILLER

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1202RZ22Q0002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 45OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

BOISE ID 83705-5354

3833 S DEVELOPMENT AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$8.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS AT-INCIDENT MGT SVCS BRANC

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The purpose of this amendment is to:

- Conduct the 2026 annual review of previously established Blanket Purchase Agreements.

- Reopen the solicitation allowing new vendors to submit quotes. Amendments issued prior to this amendment 007 are not required to be submitted.

Period of Performance: 05/01/2026 to 06/30/2027

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

KENNETH C. MILLER

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

452 of

Vendor Information

Company Name:

DBA:

SAM UEI:

Company Address:

Mailing Address:

Contact Name:

Email:

Daytime Phone:

Evening/After Hours Phone:

Cell/Alternate Phone:

Fax: None Discount Terms:

Business Status Small Business Representation:

Supporting Documentation DOT Number:

Waste Disposal Address:

Award Number: 1202RZ22Q0002 - 007

Schedule of Items (SOI) Table 1 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

Table 2 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

Table 3 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

Table 4 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

Table 5 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

1202RZ22Q0002 - 007

Table 6 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

Table 7 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

Table 8 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

Table 9 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

Table 10 - SOI for Portable Toilet and Handwash Resource Information Attribute Values and Rates Resource Location City:

Resource Location State:

Daily Rate (Toilet):

Daily Rate (Wheelchair):

Daily Rate (Handwash):

Mileage Rate:

Delivery/Pickup Rate:

Service Rate Per Unit Per Occurrence:

Relocation Fee Rate:

Host Dispatch Center:

SECTION B - INTRODUCTION

B.1 -- I-BPA USE AND INTENT

The intent of this solicitation is to obtain the services described in D.1 Scope of Agreement for Local, Regional, Nationwide fire suppression, all-hazard incidents, and prescribed fire project work.

B.2 -- PRICING AND ESTIMATED QUANTITY

(a) This solicitation will result in multiple agreements. The dollar limitation for any individual order is the Simplified Acquisition Threshold (SAT). Since the needs of the Government and availability of Contractor's resources during an emergency cannot be determined in advance, it is mutually agreed that, upon request of the Government, the Contractor shall furnish the resources listed herein to the extent the Contractor is willing and able at the time of order. Due to the sporadic occurrence of Incident activity, the placement of any orders IS NOT GUARANTEED.

(b) Proposed rates shall include, but are not limited to, labor (as required), equipment, operating supplies, materials, State and Federal taxes (including workers compensation costs), insurance coverage, transportation costs, overhead, and profit, and any costs/fees necessary to ensure equipment/operators/crews meet(s) the specified standards. Contractors shall comply with the 2:1 work/rest ratio as outlined in the Standards for Interagency Incident Business Management handbook (Work/Rest Guidelines).

(c) Resources furnished under this agreement may be operated and subjected to extreme environmental and/or strenuous operating conditions which could include but is not limited to unimproved roads, steep, rocky, hilly terrain, dust, heat, and smoky conditions. As a result, by entering into this agreement, the contractor agrees that what is considered wear and tear under this agreement is in excess of what the resource is subjected to under normal operations and is reflected in the rates paid for the resource.

B.3 -- BASIS OF AWARD

(a) The Government will award a sufficient number of I-BPAs anticipated to meet incident resource needs resulting from this solicitation to responsible quoters whose quotes conforming to the solicitation will be advantageous to the Government, price and other factors considered. The number of I-BPAs awarded will be determined based upon historical usage and other relevant data such as predictive services information, available personnel to administer agreements, etc.

(1) Awards to a Government employee or to a business concern or other organization owned or substantially owned or controlled by one or more Government employees is prohibited (FAR Subpart 3.6). Public law (18 U.S.C. 208) is additionally established to avoid conflicts of interest between employees’ interests and their Governmental duties. Casuals hired under the Administratively Determined (AD) Pay Plan shall avoid decisions or recommendations to include, but not limited to:

supervision, hiring, ordering, or recommending payments that directly or indirectly affect a company or contractor the casual has any ownership or employment with or for that company or contractor assigned to an incident (NWCG Standards for Interagency Incident Business Management – PMS 902).

(b) The following factors shall be used to evaluate quotes:

(1) operational acceptability of equipment/resource offered to meet the Government requirement

(2) price reasonableness

(3) past performance dependability risk

(c) A quote will be considered operationally acceptable if the offered resource meets the minimum requirements stated in the specifications.

(d) Price reasonableness may be based upon competition, government estimates, commercial pricing, historical data, etc.; generally, reasonable pricing that is low will result in higher dispatch priority.

(e) Past performance dependability risk will be assessed as high, low, or unknown (high indicating significant probability for poor future performance) based upon customer satisfaction as reflected in evaluations received for the quoter on incidents and other related experience within the past 36 months, compliance with Federal, state, and local laws and regulations, and quoter's history of reasonable and cooperative behavior. Pursuant to FAR 42.1501 the contractor's record of integrity and business ethics, and generally, the contractor's business-like concern for the interest of the customer will be a consideration of past performance.

(f) I-BPAs will be established only to quoters with:

(1) reasonably priced resources

(2) technically acceptable resources

(3) a low or unknown past performance risk

(g) The notice of award will be electronically mailed to the contractor's email address as provided in their submission.

(h) (Reserved)

B.4 -- MULTIPLE RESOURCE CATEGORIES [RESERVED]

B.5 – UNRESTRICTED – [RESERVED]

B.6 -- SOCIOECONOMIC STATUS ADVANTAGE APPLICABLE TO DPL RANKING

(a) Multiple awards of I-BPAs resulting from this solicitation will be made on a competitive basis to responsible small business concerns.

B.7 -- SUMMARY

(a) The Contractor shall:

(1) Submit a quote for each dispatch location by going to https://forms.office.com/g/Me4p9i914m and then by sending an email to sm.fs.woaims@usda.gov. You must have the solicitation number, 1202RZ22Q0002 in the subject line of the email. Along with the applicable package documents (See E.1 52.212-1 Instructions to Offeror in Section E for all information) All supporting documentation shall be submitted in a single .pdf file as an attachment to the submission email.

(2) Contractors shall register and update information in the System for Award Management (SAM). As a part of their SAM information, they shall complete online Representations and Certifications within SAM at www.SAM.gov. IMPORTANT: Your account being active in SAM is directly related to you being able to receive payment for any orders received. If you do not update the Entity Management information at least once every 365 days, the registration becomes inactive.

(b) If you are new to Federal sector contracting or need other assistance with regards to placing a quote under this solicitation, contact your local APEX Accelerators formerly (PTAC). Locations of APEX and other valuable information on contracting with the Government may be found at:

https://www.apexaccelerators.us/#/.

https://forms.office.com/g/Me4p9i914m mailto:sm.fs.woaims@usda.gov http://www.sam.gov/ https://www.apexaccelerators.us/#/ http://www.aptac-us.org/

SECTION C – CONTRACT CLAUSES

C.1 – Federal Acquisition Regulation (FAR) and United States Department of Aquiculture Acquisition Regulation (AGAR) Clauses and Provisions

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR) Clauses: https://www.acquisition.gov/browse/index/far Department of Agriculture Acquisition Regulation (AGAR) Clauses: https://www.acquisition.gov/agar FAR and AGAR Deviations to clauses may be viewed at: https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/policies-regulations

• 52.203-6 - Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021)

• 52.203-13 - Contractor Code of Business Ethics and Conduct (NOV 2021)

• 52.203-17 - Contractor Employee Whistleblower Rights (NOV 2023)

• 52.203-19 - Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN

2017)

• 52.204-13 - System for Award Management Maintenance (NOV 2025) (Deviation)

• 52.204-19 - Incorporated by Reference or Representations (DEC 2014)

• 52.209-6 - Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (SEP 2025) (Deviation)

• 52.209-10 - Prohibition on Contracting with Inverted Domestic Corporations (SEP 2025) (Deviation)

• 52.212-4 - Contract Terms and Conditions – Commercial Products and Commercial Services (NOV

2025) (Deviation)

• 52.219-6 - Notice of Total Small Business Set-Aside (NOV 2025) (Deviation)

• 52.219-8 - Utilization of Small Business Concerns (NOV 2025) (Deviation)

• 52.222-3 - Convict Labor (NOV 2025) (Deviation)

• 52.222-19 - Child Labor—Cooperation with Authorities and Remedies (NOV 2025) (Deviation)

• 52.222-35 - Equal Opportunity for Veterans (NOV 2025) (Deviation)

• 52.222-36 - Equal Opportunity for Workers with Disabilities (NOV 2025) (Deviation)

• 52.222-37 - Employment Reports on Veterans (NOV 2025) (Deviation)

• 52.222-40 - Notification of Employee Rights Under the National Labor Relations Act (NOV 2025)

(Deviation)

• 52.222-41, Service Contract Labor Standards (NOV 2025) (Deviation)

• 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage-Fringe Benefits

1202RZ22Q0002 - 007

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/agar https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/policies-regulations https://www.usda.gov/about-usda/general-information/staff-offices/departmental-administration/office-contracting-and-procurement-ocp/policies-regulations http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

• 52.222-43 - Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (NOV 2025) (Deviation)

• 52.222-50 - Combating Trafficking in Persons (NOV 2025) (Deviation)

• 52.222-54 - Employment Eligibility Verification (NOV 2025) (Deviation)

• 52.222-62 - Paid Sick Leave Under Executive Order 13706 (NOV 2025) (Deviation)

• 52.223-2 - Affirmative Procurement of Biobased Products Under Service and Construction Contracts

(NOV 2025) (Deviation)

• 52.223-23 - Sustainable Products and Services (NOV 2025) (Deviation)

• 52.225-1 - Buy American-Supplies (NOV 2025) (Deviation)

• 52.226-8 - Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2025 MAY 2024)

• 52.232-1 - Payments (APR 1984)

• 52.232-11 - Extras (APR 1984)

• 52.232-33 - Payment by Electronic Funds Transfer-System for Award Management (OCT 2018)

• 52.232-39 - Unenforceability of Unauthorized Obligations (JUN 2013)

• 52.232-40 - Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

• 52.233-3 - Protest After Award (SEP 2025) (Deviation)

• 52.233-4 - Applicable Law for Breach of Contract Claim (SEP 2025) (Deviation)

• 52.240-91 - Security Prohibition and Exclusions (NOV 2025) (Deviation)

• 52.244-6, Subcontracts for Commercial Products and Commercial Services (NOV 2025) (Deviation)

• 52.245-1, Government Property (SEP 2021)

• 52.252-6, Authorized Deviations in Clauses (NOV 2020)

C.2 – ADDITIONAL INFORMATION REQUIRING CONTRACTOR CERTIFICATION

This is to notify you of recent award prohibitions contained in sections 744 and 745 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) regarding corporate felony convictions and corporate tax delinquencies. Under the Appropriations Act, no awards can be made to any corporation (for profit or non-profit) that has a tax delinquency or felony conviction as defined in the Appropriations Act and described in the attached representation. To comply with these provisions, all offerors are required to complete the representation in SAM. Please note that if you have a tax delinquency or felony conviction, as defined in the Appropriations Act and described in the attached representation, you are not eligible for award. If you are ineligible for award because of these prohibitions it is possible that you can regain eligibility for award, but only if the suspension and debarring official considers your tax delinquency and/or felony conviction and determines that suspension or debarment is not necessary to protect the interests of the Government.

C.2.1 – ASSIGNMENT OF CLAIMS

a) Assignment of claims is not authorized.

b) In accordance with FAR Part 32.803, it is determined that prohibiting assignment of claims against this agreement and any resultant resource order is in the Government’s best interest.

c) Pursuant to FAR 52.212-4, contractors shall not change the name or address for EFT payments in the SAM record to reflect an assignee for the purpose of the assignment of claims.

C.3 – AGREEMENT AND PERFORMANCE PERIODS

C.3.1 – AGREEMENT PERIOD

(a) Estimated date of award is on or around May 1st. The Agreement period will remain active through June 30 2027 (unless agreement is terminated, expired, or cancelled prior to) or potentially up to 5 years from the date of award. An annual review will be conducted at the discretion of the Contracting Officer around Jan/Feb/Mar. Contractors may be offered an opportunity to adjust their prices during this review period. If a revised price is not submitted during the period set forth by the Contracting Officer, the prices proposed in the most recent agreement will remain in effect. In addition, a Contracting Officer may allow the Contractor to change their Host Dispatch Center and/or Equipment Attributes during this time.

Additionally, the annual CO review period may allow the option of on-ramping of additional contractors and resources. (Refer to Exhibit H).

Note: Allowable equipment changes will not include the addition of new resources and will not result in a change in equipment typing unless the CO has initiated the open season on-ramping process. The USFS will determine annually whether it is in the Governments best interest to initiate an open season on-ramping process to add additional Contractors and/or resources during the annual Contracting Officer (CO) review.

Non-response by the set due date is vendor acceptance of all AIMS updated annual terms and conditions along with any updated DOL Wage Determination. An inactive SAM account will result in agreement suspension. Non-response also nullifies any opportunities to make annual changes to the agreement until the next annual review. It is not the Government's intent to modify the agreements during the fire season.

This is an undue and unacceptable administrative burden. Modifications or inspections outside of the annual review window and/or during the active fire season (March - September annually) are not standard practice and may be substantially delayed due to the unavailability of the CO or Contract Operations staff. This is not a violation of the agreement. If a vendor chooses to adjust rates as part of the annual review/roll over process, those proposed rates are subject to the CO's fair and reasonable price analysis for the Region/Zone. If proposed price changes fall outside the acceptable parameters, the vendor will be contacted to negotiate the rates to within the acceptable parameters. If a vendor is unwilling to negotiate or there is not CO approval of proposed roll over modification rates, then awarded AIMS BPA agreement would either be suspended or terminated/cancelled. All negotiations must be completed within the CO determined window or AIMS BPA agreement will be subject to suspension. This acquisition is solicited using the procurement process prescribed in Part 12, Commercial Items, and in accordance with the authority granted in FAR 12.201-1, Simplified procedures for Certain Commercial Items of the Federal Acquisition Regulations (FAR).

(b) It is estimated that the anticipated use period for resources within the area may fall between April through November of each year. Potential use outside this area or anticipated use period could occur at any time. Since the resource needs of the Government and availability of Contractor's resources during an emergency cannot be determined in advance, it is mutually agreed that, upon request of the Government, the Contractor shall furnish the resources listed herein to the extent the Contractor is willing and able at the time of order.

(c) Any order issued during the effective period of this agreement and not completed within that period shall be completed by the Contractor prior to release from the ordered incident assignment. The agreement shall govern the Contractor's and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the agreement's effective period.

C.3.2 – START WORK

The Contractor shall provide availability status to the designated dispatch office within 10 days after award of the Agreement.

C.3.3 – AGREEMENT CANCELLATION

This Agreement may be discontinued upon 30 days written notice by either party.

C.4 – AUTHORIZED PERSONNEL TO PLACE ORDERS

Dispatchers, Buying Team Members, Finance Section Chiefs, Procurement Unit Leaders, Contracting Officers, and Purchasing Agents are authorized to place orders against this agreement. Orders must be placed in accordance with established ordering procedures as specified in National and Regional mobilization guides.

C.5 – CLAIM SETTLEMENT AUTHORITY

For the purpose of settling claims, the successor contracting officer is any contracting officer acting within their delegated warrant authority, under the clauses of this agreement, and limits set by the incident agency.

C.6 – CHANGES TO AGREEMENTS

Changes to Agreements may only be made by the original signing procurement official or a designated successor contracting officer. If the original signing procurement official or designated successor contracting officer is not available and adjustments are deemed appropriate, an Emergency Equipment Rental Agreement (EERA) shall be executed at the incident and shall be applicable ONLY for the duration of that incident. The EERA must include the name and location of the incident. Resources that are accepted to the incident are to be utilized as the ordered resource and type per the resource order.

C.7 -- 52.247-21 CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY DAMAGE

(APR 1984)

a) The Contractor assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the Contractor's vehicles or other equipment by, or the action of, the Contractor or the Contractor's employees and agents.

b) The Contractor, at the Contractor's expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

c) Contractor shall maintain Workers' Compensation and other legally required insurance with respect to the Contractor's own employees and agents.

d) Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor's employees and agents in performing under this contract, and the Government shall be indemnified and saved harmless against claims for damage or injury in such cases.

C.8 – LOSS, DAMAGE, OR DESTRUCTION

(a) For service vehicles furnished under this agreement, the Government will assume liability for any loss, damage or destruction of such equipment, except that no reimbursement will be made for loss, damage or destruction due to (1) ordinary wear or tear, (2) mechanical failure, or (3) the fault or negligence of the Contractor or the Contractor's agents or employees or Government employee owned and operated equipment.

C.9 -- FIREARM – WEAPON PROHIBITION

The possession of firearms or other dangerous weapons (18 USC 930 (g)(2)) are prohibited at all times while on Government Property and during performance of services, under this agreement. The term dangerous weapon does not include a pocketknife with a blade less than 2 1/2 inches in length or a multi-purpose tool such as a Leatherman.

C.10 -- HARASSMENT FREE WORKPLACE

Contractors shall abide by "U.S. Code, Title VII, Civil Rights Act of 1964, Executive Order EO-93- 05, Secretary's Memorandum 4430-2 Workplace Violence Policy, and Harassment Free Workplace (29 CFR Part 1614)". Regulations can be found at www.gpoaccess.gov/.

C.11 – PRE-QUOTE MEETING (Optional) There will be no pre-quote meeting held for this solicitation.

http://www.gpoaccess.gov/

SECTION D – RESOURCE INFORMATION

D.1 SCOPE OF AGREEMENT

The intent of this solicitation and any resultant Agreement is to obtain fully serviced portable toilets and portable handwashing stations for use on a local, regional, and nationwide basis. The Contractor is responsible for all equipment, materials, supplies, transportation, personnel necessary to meet or exceed the Agreement specifications. The resources may be used utilized by multiple State and Federal wildland fire agencies in the protection of lands, to include but not be limited to, fire suppression and all-hazard incidents, and prescribed fire project work to include but not limited to prescribed burn unit preparations, ignition, holding, and contingency. The Incident Commander, or responsible Government Representative is authorized to administer the technical aspects of this agreement.

D.2 EQUIPMENT REQUIREMENTS

Equipment shall meet all standards established by specification or incorporated by reference and shall be maintained in good repair by the Contractor.

D.2.1 -- CONTRACTOR PROVIDED EQUIPMENT.

Contractor must provide a quote for all three (3) resource categories: Portable Toilets, Portable Handwashing Stations, and Wheelchair Accessible Portable Toilets.

D.2.1.1 – PORTABLE TOILETS:

(a) Furnish standard size, industrial quality portable toilets and provide associated supplies and sanitary services. Portable units must meet all applicable federal, state, and local codes. Wheelchair accessible units must meet all appropriate accessibility standards. All units shall arrive and be maintained in a clean and serviceable condition. In a serviceable condition means the toilet is ready to use. A Service Call fee WILL NOT be paid for the initial setup.

Portable Toilets shall have a minimum of:

(1) Wall mounted urinal

(2) Bench style toilet with seat and cover

(3) Hand sanitizer dispenser

(4) Multi-roll lockable toilet paper dispenser which shall be filled on every service visit

(5) Units shall provide separate and sufficient ventilation to both the unit and the waste reservoir

(6) Contain a waste reservoir with a minimum capacity of 45 gallons

(7) Contractor is responsible for maintaining units in clean, sanitary, and good working condition and free of objectionable odors.

(8) In accordance with state and local laws and regulations, disposing of wastewater shall be at the closest location available to the incident.

(b) WHEELCHAIR ACCESSIBLE PORTABLE TOILETS shall meet the specifications stated above with the following exceptions or additions. A Service Call fee WILL NOT be paid for the initial set up.

ADA Toilets shall have a minimum of:

(1) Urinals are not required in accessible units.

(2) Units shall conform to ADA regulations for accessible portable toilets including an access ramp.

(3) Holding tank shall be a minimum of 30 gallons for the accessible units.

(4) In accordance with state and local laws and regulations, disposing of wastewater shall be at the closest location available to the incident.

D.2.1.2 – HANDWASHING STATIONS:

(a) All units shall arrive and be maintained in a clean and serviceable condition. In a serviceable condition means the handwashing station is ready to use. A Service Call fee WILL NOT be paid for the initial set up.

Handwashing stations shall have a minimum of:

(1) Two basins with one foot-operated pump per basin

(2) A large basin with two spigots is acceptable if there is one foot-operated pump per spigot.

(3) Tank capacity shall hold not less than 20 gallons of potable water and 20 gallons of gray water

(4) All freshwater tanks shall be sealed for personal hygiene

(5) Snap in gray water bladder bags are not acceptable

(6) One soap dispenser and one paper towel dispenser for every two basins

(7) Paper towel dispenser filled with the appropriate towels for the unit

D.2.1.3 – SERVICING:

(a) Service will be determined by the Government and/or Incident Management Team (e.g., what units will be serviced and schedule of servicing). All service calls will be paid in accordance with the "Service Call" pay item D.21.8.1 and labeled as "Service Calls" on the resource category form. In addition, mileage to and from the incident for these Service Calls will be paid in accordance with the "Mileage" pay item D.21.8.1 and labeled as "Mileage" on the resource category form. Service shall include removal and disposal of all waste in accordance with state and local law, as well as removal and disposal of trash in and around the unit, cleaning of the unit inside and out (units shall be clean and free of streaks and markings), repairing any damage, refilling with chemicals, stocking of paper products (toilet paper and paper towels), liquid soap, hand sanitizer and other consumables when applicable.

(b) Contractor is responsible for gray water disposal for handwashing stations. The Government will provide the potable water. Service trucks for pumping black water from portable toilet units must have a separate hose and wand to service the handwashing station, and must meet all federal, state and local sanitation regulations.

(c) In accordance with state and local laws and regulations, vendor is responsible for coordination and costs to dispose of wastewater which shall be at the closest location available to the incident.

D.2.2 -- VEHICLE REQUIREMENTS.

All vehicles offered and under hire in this Agreement shall contain a fire extinguisher, multi- purpose 2A 10BC, that is securely mounted to the vehicle and accessible by the operator. The fire extinguisher shall have a current annual inspection tag.

D.2.3 -- TRANSPORTATION.

(a) All vehicles offered and under hire on this Agreement shall be licensed and legally operable on all roads. All vehicles with a Gross Vehicle Weight Rating (GVWR) of 10,001 pounds and greater shall have:

a) annual USDOT certified vehicle inspection; or b) current Commercial Vehicle Safety Alliance Inspection. (49 CFR 396.23)

(b) All vehicles shall be in sound mechanical condition with sufficient horsepower and mainframe configurations to ensure successful performance on roads and highways, or in terrain described in this solicitation. All vehicles under this Agreement shall be able to be legally driven on highways under their own power and be able to travel at a minimum of 50 miles an hour.

(c) Operators of any motor vehicle having a GVWR of 26,001 pounds or greater shall meet all federal and state Commercial Driver's License (CDL) requirements and other endorsements as required for the state in which operator is licensed. Operators of any motor vehicle having a GVWR of 10,001 pounds and greater shall have a current medical card.

(d) Backup Alarm. All vehicles under hire on this Agreement shall include an electric or electronic backup alarm that meets the Type D (87 decibels, dBA) requirements of SAE J994.

D.2.4 -- BRAKES ON ALL AXLES.

All vehicles 36,000 GVWR or greater shall be installed with an operator-controlled auxiliary braking system in addition to the service brakes (i.e., engine retarder, transmission retarder, driveline retarder, or exhaust retarder).

D.2.5 – TIRE REQUIREMENTS [RESERVED]

D.2.6 -- PROHIBITED MARKING.

Federal regulations prohibit the use of official agency shields or markings on private vehicles or property.

D.2.7 -- BIOBASED PRODUCTS.

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P). Information is available at: http://biopreferred.gov/ Biobased products, within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract. Any other than biobased products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements. Information about this requirement and these products are available at

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D.3 -- PERSONNEL REQUIREMENTS

(a) Contractors shall comply with the Fair Labor Standards Act when employing persons under 18 years of age (Ref. 29 CFR 570).

(b) Minimum Age for Firefighting Resources. Persons under 18 years of age shall not perform hazardous or arduous duties during wildland fire management operations, including execution of prescribed burns.

(c) Contract resources must abide by the terms and position requirements of the respective agreement they are hired under.

D.3.1 -- [RESERVED]

D.3.2 -- ENGLISH SPEAKING REQUIREMENT.

Communications between Contractor crew personnel and Government incident personnel is mandatory for safe and effective performance. Contractor's representative shall be able to proficiently communicate in English, in the language of the crew, and read and communicate the Incident Action Plan, Safety Alerts, etc. All radio communication on Government-assigned frequencies shall be in English.

D.4 -- EQUIPMENT RELIABILITY

(a) The Contractor shall provide dependable equipment that meets all applicable state and federal laws relating to motor vehicles and equipment.

(b) The Government reserves the right to conduct inspections at any time.

D.5 -- AVAILABILITY

If the Host Dispatch Zone or Geographic Area requires it, the Contractor is responsible for maintaining their current status by informing their host dispatch center of their availability, or if available, self-status in the Interagency Resource Ordering Capability (IROC). When contract resources are unavailable, the resources will not be eligible for dispatch under the Agreement.

D.5.1 -- HOST DISPATCH CENTER SELECTION.

Regional and local awards may not be made to contractors designating resource City and State location more than a 250 mile radius away from their selected Dispatch Center.

D.6 -- ORDERING PROTOCOL FOR RESOURCES.

(a) This Agreement does not preclude the Government from using any Agency or Agency Cooperator owned resources before equipment is mobilized under this Agreement.

(b) The Contractor shall restrict calls to the host dispatch center. Dispatchers will not provide information, such as "when or if a Contractor will be called for an assignment" or "status of other contractors."

D.6.1 -- DISPATCH PRIORITY.

(a) Each host dispatch center will give dispatch priority to the resource offering the greatest advantage (See D.6.2) before all other private resources not under Agreement with the following exceptions:

(1) For initial attack, dispatchers will follow the "closest forces" concept and utilize locally available resources according to agency and incident needs. The dispatch priority list shall be utilized to the maximum extent practicable to release non-DPL vendors brought in under this “closest forces” concept.

(2) For prescribed fire project work, dispatchers and ordering units, based on project needs and funding, can employ a local project work commuting area restriction where the ordered resource(s) as listed within the Schedule of Items (SOI) must be within a local commuting distance. This local commuting distance equates to a maximum radius of 50 miles or a distance that the contractor can reasonably be expected to travel back and forth daily to the project work site as determined by the ordering unit. The priority dispatch ranking may not be used during prescribed project work and I-BPA Contractor resources may or may not be used.

(3) Tribal preference policy established within reservation jurisdiction.

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(4) Government normally will dispatch resources in accordance with this protocol; however, the number of fire orders in process and actual fire conditions at the time of dispatch may require a deviation from normal procedures in order to respond effectively to such conditions. Any such deviation will be within the discretion of Government and will not be deemed a violation of any term or condition of this Agreement.

(b) Upon receipt of a resource order by a host dispatch center, Government Dispatchers will not hold the Contractor resources in reserve as a contingency force in a non-pay status when that resource is available.

D.6.2 -- RANKING OF AWARDED RESOURCES FOR DISPATCH PRIORITY.

(a) All resources will be evaluated, and agreements will be awarded in accordance with B.3. Resources on an awarded Agreement will be ranked on a dispatch priority list by Host Forest Dispatch Center.

(b) In addition to the award evaluation factors in B.3, criteria have been developed for some categories of equipment to assess the advantages for dispatch priority. If no additional criteria are identified, lowest price awarded resources will be ranked highest on the dispatch list.

(c) The following calculation will be used to determine the lowest price, using the following factors (2- Week assignment, 20 toilets, 10 handwash, delivery of 30 units, pickup of 30 units, serviced one time per day per unit, and a roundtrip mileage of 250 miles) with the lowest price being ranked highest on the dispatch list:

Rental Rate (Daily Rate) x 20 units (Toilets) x 14 Days = Rate 1 Service Call Rate x 30 units x 14 days = Rate 2 Rental Rate (Daily Rate) x 10 units (Handwash) x 14 Days = Rate 3 Mileage Rate x 250 miles x 14 days = Rate 4 Delivery x 30 units + Pickup x 30 units = Rate 5 Rate 1 + Rate 2 + Rate 3 + Rate 4 + Rate 5 = Evaluated Rate

(d) The rates for the portable toilets, handwashing stations, delivery, pickup, service call, and mileage rate will be included in the calculation. Wheelchair accessible units, and relocation fee will not be considered in the DPL calculation. One priority list will be generated for requested items. Contracting Officers will determine price reasonableness for all pricing submitted, including prices not included as part of the evaluated rate.

D.6.2.1 – Tie Breaker. The following methodology will be used to break ties that result when determining the ranking for the dispatch priority list. Ties shall be broken by shortest distance between a contractor’s business address (as listed on the SF 1449) and the local Forest Service office (Job Corp, District, Supervisor’s, Dispatch, or Regional Office). The Contracting Officer has the discretion as to which Forest Service office to use.

D.6.3 – ORDERING PROCEDURES FOR RESOURCES.

D.6.3.1 -- Following Agreement award, each host dispatch center will have an established dispatch priority list showing the resources located within the selection made at D.6.2. The Government intends to dispatch contractor resources based on this priority ranking for other than initial attack.

D.6.3.2 -- Orders will be placed with the first contractor on the dispatch priority list until that contractor cannot fill the order or meet the date and time needed. If all contractor resources on the priority list are depleted within the selection made at D.6.2, orders will be placed utilizing established dispatch procedures.

D.6.3.3 -- Shopping of neighboring Dispatch DPL’s is permitted only after applicable DPL’s have been exhausted. If vendor accepts, all applicable rates of the shopped DPL are applicable. Vendors will not be allowed to alter rates for orders accepted outside of their assigned DPL.

D.6.4 -- INFORMATION REQUIRED WHEN PLACING ORDERS.

D.6.4.1 -- Information Provided to the Contractor.

(a) At the time of acceptance of the assignment, the following information will be given to the Contractor:

(1) Resource Order Number.

(2) Incident Order Number and Name of Incident.

(3) Date and time to report to incident.

(4) Descriptive location of the designated site where the Contractor shall meet a Government representative. A map, if available.

(5) Incident contact phone number for further information.

(6) Fire Code/Funding Code

(b) Prior to departing for the incident, the Contractor shall provide to dispatch the complete name of each person dispatched with the contractor equipment, and the ETD and ETA from point of dispatch.

(c) Dispatch offices may use a FAX or email to provide a hard copy of the resource order to the Contractor.

D.6.5 -- DISPATCHING PROCEDURES.

D.6.5.1 -- When receiving a dispatch call, the Contractor shall confirm their availability and ability to meet specified timeframes. If the Contractor cannot be reached or is not able to meet the time and date needed, the dispatcher may proceed with contacting the next resource on the dispatch priority list (DPL).

Contractor shall check in at the assignment at the time agreed upon when dispatched. As long as the vendor can accommodate the needs of the incident, that vendor can be used to add additional resources for that incident. Consideration should be made for large incidents to utilize the next DPL vendor or a neighboring dispatch center’s DPL taking into consideration the location of the delivery point in proximity to the vendor's base. If multiple vendors are assigned to the same incident, effort shall be made to share additional resource requests, ensuring vendors are assigned to different locations as much as possible.

D.6.5.2 -- The Government will estimate the travel time to and from the incident. Travel time via ground transportation shall be calculated by dividing distance (from point of hire to incident, or incident to incident or incident to point of hire) by average travel speed of 45 mph, plus applicable rest time.

D.6.5.3 -- At time of dispatch, a resource order number will be assigned. The Contractor shall furnish the assigned resource order number upon arrival and check in at the incident.

D.6.5.4 -- The contractor will be paid for travel to and from the incident from the equipment City and State they designated in their offer. Contractor must meet date and time needed.

D.6.6 -- EMERGENCY INCIDENT DRIVING.

The Contractor shall follow the driving regulations and work/rest guidelines listed in the Standards for Interagency Incident Business Management handbook (SIIBM) (FSH 5109.34). Reference D.21.8.1.2.

The Contractor is responsible for complying with all other current Federal, State and Local driving regulations.

D.6.7 -- WORK/REST, LENGTH OF ASSIGNMENTS, AND CREW CHANGE OUT [RESERVED]

D.6.8 -- DEMOBILIZATION.

The Incident Commander will determine the priority of demobilization.

D.6.9 -- RELEASE.

Once released to the host dispatch center, the Contractor shall not accept new resource orders directly, nor seek out reassignments. Any new orders will originate from the host dispatch center.

D.7 -- PROPERTY

D.7.1 -- ACCOUNTABLE, DURABLE, AND CONSUMABLE GOODS. [RESERVED]

D.8 -- INFORMATION TO BE PROVIDED BY CONTRACTOR AT CHECK-IN

The Contractor shall always have a complete copy of their most current agreement in their possession.

The incident may make a photocopy of this agreement; however, it remains the property of the Contractor.

D.9 -- LAUNDRY SERVICE [RESERVED]

D.10 – CAMPSITE [RESERVED]

D.11 – COMMISSARY [RESERVED]

D.12 – TIMEKEEPING Refer to D.21.9.2

D.13 -- CONTRACTOR'S REPRESENTATIVE

Unless otherwise designated, the operator(s) shall be considered the Contractor's Representative for this Agreement.

D.14 -- FIRST AID, MEDICAL COVERAGE AND EMERGENCY EVACUATIONS

D.14.1 -- FIRST AID RESPONSIBILITY

The contractor is financially responsible for employee medical expenses and coverage. The Government may provide first aid at the incident at no charge to the contractor. Any other medical expenses incurred will be the responsibility of the contractor. If contractor personnel become ill or are injured and incident transportation is not available, the Government may evacuate or transport the injured/ill person(s) to a medical facility/hospital utilizing a commercial source (e.g. ambulance or air transport such as LifeFlight).

Commercial transport costs will be the responsibility of the Contractor.

D.14.2 -- MEDICAL INSURANCE.

Contractor shall provide the operator(s) with an adequate supply of appropriate insurance forms, insurance ID card(s), and other necessary documents. Such documents shall accompany the injured/ill person(s) when the medical need arises.

D.15 -- VEHICLE CLEANING FOR NOXIOUS WEED CONTROL [RESERVED]

D.16 -- PRE-AWARD INSPECTIONS

Pre-Season Inspections will not be done.

D.17 -- INCIDENT PRE-USE INSPECTION

(a) All resources furnished under this agreement shall be in acceptable condition. The Government reserves the right to reject resources that are not in safe and operable condition. Prior to incident use or anytime the resource is under hire, the Government may perform inspections.

(b) If the resource does not pass inspection at…